²²²Ý²²²Ý²²²²²²Ý²²²Ý²²²²²²²²²²Ý ²²²Ý²²²Ý²²²Ý ²²²Ý²²²Ý²²Ý²²²Ý ²²²²²²²Ý²²²²²²Ý²²²Ý²²²Ý²²Ý²²²Ý ²²²Ý²²²Ý ²²²Ý²²²Ý²²²Ý²²Ý²²²Ý ²²²Ý²²²Ý²²²²²²Ý²²²Ý²²²Ý ²²²Ý HARDWARE/SOFTWARE INFO. MGR. Copyright 1993 Alpine Software Development 3225 Dibrell Drive Plano, Texas 75023 (214) 596-2550 TABLE OF CONTENTS Data Entry of Information . . . . . . . . . . . . . . . . . 6 System File . . . . . . . . . . . . . . . . . . . . . . . . 7 Software Records . . . . . . . . . . . . . . . . . . . . . 11 Hardware Records . . . . . . . . . . . . . . . . . . . . . 15 Reporting . . . . . . . . . . . . . . . . . . . . . . . . . 19 Full report . . . . . . . . . . . . . . . . . . . . . . . . 20 Software Reports . . . . . . . . . . . . . . . . . . . . . 21 Sorted by System ID . . . . . . . . . . . . . . . . . . . . 22 Sorted by Product Name . . . . . . . . . . . . . . . . . . 23 Sorted by Program Type . . . . . . . . . . . . . . . . . . 24 Hardware reports . . . . . . . . . . . . . . . . . . . . . 25 Sorted by System ID . . . . . . . . . . . . . . . . . . . . 26 Sorted by Device Name . . . . . . . . . . . . . . . . . . . 27 Sorted by Device Type . . . . . . . . . . . . . . . . . . . 28 Misc Reports . . . . . . . . . . . . . . . . . . . . . . . 29 Vendor/Manufacture Report . . . . . . . . . . . . . . . . . 30 Tables . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Vendor Table . . . . . . . . . . . . . . . . . . . . . . . 32 Software Type . . . . . . . . . . . . . . . . . . . . . . . 34 Hardware Type . . . . . . . . . . . . . . . . . . . . . . . 36 Utilities . . . . . . . . . . . . . . . . . . . . . . . . . 38 Free Form Report Generator . . . . . . . . . . . . . . . . 39 Reorganize/Sort . . . . . . . . . . . . . . . . . . . . . . 42 Set Screen Colors . . . . . . . . . . . . . . . . . . . . . 43 Set Printer . . . . . . . . . . . . . . . . . . . . . . . . 45 Manual/Registration . . . . . . . . . . . . . . . . . . . . 50 View/Print Manual . . . . . . . . . . . . . . . . . . . . . 51 View/Print Registration . . . . . . . . . . . . . . . . . . 52 Options . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Help Topics . . . . . . . . . . . . . . . . . . . . . . . . 55 Hardware/Software Info. Mgr. Page 1 ====================================================================== The Hardware Software Information Manager (HSIM) is an application designed for computer users both at home or in the business used to keep track of all computer systems and the hardware (acessories) that have been installed into them and the software that they are licensed to use. Please note that this program IS NOT a disk manager but rather a tool to either be used by businesses or at home to keep track of hardware and software on computer systems. Simple and straight forward menuing software allows you to add or update records in the system using arrow keys and function keys to all the features of the system. Many standard reports are provided in different sequences to list items from the files. In fact included in the software a Free Form Report generator which will allow you to design, run and save your own reports. Several configuration options allow to to configure HSIM to your specifications including printer support to support any printer on the market. Installation ============ Please see the accompanying documentation for complete installation instructions. System Requirements =================== MS/DOS or PC/DOS 3.1 or higher At least 2mb minimum hard disk space. Actual amount will depend on the size of the various collections. Any standard printer including HP laser. One floppy drive either 3 1/2 or 5 1/4 any density. Limitations =========== There are no real limitations in the HSIM software. You may store as much information as you like and are only limited by the amount of hard disk space you have. Each of the Files may contain a maximum of 16 million records which should be plenty for most users or businesses. In the standard version of HSIM only the Free Form report generator may print to a network (Novell) printer. If you Page 2 Hardware/Software Info. Mgr. ====================================================================== would like full network (Novell) support contact us for special pricing. Initial SignOn ============== The first time you start up HSIM it will ask you for your registered name. Please enter your name as it will be used on screens and reports. The following is a sample of this signon screen: ÖÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ· º Initial Installation º º º º Registered User: º ÓÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĽ Invoking HSIM ============= To start up HSIM enter the following commands at the C prompt: CD HSIM HSIM The first command will change to the directory where you installed HSIM and the second command will start the program. After several seconds (depending on the speed of your machine) you will see the welcome screen. Press enter 2 times and the menus will appear at the top of the screen. Hardware/Software Info. Mgr. Page 3 ====================================================================== Browsing The Files ================== As you begin to add records to the various files the software will automatically put you into a browse mode (when there is at least one record). The following is an example of the browse screen for the Vendor Table: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Vendor Table º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÑÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º Vendor Name ³ Full name of Vendor º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ ºAPPTECH ³Application techniques, Inc. º ºBlink ³Blinkinc º ºCA ³Computer Associates º ºCompUSA ³CompUSA º ºIntiut ³Intuit º ºMaxstor ³Maxstor º ºMicroSoft ³MicroSoft º ºSPC ³Software Publishing, Inc º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÏÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ By using the up and down arrow keys you can move to different records in the file. Using the [PGUP] and [PGDN] keys you can move a full screen at a time (about 16 records), and using [Alt PGUP] or [Alt PGDN] you can move to the first record or last record in the file. When you have found the record you would like to view or change (indicated by highlighting) press the enter key. The record will now be displayed. Also note at the bottom of the screen there is a field used for searching. If you have a large file you can use this field to position the highlighted item to a range of records. For example if you are in the SYSTEM file and have used the select key (see below) for System ID and you are looking for a SYSTEM-01 then enter into this field SYS or SYST or SYSTE or SYSTEM and the highlighted item will be the first item. You can use this feature to move quickly through the files. If you would like to view records in a different order press the [F10] key and a small menu will appear at the lower right hand corner of the screen giving you the choices for the file you are browsing. The following example illustrates the alternates for the Software file: Ú>Select Key<Ä¿ ³ Product Name³ ³ Program Type³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÙ Each file in HSIM has different selection keys so you will need to experiment as to what select keys are best for you. Page 4 Hardware/Software Info. Mgr. ====================================================================== Screen Saver ============ After 2 minutes of inactivity HSIM will display the following screen: ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ The screen has been saved ³ ³ Press the spacebar to resume ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ This box will move around the screen in a random pattern until such time as you press the space key at which time you will return back to the same screen you were at. Special Keys used on menus ========================== [INS] The Insert key is used to add new records to the file selected. [DEL] The delete key is used to delete the currently selected (highlighted - reverse video) record [ENTER] Pressing enter will select the current item for processing (i.e. editing or running reports) [PgUp] Move one screen at a time towards the top (i.e. during a browse of a file) [PgDn] Move one screen at a time towards the bottom (i.e. during a browse of a file) [HOME] Go to the top item or record [END] Go to the bottom item or record [ESC] End (or exit) the current function [F1] Displays context sensitive help (Context sensitive help will display information about the function, field, or area in the program you are in). [F2] Displays the Help Topics file that will give you all of the documentation for Hardwaree Software Information System online. [F6] Will bring up the screen to select the SYSTEM options (name, address, etc). Hardware/Software Info. Mgr. Page 5 ====================================================================== [F10] During browse of a database this function key will display a list of secondary indexed that can be used to select records from. Special Keys used during edit ============================= [up] Go up one field [down] Go down one field [HOME] Go to the first field [END] Go to the last field [ENTER] Go to the next field [ESC] End (or exit) the current function Page 6 Hardware/Software Info. Mgr. ====================================================================== Data Entry of Information ========================= This is the menu that you will used to select the various files for data entry (adding, changing, or deleting records) from the system. Up selecting this menu item the following menu will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º System File º º Software Records º º Hardware Records º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The first menu item under the DATA ENTRY item is SYSTEM. HSIM has an originization for keeping records together and can be summarized as follows: To add either hardware or software records there must be a corresponding SYSTEM record to be used. To delete a system record ALL of the hardware and software records must either be deleted or reassigned to another SYSTEM record. Hardware and Software records are not linked together with one another. If you are using HSIM for a business and you have items that do not belong to a system we suggest that you create a dummy SYSTEM record say using the SYSTEM ID of "UNASSIGNED" and place all those items under this system. Hardware/Software Info. Mgr. Page 7 ====================================================================== System File =========== ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º System Information º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º System Id...... þþþþþþþþþþþþþþþ º º Serial Number.. þþþþþþþþþþþþþþþ º º Desc........... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Name........... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º Address........ þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º City........... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º State.......... þþ Zip... þþþþþþþþþþ º º Primary Phone.. þþþþþþþþþþþþþþ Ext.... þþþþ º º Alt Phone...... þþþþþþþþþþþþþþ Ext.... þþþþ º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Software....... þþþþþþþþþþ º º º º Hardware....... þþþþþþþþþþ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Add/Change/Delete System Records System Number ------------- Format: 15 character field Contents: This field is used to identify each computer system that you may have. For the home user things like "SYSTEM1", "DADS", or "386/33" are quite adequate. For the business user we suggest that you develop a naming convention and use it on all systems. Some examples include: "PAY-SYSTEM01" where "PAY" is a department code and "SYSTEM01" is a unique identifier; or use the serial number of the back of the system unit and enter it here. Serial Number ------------- Format: 15 character field Contents: The System Serial Number can be gotten of the back or bottom of the system unit. Page 8 Hardware/Software Info. Mgr. ====================================================================== Description ----------- Format: 45 character field Contents: This field is used to contain a brief description of items. Some examples include: IBM PS2 Model 70 Compudyne 486/50 Name ---- Format: 30 character field Contents: This field should contain the name of the person who is responsible for this system. If you are using this software in a business you might consider using a department name. All the address information below should relate to this name. Address Line 1 -------------- Format: 40 character field Contents: Enter the first line of the address where the system is located. Address Line 2 -------------- Format: 40 character field Contents: Enter the second line of the address where the system is located. This should include an apartment or suite number. City ---- Format: 25 character field Contents: Enter the City name where the system is located Hardware/Software Info. Mgr. Page 9 ====================================================================== State ----- Format: 2 character field Contents: Enter the standard 2 character state code. For example AK = Alaska, CA = California, etc. ZIP Code -------- Format: 10 character field Contents: We have provided enough space for you to enter the ZIP code plus the ZIP+4 information. We suggest that you always use the ZIP+4. Primary Phone ------------- Format: 14 character field Contents: Space has been provided here to enter standard USA phone numbers with area codes in the format of (999) 999-9999. Primary Extension ----------------- Format: 4 character field Contents: If there is a work phone extension enter it here in the space provided. Secondary Phone --------------- Format: 14 character field Contents: Space has been provided here to enter standard USA phone numbers with area codes in the format of (999) 999-9999. Page 10 Hardware/Software Info. Mgr. ====================================================================== Secondary Extension ------------------- Format: 4 character field Contents: If there is a work phone extension enter it here in the space provided. Hardware/Software Info. Mgr. Page 11 ====================================================================== Software Records ================ ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Software Information º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º System ID........ þþþþþþþþþþþþþþþ º º Serial Number.... þþþþþþþþþþþþþþþ º º Program Name..... þþþþþþþþþþþþþþþþþþþþþþþþþ º º Program Desc..... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º Program Type..... þþþ º º S/W Type......... þ º º Version.......... þþþþþþ º º Date Purchased... þþþþþþþþ º º Warranty ExpDT... þþþþþþþþ º º Vendor Support... þþþþþþþþþþþþþþþ º º Registered....... þ º º Purchase Cost.... þþþþþþþþ º º Disk Size........ þþþþþ º º S/W Vendor....... þþþþþþþþþþþþþþþ º º Comments......... þþþþþþþþþþ º º º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Add/Change/Delete Software Records Registration Number ------------------- Format: 15 character field Contents: Some software packages come with both a serial number and an registration number. This field is used for the registration number. If the software only contains a serial number then leave thie field blank. Product Name ------------ Format: 25 character field Contents: This field is used to store a short name of the product. Examples include: MS-WORD CA-CLIPPER Page 12 Hardware/Software Info. Mgr. ====================================================================== 120mb IDE Product Decscription -------------------- Format: 45 character field Contents: This field is used to contain a brief description of items. Some examples include: IBM PS2 Model 70 Compudyne 486/50 Program Type ------------ Format: 3 character field Contents: The software type field is used to group software into different categories. If you leave this field blank and press enter a list of currently valid type codes will be displayed. If you find that there is not a type code that matches your needs simply enter the new code into this field and the software will ask you if you want to add a new type code. Answering yes will display the screen for adding a new type code. You may also view or report on all the type codes that are defined by goint to the TABLES menu item and selecting SOFTWARE TYPE. Software Type ------------- Format: 1 character field Contents: This one character field is used to indicate if the software is a commerical product or if it is shareware or public domain. When you are adding a pop-up will appear. Move the bar up and down using the up-arrow or down-arrow and press enter. The software will update the file with the necessary code. Program Version --------------- Hardware/Software Info. Mgr. Page 13 ====================================================================== Format: 6 character field Contents: Enter the vendor version number is this field. Not all vendors use the same scheme for version numbers. Most if the time the version number can be found on the distribution disks, or the bottom of the box, and sometimes running the sofware will display the version number. Date Purchased -------------- Format: 8 position date field Contents: This field should contain the date the software or hardware item was purchased. This date should match with the same date on either the sales receipt or invoice. Warranty Exparation Date ------------------------ Format: 8 position date field Contents: If the item has a warranty period you should calculate the date and enter it here. We suggest that for items that no not have a warranty you use the same date as you used for the Date purchased field. Vendor Support -------------- Format: 15 character field Contents: This field can be used to indicate if you have support for the product and the conditions for that support. For example you might enter "NO" for no support and entering something like "M-F 9:00-5:30". Registration Flag ----------------- Page 14 Hardware/Software Info. Mgr. ====================================================================== Format: 1 character field Contents: Enter either a "Y" or "N" to indicate if the software product has been registered. What this means is that you have mailed in the registration card to the vendor. Purchased Price --------------- Format: 7 position numeric field 99999.99 Contents: Enter the total cost that was paid for the product. You might also include any sales taxes or shipping to indicate total cost. Disk Size --------- Format: 5 character field Contents: Enter the disk size that was supplied. We suggest one of the following: 3.5 3 1/2 PC 5.25 5 1/4 PC DUAL Both 3.5 and 5.25 supplied 400k 400k MacIntosh 800k 800k MacIntosh Software Vendor --------------- Format: 15 character field Contents: Enter the vendor code of the company that developed the product. During add processing leave this field blank and press enter. A list of vendors on the vendor table will be displayed. You may use the up-arrow and down-arrow keys to move up and down in the database. When you have found the vendor you want to use press enter. If you do not find a vendor press the insert key and you can add a nes vendor to the vendor table. Please see the section under tables for more information on the vendor table Hardware/Software Info. Mgr. Page 15 ====================================================================== Hardware Records ================ ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Hardware Information º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º System ID........ þþþþþþþþþþþþþþþ º º Serial Number.... þþþþþþþþþþþþþþþ º º Reg Number....... þþþþþþþþþþþþþþþ º º Device .......... þþþþþþþþþþþþþþþþþþþþþþþþþ º º Device Desc...... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º Device Type...... þþþ º º Date Purchased... þþþþþþþþ º º Warranty ExpDT... þþþþþþþþ º º Vendor Support... þþþþþþþþþþþþþþþ º º Purchase Cost.... þþþþþþþþ º º Purch From....... þþþþþþþþþþþþþþþ º º H/W Vendor....... þþþþþþþþþþþþþþþ º º Comments......... þþþþþþþþþþ º º º º º º º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Add/Change/Delete Hardware Records Serial Number ------------- Format: 15 character field Contents: Normally every device, card, printer, monitor has a serial number somewhere on the device. Registration Number ------------------- Format: 15 character field Contents: Some hardware products come with both a serial number and an registration number. This field is used for the registration number. If the hardware only contains a serial number then leave thie field blank. Page 16 Hardware/Software Info. Mgr. ====================================================================== Product Name ------------ Format: 25 character field Contents: This field is used to store a short name of the product. Examples include: MS-WORD CA-CLIPPER 120mb IDE Device Description ------------------ Format: 40 character field Contents: Enter the full description for the device type. Examples: TYP Description === ====================================== DSK Disk Drives MON Monitors CPU Central Processing Units (Mother Boards) VID Video Adapter Boards Device Type ----------- Format: 3 character field Contents: The hardware type field is used to group hardware into different categories. If you leave this field blank and press enter a list of currently valid type codes will be displayed. If you find that there is not a type code that matches your needs simply enter the new code into this field and the hardware will ask you if you want to add a new type code. Answering yes will display the screen for adding a new type code. You may also view or report on all the type codes that are defined by goint to the TABLES menu item and selecting HARDWARE TYPE. Date Purchased -------------- Hardware/Software Info. Mgr. Page 17 ====================================================================== Format: 8 position date field Contents: This field should contain the date the software or hardware item was purchased. This date should match with the same date on either the sales receipt or invoice. Warranty Exparation Date ------------------------ Format: 8 position date field Contents: If the item has a warranty period you should calculate the date and enter it here. We suggest that for items that no not have a warranty you use the same date as you used for the Date purchased field. Vendor Support -------------- Format: 15 character field Contents: This field can be used to indicate if you have support for the product and the conditions for that support. For example you might enter "NO" for no support and entering something like "M-F 9:00-5:30". Purchased Price --------------- Format: 7 position numeric field 99999.99 Contents: Enter the total cost that was paid for the product. You might also include any sales taxes or shipping to indicate total cost. Hardware Supplier ----------------- Format: 15 character field Contents: Enter the vendor code of the company that developed the product. During add processing leave this field blank and press enter. A list of vendors on the vendor table will be displayed. You may use the up-arrow and down-arrow keys to Page 18 Hardware/Software Info. Mgr. ====================================================================== move up and down in the database. When you have found the vendor you want to use press enter. If you do not find a vendor press the insert key and you can add a nes vendor to the vendor table. Please see the section under tables for more information on the vendor table Manufacture ----------- Format: 15 character field Contents: Enter the vendor code of the company that manufactured the product. During add processing leave this field blank and press enter. A list of manufactures on the manufacture table will be displayed. You may use the up-arrow and down-arrow keys to move up and down in the database. When you have found the manufacture you want to use press enter. If you do not find a manufacture press the insert key and you can add a new manufacture to the manufacture table. Please see the section under tables for more information on the manufacture table Hardware/Software Info. Mgr. Page 19 ====================================================================== Reporting ========= All of the standard "canned" reports can be found under this menu item. When you select this menu item the following menu will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Full report º º Software Reportsº º Hardware reportsº º Misc Reports º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ As you select different files you will be given a choice as to the order or sorting sequence for that report. If you find that our standard reports are not giving you the data you need for a particular purpose then we have provided the Free Form Report Generater which will enable you to design and run your own reports. This function can be found under the Utilities Menu option. One final note. If you have some suggestions for additional reports please drop us a line with your ideas and we will take them into consideration for the next release. Page 20 Hardware/Software Info. Mgr. ====================================================================== Full report =========== Report Id: FULLRPT Description: This report contains a list of each system on the SYSTEM file followed by a software and hardware summary report. Each system begins on a new page. Fields: System ID Serial Number Description Name Address, City, State, ZIP Pri and Sec Phone numbers Software Items >> Product name Registration Information Software Type Version Vendor Hardware Items >> Product name Serial Number Device Type Vendor Features: This report shows you most of the general information about each system. This report can be useful for audits, reconcillation of individual systems, or a personel record of each system. Hardware/Software Info. Mgr. Page 21 ====================================================================== Software Reports ================ This menu item will select all the standard software reports that you can print. If these reports do not meet your needs then we have provided you with a Free Form Report Generator described under the UTILITIES menu. When this item is selected the following menu will appear: ÉÍÍ>Software reports<ÍÍ» º Sorted by System ID º º Sorted by Device Nameº º Sorted by Device Typeº ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Using the arrow keys you may move up and down to highlight the report you want to produce and press enter to start printing. Page 22 Hardware/Software Info. Mgr. ====================================================================== Sorted by System ID =================== Report Id: RPTS01 Description: This report contains a list of all items from the SOFTWARE file sorted by System ID. Fields: System Number Product Name Program Type Software Type Version Date Purchased Warranty exparation Date Support Information Registration flag Purchase Cost Disk Size Software Vendor Comments Features: This report shows you all the information in the SOFTWARE file for all systems. Hardware/Software Info. Mgr. Page 23 ====================================================================== Sorted by Product Name ====================== Report Id: RPTS01 Description: This report contains a list of all items from the SOFTWARE file sorted by Product Name. Fields: System Number Product Name Program Type Software Type Version Date Purchased Warranty exparation Date Support Information Registration flag Purchase Cost Disk Size Software Vendor Comments Features: This report shows you all the information in the SOFTWARE file for all systems. Page 24 Hardware/Software Info. Mgr. ====================================================================== Sorted by Program Type ====================== Report Id: RPTS01 Description: This report contains a list of all items from the SOFTWARE file sorted by Program Type. Fields: System Number Product Name Program Type Software Type Version Date Purchased Warranty exparation Date Support Information Registration flag Purchase Cost Disk Size Software Vendor Comments Features: This report shows you all the information in the SOFTWARE file for all systems. Hardware/Software Info. Mgr. Page 25 ====================================================================== Hardware reports ================ This menu item will select all the standard Hardware reports that you can print. If these reports do not meet your needs then we have provided you with a Free Form Report Generator described under the UTILITIES menu. When this item is selected the following menu will appear: ÉÍÍ>Hardware reports<ÍÍ» º Sorted by System ID º º Sorted by Device Nameº º Sorted by Device Typeº ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Using the arrow keys you may move up and down to highlight the report you want to produce and press enter to start printing. Page 26 Hardware/Software Info. Mgr. ====================================================================== Sorted by System ID =================== Report Id: RPTH01 Description: This report contains a list of all items from the HARDWARE file sorted by System ID. Fields: System Identification Serial Number Device Name Device Type Date Purchased Warranty exparation Date Support Information Purchase Cost Hardware Vendor Manufacture Features: This report shows you all the information in the HARDWARE file for all systems. Hardware/Software Info. Mgr. Page 27 ====================================================================== Sorted by Device Name ===================== Report Id: RPTH01 Description: This report contains a list of all items from the HARDWARE file sorted by Device Name. Fields: System Identification Serial Number Device Name Device Type Date Purchased Warranty exparation Date Support Information Purchase Cost Hardware Vendor Manufacture Features: This report shows you all the information in the HARDWARE file for all systems. Page 28 Hardware/Software Info. Mgr. ====================================================================== Sorted by Device Type ===================== Report Id: RPTH01 Description: This report contains a list of all items from the HARDWARE file sorted by Device Type. Fields: System Identification Serial Number Device Name Device Type Date Purchased Warranty exparation Date Support Information Purchase Cost Hardware Vendor Manufacture Features: This report shows you all the information in the HARDWARE file for all systems. Hardware/Software Info. Mgr. Page 29 ====================================================================== Misc Reports ============ This menu item will select other miscellanious reports that you can print. If these reports do not meet your needs then we have provided you with a Free Form Report Generator described under the UTILITIES menu. When this item is selected the following menu will appear: ÉÍÍÍÍÍÍ>Misc Reports<ÍÍÍÍÍÍ» º Vendor/Manufacture Reportº ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Using the arrow keys you may move up and down to highlight the report you want to produce and press enter to start printing. Page 30 Hardware/Software Info. Mgr. ====================================================================== Vendor/Manufacture Report ========================= Report Id: VEND01 Description: This report contains a list of all items from the Vendor Manufacture Table sorted by Vendor Name. Fields: Vendor/Manufacture Name Address Phone Features: This report will print 18 items per page much like a phone directory. Hardware/Software Info. Mgr. Page 31 ====================================================================== Tables ====== The tables included with HSIM are the heart to insuring that information is entered into the various files consistantly. When this menu item is selected the following menu will apear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Vendor Table º º Software Typeº º Hardware Typeº ÈÍÍÍÍÍÍÍÍÍÍÍÍÍͼ In this version three tables are included as follows: VENDOR Table Used to validate the vendor fields of both the software and hardware files. Also used to validate the Manufacture field of the hardware file SOFTWARE Type Used to validate the program type field in the software file. HARDWARE Type Used to validate the Device type field in the hardware file. Page 32 Hardware/Software Info. Mgr. ====================================================================== Vendor Table ============ ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Vendor Table Maintenance º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Vendor Code... þþþþþþþþþþþþþþþ º º Full Name..... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Address....... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º City/ST/ZIP... þþþþþþþþþþþþþþþþþþþþþþþþþ þþ þþþþþþþþþþ º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Phone......... þþþþþþþþþþþþþþ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The vendor table is used to contain vendor codes names and addresses of all vendors and manufactures in the HSIM system. This table will be used to validate items during data entry. Vendor Name ----------- Format: 15 character field Contents: Enter the vendor code of the company that developed the product. During add processing leave this field blank and press enter. A list of vendors on the vendor table will be displayed. You may use the up-arrow and down-arrow keys to move up and down in the database. When you have found the vendor you want to use press enter. If you do not find a vendor press the insert key and you can add a nes vendor to the vendor table. Please see the section under tables for more information on the vendor table Full name of Vendor ------------------- Format: 40 character field Contents: Enter the full name of either the vendor or manufacture. Also do not forget to include the Inc., Corp., or LTD after the name as required. Hardware/Software Info. Mgr. Page 33 ====================================================================== Address Line 1 -------------- Format: 30 character field Contents: Enter the first line of the address Address line 2 -------------- Format: 30 character field Contents: Enter the second line of the address or leave blank if there is not a second line. City ---- Format: 25 character field Contents: Enter the City where the vendor or manufacture is located. State ----- Format: 2 character field Contents: Enter the State where the vendor or manufacture is located. ZIP Code -------- Format: 10 character field Contents: Enter the ZIP code where the vendor or manufacture is located. We have provided space to code the ZIP+4 and we suggest that you use it. Phone Number ------------ Format: 30 character field Contents: Page 34 Hardware/Software Info. Mgr. ====================================================================== Software Type ============= ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ Software Type Code Table Maintenance ³ ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´ ³ Type Code...... þþþ ³ ³ ³ ³ Description.... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ ³ ³ ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ The software type table is used to validate the software types used during data entry and provide a consistant method for grouping software products, especially when generating reports. Software Type ------------- Format: 3 character field Contents: The software type field is used to group software into different categories. If you leave this field blank and press enter a list of currently valid type codes will be displayed. If you find that there is not a type code that matches your needs simply enter the new code into this field and the software will ask you if you want to add a new type code. Answering yes will display the screen for adding a new type code. You may also view or report on all the type codes that are defined by goint to the TABLES menu item and selecting SOFTWARE TYPE. Software Type Description ------------------------- Format: 40 character field Contents: Enter the full description for the software type. Examples: TYP Description === ====================================== APP Applications GAM Games DTP Desk Top Publishing Hardware/Software Info. Mgr. Page 35 ====================================================================== GRA Graphics Page 36 Hardware/Software Info. Mgr. ====================================================================== Hardware Type ============= ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ Hardware Type Code Table Maintenance ³ ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´ ³ Type Code...... þþþ ³ ³ ³ ³ Description.... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ ³ ³ ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ The hardware type table is used to validate the hardware types used during data entry and provide a consistant method for grouping hardware products, especially when generating reports. Hardware Type ------------- Format: 3 character field Contents: The hardware type field is used to group hardware into different categories. If you leave this field blank and press enter a list of currently valid type codes will be displayed. If you find that there is not a type code that matches your needs simply enter the new code into this field and the hardware will ask you if you want to add a new type code. Answering yes will display the screen for adding a new type code. You may also view or report on all the type codes that are defined by goint to the TABLES menu item and selecting HARDWARE TYPE. Hardware Type Description ------------------------- Format: 40 character field Contents: Enter the full description for the software type. Examples: TYP Description === ====================================== APP Applications GAM Games DTP Desk Top Publishing Hardware/Software Info. Mgr. Page 37 ====================================================================== GRA Graphics Page 38 Hardware/Software Info. Mgr. ====================================================================== Utilities ========= The Utilities menu is used to select general purpose functions that are not directly releted to the Hardware Software Information Manager. When this menu item is selected the following menu will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Free Form Report Generatorº º Reorganize/Sort º º Set Screen Colors º º Set Printer º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ These functions include: Free Form Report Generator Reorganize/Sort Set Screen Colors Add/Change Printer Configurations Hardware/Software Info. Mgr. Page 39 ====================================================================== Free Form Report Generator ========================== Each report is based on a primary database you select from a window. You select the fields you want in the report, specify upper and lower limits of field values to select for the report, and you select a printer configuration. If the configuration you want does not exist, you can add a new one. You can define as many reports as you want for each file. All reports print in a columnar format with headings. Based on the printer configuration you select, an effort will be made to print one record per line by switching between print sizes and types. If a complete record does not fit on one line, it will wrap to the next line between two fields. SAMPLE USAGE ============ First, highlight "User-Defined Reports" and press [Enter]. You will see the following screen with the heading "List of Files". These are all the databases in HSIM: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º List of Files º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º File Title º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ ºSystems º ºSoftware º ºHardware º ºVendor Table º ºSoftware Table º ºHardware Table º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ For now, let's say you want a print-out of all the records in the Software file with a Type of "APP" Highlight "Software" and press [Enter]. The bottom of the screen will ask you to 'Enter report title or esc. to cancel', type in 'Software Applications' and press [Enter]. It will then ask for the 'Printer Configuration ID for this report', type in any three-letter ID defined in the Printer Setup Utility (CIT will work with most Dot Matrix printers), then press [Enter]. If you are not sure what printer to Page 40 Hardware/Software Info. Mgr. ====================================================================== use press [enter] and the following screen will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Printer Configurations º ÌÍÍÍÍÍÍÑÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ ºPrt ID³ Printer ID Title º ÇÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ ºCIT ³Citizen MSP-10/20 º ºHP ³Hewlett Packard Laser Jet II º ºIBM ³IBM Proprinter º ºOTC ³Output Technologies º ÈÍÍÍÍÍÍÏÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Using the arrow keys either move up or down and highlight the printer you are using and press [enter]. If your printer is not on this table then go to the Utility menu and define your printer. After doing this, your screen will be a list of reports for "Inventory". ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º List of Reports for Inventory º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÑÍÍÍÍÍÍ͹ º Report Title ³Printerº ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄÄĶ ºSoftware Applications ³IBM º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÏÍÍÍÍÍÍͼ It should be the only one there, so highlight it and press [Enter]. This will bring up a "List Of Fields" screen. These are all the fields in the "Inventory" database. ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º List of Fields º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÑÍÍÍÍÑÍÍÍÍÍ͹ º Field Title ³Type³Lengthº ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄĶ ºSystem ID ³C ³ 15º ºRegistration Number ³C ³ 15º ºProduct Name ³C ³ 25º ºDescription ³C ³ 45º ºProgram Type ³C ³ 3º ºSoftware Type ³C ³ 1º ºVersion ³C ³ 6º ºDate Purchased ³C ³ 8º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÏÍÍÍÍÏÍÍÍÍÍͼ Highlight "System Id" and press [Enter]. Hardware/Software Info. Mgr. Page 41 ====================================================================== A "Field Definition" screen will appear. "System ID" will be the only one there, press [enter]. The screen will ask you for the lower and upper limit. This is a way to filter out unwanted records. Press [Enter] two times. Now we're back at the "List Of Fields" screen, press [Ins] to add a new field. Using the down arrow key, highlight "Program Type" and press [Enter]. Now we're at the "Field Definition", select "Program Name" and press [Enter] again. This is where we'll filter out the unwanted records. All we want are records for "Program Type" = "APP" Therefore, in 'Lower Limit' type APP, in the upper limit type APP. This will only report on APP items. Now add the rest of the fields you want included in the report by using the [Ins] key and doing the same things that you already did. UPPER AND LOWER LIMIT ===================== If you wanted a report listing all the names in the files up to, and including, those starting with the letter 'P'. Type 'A' in lower limit and 'P' in upper limit. Or if you only wanted all the Smith's listed, type 'Smith' in both lower and upper limits. That's it, we're finished. Press [ESC]. The program will ask you if you want to print the report now. Ú>Print Report Now?<¿ ³ Yes ³ ³ No ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ Highlight 'Yes' or 'No' and press [enter]. If you have reports already defined and want to print one of them. Select the database the report was defined from and press [Enter]. Then select the report you defined and press [Enter]. And at the "Field Definition" screen, press [ESC]. Page 42 Hardware/Software Info. Mgr. ====================================================================== Reorganize/Sort =============== From time to time the files in Hardware/Software Information Manager must be reorganized or sorted. If you find that you have lost some records (maybe you turned off your machine or had a power failure) then this function can be used to rebuild all the indexes in the system. This function will also optimize disk space by unused space from the files (when records are deleted the disk space that they occupy does not go away) If any of the following situations occur then it is time to sort the files: It appears that records seem to be missing from one or more files. You have been deleting a lot of records. You have been changing a lot of records. This process should only take a few minutes depending on the size (number of recrods) of your files. You will see messages indicating progress as the sorting is processing. Hardware/Software Info. Mgr. Page 43 ====================================================================== Set Screen Colors ================= This selection will let you change the color settings for the screens, and if you want windows to explode and implode. When you select this item the following screen will appear: ÖÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ· º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º ÍÍ>Graphics.........: Cyan on Black º º Data Fields......: Bright Cyan on Black º º Enhanced.........: Yellow on Blue º º Screen Text......: Bright Red on Black º º Exploding Windows: Y º ÓÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĽ Selecting different colors for your program is simple. First, move the edit arrow next to the area you want to re-set the colors for (GRAPHICS, DATA FIELDS, ENHANCED, or SCREEN TEXT), then press [Enter]. Using the arrow keys to select a color combination, move the edit arrow "ÍÍ" to the left of the color you want to select, then press [Enter]. A sample of the color combination will appear in the field for which it has been chosen. When you have completed making your selections press [ESC] to exit and save your changes. Graphics ======== Graphics characters include menu boxes and screen borders. Data Fields =========== Data fields are the regions of data input on the screen normally in reverses video. For example, if you go to the inventory screen and either view a record or add a new record you will see that fields that you must enter data into are in reverse video. Enhanced Page 44 Hardware/Software Info. Mgr. ====================================================================== ======== This changes the colors of the SELECTED menu choices and other highlight bar options. Screen Text =========== Screen text is the area of the screens used to identify the fields. For example, if you go to the inventory screen and either view a record or add a new record you will see that fields have identifiers like "Asset No" or "Description". These areas of the screen cannot be modified but you can change there color. Exploding Windows ================= This is a YES/NO option. It is used to determine whether or not your application will have windows that explode onto the screen or sneak into view. Hardware/Software Info. Mgr. Page 45 ====================================================================== Set Printer =========== ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ Printer setup/Configuration Utility ³ ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´ ³ Configuration ID..... þþþ ³ ³ Printer Description.. þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ ³ ³ Network Printer No... þ ³ ³ Reset String......... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ³ ³ ³ ³ Setup string Width Len ³ ³ -------------------------------------------------- ----- --- ³ ³Level 1 þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ þþþ þþþ ³ ³Level 2 þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ þþþ þþþ ³ ³level 3 þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ þþþ þþþ ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ The Printer Setup Utility will allow you to define your own printer configurations for Hardware/Software Information Manager. Four standard configurations come standard with the product The Printer Setup Utility is used by both the Free Form Report generator and reports that need more than 80 characters to print, such as the wide reports. The Printer Setup Utility is selected directly from the submenu of MISC. When you are ready to use this function, highlight PRINTER SETUP, then press [enter]. Once selected, the list of printer configurations will appear. The software uses three different setup strings to determine how to lay out lines of text before the actual printing begins. These strings also determine when a page is full and when to skip to the next page, and finally what codes (escape sequences) need to be sent to the printer also. The software will automatically select the proper setup string and page size that best fits the report. If one line of the report will fit in the width specified by WIDTH 1, the level 1 Setup String will be used. If the line of the report is too wide for the level 1 Width, but less than or equal to the Level 2 Width, the Level 2 Setup String will be used. If the line of the report is too wide for the level 2 Width, but less than or equal to the Level 3 Width, the Level 3 Setup String will be used. If the report is still too wide, the software will utilize more than one line on the page per printed record printed, and will print on each line as many fields as will fit without breaking, and then will wrap to the next line. If a line has to wrap to the next line, the Page 46 Hardware/Software Info. Mgr. ====================================================================== software will adjust the number of lines per page to compensate for the fact that fewer records will fit on a page. You can force the software to use the same Setup String, Width and Line all the time by setting all three levels to the same value. This is a good idea when you are using 80 column paper in a 130 column printer. Printer Setup Strings ===================== To follow along with this example, you need to select the printer with the configuration ID of "HP", printer name "Hewlett Packard Laser Jet II" from the list of printer configurations. Once selected, read the following explanation of the Level 1, Level 2, Level 3, Width and Length Fields. Notice the /027 in each of the Setup Strings and the Reset String. Anytime you want to include a character in a string that cannot be entered through the keyboard, you can enter a backslash followed by the character's ASCII value. You MUST use three positions for the ASCII value even if is is less than 100. On a Hewlett Packard Laser Printer, the Escape key, which acts as a control character, has an ASCII value of 27. /027 was entered because three positions need to be filled. This value (/027) tells the printer that the text to follow is not to be printed, but is to interpreted as configuration information The Level 1 Setup String tells the software to set the printer to Courier font, that 80 characters will fit on one line and that no more than 55 lines of the page will be used. The Level 2 Setup String tells the software to switch to the 16.6 characters per inch Pica font and that 130 characters will fit on one line. The Level 3 Setup String tells the software to remain at 16.6 characters per inch, but to switch to Landscape (sideways) printing. Now, 170 characters will fit on one line (Width = 170) and the page length will be reduced (Length = 40). If you need additional help in setting up your printer configuration please give us a call at our Technical Support number listed in the front of the Users' Guide. Printer ID ---------- Hardware/Software Info. Mgr. Page 47 ====================================================================== Format: 3 position character field Contents: This field is a unique identifier that you will assign to each new configuration. When you want to print a report you simply add the configuration ID number that corresponds to the printer that you will be used to print the report. Printer Name ------------ Format: 30 position character field Contents: Used this field to enter a brief description of the printer that this configuration will be set for. The easiest description in the brand and type of printer. If there are several printers that are the same brand and type, you need an additional identifier such as a number or letter appended to this field. ALSO, if more than one configuration will be set up for the SAME printer, it is advisable that the description entered be such that it will be easy to identify the features the individual configurations have. Network Printer Number ---------------------- Format: 1 position numeric field Contents: This field is the printer that all reports with this configuration should be routed to. If the software is running on a Novell network, this number would correspond to the network-assigned printer number, where the first network printer is number 1, the second network printer is number 2 and so on. If the software will be running on a stand-alone PC, or if the reports with this configuration are to be routed to a printer connected to the first parallel printer port on the PC, the Network Printer Number should be set to 0 (zero). Page 48 Hardware/Software Info. Mgr. ====================================================================== Printer Reset Sequence ---------------------- Format: 50 position character field Contents: This field is used to enter setup strings to reset the printer back to the "Normal" state. Please refer to the example above for a full use of this field. Printer Level 1 --------------- Format: 50 position character field Contents: This field is used to enter setup strings. Please refer to the example above for a full use of this field. Printer Width ------------- Format: 3 position numeric field Contents: This field is used to specify the number of characters that can be printed on a single line for your printer. Printer Page Length ------------------- Format: 3 position numeric field Contents: This field is used to specify the number of lines that can be printed on a single page. Printer Level 2 --------------- Format: 50 position character field Contents: This field is used to enter setup strings. Please refer to the example above for a full use of this field. Hardware/Software Info. Mgr. Page 49 ====================================================================== Printer Width ------------- Format: 3 position numeric field Contents: This field is used to specify the number of characters that can be printed on a single line for your printer. Printer Page Length ------------------- Format: 3 position numeric field Contents: This field is used to specify the number of lines that can be printed on a single page. Printer Level 3 --------------- Format: 50 position character field Contents: This field is used to enter setup strings. Please refer to the example above for a full use of this field. Printer Width ------------- Format: 3 position numeric field Contents: This field is used to specify the number of characters that can be printed on a single line for your printer. Printer Page Length ------------------- Format: 3 position numeric field Contents: This field is used to specify the number of lines that can be printed on a single page. Page 50 Hardware/Software Info. Mgr. ====================================================================== Manual/Registration =================== manual reg Hardware/Software Info. Mgr. Page 51 ====================================================================== View/Print Manual ================= view print user manual Page 52 Hardware/Software Info. Mgr. ====================================================================== View/Print Registration ======================= View and/or Print HSIM Registration Form Hardware/Software Info. Mgr. Page 53 ====================================================================== Options ======= ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º System Parameters º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Name........ þþþþþþþþþþþþþþþþþþþþ º º Address..... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º City, St ZIP þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º Phone....... þþþþþþþþþþþþþ º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Printer Id.. þþþþ º º Desc........ þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ (This procedure may be accessed by pressing hotkey F6.) The options file is used collect options that will be used on most of the standard functions of Hardware/Software Information manager. This function can be selected by pressing the [F6] from anywhere in the software without disrupting what function you are currently doing. Name ---- Format: 30 Character field Contents: Enter your full name. This field is used on some of the reports, such as insurance reports, to identify the owner of the data. Suggest using first, middle initial, and last name. Address ------- Format: 30 character field Contents: Enter your street address, and apartment number or other address information. City, State ZIP --------------- Page 54 Hardware/Software Info. Mgr. ====================================================================== Format: 30 character free form field Contents: Enter your city, state, and zip code. Example: Plano, TX 75023 Phone Number ------------ Format: 30 character, free form, not required Contents: Enter your home phone number Example (214) 555-1212 Printer Id ---------- Format: 3 position character field Contents: This field is a unique identifier that you will assign to each new configuration. When you want to print a report you simply add the configuration ID number that corresponds to the printer that you will be used to print the report. Printer Name ------------ Format: 30 position character field Contents: Used this field to enter a brief description of the printer that this configuration will be set for. The easiest description in the brand and type of printer. If there are several printers that are the same brand and type, you need an additional identifier such as a number or letter appended to this field. ALSO, if more than one configuration will be set up for the SAME printer, it is advisable that the description entered be such that it will be easy to identify the features the individual configurations have. Hardware/Software Info. Mgr. Page 55 ====================================================================== Help Topics =========== (This procedure may be accessed by pressing hotkey F2.) The help topics will provide for you an easy to use online manual. In fact all the information that is contained in the paper manual is available thru the use of help topics. When you select this item using the [F2] the following menu will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Help Topics File º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÑÍÍÍÍÍ͹ º Help Title ³Hotkeyº ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄĶ ºHardware/Software Info. Mgr. ³ º ºRecord Keeping ³ º ºPrimary ³ º º Software ³ º º Hardware ³ º ºReporting ³ º ºFull Report ³ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÏÍÍÍÍÍͼ