Help Index
Grades Help Index

Menu Items

                File     Edit    Options     Display    Assignment Grid       Window

General Procedures

                Starting a new class    Opening an existing class     Printing     Changing a grade     Deleting a grade     Editing student information      Removing a student from a class     Creating a seating chart               Creating and Printing an assignment grid    Editing Progress Reports        Editing Warning Notices       Adding New Grades


File Menu

New     Open    	Save     Save As       Print       Exit


Edit menu
Edit

New Grade	Add Students      Change Item

Delete Item	Grading System	      Class Information

Progress Report	Warning Notice


Options Menu
Options

Alphabetize       New Grading Period       Seating Chart


Assignment Menu
Assignment Grid

The assignment menu is used to create, print, and open assignment grids.  An assignment grid is a table with headings which can be used for any of a number of things.  An example is contained in the file PROJECT.COL.  To start a new grid select New from the Assignment Grid Menu.  Enter the number of columns desired in the dialog box presented. (Up to 50 columns).  Enter the heading for each column and the number of spaces desired.  The number of spaces cannot be less than the number of letters in the heading.  You are limited to 75 total spaces.  You may print and/or save the assignment grid at this time.

To open an existing grid select Open from the Assignment Grid Menu.  Select the file desired and the grid will be printed for the currently open class.  To delete an existing grid select Delete from the Assignment Grid Menu.


Window Menu

You may cascade, tile vertically, tile horizontally, or close all current classes by selecting the appropriate item from this menu.


File|New
New Menu Item

To start a new class select New from the File Menu.  You will be asked for the class title, instructor's name, and class time period.  Enter students, first name in the first input box, and second name in the second.  When completed with all students in the class click on Cancel.  You may now change the grading system if desired.  Select either points or weighted and whether plus and minus grades are appropriate.  Enter the weighted percentages for each type of grade.  Finally, enter the grades limits.  The computer does not round off so if an A is 90 and you round enter 89.5 for an A.


File|Open
 Open

This menu item will open a previously saved class.  Use the mouse or keyboard to select the file of interest.


File|Save
Save

To save a class file choose this option.  Whenever anything major is done to the class file it is saved autormatically.  If the class does not have a name you will be asked for one.  Use a single word with no spaces of 8 letters or less.


File|Save As
SaveAs

To save a class under a different name while retaining the class with the former name use this option.  You will be asked for a filename.  Use a single word with no spaces of 8 letters or less.


File|Print
Print

You may print grades,  a random list,  list of id values

, progress reports, warning notices, makeup work, gradesheets, or attendance sheets.


File|Exit
Exit

This command will terminate the program.


Changing a Grade

To change a grade double click the left mouse button on the grade you want to change.  A dialog box will appear containing the grade you want to change.  Change the grade as desired.  If you don't want this grade to count for this student then either clear the input box completely (press delete until the cursor is to the left of the box) or type in N/A.   Change Option must be on in order for the procedure to function.


Deleting a Grade

To delete a grade click the right mouse button on the grade you want to delete. The grade will be deleted for all students.  Delete Option  must be On in order for the procedure to function.


Editing Student Information
Edit Student Infomation

To edit student information such as the first name, last name, or id number double click the left mouse button on either the last name, first name, or id number of the desired student.  Edit the information as desired in the dialog box.  Change Option must be on in order for the procedure to function.


Removing a student
Removing a student from a class

To remove a student click the right mouse button on the last name, first name, or ID# of the student of interest.  You may either drop the student completely or transfer the student to another class.  If the student is transferred to another class a dialog box with a list of class files will appear.  Select the class you want to transfer the student to from the list.  If a seating chart exists for the destination class you will be asked if you want to assign the seat yourself or allow the computer to assign a seat.  The student plus his/her grades will be transferred along with all information regarding the student.  If the student has not taken a particular test, quiz, or other object he/she will be assigned a grade of N/A which means the grade does not count for this student.  To change the grade double click the left mouse button on the grade you want to change.


Seating Charts

Seating charts for a class can be created by selecting Seating Chart from the Options Menu.  If a Seating chart does not exist for this class you will be asked for the configuration of seats in your classroom.  You may have up to 7 rows and 50 seats.  Use the mouse to select the checkboxes where a seat located.  You may select the seats for each student or have the computer select them for you.  If you select the seats enter the number of the seat desired.  A window will appear containing your seating chart.  You may Print the chart by selecting Print from the Options Menu, switch seats by selecting Switch Seats from the Options Menu, or Close the Seating Chart by clickling on Close of the Options Menu.


Editing Progress Reports

Select Progress Reports from the Edit Menu to change the format of the progress reports that can be printed using the File|Print|Progress  Reports Menu item.  Enclose the following in braces to have them printed on the progress report:

{lastname}

{firstname}

{instructor}

{course}

{date}

{grades}

When your changes are completed click on OK.  The changes will be saved to disk.


Editing Warning Notices

Select Warning Notices from the Edit Menu to change the format of the warning notices that can be printed using the File|Print|Warning  Notices Menu item.  Enclose the following in braces to have them printed on the warning notice:

{lastname}

{firstname}

{instructor}

{course}

{date}

{grades}

When your changes are completed click on OK.  The changes will be saved to disk.


Printing Grades

Select Print|Grades from the File Menu to print out the grades of all members of a class.  Select the grades to be printed on the first dialog box and indicate whether you want the students grades to be printed out in the current order or highest grade to lowest grade.  Omit the First and Last name from the report including only the ID# if you want to keep the identity of the students unknown.  The grade report will consist of the course title, instructor, time period, date, the selected scores, averages for each selected score, a distribution of grades and an overall class average.


Printing a Random List

Select Print|Random List from the File Menu to print out a random list of student names.  Enough sets of names will be printed to fill one page of paper.  Random lists are excellent for choosing students for any of a number of tasks.


Printing a list of names and ID's

Select Print|Name and ID from the File Menu to print out a list of student names and their ID numbers.


Printing a List of Makeup Work

Select Print|Makeup Work from the File Menu to print out a list of student names with any makeup work due.  Students with a score of zero will have the grade title of each grade missed.   If a student actually did receive a zero and you do not wish to have it classified as makeup work enter the grade as 0.01 instead of zero.


Printing Grade Sheets

Select Print|Grade Sheets to have forms printed with all student names and a grid which can be used as a traditional Class Record Book.


Printing Attendance Sheets

Select Print|Attendance to have forms printed with all student names and a grid which can be used as a traditional attendance sheet.  Days of the week and dates are included on the sheet.  Up to 50 days may be included on the sheet and the sheet can start on any day Monday though Friday.


Display Menu

The Display Menu can be used to either change the grades that are displayed in the grade window or change the name of the grades type for the two extra types of grades.  To change the items displayed in the class window select Options on the Display Menu and then check the grades you want displayed in the class window.  Grades not displayed are still included in the average but are not displayed.

To change the name of the to extra grade types (default names are extra1 and extra2 respectively) select  Change Extra1 or 2 name from the Display window.  Replace the current name with the new name.


Printing Progress Reports

To print progress reports select Print Progress Reports from the File Menu.  Progress reports for those students that are checked in the class window will be printed, two to a sheet of paper.  The format of the progress reports can be changed . To check the checkboxes to the left of each students name click the left mouse button while the cursor is on top of the checkbox.


Printing Warning Notices

To print warning notices select Print Warning Notices from the File Menu.  Warning Notices for those students with an average below the selected value will be printed.  Two copies of each student's notice will be on a single sheet of paper.   The format of the warning notice can be changed .


Turning Change Item On and Off

To change any information displayed in the class window the Change Item option must be On.  The option is always on when the program is first started.  To change a grade, edit a name, or rename a grade title double click the left mouse button on the item to be changed.  An appropriate dialog box will appear and the information changed.  When the Change Item option is off double clicking on an item will have not effect.  To change from On to Off or Off to On select Change Item from the Edit Menu.


Turning Change Item On and Off
Turning Delete Item On and Off

To delete any information displayed in the class window the Delete Item option must be On.  The option is always on when the program is first started.  To delete a grade, remove a student, or delete a grade list click the right mouse button on the item to be deleted.  If deleting a student the student may be transferred to another class.  Grades that match of between classes will be transferred, all others grades will be given an N/A( grade does not count ) .   The student will also be included in the destination class seatingchart, if one exists.


New Grade
New Grade from the Edit Menu

To enter a set of new grades for the currently active class select  New Grade from the Edit Menu.  Enter the appropriate grade in the dialog box.  If the grade is not to count for a student either enter no grade at all or enter N/A.  The grade will not be counted for that student when the average is determined.


Add Students
Adding Students to a Class

To add students to a class select Add Students from the Edit Menu.  Enter the name of student to the dialog box.  The ID number is a random number from 1 to 999 which is not possessed by any other student in any other class for all class files on the same directory as the currently active class. The ID number may be changed if desired.  ID numbers are useful when printing up a list of grades but the identity of each student should be kept private.  After all students are entered click on Cancel.  New students will receive a score of N/A for any existing grade.  The grade can be changed. If desired the class list can then be alphabetized .


Alphabetize
Alphabetizing Names

      To alphabetize student names select Alphabetize from the Options Menu.  Names will be arranged by last and then first name if the last name is identical.


New Grading Period

      To create a list of student names identical to the currently active class window with no grades select New Grading Period from the Options Menu.  Enter an appropriate name for the new class when asked.


Changing the Grading System

      If you wish to change the grading system of the currently active class window select Grading System from the Edit Menu.  The grading system may be a point system or weighted.  If you select weighted you must indicate what weighting percentages you desire for each type of grade.


Changing Class Information
Editing Class Information

      If you wish to change class information such as the course title, instructors name, or period/time of the class select Class Information from the Edit Menu.