Zip Code & Area Code look up features:

         -- Reduce data entry time, while increasing accuracy  --

Starting in April,  1991,  this program has a built in U.S.A.  zip code and 
area code look up table.  

ACS  will provide you with the data file that makes this functional  at  no 
extra charge, with this understanding:

1)   The upgrade will be provided to you in a 1.2 meg,  5 1/4" format only.  
If  your machine can read only 360 kb disks,  then it will not  work  since 
the upgrade is too large to fit on this size floppy.

2)   Once  uncompressed  from the distribution disk,  the  data  files  and 
associated indexes consume 4,000,000 bytes of space on your hard drive.

3)   Neither ACS,  Paul Sax,  nor Juskovitch Corporation can guarantee  the 
accuracy of the zip codes, cities, or area codes.  


                             Logic of look up:
                Adding new records for a person or company:

                                  Case 1:
                   City, State entered, without zip code

If you enter the name of a city and a state but leave zip code empty,  then 
the program will look up the zip code for that town.  If only one exists in 
the file,  then it will place that value into the zip code field.   If more 
than one exists,  then this program places all of them into a stack for you 
to  browse  through with a 'light bar'.   On the top of  this  stack,  this 
program  has  counted the number of zip codes contained within  this  city.  
Regardless  of whether it contains 3 or 80,  this program  will adjust  the 
length of this stack for you to examine.   At any time in this  stack,  you 
can  select  the zip code underneath the 'light bar' just by  pressing  the 
'Enter'  key.   To  accept the default value of the first zip code  in  the 
stack, press the 'ESC' or 'Escape' key at any time.

As  this  program  performs  its look up,  one of  these  two  messages  is 
displayed to the right of the zip code field:


                       "[Zip code found for city  ]"

                       "[Zip code not found       ]"


If  a  City/State  match  is found,  then the area code  for  that  zip  is 
identified and moved into the area code field.





                                  Case 2:
               Zip code entered, with or without City, State

If  you enter a value into the zip code field during data entry,  then this 
program will attempt to find the city and state the correspond to  it.   If 
successful, it displays:


                       "[City and state found     ]"

If the search is unsuccessful, it displays:


                       "[City and state not found ]"

As in case one, if the search is successful, then the relevant area code is 
identified and moved into the area code field.




                             Logic of look up:
             Editing existing records for a person or company:


The look up logic for editing a record is similar to adding a new one, with 
one  exception.   When you edit an historical record,  the program will not 
modify the area code while it does its look ups.


                               Forced edit:

Given the multiplicity of zip codes, overlapping municipalities, and margin 
for error in this kind of look up,  the program assumes that you wish to be 
in  an  edit mode after it has performed its look up more than three  times 
for  any one record.   This 'forced edit' appears whether in an Add or  Get 
screen in the main person file.  

Once  the 'forced edit' occurs,  this message is displayed to the right  of 
the current record:

                       "[Zip code look up disabled]"
                       "[Now in edit mode.        ]"
 




                 Creating a  state-specific Zip code file:

Observe the "Other Custom Options" Menu, selection G):

                        "G)  Reduce Zip code file" 

With this selection, you can reduce the size of the zip code file by making 
it specific to a state or a number of states.  

Once  selected,  you  can  indicate the number of states  you  wish  to  be 
included in your new zip code file.   If you wish only one,  then you would 
enter '1', though you could enter up to '50'.