------------------------------------------------------------------------------
            JAY'S A/R - Accounts receivable system for dBase III PLUS
                                         
    This runs best off a hard disk. You will need to modify the MENU.PRG
 to set the default drive. It will support credits to an invoice or to an
 unapplied credit for the customer. It unfortunately does not support partial
 payments from the payment to invoice option. You must edit invoices if
 partial payments are received. You should NOT get the error message "Too
 many files are open",if you do,then set your config.sys to files=20 and
 buffers=25. The only place you can expect this program to be buggy is the
 option that prints statements for ALL customers. It will not print the first
 customer,it will start on the second one. It will then print all customers
 statements(unless they have a 0 balance),but will go to an EOF dBase error
 message. Just answer No and it will drop you to the dot prompt.         
    This program includes 4 binary files which are called and run from within
 the program. The assembly language version is included also.
                                         
---------------------------- JAY'S OFFICE SUPPLIES,INC.-----------------------
                          824 Camino Del Rio North - #329
                                San Diego,CA 92108
                                voice (619)295-6053
                                data (619)291-5682
 
                                 Accounts Receivable
                                    Users Manual                          Page 1
 
 To start up:
 
   a)Put dBASEIII+ program disk in drive A (or copy to hard disk)
 
   b)Put AR program disk in drive B (or copy to hard disk)
 
   c)Type DBASE MENU to start program.
          ~~~~~~~~~~
 
 Important...If the main menu appears scrambled,there is a simple way to fix it.
   If you do not have graphics installed in your computer,the main menu will
   not display correctly. To use this program you should get dBase up to the
   dot prompt then enter the command DO B:FIXTXT  this will remove the 4 ASCII
   text files,and replace them with alternates.
 
 
 Sample data in files:
 
     There are 9 sample customers and 25 invoices for them in this program. To
     delete a customer choose option 6-(Edit account),to delete an invoice
     choose option 2-(Edit invoice). With the cursor on the record you want to
     delete,press Ctrl and U keys at the same time. Then run the option that
     removes the paid invoices,and both of your databases will have all of the
     records you have marked for deletion totally removed.
 
     If you want to clear the sample databases,enter the following commands:
 
     USE CUST
     ZAP
     USE INV
     ZAP
 
     Then enter your own customer names.
     !! Be CAREFUL of the ZAP command-it empties a database.
                                         ~~~~~~~
 
 
 
 
 

                                                                         Page 2

End of month notes:

    Before running bulk statements you should remove the paid invoices from the
    invoice file.If you don't,it will run slower,and paid invoices are not
    shown on the statement anyway. Use option F8 of the sub-menu to do this.
    These paid invoices are saved in a database called PAID.DBF if you should
    ever need to check on them.

    Before running bulk statements for all customers,be sure to update balance
    for all customers,then sort the invoice file by using option F4 of the
    sub-menu.


Regarding the order of the customer labels print:

    Our account numbers are really character fields in order to allow for
    accounts such as 181A,181B,181C etc.
    Because of this when you enter an account with a small number,it will still
    be at the bottom of the file.
    You can access the file CUST.DBF, and will find a field named NUMBER.
    Rearrange your customers in the order you want them to appear by changing
    the number field,then sort the file on the NUMBER field to TEMP. Then
    copy TEMP to CUST,re-index the whole thing on the account field.
    The proper syntax for this command is as follows:

    USE CUST
    BROWSE FIELDS ACCT,NAME,NUMBER  (when done press Ctrl W or Ctrl End to save)
    SORT ON NUMBER TO TEMP
    USE TEMP
    COPY TO CUST
    USE CUST
    INDEX ON ACCT TO ACCT

Access to DBASE:
    a)From a dot prompt you can always access the "ASSIST" mode of DBASE with
      the F2 key,this gives you total access to the database files
    b)The F1 key is a complete on-line tutorial for DBASE
    c)All of the rest of the function keys are reassigned by the menu.

Forms for your printer:

    This program is designed to run on forms with a paper width of 9 1/2".
    All forms with the exception of the past-due mailers and the mailing labels
    are on standard blank computer paper. If you decide you would like to have
    custom printed statement forms,please contact us for pricing.

    The past due mailers are Tops brand # 5062  Our price is $49.95/box of 350

    The 2-wide labels are Avery brand # 4143    Our price is $8.95/box of 2000
    Labels form width is 9 1/2"

    We can ship these and many other products to you from 1 of 8 warehouses
    located across the nation. Drop us a note and we will send you a free
    catalog with over 20,000 office and computer related products.