PRINTING ENVELOPES WITH LASER PRINTERS IN V12 --------------------------------------------- Since HP Laser Printers require special setup codes before and after printing envelopes, we recommend that you program all the keystrokes necessary into Function Keys. NOTE: In V12.2 these function keys are defined for the blank User ID. Other Options, Function KEYS, and blank out the User ID with the space bar. To program the Function Keys, from the TeleMagic Main Menu select¨ 'Other Options' then Function keys. The examples below split the function¨ key strings into two lines. This was done to ensure that the letters are large enough for you to easily read. When writing your¨ Function Keys, be sure to keep the complete string on a single line and¨ make sure there are no blank lines after the string. Keeping this in mind,¨ Program Control-F1 through Control F3 as follows: CRTL-F1 ------- The first Function Key is used to print a single envelope from a¨ Contact Record. It will send the proper setup codes for an HP compatible¨ printer to print envelopes from the manual envelope feeder and then reset¨ the printer back to its power on defaults. No blank envelopes will be¨ printed. &F6KEY+"cchr(27)+'&l1O'+chr(27)+'&l3H';xpe"+F6KEY+"cchr(27)+'E'+chr(27)¨ +'&l1H';x" CTRL-F2 ------- The second Function key is used to print envelopes from the Reports¨ Menu. It will use a formletter file called "LASER.ENV" instead of the¨ normal "E" file that is used to print envelopes from individual contact¨ records. After printing envelopes for all the records in the filter, the¨ Function Key will reset the printer back to its power-on defaults. There¨ will be one blank envelope printed at the end of the filter. &F6KEY+"cchr(27)+'&l1O'+chr(27)+'&l3H';xfLASER.ENV;npx"+F6KEY+"cchr(27)¨ +'E'+chr(27)+'&l1H';x" CTRL-F3 ------- The third function key contains the codes to reset your printer¨ back to its power-on defaults. It is not needed with the above function¨ keys (they already have this built in!), but it is a convenient Function¨ key to have. &F6key+"cchr(27)+'E'+chr(27)+'&l1H';x" General Notes On Function keys ------------------------------ In all of the above function keys, the character following the '&' is¨ a lower case L. The next character is a number and the last character must¨ be an upper case letter. If your printer has an automatic envelope feeder tray and you would¨ like to use this feature, change the '&l3H' to '&l6H' . You may want to¨ check your printer manual to see if your printer has this capability. When you are done editing the Function Keys, go to Master Controls,¨ Notepad and set the "Automatic Notepad Stamp From Formletter" to be N. Save¨ this by pressing F10. Envelope Formletters -------------------- To be able to print envelopes from both a Contact Screen and from the¨ Reports Menu, you will need to have two different formletter files. The "LASER.ENV" file is used to print envelopes form the Reports Menu and¨ the "E" file will be used to print an envelope for a single Contact Record.¨ If you already have these files, please verify that they are correct. The¨ slight difference between the two files is to prevent extra form feeds when¨ printing a single envelope from a Contact Record. The "E" File ------------ Create an "E" file to look like the file below. If you already have¨ an "E" file, please verify that it is correct. We have included comments in braces {}. DO NOT INCLUDE THEM IN THE E FILE. They are there to help you edit the file. Also, you will notice a space between the¨ \ /. DO NOT PUT A SPACE BETWEEN THE SLASHES. \ /[marg=18] {line 1} your name {line 12} your company your address your city, state, zip \ /[marg=55] \ /[stdadr!] {line 23} {line #24 is the last line in the file and is blank} It is very important to ensure that there are only 24 lines in the¨ "E" file. To test this, go to the end of line 24 and touch the down arrow¨ key. If the cursor moves down below line 24, there are extra blank lines¨ in the file. To remove them, go to the end of line 24 and hold down your DEL or DELETE key for a few seconds and check again to make¨ sure the curor does not move below line 24. When you are done, touch F10 to¨ save E. The "LASER.ENV" File ---------------------- Create a "LASER.ENV" file to look like the one below. If you¨ already have one, please verify that it is correct. Again, comments are in braces {}. DO NOT INCLUDE THEM IN THE ACTUAL FILE or the space between¨ slashes. \ /[marg=18] {line 1} your name {line 12} your company your address your city, state, zip \ /[marg=55] \ /[stdadr!] {line 23} \ /[EJECT] {This is line 24, the last line in the file} As in the first file, it is important that there are only 24 lines in¨ the "LASER.ENV" file. Test to make sure there are only 24 lines before¨ saving the file. Printing Single Envelopes ------------------------- To print a single envelope on your Laser printer, go to a Contact¨ record you wish to print an envelope for and press CTRL-F1. Your printer¨ will ask you to insert an envelope. Your printer should have two paper¨ guides on the top of the paper tray for manually feeding paper. Move these¨ toward the center of the tray until your envelope fits neatly between them.¨ Put the end of your envelope in the manual feed area between these guides.¨ At this point, depending on your printer, you may have to press a button¨ on the printer to tell it that an envelope has been inserted before the¨ printer will print the envelope. After the envelope has printed, the¨ printer will be reset back to document mode. Printing a series of Envelopes ------------------------------ To print a series of envelopes for Contacts using a filter, go to the¨ TeleMagic Main Menu and select the filter you wish to use. Next select¨ Reports (from the Main Menu) then press Ctrl-F2. After the envlelopes have¨ been printed, the printer will be reset back to document mode. \/[eject]