GENERAL Troop 828 is organized under and will conform to the policies and procedures established by the Boy Scouts of America in their various publications. This guide has been assembled to provide additional guidance to the troop committee and scoutmaster in the operations of Troop 828. Some of the provisions included in this guide has been extracted from the Bay Lakes Council Bay Lakes News newspaper and other provisions have been established by the Troop 828 committee. As policies and programs are developed, changes, additions and modifications will be made to this guide. Changes to this guide will be approved by a majority of the committee present and the change dated. This guide contains policies and procedures current as of the date indicated below and have been approved by the troop committee. Ken Plummer Committee Chairman Ron Even Committee Member Dick Jump Committee Member Date: October 10, 1991 Distribution: Each member of the troop committee, scoutmaster, assistant scoutmasters and parents of scouts shall have copies of this document. It shall be made available to other interested parties upon request. TABLE OF CONTENTS Section Page No. I. Organization Charter Organization I - 1 Troop Committee I - 1 Troop I - 4 II. Membership/Relationships Troop Roster II - 1 Recharter II - 1 Newsletter II - 1 Publicity II - 2 Service to the Community II - 2 Pack/Webelos Coordination II - 3 Uniforming II - 3 Troop Neckerchief II - 4 Troop T-shirts II - 4 III. Finance/Records Troop Year III - 1 Tax Exempt Number III - 1 Insurance III - 1 Fund Raisers III - 1 Dues III - 2 Scoutmaster's Petty Cash III - 2 Fees for Outings/Activities III - 2 Summer Camp Fees III - 4 Financial Records III - 4 Audits III - 5 Troop History III - 5 Troop Records III - 5 IV. Outdoor/Activities Outdoor Program IV - 1 Camping IV - 1 Summer Camp IV - 1 Troop/District/Council Events IV - 1 Parent Participation IV - 2 Transportation IV - 2 Outings/Activities Arrangements IV - 3 Parent Consent IV - 3 High Adventure IV - 3 Order of the Arrow IV - 5 Troop Equipment and Maintenance IV - 5 i V. Advancement Advancement V - 1 Advancement through First Class V - 1 Advancement from First Class to Eagle V - 1 Summer Camp Advancement V - 2 Merit Badges V - 2 Merit Badges Counselors V - 3 Star and Life Service Projects V - 3 Eagle Service Project V - 3 Scoutmaster Conference V - 4 Board of Review V - 5 Advancement Reporting and Recording V - 6 Purchase of Advancement Materials V - 6 Advancement Recognition V - 7 Courts of Honor V - 7 VI. Safety Preface VI - 1 Adult Leadership Requirements VI - 2 Aquatics Safety VI - 2 Safe Swim Defense VI - 2 Classification of swimming ability VI - 3 Safety Afloat VI - 4 Water Clarity VI - 6 Swimming and Diving VI - 6 SCUBA VI - 6 Camping VI - 7 Drugs & Alcohol VI - 7 Emergency Prepardness VI - 8 First Aid VI - 8 Cardiopulmanary Resuscutation VI - 8 Fuels and Fire Prevention VI - 9 Guns & Firearms VI - 10 Hazardous Sports and Activities VI - 11 Unauthorized and Restricted Activites VI - 12 Inspections VI - 13 Medical Information VI - 13 Immunizations VI - 14 Transportation VI - 15 Tour Permits VI - 16 VII. Appendices Committee Meeting Agenda Troop Meeting Plan Example - Troop Roster Example - Advancement Publicity Notice Example - Webelos Parent Letter. Insurance Coverage for Volunteers - Bay Lakes News Tour Permits - Bay Lakes News Parent Consent Outing Financial Report Example - Troop Equipment List Summer Camp - Individual Advancement Plan VIII. References ii SECTION I ORGANIZATION CHARTER ORGANIZATION (Sponsor) 1. The charter organization for Troop 828 is the Howards Grove Lions Club. 2. The responsibilities of the charter organization are contained in the "Troop Committee Guidebook" TROOP COMMITTEE 1. Functions: The elected boy leaders, formed as the Patrol Leaders' Council (PLC), working under the guidance of the scoutmaster, are responsible for the troop program. This includes planning and carrying out troop meetings, outdoor programs, and other activities. Supporting the scoutmaster with assistance needed for the successful accomplishment of the troop program is one of the chief responsibilities of the committee. The other is administration. 2. Responsibilities: The troop committee shall have the duties and responsibilities as estab- lished in the "Troop Committee Guidebook", and summarized below: Select a scoutmaster and assistants and help them get trained. Provide an adequate meeting place. Advise scoutmaster on policies relating to the Boy Scout program, chartered organization, and troop committee. Carry out the policies and regulations of the Boy Scouts of America. Encourage leaders in carrying out the program. Be responsible for finances, adequate funds, and disbursements in line with the approved budget plan. Obtain, maintain, and care properly for troop equipment. Provide adequate camping and outdoor program (minimum 10 days and nights per year). See that adult leadership is assigned in case the scoutmaster is absent or is unable to serve. Operate troop to ensure permanency. As a minimum the committee chairman and each subcommittee chairman shall be registered with the Boy Scouts of America as leaders. I - 1 3. Organization: The troop committee shall consist of parents or other adults interested in Scouting. Parents should be representative of boys in all age groups within the troop to provide continuity of the committee as members depart. A goal would be to recruit at least two new members at the beginning of the year from the parents of new scouts joining the troop that year. The troop committee shall be organized as follows: A chairman whose general responsibilities are: Maintain contact with committee members. Call additional meetings as necessary. Chair monthly committee meetings. And the following subcommittees with each subcommittee having the following responsibilities. Each subcommittee is encouraged to have additional members to assist in the performance of the assigned responsibilities. Membership/Relationships (secretary) Publicity/Newsletter Committee meeting minutes/notices Pack/Webelos coordination Service to community Finance/Records (treasurer) Fund raisers Financial records Audit team Budget plan Outdoor/Activities Transportation Equipment procurement/maintenance Outings arrangements Camping Advancement Monitor individual Scout advancement Board of review Merit badge counselors Courts of Honor Advancement materials Troop library I - 2 Chartered Organization Representative Is a member of the chartered organization. Serves as liaison between the troop and the chartered organization. Scoutmaster The scoutmaster is not a formal member of the committee and has no vote, but assists the chairman in planning the agenda and attends committee meetings to keep the committee informed of the activities and programs of the troop. The scoutmaster presents the plans and needs of the troop to the committee for approval and assistance. The Scoutmaster shall be registered and shall complete leadership training. Assistant Scoutmaster Any number of assistant scoutmasters can be a part of the troop. Assistant scoutmasters shall meet the requirements of the Boy Scouts of America and shall be registered. Assistant scoutmasters shall be encouraged to complete leadership training. Assistant scoutmasters shall be trained to take over as scoutmaster if required. 4. Meetings: The committee shall hold 12 meetings each year, once each month. Day, time and location shall be established by the committee. The meetings are open and attendance is encouraged by all parents and other interested adults. A schedule of meetings and their locations shall be provided to all parents of scouts. 5. Conduct of Meetings: Meetings will be conducted in accordance with the "Troop Committee Guide- book", and follow the Committee Meeting Agenda included in the Appendix. Minutes will be recorded by the Membership/Relationships subcommittee chairman or representative and published for each committee member. 6. Committee Decisions A vote shall be taken on all matters that require committee approval. Approval shall be by the majority present. Eligible voters shall be registered committee members. Decisions establishing or affecting policy or procedures for the troop shall be identified and noted in the meeting minutes to be added to or changed in this guide. I - 3 TROOP 1. Troop Organization: The current scouting program which became effective in January 1989 established a breakdown of the troop into three groups of scouts and is further described in "The Scoutmaster Handbook". New scouts Experienced scouts Older scouts This structure is intended to provide programs for different levels of skills and experience of the boys within the troop. The new program guidelines don't clearly establish when a boy moves from the Experienced Scout to Older Scout group. Therefore the following guidelines are established by the troop committee to better define the three groups and their program development: New Scouts: Scouts from when they join the troop until they have achieved the First Class rank. The goal for this group is to learn the basic skills of scouting. It is anticipated they will have learned these skills when they have reached the First Class rank. Experienced Scouts: Scouts who have achieved the rank of First Class but have less than three years in the troop by the month of September. Achievement of rank beyond First Class does not void the three year requirement. Scouts in this group may attend high adventure activities of the venture crew if they are 13 years old by the first of January of the year of the high adventure activity. (This age requirement is set by the Boy Scouts of America for high adventure activities.) The goal for this group is to improve and expand on the skills learned to achieve First Class and to continue advancing by earning merit badges. The patrol leaders will be elected and assistant senior patrol leader selected from this group. The senior patrol leader may be elected from this group if he meets the requirements for senior patrol leader and has successfully completed the Junior Leader Training (JLT) course presented by the Bay Lakes Council. This group should be able to assist in training the new scouts. I - 4 Older Scouts (Venture or Varsity): Scouts who have more than three years in the troop by September each year and have achieved the rank of First Class. The goal for this group is to challenge the scout to new activities and to use the skills they have developed over the first three years while cont- inuing to work on merit badges towards Eagle. This group will also be asked to assist in training the new and the exper- ienced scouts and planning and running troop activities. The senior patrol leader may be elected and the junior assistant scout- masters will be selected from this group. 2. Troop Leadership Positions: Troop elections will be held in September and March each year. Elections may be held at other times when approved by the PLC. The youth members of the troop will elect the Senior Patrol Leader and members of each Patrol will elect their Patrol Leader. The Senior Patrol Leader will select his Assistant Senior Patrol Leader and each Patrol Leader will select his Assistant Patrol Leader. Other leadership positions shall be recommended by the Senior Patrol Leader and appointed by the PLC with the concurrence of the scoutmaster. When the entire troop attends an activity or outing together the Senior Patrol Leader and the Assistant Senior Patrol Leader will take part in activities with the Older Scouts. When the Older Scouts and the rest of the troop conduct separate outings or activities, the Senior Patrol Leader will attend with the Older Scouts, and the Assistant Senior Patrol Leader will attend with the Experienced and New Scout patrols, undertake the duties and responsibilities of the senior patrol leader, and take part in the activities with one of the patrols. The following guidelines are established to ensure that scouts elected to leadership positions in the troop have the experience, maturity, and know- ledge to lead. All scouts meeting the following guidelines are eligible to be elected or re-elected. General requirements to be met for all leadership positions: Be making an effort to advance in rank. Display leadership potential. Attend a minimum of 80% of the troop's activities. Show scouting spirit. The scoutmaster shall determine whether a scout meets the above requirements. I - 5 Junior Assistant Scoutmaster: 16 years old (required by Boy Scout policy). Star in rank. Have held a troop leadership position. Minimum of 2 years in the troop. Senior Patrol Leader: 13 years old but not older than 16 years old. First Class in rank. Have held a troop leadership position. Minimum of 2 years in troop. Assistant Senior Patrol Leader: 13 years old. First Class in rank. Have held a troop leadership position. Minimum 2 years in troop. Selected by senior patrol leader. Patrol Leader: 12 years old. Second Class in rank. Minimum 1 year in troop. Assistant Patrol Leader: 12 years old. Second Class in rank. Minimum 1 years in troop. Selected by patrol leader. 3. Troop Program Planning: The troop that succeeds plans exactly where it is going and how it's going to get there. The planning process should follow the procedures established in Chapter 7 of the "Scoutmaster Handbook". Annual (Long-Term) Plan Not later than August each year the Patrol Leaders' Council (PLC) will meet to plan the main emphasis and features for each month's troop meetings, outdoor events, and district and council activities for the coming year. This plan shall be presented to the Troop Committee by the Senior Patrol Leader for approval and planning support. I - 6 Monthly PLC Meeting Each month the PLC will meet to plan in detail the program for the coming month. The Patrol Leaders' Council may make variations from the plan for special activities if approved by the scoutmaster. 4. Troop Meeting Plan: The troop meetings will follow the agenda as provided in the "Troop Meeting Plan" included in the Appendix and as described in "The Scoutmaster Handbook". I - 7 SECTION II MEMBERSHIPS/RELATIONSHIPS TROOP ROSTER 1. A roster of all scouts and adult leaders shall be maintained of the troop. 2. The roster shall contain as a minimum the following information: Scout/Adult's name and telephone number. Leadership position in the troop. Patrol/Crew assignment. 3. The roster shall be kept current and provided to each scout and each parent or adult associated with the troop. 4. An example roster is included in the Appendix. RECHARTER 1. Recharter of the troop has to be completed by the end of February each year. 2. Each adult leader and scout shall pay their own registration fees. 3. Recharter will be accomplished in accordance with the requirements estab- lished by the Council and District. NEWSLETTER 1. A monthly troop newsletter can be an invaluable asset to the troop's lead- ership. Many parents will attend only parents' nights and Courts of Honor and thus will be only casually involved with troop activities. A newsletter will help keep them informed and interested. In addition, a newsletter provides a handy reference on future troop events for forgetful scouts and parents. 2. It is a lot easier getting parents to help if the parents are aware of the troop's plans. Each subcommittee chairman should prepare information about their subcommittee for inclusion in the newsletter. 3. Schedule: The newsletter shall be published every two months during the school year. The first issue should be scheduled for late August, followed by October, December, February and April. II - 1 4. Distribution: The newsletter shall be provided to each family or individual registered in the troop, to the families of the second year Webelos scouts and cubmasters of the Cub Scout Packs in Howards Grove. The newsletter shall be mailed to the scout's home, rather than handed out to the scouts to take home. Boys have a tendency to forget to give it to their parents or lose it. Cost of mailing shall be included in the annual budget. PUBLICITY 1. Troop activities and individual accomplishments need to be publicized as much as possible. Informing the residents of Howards Grove will strengthen our troop by gaining additional support and increased membership. 2. Written articles shall be submitted to: Sheboygan Press Plymouth Review 632 Center Avenue 113 East Mill Street Sheboygan, WI 53081 Plymouth, WI 53073 The Sheboygan Press limits information published. They will usually only publish advancement and Eagle Scout information. The Plymouth Review will publish just about anything including pictures. An example of an advancement report is included in the Appendix. 3. Members of the troop committee should encourage local organizations to include presentations by members of the troop or committee at their meet- ings. Most organizations are looking for good program ideas. SERVICE TO THE COMMUNITY 1. Adopt-a-Highway: The troop in conjunction with the Howards Grove Lions Club have undertaken the responsibility for cleaning a two mile portion of Highway 42 South and Highway 32 West of Howards Grove under the State of Wisconsin Adopt-a-Highway program. This subcommittee is responsible for coordinating this program with the Lions Club representative. 2. Lions Club: The troop's sponsor conducts service/money raising projects during the year. The troop will support and assist in these projects as long as the projects don't interfere with the program of the troop. The committee, with input from the PLC, will decide which activities the troop will support. II - 2 3. Other Service Projects: Requests from organizations asking for troop support shall be reviewed and approved by the troop committee for each request. Services the troop has performed in the past consist of: Maintenance assistance at the Senior Citizens Center. Kids games for the Village Picnic. Boy Scouts of America "Scouting for Food" Good Turn. Corporate picnic assistance. PACK/WEBELOS COORDINATION 1. The best source for new scouts in the troop is from the Cub Scout packs in Howards Grove. 2. This subcommittee is responsible for maintaining a good relationship with the packs and the Webelos Dens by arranging for members of the troop to take part or assist in Webelos Den and Pack activities and to invite the second year Webelos scouts to appropriate troop activities. 3. These activities shall be coordinated with the scoutmaster. UNIFORMING 1. Scouting is a uniformed program. Each scout is required to have as a minimum the following uniform items: Tan scout shirt with appropriate insignia and patches. Red troop T-shirt. Troop neckerchief with slide. 2. Uniform and insignia shall be in accordance with the "Insignia Guide". 3. Each scout is required to wear his uniform to any scheduled or planned scouting activity or outing in accordance with the following: Tan shirt and scarf to all troop meetings, Courts of Honor, and other approved activities as designated by the scoutmaster. Red T-shirt to all other activities. 4. The scoutmaster and assistant scoutmasters are encouraged to wear the uniform as described above including trousers or shorts and scout belt. II - 3 TROOP NECKERCHIEF 1. Each Webelos when joining the troop during the Pathways Ceremony will be presented a troop neckerchief. Scouts not joining through Pathways will receive the neckerchief when they attend their first troop meeting but only when their dues have been paid. 2. The neckerchief will be paid for by the troop. If the scout loses the neckerchief he is required to pay for the next one at the catalog price. TROOP T-SHIRTS 1. The troop has designed a special red T-shirt for use in scouting functions where it is inappropriate to wear the formal scout shirt. 2. Each scout is required to purchase a T-shirt. The T-shirts are available at a cost of $5.50 each unless the reorder price increases. 3. The T-shirts are purchased from: LR Trophy and Sportswear 987 Fond du Lac Avenue Kewaskum, WI. 53040 Telephone: (414) 626-8094 The stencil is on file for reorder. Orders are accepted by telephone. II - 4 SECTION III FINANCE/RECORDS TROOP YEAR 1. The year for Troop 828 is from June 1 through May 31. 2. All records will be closed out on May 31st. TAX EXEMPT NUMBER 1. The troop has a current tax exempt number from the State of Wisconsin. This number should be used for purchases requiring the payment of sales tax. 2. The number is available from the treasurer. INSURANCE 1. Accident insurance is available for illness or injury to scouts and adults during scheduled and approved troop activities. Insurance is available through Alexander and Alexander from Mutual of Omaha and shall be paid for the troop. Claims and questions shall be submitted to the treasurer. 2. Insurance is also provided to volunteers by the Bay Lakes Council. See Appendix for Bay Lakes News discussion on coverage. FUND RAISERS 1. This subcommittee is responsible for recommending and conducting fund raisers. 2. One fund raiser a year will be held. This will be the Boy Scouts of America sponsored "Trail's End" popcorn promotion. The fund raiser will be conducted in accordance with the provisions of the Bay Lakes Council. 3. Distribution of Earnings: Half of the earnings credited to the troop by the council from each scout's sales will be credited to the scout for payment of the next year's summer camp fees and retained in the troop accounts. If the scout does not attend summer camp or "drops out" of the troop this credit will revert to the troop. III - 1 "Early Bird" registration fees will not be taken from this credit. In the past we have had scouts that were not sure if they were going to camp use the credit for "Early Bird" payment and later decide not to attend camp. This money was lost to the troop when no one else was available to use the payment. The remainder of the amount earned is to be used for purchases of equipment and other operational expenditures as approved by the committee. DUES 1. Annual dues for each scout are $10.00. Dues are to be paid at the time of recharter (registration) of the troop. 2. Dues are intended to pay for normal operations of the troop such as advancement and merit badge patches, merit badge pamphlets, and program literature. SCOUTMASTER'S PETTY CASH 1. The scoutmaster will be provided a petty cash fund of $25.00. This is to be used for the purchase of incidentals necessary for the operation of the troop such as paper, pencils, game and training materials, etc. This fund will not be used to purchase equipment, advancement insignia nor outing supplies. 2. The scoutmaster shall retain receipts of all expenditures. When the petty cash fund has been used, the scoutmaster may request the fund be replenished upon the submission of the receipts to the treasurer. FEES FOR OUTINGS/ACTIVITIES 1. Outing Registration Fees: Each scout and adult shall pay registration fees to the treasurer or the scoutmaster within the time frame required for submittal to the sponsoring organization. The treasurer shall make payment to the appropriate organization. 2. Food and Expendables: The budget for food and expendables is determined by the number of persons attending the outing. Amount to be charged for food and expendables shall be set by the committee. Current food and expendable fee is $5.00. The committee will approve fees greater than this. III - 2 3. Mileage Expense: Each scout and adult shall pay a fee of $3.00 for activities beyond 25 miles of Howards Grove; the remainder of the mileage expense will be paid by the troop from the treasury. 4. Mileage Reimbursement: Outings or activities within 25 miles of Howards Grove: No reimbursement will be paid. Outings or activities greater than 25 miles of Howards Grove: Mileage will be reimbursed for the miles driven, including the first 25 miles times the current price per gallon of regular no lead gasoline based on the following miles per gallon rate: 20 mpg for each vehicle carrying passengers only. 15 mpg for vehicle pulling troop trailer. This anticipates that the driver on distances over 25 miles will be staying with the troop during the outing or activity. Individuals not selected as authorized drivers may drive but will not be reimbursed mileage. 5. Collection: The money for food and expendables and the mileage fixed amount shall be collected by the scoutmaster before the activity. The mileage fixed amount shall be turned in to the treasurer, the food and expendables amount used to purchase food and expendables for the activity. Each scout or adult attending the outing is required to pay. No food or expendable money will be refunded to a scout after Wednesday of the week of the outing if he is unable to attend. It is anticipated that by this time the troop will have purchased the outing food and expendable supplies. The mileage fee is refundable. 6. Report: After the outing the scoutmaster will complete the "Outing Financial Report" included in the Appendix. This report will show the number of persons attending, amount collected, amount paid out verified with receipts, perishable food purchased after the outing, and the balance. The report will be turned in to the treasurer before or at the next commit- tee meeting with excess cash if any. The treasurer shall reimburse each driver. The scoutmaster shall provide a verbal report to the committee at the next committee meeting. III - 3 SUMMER CAMP FEES 1. Fees for summer camp are set by the Bay Lakes Council. 2. The balance of fees for scouts who have earned credit from the troop fund raiser shall be paid to the Troop Treasurer. The treasurer will pay the total amount to the Council. The Council will not accept a partial payment from the scout. 3. Full fees may be turned in directly to the Council at the District Service Center. 4. A fee paid less than 14 days before start of summer camp shall be paid directly to the Council office. The treasurer will not receive the payment at this late date. If the scout has earned a credit from the troop fund raiser a check for the amount of the credit shall be requested from the treasurer and turned in with the payment. 5. Each scout shall pay the $3.00 mileage fee for camp locations greater than 20 miles from Howards Grove. The authorized drivers to summer camp shall receive mileage reimbursement in accordance with this Section. 6. Adult Leadership: Each scout attending summer camp is credited for 1/7 payment of an adult food cost. Therefore for each 7 scouts attending camp one adult's food costs are paid. The scoutmaster and assistant scoutmasters attending summer camp shall have food costs paid by the scout credit or by the troop. Additional adults beyond the 1 to 8 ratio shall be responsible for paying their own food cost. FINANCIAL RECORDS 1. The troop will maintain a checking and savings account in the State Bank of Howards Grove. The treasurer and one other committee member will be authorized to access the accounts. The committee member will be designated by the committee. 2. An account for purchase of advancement supplies and publications will be maintained at the Sheboygan Scout Service Center. The purchase of items from this account shall be limited to the scoutmaster and advancement subcommittee chairman. Receipts for each transaction shall be turned in to the treasurer. The treasure shall be notified when the account runs low or out of money so the account can be replenished. 3. The treasurer will report the status of each account at each committee meeting. III - 4 AUDITS 1. Each year, during the month of January or February an audit of the finance records shall be made by an individual or individuals appointed by the committee. This audit has a two fold purpose; one to protect the financial interests of the troop and, two, to protect the treasurer from potential accusations of wrong doing. 2. A report shall be prepared showing the results of the audit and recommending changes or modifications that should be made to the accounting system. The report shall be presented to the committee at the next scheduled meeting following the audit. 3. This report shall be retained in the troop records. TROOP HISTORY 1. This subcommittee shall work with the troop historian to maintain historical records of the troop activities. 2. Troop 828 was chartered in TROOP RECORDS 1. The "Troop/Team Record Book", will be maintained by the scoutmaster. This book is set up to maintain attendance and advancement records for one year. At the end of each troop year the book will be placed in troop records storage and a new record started. III - 5 SECTION IV OUTDOOR/ACTIVITIES OUTDOOR PROGRAM Outdoor program is the name of our game. Without it the game doesn't work. Scouting without outing is in the same league as swimming without water - and boys catch on fast. Scouting is effective whenever we take advantage of this truth: The place where Scouting works best is also the place that the boys want most. The Outdoors. CAMPING 1. Financial provisions for outings and activities will be in accordance with Section III, Finance/Records. 2. The menu will be planned by each patrol and the budgeted cost shall comply with the amount established in Section III, Finance/Records. Scouts shall not bring food of their own to a campout. 3. During overnight outings the scouts shall be in their tents or bunks bet- ween 9:30 pm and 10:30 pm. The scouts are permitted to talk quietly to their tent partner but not between tents nor are they to get out of their tents once settled in. Note: This policy was established by the troop committee in 1986 after the scouts had been allowed to stay up as late as they wished and the next morning were unable to complete the program activities planned for the day because of their lack of sleep. SUMMER CAMP 1. The troop will attend a Boy Scouts of America sponsored or run summer camp each year. 2. Advancement during camp shall be in accordance with Section V, Advancement. 3. Payment of camp fees shall be in accordance with Section III, Finance/Records. 4. The troop will comply with the requirements of the Council and Camp for registration and preparation. TROOP/DISTRICT/COUNCIL EVENTS 1. The Patrol Leader's Council will select which Council or District events the troop will attend each year. 2. It is encouraged that the troop participate in District/Council events. IV - 1 PARENT PARTICIPATION 1. Although the troop wants to encourage parent participation, the goal of the scouting program is to teach the scout leadership and outdoor proficiency, the attendance at outings by too many parents or adults could inhibit this learning experience. 2. Upon completion, approval and publication of the annual Troop Program each August parents will be asked to indicate their first and second choice of the outings and activities they would be interested in attending or assisting. The scoutmaster and outdoor subcommittee chairman will prepare, publish, and receive a parent questionnaire, and develop and publish the assignments for the year. 3. The "Scoutmaster Handbook" recommends that 1 adult attend outings and activities for each 8 scouts in attendance but there shall be not less than 2 adults. 4. Activity drivers will be first selected from this list. 5. Parents attending outings will be required to participate and to assist the troop during the outing at the direction of the scoutmaster. 6. Summer Camp: A minimum of two adults will attend summer camp with the troop. Additional adults may attend but it is recommended that adults be limited to a ratio of 1 adult for each 8 scouts. TRANSPORTATION 1. This subcommittee is responsible for arranging transportation to and from outings, summer camp and activities planned by the troop's PLC. This subcommittee will coordinate with the scoutmaster to determine the number of vehicles necessary to transport the troop to the outing or activity. This subcommittee will contact parents to request assistance in driving and will establish the authorized drivers list. 2. Mileage Reimbursement: Reimbursement for mileage for authorized drivers shall be determined in accordance with Section III, Finance/Records. IV - 2 OUTINGS AND ACTIVITIES ARRANGEMENTS 1. Tour Permits: This subcommittee is responsible for preparation of tour permits in a timely manner. Tour permits are required by the Boy Scouts of America any time the troop leaves Howards Grove except for summer camp and district/council events. There are two types of tour permits, Local and National. These forms are available from the Scout Service Center. Verify with the Scout Service Center that the form used is the current edition of the form; otherwise it may be rejected and a new form required to be submitted. Refer to the Appendix for a Bay Lakes News article discussing tour permits. 2. Reservations: This subcommittee is responsible for making reservations for use of camp- sites and attendance at District or Council events or activities. The outdoor subcommittee chairman shall coordinate with the scoutmaster for preparation and submittal of the reservation request. PARENT CONSENT 1. Written permission from the parent/guardian of each scout shall be obtained before a scout may attend an outing or activity. This is to obtain a release for the leaders and to provide for emergency medical treatment should the parent/guardian not be available. 2. The only exception to this would be if the parent/guardian of the scout is attending the outing or activity with the scout. 3. The "Parent Consent" form contained in the Appendix shall be used for this purpose. HIGH ADVENTURE 1. It is the goal of this troop to conduct a High Adventure outing every two years. These could be trips to the BWCA, Philmont Scout Camp, or other type of activity to advance and challenge the scouting knowledge and experience of the older scout. IV - 3 2. Qualifications: Each scout taking part in a High adventure outing shall meet the following requirements: * Achieve First Class Scout rank. * Have completed the First Aid merit badge. * Be 13 years old by January 1 of the year the activity will take place. * Attend at least 75% of the scheduled outings or activities of the troop during the year preceding the outing. Year is defined as from September of the calendar year before the trip until the date of the trip. * Be active in the leadership of the troop. * Be approved by the Scoutmaster and outing leader. 3. Leadership: A minimum of two adults shall accompany the high adventure group during the outing. If possible these adults should have some experience in the type of outing planned. 4. Cost: Payment for the high adventure outing will be paid by the scouts or their families unless the group decides to conduct fund raisers to pay the costs. Since the outing does not include all the boys in the troop, troop funds will not be used to support the cost of the outing. An estimated budget shall be prepared by the tour leader and presented to the committee for approval during planning of the trip. Fees shall be collected by the group leader and expenses for the trip shall be paid from these fees by the leader. 5. Equipment: Troop equipment will be used only for approved troop activities, and other scouting activities such as Order of the Arrow functions, patrol campouts, leader training, etc. The equipment will not be available for loan to anyone outside the troop, troop families, or troop leaders for personal non-scout related purposes. The equipment may be loaned to the Cub Scout Webelos dens in support of their required camping activites on a case by case basis upon request to and approval of the troop committee. 6. Report of Outing: A written report shall be made to the committee of the events and successes or failures of the outing and lessons learned for planning of the next similar high adventure outing. The report shall include an itemization of all expenses, with receipts and income received. IV - 4 ORDER OF THE ARROW 1. The Order of the Arrow (OA) is a national brotherhood of Scout honor campers originated to strengthen troops and encourage outdoor experiences. It is based on brotherhood and cheerful service to fellowmen. Troop members are nominated and elected to membership by fellow Scouts in their own troops. They must meet election qualifications that are established by the Order of the Arrow. 2. Elections are held once each year, usually in April, under the direction of the Council's OA lodge. Nomination and election procedures are provided by the lodge. Eligible adults may be elected by the troop committee but only if scouts are elected. Upon election the scouts and adults will not be informed of their election. Parents of elected scouts will be notified of their election so they may attend the OA ceremony during summer camp. Elected scouts and adults will be "tapped out" during ceremonies at summer camp. 3. The election and "tap out" does not make those elected a member of the Order of the Arrow. Individuals become members of the OA upon successful completion of the Ordeal of the Order conducted during the fall or spring OA conference. Scouts and adults successfully completing the Ordeal should be encouraged to complete the Brotherhood membership. TROOP EQUIPMENT AND MAINTENANCE 1. The troop committee is responsible for the purchase and maintenance of an adequate quantity and quality of equipment to meet the needs of the troop's outdoor program. 2. Acquisition: Funding for the purchase and maintenance of equipment should be planned and included in the troop budget. The equipment is acquired through donations, purchase or construction by members of the troop. Purchases of equipment shall only be made with the approval of the troop committee. Expendable supplies such as rope, twine, first aid supplies, LP gas, etc. may be purchased by the Outdoor Subcommittee against the troop budget with out approval of the committee. Receipts shall be turned into the treasurer for reimbursement. IV - 5 3. Inventory: A list of all equipment owned by the troop shall be maintained by this subcommittee. This list shall indicate the quantity of items, cost when purchased and date purchased. See Appendix for current Troop Equipment List. 4. Maintenance: The Troop Quartermaster with a representative of each patrol should inventory and clean equipment after each outing. Shortages or items needing maintenance should be reported by the scoutmaster to the Outdoor Subcommittee. Members of this subcommittee working with the Troop Quartermaster shall inventory all equipment annually. This should be accomplished during the early winter months so maintenance or replacement can be taken care of before the spring and summer camping programs begin. Identification of equipment needing repair or replacement should be brought to the committee's attention. 5. Troop Trailer The troop owns an enclosed trailer for the storage and transportation of troop equipment. The trailer was purchased from donations made by area businesses. Insurance: Insurance will be provided by the troop on the contents of the trailer for damage due to theft, etc. Insurance for damages to the trailer and its' contents incurred during transportation to and from activities while being towed are to be provided by the owner of the towing vehicle. Towing: The trailer shall only be towed by a vehicle with a 2 in. ball on a hitch adequate to carry a 3000 lb load, and fitted with a light connector to match that of the trailer. Due to the dimensions of the trailer the lights shall always be connected and operating properly when the trailer is being towed. IV - 6 SECTION V ADVANCEMENT ADVANCEMENT There are many definitions of advancement, but the Scouting definition might well be, simply, "the art of meeting a challenge." For that is exactly what the Boy Scout advancement program asks boys to do. It invites them to master a challenging series of skills that prepare them to enjoy the outdoor action Scouting promises. As they master these skills they move up through six Boy Scouting ranks, each more demanding than the last, and each qualifying them for more exciting outdoor adventure - and more fun. There are four steps of advancement: The Boy Scout Learns. The Boy Scout is Tested. The Boy Scout is Reviewed. The Boy Scout is Recognized. Details for advancement are contained in the "Advancement Guidelines". ADVANCEMENT THROUGH FIRST CLASS 1. From the time the scout enters the troop through the advancement to First Class the scout is learning basic scouting skills to enable him to camp, hike, swim, cook, tie knots, administer first aid, and perform other tasks in the outdoors and to work as a member of a team. 2. The goal of the Scouting program is for the scout to achieve the rank of First Class within his first year in the troop. ADVANCEMENT FROM FIRST CLASS TO EAGLE 1. From the achievement of First Class through Eagle the scout will be demonstrating leadership, performing service projects, earning merit badges and using the skills learned while achieving the rank of First Class. 2. Upon completion of all the requirements for Star and Life the scout will be eligible for Eagle. Guidelines for completion of the Eagle Application are contained in the Appendix. V - 1 SUMMER CAMP ADVANCEMENT 1. Each scout should be encouraged to complete advancement requirements during summer camp. 2. It is the goal of this troop for: Each new scout to complete one merit badge and the advancement requirements for tenderfoot and second class that can be completed outside of the troop activities. Each experienced or older scout complete a minimum of 3 merit badges. 3. At least 4 weeks before summer camp each scout shall complete an "Individual Advancement Plan" form included in the Appendix to commit to completing merit badges they wish to work on during camp. 4. This information will be consolidated and forwarded to the camp for advance registration for those merit badges. MERIT BADGES 1. The goal of the merit badge program is to expand a scout's areas of interest and to encourage the scout to meet and work with adults in a chosen subject. 2. Merit badges are earned by a scout working with a registered merit badge counselor. The scout is required to contact the counselor to arrange for times and places to meet with the counselor. The scout will obtain an Application for Merit Badge (BSA form No. 4124) from the scoutmaster or troop advancement chairman. This is a three part form. This form indicates to the counselor that the scout is eligible and has been approved by the troop to work on the merit badge. When the scout completes the work on the merit badge the counselor will sign the form and present the scout with two of the three parts; the counselor will retain the "Counselor copy." The scout will turn the other two parts signed by the counselor into the scoutmaster. A merit badge certified as completed by a counselor cannot be denied the scout by the scoutmaster, assistant scoutmasters, or any member of the committee. 3. The completed merit badge will be recorded in the "Troop/Team Record Book", the date the badge is recorded will be entered on the card, one copy will be retained in the troop records, and the other copy returned to the scout with the completed Merit Badge card and merit badge. 4. Merit badges for which partial completions were given during summer camp must be completed with a registered merit badge counselor for the same merit badge. There is no time limit to complete partials. V - 2 MERIT BADGE COUNSELORS 1. Each merit badge counselor must be registered; fees are not required. Counselors shall register using the Adult Registration Application, (BSA form No. 28-501), and complete the Merit Badge Counselor Information sheet and submit both to the district advancement committee for review and approval. The district advancement committee maintains a list of all registered merit badge counselors within the district. 2. Each counselor can be responsible for no more than six merit badges and can be counselor for no more than three merit badges for any one scout, except for waterfront badges earned at summer camp. 3. Scoutmasters or assistant scoutmasters cannot be merit badge counselors for scouts in their own troop, although they may serve as counselors for other troops. STAR AND LIFE SERVICE PROJECTS 1. Each scout is required to provide a minimum of 6 hours of service to others while a First Class or Star to advance to the next rank. 2. This may be done as an individual project or as a member of a patrol or troop project. Assisting on an Eagle service project may be accepted. 3. The project must be approved by the scoutmaster before the project is started. 4. If not performed with other members of the troop or as a troop activity, the project shall be documented by a letter from a representative of the organization or community for which the service was performed. EAGLE SCOUT SERVICE PROJECT 1. While a Life Scout, a boy must plan, develop, and give leadership to others in a service project to any religious institution, school, or community. 2. Project Selection: The project must demonstrate leadership. Routine labor, a job or service normally rendered should not be considered. The project may not be per- formed for the Council or other BSA activity, or a business, or be of a commercial nature, or be a fund raiser. The project must be approved by the organization being served and a project coordinator representing the organization assigned. The project should be of sufficient magnitude to be special. Total amount of time involved should be considerable and should represent the candidates best efforts. The advancement subcommittee may assist the scout in the selection of a project. V - 3 3. Project Review: The scoutmaster reviews the proposed project with the scout to see that the project meets the requirements of a service project. The committee reviews the Scout's service project with the scout. The scout will present his project to the committee. The scout will be asked to show how he plans to conduct the project, his leadership involvement, time and materials, etc. Upon approval by the committee the appropriate forms and written planning documentation of the project, with the signatures of the Scoutmaster, the committee representative and the project coordinator, is forwarded to the District Advancement Committee. The District Advancement Committee reviews the project and notifies the Scoutmaster whether the project is approved or not. The scout is not required to be present at this review. Until the District Advancement Committee issues their approval, the scout shall not begin any work on the project. 4. Upon completion of the project a detailed report shall be prepared using the "Eagle Scout Service Project Work Book", no. 18-927, by the Eagle candidate, approved by the project coordinator, and included in the Eagle Application. 5. The district advancement committee will review the project during the Eagle Board of Review. SCOUTMASTER'S CONFERENCE 1. Upon joining the troop, prior to each board of review, and whenever the scoutmaster feels it is necessary each scout will be counseled. The scoutmaster or assistant scoutmaster may conduct the counseling. 2. Counseling is an informal process of guiding the scout to solve his own problems and set goals, rather than simply act on the advice of someone else. This is accomplished through the Scoutmaster Conference. Guidelines for the Scoutmaster Conference are contained in Chapter 8 of "The Scoutmaster Handbook". 3. The date of the Scoutmaster Conference will be recorded in the appropriate space in the "Troop/Team Record Book". 4. In the interest of impartiality adult leaders will not counsel their own sons. V - 4 BOARD OF REVIEW 1. Purpose: The purpose of the review is not an examination; but an attempt to deter- mine the Scout's attitude and acceptance of Scouting's ideals, if the requirements have been met for advancement, to discuss the scout's experiences in the troop, the troop's program, and to encourage him to keep working towards advancement. The subcommittee chairman is responsible to conduct or arrange for all boards of review. Boards of Review shall be held once each month at the request of the scoutmaster. 2. Conduct of the Board of Review: Tenderfoot, Second Class, First Class, Star, Life: The board of review is conducted by a minimum of two committee members. The Scoutmaster is not a member of the board. Eagle: The board of review is conducted by the Troop Committee with at least one but no more than 3 members of the District Advancement Committee in attendance. The Troop provides a minimum of 3 committee members and a maximum of 5. The Scoutmaster may introduce the candidate, but is not permitted to participate on the board. The Board convenes at the District Scout Office at the time and date set by the district advancement committee. 3. A Board of Review should be conducted on a regularly scheduled basis either before, during or after a troop meeting or at a different location and time as determined by the board members. This allows the scout leaders to plan for them in advance. This will allow for the board to review scouts that are not advancing as well as those who are. Each candidate is reviewed individually. The candidate should be in as complete a uniform as he owns. The board should make every attempt to be warm and friendly and be willing to listen to what the scout has to say. The Scoutmaster may discuss the qualifications of the candidates with the board before the review and introduce the candidate to the board. Since merit badges are usually technical in their content and approved by a counselor, the review for a badge of rank is to determine what the scout has learned while earning the merit badge. V - 5 The board should give the scout the opportunity to bring up any questions he may have, and a chance for the board to talk to him about such matters as goals, Scout Spirit and personal growth. If necessary, the board should frankly discuss his lack of progress and to try to help him get back on track. The candidate is dismissed and the board discusses whether the candidate is qualified. The candidate is asked to return before the board and is told whether he is qualified or not, if not the board informs him what he must do to obtain approval. The date that the Board of Review is held, if the advancement is approved, is the date of the advancement. ADVANCEMENT REPORTING AND RECORDING 1. Upon completion of the review process for rank advancement or when a completed Application for Merit Badge form is received, the Advancement Report (BSA form no. 4403B) and in addition for merit badges the "Merit Badge Record" are completed, signed, and submitted to the Scout Service Center for the purchase and recording with the Council the awards or rank and merit badges. 2. When completing the Advancement Report form take care that the name of the Scout is spelled consistently each time the form is submitted. If the names are spelled different or nicknames are used in some cases but not all, they could be interpreted by the District or Council as being different Scouts. This is especially important when a Scout's records are being reviewed at District or Council for Eagle. 3. A copy of the completed advancement report forms will be retained by the advancement subcommittee. 4. The board will notify the scoutmaster of the results of the board. If the scout is approved for advancement the scoutmaster will record the date of the board of review in the "Troop/Team Record Book". PURCHASE OF ADVANCEMENT MATERIALS 1. Advancement material consists of rank, merit badges, leadership position patches, and special awards such as Lifesaving, Mile Swim, Quality Unit, etc. 2. These items will be paid for by the troop and purchased from the Sheboygan Scout Service Center or at summer camp. Rank and merit badges purchases have to be accompanied by the completed Advancement Report Form and Merit Badge Record. V - 6 ADVANCEMENT RECOGNITION 1. Each scout should be presented with their badge of rank or merit badge at a troop meeting as soon as possible after the board of review or earning the merit badge. 2. The scout will also be recognized for earning the advancements at the next Court of Honor and presented the Merit Badge card and record. 3. Eagle Recognition: A formal Eagle Court of Honor shall be held to honor scouts earning Eagle. The troop will purchase each Eagle Scout an Eagle Scout Wall Plaque, catalog no. N5591, engraved with the scouts name, troop and date, and the Eagle Scout Presentation Kit. Additional costs for the court of honor shall be paid by the family of the scout. COURTS OF HONOR 1. It is the troop committee and advancement subcommittee's responsibility to conduct the court of honor. 2. The court of honor recognizes all advancements since the last court of honor. 3. The court of honor is a public ceremony and parents and other interested individuals should be encouraged to attend. V - 7 SECTION VI SAFETY PREFACE The purpose of this section is to prepare adult leaders to conduct Scouting activities in a safe and prudent manner. The policies and guidelines have been established because of a real need to protect members from known hazards that have been identified though eighty years of experience. Limitations on certain activities should not be viewed as stumbling blocks; rather, policies and guidelines are best described as stepping stones toward safe and enjoyable adventures. Troop leaders should be aware of state and local regulations that supersede Boy Scouts of America policies and guidelines. The following guidelines have been adapted from BSA's Guide To Safe Scouting. Primary Reference: Rules and Regulations of the Boy Scouts of America. VI - 1 SAFETY ADULT LEADERSHIP LEADERSHIP REQUIREMENTS FOR TRIPS AND OUTINGS 1. Two-deep leadership. Two registered adult leaders, or one adult and a parent of a participating Scout, one of whom must be at least 21 years of age or older, are required for all trips or outings. Coed overnight activities require male and female adult leaders. 2. Safety rule of four: No fewer than four individuals (always with the minimum of two adults) go on any back-country expedition or campout. If an accident occurs, one person stays with the injured and the other two go for help. 3. Male and female leadership require separate sleeping facilities. Married couples may share the same quarters if appropriate facilities are available. 4. Male and female youth participants will not share the same sleeping facility. When staying in tents, no youth will stay in the tent of an adult other than his/her parent or guardian. 5. If separate shower and latrine facilities are not available, schedule and post times for male and female shower use. For latrine use, the buddy system should be utilized by having a person wait outside the entrance; or use "Occupied" and "Unoccupied" signs and/or inside door latches. AQUATICS SAFETY Most accidents in aquatics activities are caused by the lack of adult supervision and discipline. Almost every accidental drowning can be attributed to the violation of one or more swim defenses. SAFE SWIM DEFENSE All swimming activity in Scouting is conducted according to the Safe Swim Defense. The eight defenses are: 1. Qualified Supervision. A responsible adult (at least 21 years old) must supervise all swimming. He or she must be qualified in water-safety training (BSA Lifeguard, or lifeguard or lifesaver certification by a recognized agency) or must use assistant so qualified. 2. Physical Fitness. Require evidence of fitness for swimming activity with a complete health history from physician, parent, or legal guardian. 3. Safe Area. Have lifeguards and swimmers systematically examine the bottom of the swimming area to determine varying depths, deep holes, rocks, and stumps. Mark off the area for three groups: not more than 3.5 feet deep for nonswimmers; from shallow water to just of the head for beginners; deep water not over 12 feet for swimmers. Enclose nonswimmer and beginner areas with buoy lines (twine and floats) between markers. Mark the outer bounds of the swimmer area with floats. VI - 2 SAFETY SAFE SWIM DEFENSE 4. Lifeguards on Duty. Designate as lifeguards two persons who are capable swimmers. Station them ashore with lifeline (100 feet of 3/16 nylon cord). Provide one guard for every ten participants. 5. Lookout. Station a lookout on shore where it is possible to see and hear everything in all areas. The lookout may be an adult in-charge of the swim and may give buddy signals. 6. Ability Groups. Tests to determine swimming ability should be renewed each year at the beginning of the season. There are three classifications; Nonswimmers, beginners, and swimmers. 7. Buddy System. Pair every youth with another in the same ability group. Buddies check into and out of the swimming area together, Check everyone in the water about every ten minutes. The adult in charge signals a buddy check with a single blast of a whistle or ring of a bell and a call of "Buddies". The adult slowly counts to ten while buddies join and raise hands and remain still and silent. Guards check all areas, count the pairs, and compare the total with the number known to be in the water. Signal two blasts or bells to resume swimming. Signal three blasts or rings for checkout. 8. Discipline. Be sure that everyone understands and agrees that swimming is allowed only with the proper supervision and use of the complete Safe Swim Defense. CLASSIFICATION OF SWIMMING ABILITY SWIMMER TEST Jump feet first into water over the head in depth, level off, and begin swimming. Swim 75 yards in a strong manner using one or more of the following strokes: sidestroke, breaststroke, trudgen, or crawl; then swim 25 yards using an easy, resting backstroke. The 100 yards must be swum continuously and include at least one sharp turn. After completing the swim, rest by floating. BEGINNER TEST Jump feet first into the water over the head in depth, level off, swim 25 feet on the surface, stop, turn sharply, resume swimming as before and return to starting place. POOL AND SURF SWIMMING The Safe Swim Defense applies to swimming at the beach, private or public pool, wilderness pond, stream, lake, or anywhere Scouts swim. VI - 3 SAFETY AFLOAT Safety Afloat has been developed to promote boating and boating safety and to set standards for safe unit activity afloat. Before a BSA group may engage in an excursion, expedition, or trip on the water, (canoe, raft, sailboat, motorboat, rowboat, tube, or other craft), adult leaders for such activity must complete "Safety Afloat Training" No. 1459, have a "Commitment Card" with them, and be dedicated to full compliance of all nine points of Safety Afloat. 1. Qualified Supervision. A responsible adult must supervise all activity afloat and must be experienced and qualified in water safety (BSA Lifeguard or lifeguard or lifesaver certification by a recognized agency) and in the particular skills related to the water craft being used, or use assistance so qualified. Ability to meet current requirements for the canoeing, rowing, small boat sailing, or motorboat merit badge qualifies a person in respect to safe handling of that water craft. One adult supervisor is required for each ten people with a minimum of two adults for any one group. All adult supervisors must complete Safety Afloat and Safe Swim Defense training, and at least one person must be certified in CPR Basic Life Support. 2. Physical Fitness. All persons present must present evidence of fitness assured by a complete health history from physician, parent, or legal guardian. 3. Swimming Ability. A person who has not been classified as a "Swimmer" may ride as a passenger in a rowboat or motorboat with and adult "Swimmer" or in a canoe, raft, or sailboat with an adult certified as a lifeguard or a lifesaver by a recognized agency. In all other circumstances, the person must be a swimmer to participate in an activity afloat. Swimming ability will be determined as in Safe Swim Defense. 4. Personal Flotation Equipment. Properly fitting U.S. Coast Guard approved personal flotation devices (PFDs) must be worn by all persons engaged in activity on the open water (rowing, canoeing, sailing, boardsailing, motorboating, water-skiing, rafting, tubing, kayaking, and surfboarding). Type II and III PFDs are recommended. 5. Buddy System. All activity must adhere to the principles of the buddy system and the use of a "buddy boat". 6. Skill Proficiency. All persons participating in unit activity afloat on the open water must be trained and practiced in craft handling skills, safety, and emergency procedures. a. All persons planning to participate in unit activity on white water must complete special training conducted by an Aquatics Instructor, BSA, or qualified equivalent. b. Powerboat operators must complete state certification and be able to meet requirements for the Motorboating Merit Badge or equivalent (American Red Cross, U.S. Coast Guard, U.S. Coast Guard Auxiliary, or U.S. Power Squadron). VI - 4 SAFETY SAFETY AFLOAT c. Except for white water and powerboat operation as noted above, a minimum of three hours training and supervised practice or fulfilling the requirements for basic handling tests is required for all unpowered craft. 7. Planning. a. Float Plan. Know exactly where the unit will put in, where the unit will pull out, and precisely what course will be followed. Determine all stopover points in advance. Estimate travel time with ample margins to avoid traveling under time pressures. Obtain accurate and current maps and information on the waterway to be traveled, and discuss the course with others who have made the trip under similar seasonal conditions. b. Local Rules. Determine which state and local laws or regulations are applicable. If private property is to be used or crossed, obtain written permission from the owners. All such rules must be strictly observed. c. Notification. The float plan must be filed with the parents of participants and a member of the unit committee. For any activity using canoes on running water, the float plan must be filed with the local council service center. Notify appropriate authorities, such as Coast Guard, state police, or park personnel, when their jurisdiction is involved. When the unit returns from this activity, persons given the float plan should be so advised. d. Weather. Check the weather forecast just before setting out, know and understand the seasonal weather pattern for the region, and keep an alert "weather eye". Imminent rough weather should bring all ashore immediately. e. Contingencies. Planning must anticipate possible emergencies or other circumstances that should force a change of the original plan. Identify and consider all such circumstances in advance so that appropriate contingency plans can be developed. 8. Equipment. All equipment must be suited to the craft, to the water conditions, and to the individual; must be in good repair; and must satisfy all state and U.S. Coast Guard requirements. 9. Discipline. All participants should know, understand, and respect to rules and procedures for safe unit activity afloat. When Scouts know and understand the reason for the rules, they will observe them. PERSONAL FLOTATION DEVICES (PFDs) Only U.S. Coast Guard approved equipment (Types I, II, or III) is acceptable for use in Scouting aquatics. Ski belts are not acceptable. VI - 5 SAFETY WATER CLARITY Swimming activity in turbid water should be limited to surface swimming. Turbid water exists when a 12-inch white disk at the depth of 3 feet is not visible from above the surface of the water. Underwater swimming, headfirst entry (except for racing dives), and board diving are not permitted in turbid water. Snorkeling and scuba skills are taught and practiced only in clear water. Clear water exists when a 12-inch disk at a depth of 8 feet is visible from above the surface of the water. SWIMMING AND DIVING AREAS Swimming areas should be large enough to avoid crowding (minimum of 40 square feet per swimmer). Water depth for nonswimmers should not exceed 3.5 feet; for beginners, 6 feet. These areas should be visibly identified. A minimum water depth of 7 feet beneath and behind the point of entry is required for diving from the edge of a pool, pier, or floating platform. A minimum depth of 10 feet of depth is required for diving from a 1-meter board. SCUBA Any person possessing, displaying, or using scuba equipment in connection with any Scouting-related activity must be certified by one or more of five agencies recognized by the Boy Scouts of America for scuba training and instruction: (1) YMCA, (2) National Association of Underwater Instructors (NAUI), (3) Professional Association of Diving Instructors (PADI), (4) National Association of Skin Diver Schools (NASDS), and (5) Scuba Schools International (SSI). Student divers must be at least 14 years of age (Venture crew members only) and must be under the supervision of an instructor currently certified by one of the above agencies. Scuba skills will be taught and practiced only in clear water. Venture crew members who are properly certified in basic diving may participate in group dives under the supervision of a responsible adult who is currently certified as a dive master, assistant instructor, or any more advanced rating by one of the five agencies. WATER-SKIING The Water-Skier's Safety Code and Boat Driver's Safety Code are found in the Water-skiing merit badge pamphlet and these guidelines are to be followed by all those involved in the sport of water-skiing. VI - 6 SAFETY CAMPING AGE GUIDELINES The Boy Scouts of America has established the following guidelines for its members participation in camping activities: 1. Overnight camping by second and third grade Cub Scout dens or Cub Scout packs (other than an approved facility operated by the local council) is not approved, and certificates of liability insurance will not be provided by the Boy Scouts of America. 2. Cub Scouts (second and third grades) and Webelos (fourth and fifth grades) may participate in council operated day camps and resident camps. A Webelos scout may participate in overnight den campouts when supervised by his mother or father. If a parent cannot attend, arrangements must be made for a parent substitute. 3. All Boy Scouts (11-18) may participate in troop or patrol overnight campouts, camporees, and resident camps. 4. Boy Scouts and Venture crew/ Varsity team members age 13 or older may also participate in world jamborees and high adventure programs. TRAIL GUIDELINES Leaders must instruct those in their groups to stay together on well established trails, avoid loose rocks (especially on decent), and avoid dangerous ledges, cliffs and areas where a fall might occur. Trail safety is a matter of common sense. DRUG, ALCOHOL, AND TOBACCO USE AND ABUSE The Boy Scouts of America prohibits the use of alcoholic beverages and controlled substances at encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving participation of youth members. Adult leaders should support the attitude that young adults are better off without tobacco and should not allow the use of tobacco products at any BSA activity involving youth participants. VI - 7 SAFETY EMERGENCY PREPAREDNESS Developing and rehearsing an emergency action plan will add precious time needed for response to a crisis. This is true on a day hike, overnight or longer troop camp, and all other activities. A plan should include : 1. The person in charge. 2. Action to be taken. 3. Alternatives. 4. People and agencies to notify. 5. Location of Law Enforcement. 6. Fire and health facilities. 7. Evacuation procedures. Whenever an emergency occurs in which a person needs medical care beyond simple first aid, leaders should immediately notify the parent or next of kin. In case of a missing Scout or a fatality, notify the council Scout Executive after notifying local authorities and emergency medical services. Prepare an emergency phone list, like the one in the appendix, for out-of-town trips. This list and an ample supply of coins should be kept in the first aid kit. FIRST AID It is strongly recommended that adult leaders in Scouting be trained in first aid by the American Red Cross to be aware of the latest techniques and procedures. Because of the possibility of exposure to communicable diseases, first aid kits should include latex gloves and atiseptic to be used when giving first aid to bleeding victims, as protection against possible exposure. Mouth pieces or mouth barrier devices should be available for CPR. CARDIOPULMANARY RESUSCITATION It is strongly recommended that adult leaders in Scouting be trained in adult CPR by the American Red Cross to be aware of the latest techniques and procedures. VI - 8 SAFETY FUELS AND FIRE PREVENTION Because serious accidents can happen when using gasoline in lanterns and stoves and igniting fires with liquid starters, adult supervision is required when chemical fuels are being used for lighting and cooking. Guidelines for Safely Using Chemical Stoves and Lanterns 1. Use compressed or liquid gas stoves or lanterns only with a knowledgeable adult supervision and in Scout facilities only where and when permitted. 2. Operate and maintain according to the manufacturers instructions. 3. Store fuel in approved containers and under adult supervision. 4. Let stoves and lanterns cool before changing cylinders of compressed gas or refilling from bottles of liquid gas. 5. Refill liquid stoves and lanterns a safe distance from flames. 6. Never fuel a stove or lantern inside a cabin; always do this outdoors. Do not operate a stove or lantern in an unventilated structure. Provide at least two ventilation openings, one high and one low, to provide oxygen and exhaust of lethal gases. Never fuel, ignite, or operate a stove or lantern in a tent. 7. Place stove on level, secure surface before operating. 8. Periodically check fittings on compressed gas stoves and lanterns and on pressurized liquid gas stoves for leakage, using soap solution before lighting. 9. When lighting a stove or lantern, keep fuel bottles and extra canisters well away. Do not hover over the stove when lighting it. Keep your head and body to one side. 10. Do not leave a stove or lantern unattended. 11. Do not overload the stove top with heavy pots or large frying pans. 12. Do not dispose of empty fuel containers in fire. FLAMMABILITY WARNING No tent material is completely fireproof. It can burn when exposed to continued, intense heat or fire. 1. Only flashlights and electric lanterns are permitted in tents, No flames in tents is a rule that must be enforced. 2. Never use liquid fuel stoves, lanterns, heaters, lighted candles, matches and other flame source in or near tents. 3. Do not pitch tents near an open fire. 4. Do not use flammable chemicals near tents - charcoal lighter or spray cans of paint, bug killer or repellent. 5. Always extinguish cooking fires promptly. 6. Obey all fire laws, ordinances, and regulations. VI - 9 SAFETY EXTINGUISHERS Carbon Tetrachloride (CCl4) extinguishers are not to used. In a camp setting, the unit leader is responsible for training Scouts in fire prevention, fire detection and reporting, and fire fighting. The unit is required to have a fireguard plan completed for all Scouting activities requiring the use of fire. FIREWORKS The Boy Scouts of America prohibits the securing, use, and display of fireworks in conjunction with programs and activities except where the fireworks display is conducted under the auspices of a certified or licensed fireworks control expert. Local councils may not authorize any group or charted unit activity for or on behalf of its members, units, or district to sell fireworks as a fundraising or money- earning activity. GUNS AND FIREARMS Except for law enforcement officers required to carry firearms within their jurisdiction, firearms shall not be brought on camping, hiking, backpacking, or other Scouting activities except those specifically planned for target shooting under the supervision of a certified BSA or NRA firearms instructor. Boy Scout Standards Boy Scouts are permitted to fire .22 caliber bolt action, single shot rifles, air rifles, shotguns and muzzle loading long guns under the direction of a certified instructor, 21 years of age or older, within the standards outlined in current Scouting literature and bulletins. BSA policy does not permit the use of handguns in the Boy Scouting Program. MUZZLE LOADING AND BLACK POWDER SHOOTING 1. Muzzle loading rifles must be recently manufactured, percussion only. Original muzzle loaders or those assembled from a kit must be checked by a qualified gunsmith. 2. Recommended loads of .FFFg black powder are not to exceed 1 grain per caliber. 3. Prerequisites of learner: a. Basic marksmanship safety training with a .22 rifle. b. Knowledge of fundamentals of marksmanship. c. Minimum experience - beginning qualification level - NRA, DMC, Military, etc. 4. Safety glasses and ear protection must be worn. 5. Outdoor range shooting only, using earthen embankments. 6. Powder measure will be used. 7. Powder will be kept cool and dry with bulk storage limited to 25 pounds. Powder should be stored in a locked, isolated bunker separate from percussion caps. 8. All training and shooting activities must be supervised by a currently certified NRA or NMLRA muzzle loading instructor over 21 years of age. 9. Each Scout must have one instructor or adult coach under instructor supervision when loading or firing. VI - 10 SAFETY SHOTGUNS 1. It is recommended that either 20 or 12 gauge semiautomatic shotguns be used; however, both gauges must not be used on the same range. 2. Gas operated shotguns are recommended because the recoil is reduced and the action stays open, you can see when the gun is not loaded. 3. Use the correct stock length for each shooter. 4. Ammunition containing shot larger than 7.5 is not to be used. 5. Safety glasses and ear protection will be worn. 6. All training and shooting activities must be supervised by a currently certified NRA shotgun instructor or coach who is at least 21 years of age. RIFLES 1. Breech loading rifles will be single shot, bolt action of the .22 caliber rim-fire type only. They may be chambered for the .22 short or .22 long rifle, but not for the .22 WRF. Air rifles are also permitted. 2. Semiautomatic rifles will not be permitted. 3. Repeating rifles having a tubular magazine will not be permitted. 4. Repeating rifles having a removable clip type magazine will be permitted, but must be used as single loaders. 5. No rifle will be used that has less than a 3 pound trigger pull. 6. Safety glasses and ear protection will be worn. 7. All training and shooting activities must be supervised by a currently certified NRA rifle instructor or coach who is at least 21 years of age. HAZARDOUS SPORTS AND ACTIVITIES CAVE EXPLORING These minimum safety requirements apply: 1. Cave exploring activities are limited to high-school-age or older Scouts. 2. Group leaders qualify through training and experience in cave exploring and through knowing established practices of safety, conservation and cave courtesy. 3. Leader and group must understand and agree to follow the basic practices and policies of caving approved by the National Spelelogical Society and the Boy Scouts of America. JUDO If Scouts practice defensive judo, it should be done with proper mats and with qualified instructors related to YMCAa, colleges, or athletic clubs whose objectives and coaching methods are compatible with the principles of the Boy Scouts of America. VI - 11 SAFETY ROCK CLIMBING AND RAPPELLING Rock climbing (ascending or traversing a steep rock face) and rappelling (descending with a controlled slide down a rope) require special considerations of supervision, equipment, facilities and location. Safety must be paramount so that participants are not exposed to unreasonable risk. Standards prepared with the assistance of highly qualified rock climbing authorities should be adhered to in conducting a rock climbing/rappelling program. UNAUTHORIZED AND RESTRICTED ACTIVITIES The following activities have been declared unauthorized and restricted by the Boy Scouts of America: 1. All-terrain (ATVs) are banned from program use. ATVs are defined AS motorized recreational cycles with three or four large, soft tires, designed for off-road use on a variety of terrains. 2. Boxing, karate and related martial arts are not authorized activities. 3. Chainsaws and mechanical log splitters may be authorized for use only by trained individuals over the age of 18, using proper protective gear in accordance with local laws. 4. Exploration of abandoned mines is an unauthorized activity. 5. Varsity football teams and interscholastic or club football competition and activities are unauthorized activities. 6. Fireworks secured, used, or displayed in conjunction with program and activities is unauthorized except where the fireworks display is conducted under the auspices of a certified or licensed fireworks control expert. 7. The selling of fireworks as a fund-raiser is an unauthorized activity. 8. Flight training (power aircraft in-flight) and hang gliding, microlite and ultralight flying, parachuting, and hot air ballooning are unauthorized activities. 9. Motorized speed events with potential hazard for participants, including motorcycles, boats, drag racing, demolition derbies and related events are not authorized. 10. Participation in amateur or professional rodeo events are not authorized. 11. The activity commonly referred to as "War Games" - in which individuals shoot paint or dye at one another - is not authorized. 12. Motorized personal watercraft, such as jet skis, are not authorized for use in Scouting aquatics and their use should not be permitted in or near BSA program areas. 13. Firearms shall not be brought on camping, hiking, backpacking or Scouting activities other than those specifically planned for target shooting under the supervision of a certified firearms instructor. 14. Hunting is not an authorized BSA activity, although hunting safety is part of the program curriculum. VI - 12 SAFETY MEETING ROOM INSPECTIONS Periodically, once or twice a year, the unit meeting place should be inspected for health and safety hazards. MOTOR VEHICLE INSPECTIONS Motor vehicles transporting passengers or carrying equipment must be inspected to determine that brakes, steering mechanism, lights, tires, etc., are in good condition. UNIT CAMPING INSPECTIONS Essentially, three occasions in unit camping require inspection: After camp is set up, after camp is taken down and periodically during camp. The main interest in these inspections are to ensure a safe, livable camp and an unblemished site after you leave. MEDICAL INFORMATION The Boy Scouts of America have established minimum standards for providing medical information prior to participating in various activities. They are classified as follows: Class 1: Includes any event that does not exceed 72 consecutive hours, where the level of activity is similar to that normally expended at home or at school and where medical care is readily available. Examples: day camp, day hike, swimming party, or overnight camp. Medical information required is a current health history signed by a parent or guardian. The health history form on the back of the BSA individual applications is satisfactory in meeting this requirement. Scoutmasters should review these and become knowledgeable about the medical needs of the youth members in the unit. Health histories must be updated annually. Class 2: Includes any event that exceeds 72 consecutive hours, where the level of activity is similar to that normally expended at home or at school and where medical care is readily available. Examples: resident camp, tour camping and hiking in relatively populated areas. Medical data required is an annual health history signed by a parent or guardian supported by a medical evaluation completed within the last 36 months by a physician licensed to practice medicine. The Personal Health and Medical Record - Class 2, No. 4414, is designed primarily for resident summer camp, but could be used for any Class 2 activity. Only youth members use this form. The Class 2 requirement or form is not applicable to adults. Class 3: Includes any event involving strenuous activity or conditions such as backpacking, high altitude, extreme weather conditions, cold water, exposure, fatigue, athletic competition, adventure challenge or remote conditions where readily available medical care cannot be assured. Examples: high adventure activities, jamborees, Explorer Olympics and extended backpacking trips into remote areas. Medical information required includes current health history supported by a medical evaluation within the last 12 months performed by a physician licensed to practice medicine. Personal Health and Medical Record - Class 3, No. 4412A, is to be used for Class 3 activities. Adults will use this form for Class 2 and Class 3 activities. VI - 13 SAFETY IMMUNIZATIONS Verification of the following protections is strongly recommended before participation in activities conducted by the Boy Scouts of America: 1. Tetanus and diptheria toxoid within the past ten years. 2. Measles, mumps, and rubella (MMR) since first birthday. 3. Trivalent oral polio vaccine (TOPV); four doses since birth. RELIGIOUS BELIEFS AND MEDICAL CARE The following is the policy of the Boy Scouts of America regarding medical requirements: 1. Medical examinations for camp attendance are required of all campers for the protection of the entire camp group. The immunization requirement is waived for persons with religious beliefs against immunization. 2. All Scouts and Scout leaders need to learn first aid, not for their own use, but for service to others who may require it. A Scout or leader may ask to be excused from first-aid instruction, but no advancement requirements will be waived except as indicated. 3. Requirements 1 and 5 for the Personal Fitness merit badge call for examinations by a physician and a dentist with appropriate follow-up recommendations. This may be set aside on presentation of a certificate by the Scout's parents and a proper church official that a definite violation of religious conviction is involved. VI - 14 SAFETY TRANSPORTATION AUTOMOBILES It is essential that adequate, safe and responsible transportation be used for all Scouting activities. General guidelines are as follows: 1. Seat belts are required for all occupants. 2. All drivers must be licensed. If the vehicle is designed to carry fifteen or more persons (including driver), the driver must have a commercial drivers license (CDL). 3. An adult leader (at least 21 years of age) must be in charge and accompany the group. 4. The driver must be currently licensed and at least 18 years of age. Youth member exception: When traveling to an area, regional, or national Boy Scout activity under the leadership of an adult( at least 21 years of age) tour leader, a youth member at least 16 years of age may be a driver, subject to the following conditions: a. Six month driving experience as a licensed driver (time on a learners permit or equivalent is not to be counted). b. No record of accidents or moving violations. c. Parental permission granted to the leader, driver and riders. d. Tour leader is an adult at least 21 years of age. 5. Passenger cars or station wagons may be used for transporting passengers, but passengers may not ride in the back of station wagons. 6. Trucks may not be used for transporting passengers except in the cab. 7. All driving, except short trips, should be done in daylight. 8. Adequate property damage and public liability insurance must be carried. 9. Do not exceed the speed limit. 10. Do not travel in convoy. 11. Twelve hours of actual travel time including rest stops and a change of drivers is the maximum for one day; a minimum of eight to nine hours should be planned for sleep at night. TRAILERS AND TRUCKS The beds of trucks or trailers must never be used for carrying passengers. BUSES If the vehicle is designed to carry fifteen or more persons (including driver), the driver must have a commercial drivers license (CDL). VI - 15 SAFETY BOATS 1. U.S. Coast Guard recommends and BSA requires that an approved USCG personal flotation device (PFD) be worn by each participant using watercraft in an aquatics activity. Types II and III are recommended for Scout activity afloat. 2. Rowboats or canoes carrying passengers should not be towed behind motorboats or sailboats. 3. Use of canoes should be restricted to swimmers who have satisfactorily demonstrated their ability to launching, landing and paddling a canoe and in handling a swamped canoe. Canoeists should be taught the proper procedure for staying afloat if the canoe capsizes or is swamped. 4. Small boats, whether under sail or power, used for pleasure or ferry purposes, must have a minimum capacity of 10 cubic feet per person. Boats propelled by hand power, such as rowboats, and used for pleasure purposes only must provide a minimum of 7 cubic feet per person. 5. Provision also should be made by all boats under sail or power for a sufficient quantity or supply of oars and rowlocks or paddles to used in case of emergency. Fire fighting equipment and lights must also be carried aboard. 6. Bilges of gasoline powered boats should be keep free from gasoline and oil at all times. Thorough ventilation, either natural or by blower, is necessary to dispel gasoline vapor. 7. Motorized personal watercraft, such as jet skis, are not authorized fir use in Scouting activities and their use should not be permitted in or near BSA program areas. AIRCRAFT Air travel is permitted as follows: 1. On any flight scheduled by a commercial airline. 2. On orientation flights aboard military aircraft. Written parental approval must be presented to the local council for youth who will engage in these orientation flights. 3. Members traveling in chartered commercial aircraft or private aircraft during an activity identified as a "Scouting Activity" must obtain prior written approval on for No. 10-118, Flying Permit Application. 4. Hang gliding, microlite, and ultralight flying, experimental aircraft flying, parachuting, hot-air ballooning and flight training (power aircraft in-flight) are unauthorized activities. TOUR PERMITS If a unit plans a trip within 500 miles of the home base, it is important that the unit obtain a local tour permit. A national tour permit is required for trips in excess of 500 miles from home or outside the continental United States. VI - 16 APPENDIX BOY SCOUTS OF AMERICA Troop 828 Howards Grove, Wisconsin C O M M I T T E E M E E T I N G A G E N D A TIME AND PLACE: ATTENDANCE: MINUTES OF LAST MEETING: SCOUTMASTER'S REPORT: SUBCOMMITTEE REPORTS: Finance/Records: Current Status: Outdoor Activities: C O M M I T T E E M E E T I N G A G E N D A Page 2 Advancement: Membership/Relations: OLD BUSINESS: NEW BUSINESS: DATE AND LOCATION OF NEXT MEETING: EXAMPLE - ADVANCEMENT PUBLICITY LETTER 815 North Wisconsin Drive Howards Grove, Wisconsin 53083 September 24, 1990 The Review Sheboygan Press 113 East Mill Street ** OR ** 623 Center Street Plymouth, Wisconsin 53073 Sheboygan, Wisconsin 53081 At a Court of Honor held on Sunday, September 23, Boy Scouts of Troop 828 Howards Grove advanced in rank. Tenderfoot: Brent Hafele, Ryan Ahrens. Second Class: Josh Steinhardt, Matt Koss, Chad Even. First Class: Seth Elder. Star: Eric Strouf. Life: Brian Ertman. (NOTE: The following type of information usually will not be accepted by the Press but will be accepted by the Review.) Fifty-one merit badges were earned by members of the Troop during summer camp at Gardner Dam and were awarded at the Court of Honor. Brent Hafele was recognized for having completed the Mile Swim while at summer camp. Brian Ertman, Eric Strouf and Danny Strouf were recognized for having successfully completed the Bay Lakes Council Junior Leader Training (JLT) at Camp Wilderness in June. (NOTE: Include the scoutmasters name and the sponsoring organization.) The Scoutmaster of Troop 828 is Dick Jump and the Troop is sponsored by the Howards Grove Lions Club. Membership/Relations Linda Strouf EXAMPLE LETTER TO BE SENT TO WEBELOS SCOUT PARENTS EACH YEAR Boy Scouts of America Troop 828 Howards Grove, Wisconsin February 5, 1991 To Parents of Webelos Scouts: This letter is to invite you and your son into the next step of the Scouting program, the Boy Scout Troop, and to inform you of of the Troop program, advancement, uniform and other procedures. GOALS OF SCOUTING: As the last six letters in in scouting indicate, scouting is meant to be OUTINGs, to be outdoors as much as possible. One of the goals of Troop 828 is to provide the boys with outdoor experiences: an awareness of the outdoors, an ability to camp and cook in the outdoors comfortably and safely, and to work as a patrol (team) together. Along the way we try to impart a desire to help and respect the rights of others, and be good citizens. PARENT'S ROLE: The Scouting program requires family - yes, moms as well as dads to participate. You will be asked to assist with activities such as campouts, transportation, serving on the Troop Committee, serving as merit badge counselors to assist the Troop and Scouts in meeting their goals. Unlike Cub Scouting you will not be expected to attend the Troop meetings or outdoor activities. SPONSORSHIP: Troop 828 is sponsored by the Howards Grove Lions Club. We support them during their Breakfast with Santa Claus each year and they have been supporting the Troop by purchasing camping equipment. MEETINGS: During the months of September through May we hold meetings three consecutive Monday nights from 6:45 to 8:15 pm in the basement at Klemme's Lanes. The fourth Monday night is a Troop Leader Council meeting attended only by the youth leaders of the Troop to plan outings and the next month's meetings. During the months of June, July and August we do not hold weekly meetings, but we do try to schedule at least one outdoor activity each month. Meeting and activity dates are provided in advance for your planning assistance. Scouts are required to be in uniform with scarf at all troop meetings. The red T-shirt is worn to selected activities when the scout shirt is not appropriate. LEADERSHIP: When your son joins the Troop he will be assigned to a patrol led by one of the Boy Scouts. The Patrol Leaders are led by the Senior Patrol Leader, also a Scout. One of the biggest transitions the Webelos Scout has to make is learning to listen to and take direction from another boy, not too many years older than he, instead of an adult, but this is the way the Scouting program functions and the way we try to operate Troop 828. Any help that you can be in explaining this transition to your son will make it easier for all of us. ADVANCEMENT: The advancement program is different from the Webelos advancement. Although there are many requirements that you can and are encouraged to help your son complete or prepare for, he will have to pass the requirements to either an adult leader or one of the Troop youth leaders. Upon earning the Arrow of Light and having a conference with the Scoutmaster your son will have earned the first advancement, Scout. The next three ranks Tenderfoot, Second Class, and First Class require passing several requirements. Some of these requirements can only be passed during campouts and meetings; others will have to be worked on at home. OUTDOOR ACTIVITIES: We have a goal in the Troop to have some type of weekend activity every month, preferably outdoors, and usually towards the end of each month. When the Troop cooks meals during a campout or outing, each Scout is required to pay his share of the food cost, usually about $5.00. On trips exceeding 20 miles from Howards Grove each boy will pay for a portion of the gasoline expense of the parents driving to the activity. UNIFORMS: The Troop uniform policy requires that each boy have as a minimum the tan shirt with appropriate patches, either short or long sleeve although I would recommend short sleeve, the scout baseball cap, and our Troop's red T-shirt available for $5.50 each from the troop. The Troop will provide the neckerchief, once, upon earning the Scout rank. Uniforms are available from Wolf Cycle or the Scout Service Center in Menasha. Patches are available from the Scout Service Center in Sheboygan. Your son will need a copy of the Boy Scout Handbook. This should be brought to each meeting and to campouts. Advancement requirements and the scout's advancement record are in the Handbook. CAMPING EQUIPMENT: The Troop provides tents, cooking equipment and other unit type equipment, but each scout is responsible for his own sleeping gear and on some campouts his own cook kit and silverwear. The individual cook kits and nested silverware kits available from K-Mart for instance are the type of equipment that seem to work best. Equipment from other sources will probably be more durable; the equipment offered through the Scouting Catalog is usually pretty good. Each Scout will also need a pack, the preferred being one with an aluminum frame with provisions for attaching the sleeping bag. This and other scout equipment are the types of items that make good Christmas or birthday presents. SUMMER CAMP: The Troop is going to Gardner Dam Scout Camp near Langlade, Wisconsin the week of 7 thru 13 July. Cost for the one week of camp is $87.00 per scout. This money is due to Jerry Strouf not later than June 17, 1991. Gardner Dam is a unique camp in that there is no dining hall; the scouts do all their own cooking, a specialty of the camp is tubing on the Wolf River, which passes through the camp. The new Scouts will be working on Tenderfoot and Second Class advancement and one or two Merit Badges during camp. A list of clothes and other equipment will be provided later. PATHWAYS: Webelos Pathways is scheduled for May 11 at Camp Rokilio. You should be receiving information from the District on this. Pathways concludes with a crossover ceremony for Webelos joining Scout Troops. A representative of the Troop will be at Pathways to welcome your son into Troop 828. From that time on they will participate in the Troop activities. A Boy Scout Application form will have to be completed and turned in at Pathways to complete the Arrow of Light requirements. The Pathways fee includes a $1.00 transfer fee into the Scout Troop if your son is registered in the Cub Pack. If you have any questions, please call me at 467-8533. encl Dick Jump Scoutmaster Boy Scouts of America Troop 828 PARENT CONSENT NAME OF SCOUT: DESCRIPTION OF ACTIVITY: In consideration of the benefits to be derived, and in view of the fact that the Boy Scouts of America is an educational organization, membership in which is voluntary, and having full confidence that every precaution will be taken to ensure the safety and wellbeing of my son(s)/ward(s) during this activity or trip, I hereby agree to his (their) participation and waive all claims against the leaders of this activity or trip and officers, agents, and representatives of the Boy Scouts of America. In case of emergency, I understand every effort will be made to contact me. In the event I cannot be reached, I hereby give my permission to the physician selected by the adult leader in charge to secure proper treatment which may include hospitalization, anesthesia, surgery, or injections of medication for my son(s). PARENT'S NAME (parent's signature) DATE: ADDRESS: TELEPHONE: Boy Scouts of America Troop 828 OUTING FINANCIAL REPORT Date of Outing: Location: ATTENDANCE: Number of Scouts Number of Adults Total FOOD AND EXPENDABLES: Income Income from persons attending = x $ = $ Income from Items Not Used and Sold (itemize) $ Total Income $ Expenses: Itemized Expenses (list and attach receipts) $ Balance $ TRANSPORTATION Reimbursable Transportation: (Miles x Cost per gal/20 or 15 mpg = Cost) miles x $ / 15 w/trailer = $ miles x $ / 20 = $ cost x vehicles = $ Total Transportation Cost $ Transportation Income: persons attending x $ = $ ($3.00 per person over 20 mi. of HG.) Balance $ Boy Scouts of America Troop 828 INDIVIDUAL ADVANCEMENT PLAN - SUMMER CAMP SCOUT SUMMER CAMP PATROL/CREW YEAR During summer camp this year, I will do my best to complete the requirements for the following merit badges: 1. 2. 3. 4. I have reviewed the Boy Scout Requirements Handbook, Boy Scout Handbook, or the merit badge pamphlets for the requirements of these merit badges and believe that I can complete them during my week at camp. I will also complete some of the advancement requirements at home before camp. Scout's Signature Reviewed by Scoutmaster TO THE PARENTS: Please obtain a copy of the Boy Scout Requirements book, available at the Boy Scout Service Center, or a copy of the appropriate merit badge pamphlet, (the troop has a few in the library that can be borrowed) and review the requirements with your scout. Encourage him to reasonably appraise the amount of work required on each activity so he can complete them in the time available. Assist him in working at home on the advance preparation required for a merit badge. The troop goal is for each scout to earn at least three merit badges at camp. It is better to complete three badges that to start six and come home without having completed any. REFERENCES Troop Committee Guidebook, No. 6505C. The Scoutmaster Handbook, No. 6502. Troop/Team Record Book, No. 6510. National Tour Permit Application, No. 4419A. Local Tour Permit Application, No. 4426. Advancement Guidelines, No. 3087B Insignia Guide, No. 3064.