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             DBCLEDGER- Checkbook register and accounts payable program
                           version 1.1a copyright 01/12/86
                                         
    This program is distributed free of charge. If you find it of value,please
       send $25.00 to the address below. Upon receipt of your $25.00 we will
       immediatly send you an invoice/receipt and enter your name in the update
     list. You can download the updates if you have a modem connected to your
         computer,just call 619-291-5682 at 300/1200 baud 24 hours a day.
          Or you can call and leave electronic mail with questions/bugs.
   Commumication parameters are Parity = none, Data Bits = 8, and Stop Bits = 1
    Or call our regular business phone 619-295-6053  ( 9-5 Mon.-Fri.,Sat 10-4)

     DBCLEDGER is part of a modular accounting system for small businesses. 
     There are accounts receivable,general ledger,purchase order,and inventory
     control with invoicing programs that all link together to manage your
     business effectively at low cost.
                                         
                                         
---------------------------- JAY'S OFFICE SUPPLIES,INC.-----------------------
                          824 Camino Del Rio North - #329
                                San Diego,CA 92108
                                voice (619)295-6053
                                data (619)291-5682
 
                                 
                                    Users Manual                          Page 1
 
 To start up:
 
   a)Load dBase (for hard-disk load all files to hard disk)
 
   b)Type SET DEFAULT TO x: ( x=drive where you have .DBF files.)
 
   c)Type DBASE MENU to start program.

 
 Important...If the main menu appears scrambled,there is a simple way to fix it.
   If you do not have graphics installed in your computer,the main menu will
   not display correctly. To use this program you should get dBase up to the
   dot prompt then enter the command DO FIXTXT  this will remove the 2 ASCII
   text files,and replace them with alternates.
 
 
 Sample data in files:
 
     There are sample vendors,checks and account descriptions in this program.
     To delete them choose the appropriate edit option and with the cursor on
     the record you want to delete,press Ctrl and U keys at the same time.

End of month notes:


    Before printing the vendor report ,be sure to update balances with option C.










                                                                          Page 2


                       DBCLEDGER DESCRIPTION OF PROGRAMS:

CHECKBOOK:

1)Enter check

  a) Shows last check entered to prevent entering twice.

  b) Will allow duplicate check numbers so (for example)-a check to the phone

     company can use 2 account numbers-as for advertising & phone expense.

  c) Will not allow entering a non-existant account number.

  d) Enter void checks with an account number of VOID

2)Edit checks

  a) Use Ctrl U to delete checks

  b) Will give option to pack the database and remove records marked for

     deletion.

3)Enter deposits

  a) Shows last entered to prevent double entry.

  b) Confirms entry,then lists all deposits for month.

  c) First entry of month should be known bank balance.(negative or positive)

4)Print current month

  a) Prints a 3 report form:

     1) Report detailed by check number.

     2) Detailed list by account.

     3) Subtotal by account.

5)Bank reconciliation form

  a) Balance per bank statement.

  b) Deposits not reflected on bank statement.

  c) Miscellaneous deductions

  d) Beginning balance

  e) Service charges

  f) NSF charges

  g) Reads deposits from current month & allows correction.

  h) Line of credit infused into account.




                                                                          Page 3
                        DBCLEDGER DESCRIPTION OF PROGRAMS


6)Close out month

  a) Creates database files of month end checks and deposits.

7)Browse chart of accounts

  a) Supplied chart of accounts is most probably different than yours. Edit

     the list to your own descriptions and account numbers.

PAYABLES:

A)Enter payables

  1) Enter blank to exit this,the program will delete any blank records.

  2) Also enter credits or discounts here to keep report accurate.

B)Edit payables

  1) Use Ctrl U to mark records for deletion,the program will confirm if

     you want to pack the database.

C)Update to todays date

  1) Use this before you print a vendor report to insure proper ageing of

     your accounts payable.

D)Enter new vendor

  1) Will not allow duplicate account numbers.

E)Edit vendors

  1) Use Ctrl U to mark records for deletion,the program will confirm if

     you want to pack the database.

F)Print vendor report

  1) Report by vendor-current and past due 30 days. To change to another period
     of past due days,from the dot prompt enter the commands:
     USE VEND
     MODIFY REPORT VEND
     This will allow any selection of 30,60,90,120 or over days to show on the
     report.

G)View/print vendor list

  1) You should have a printed list of accounts in order to be able to enter

     a payable.

H)Print vendor address

  1) Can be used for a hard copy listing of vendors or as 2-wide mailing labels.

X)Options
  1)Name change option.