3.   FAMILY PROCESSING
     =================

     In CMS the members of your congregation are organized by "Families".

     The chapters in this section provide the basics you need to use families.

     To begin with "Family Processing" follow the steps in the next chapter to
     set up your first CMS family.


3.1  Setting Up Your First CMS Family
     ================================

     Setting up your first family with CMS is easy.  Just remember that all
     members of your church will be organized by family.

     A. Press <Esc> as often as necessary to return to the Main Menu.

     B. At the "Main Menu", select "Family Processing" by typing <F> and then
        press <Enter>.

        The first time you use CMS, no families exist yet.  When CMS doesn't
        find any families, you see the following message:

        ==================================
        | There are no families on file. |
        | Do you want to add one?        |
        ==================================

     C. Press <Y> to create a family definition now.

        Don't worry if you don't have all the correct information for this
        family now - you can always come back later and change it.  We will
        later show you how.

        If you press <N> instead you will be returned to the Main Menu.

     D. The next screen shows the "Create a New Family" screen.  Here you enter
        address information for the new family to be added.

        If you don't want to proceed now or while you enter the family
        information you may just press <Esc> to return to the previous menu.
        Any information already typed in on this screen will be erased.

        Begin with the first blank where the cursor appears:

        - Family: Type the family last name (up to 20 characters long) and
          press <Enter> when you are done.  Note that this name will always
          automatically appear in uppercase letters.

          The cursor now moves to the next blank:

        - Mailing Name: Enter the mailing name (up to 33 characters long) how
          you would like it to appear e.g. on mailing envelopes.  The mailing
          name may entered in upper and lower case letters.

          Continue with the next blanks:

        - Mailing Address: Fill in the address information to which all
          mailings for this family are to be sent.  Some members might prefer
          to have their mail sent to their business address or Post Office box
          instead of their residence. There are 3 lines for mailing address
          information (each line may be up to 33 characters long).  The mailing
          address may be entered in upper and lower case letters.

        - Phone: Enter the phone number for the mailing address, area code
          first.

        - ZIP Code: Enter the postal ZIP Code for the mailing address.

        - Residence Address: Fill in the address information for the family
          residence.  There are 3 lines for residence address information (each
          line may be up to 33 characters long).  The residence address may be
          entered in upper and lower case letters.

        - ZIP Code: Enter the postal ZIP Code for the residence address.

        - Phone: Enter the phone number for the residence address, area code
          first.

        - Alternate Address: Fill in the address information to which mailings
          for this family can be sent alternatively.  Some members will want to
          receive their Church mail while they are on holidays or otherwise
          out-of- town for longer periods of time.  There are 3 lines for
          alternate address information (each line may be up to 33 characters
          long).  The alternate address may be entered in upper and lower case
          letters.

        - ZIP Code: Enter the postal ZIP Code for the alternate address.

        - Phone: Enter the phone number for the alternate address, area code
          first.

          You may have noticed the Shepherd Code blank.  This blank cannot be
          filled in here. Don't worry about it for now as we will show you
          later how to set up the shepherds.

        - Mail Goes To (M,R,A):  Type in <M> if you want all mail to be sent to
          the mailing address, <R> if the mail should be sent to the residence,
          or <A> if the mail should be sent to the alternate address instead.

          As soon as you filled in the last blank, or pressed the <Enter> key
          while on that blank all the information is saved and shows on the
          "Family Processing" screen.

          NOTE: You could have also pressed the <PgDn> key at any time to save
          the information entered so far, but it is done automatically after
          the last blank.

     Voila ! You have created your first new family in the CMS system.

     If you made any mistakes filling in the information don't worry. We will
     show you later how to correct it.

     Notice the options menu at the bottom of the screen.  In the next chapters
     we will explain these options.



3.2  Help (? - Option)
     =================

     Notice the <?>-Help option on the left side of your options menu.

     Press the <?> key now and you will see a Help window appear.  It explains
     all the options available to process families.  Use the <PgDn> and <PgUp>
     keys to see the next or previous Help screen.

     To exit Help press <Esc> and the Help window will disappear again.

     Note: All options presented in the options menu, except the <Enter> -
     Choices option, will act on all the families in the list.  The choices
     presented after selecting the <Enter>-Choices option will act on
     individual families only



3.3  Add New Families (A - Option)
     =============================

     Adding a new family is easy, as you already know, if you followed the
     procedures in chapter 3.1 "Setting up Your First CMS Family".

     To add a family follow these steps:

     A. At the "Family Processing" screen press <A> and the "Create a Family"
        screen will appear.  Here you enter address information for the new
        family to be added.

        Just like when you set up your first family begin with the first blank
        where the cursor appears and fill in the required information.

        For a complete description of all the blanks to be filled here, see the
        chapter 3.1 "Setting up Your First CMS Family", paragraph D.

     B. Press <Enter> or <Tab> to move to the next blank. Continue to fill in
        the information and then move on to the next blank until you filled the
        last blank (Mail Goes To).

     C. At the last blank (Mail Goes To) type <M>, <R>, or <A> depending if you
        want the mail to go to the Mailing Address, Residence Address, or
        Alternate Address.

        When you completed filling in the last blank, or pressed <Enter> while
        on the last blank all the information is saved and shows on the "Family
        Processing" screen in alphabetical order.

        To add more families now repeat steps A through C.  If you are not sure
        if you already entered a family into CMS you can use the "Find" option
        as described in the next chapter to check it out.


3.4  Find a Family by Name (F - Option)
     ==================================

     The Find option, listed on the options menu, helps you find a specific
     family by their family name without scrolling through the entire family
     list.

     To find a specific family:

     A. Press <F> from the options menu to display the "Find" window.

        ==============================
        | Enter Family Name to Find: |
        |                            |
        | [                        ] |
        ==============================

        Note: If the "Find" window already contains information, you can clear
        it by pressing <Ctrl-Y>.

     B. Type a family name, or part of a family name you want to find. If you
        don't know the full name, type what you know.  For example JOH will
        find JOHNSON and JOHANSON.

     C. Press <Enter> to execute the search.  CMS will start the search at the
        top of the list. If a match is found the "Family Processing" screen
        will be repositioned so that the family that was found will appear at
        the top of the screen. If this is not the family you were looking for
        you may use your cursor keys (Up> or <Dn> to scroll the list to see if
        there is a name in the list close by that is the family you were
        looking for.

        If no match was found with the "Find" option a message will be
        displayed that the specified family was not found. Press any key and
        the message will disappear.



3.5  Reports on Families (R - Option)
     ================================

     The Reports option, listed on the options menu, lets you choose reports or
     labels generation for all the families in CMS.

     Press <R> to go to the "Reports Definition Table".

     You now can choose these options:

     - Family List,

     - Family Mailing Labels, and

     - Rolodex Cards (3x5) for all Families


3.51 Family List
     ===========

     This report generates an alphabetical listing of all families stored in
     the CMS system. It lists both the family name and the mailing name. Output
     may be sent viewed on the screen, sent to the printer, or written out to a
     file.

     To generate a family listing follow these steps:

     A. If you intend to print make sure your printer is ready:

        Check that

        - the printer's power cord is plugged in and that the printer's power
          switch is turned on,

        - the printer is connected to your computer through either a serial or
          parallel port, and

        - the proper paper is feeding into your printer.


     B. At the family "Reports Definition Table" screen,  use your cursor
        keys to select "Family List".

     C. Press <Enter> and the standard "Choices" output menu will appear.

        =============Choices============
        | View Report                  |
        | Print Report                 |
        | Write Report to File         |
        | Generate Merge File          |
        ================================


     D. You now have these options:

        1. Press <V> to select viewing the report on the screen, and press
           <Enter>

           or

        2. press <P> to print the report out on the printer, and press <Enter>,

           or

        3. press <W> to write the report to a file, and press <Enter>.


     E. Press <Enter> to confirm your selection.

        1. View Report

           If you select viewing then the "View Report" window will appear.

           a) Use your cursor keys to scroll through the report.

           b) Press <Esc> when you are done.


        2. Print Report

           If you select printing then the report will be generated and sent
           directly to the printer.


        3. Write Report to a File

           If you select writing to a file the "Filename" window will appear:

           =================
           |   Filename:   |
           | [           ] |
           =================

           a) Type in the filename where to send the report to, and press
              <Enter>.

              If you do not specify a file extension then CMS automatically
              adds the extension "TXT" to your filename. For example, if you
              typed in "list" as the file name, then CMS will save this file as
              "LIST.TXT".

              If you typed in a filename that already exists, a message window
              will appear (in our example we assume the filename "List"):

              =============================================================
              | LIST.TXT already exists. Append/Overwrite/Cancel? [A/o/c] |
              =============================================================


           b) You can now choose:

               1. Press <A> to add the report to the existing file,

                  or

               2. press <O> to overwrite the existing file with the new report,

                  or

               3. press <C> to cancel this option, and exit from this menu
                  choice.

                  If you choose adding the report will be appended to the end
                  of the existing file.

                  If you choose overwriting all the information previously
                  saved under that filename will be lost, and a new file with
                  only the new listing in it will be created.

                  If you choose "Cancel" you will be returned to the previous
                  screen.

           c) When the report is done you will be returned to the "Reports
              Definition Table".



3.52 Family Mailing Labels
     =====================

     When you want to send letters or statements, or if you want to send a mass
     mailing to all the families in CMS this choice lets you generate the
     mailing labels for all the families.  To generate a mailing label for just
     one family see chapter 3.662 "Print a Mailing Label for One Family".

     To print mailing labels for all families:

     A. Make sure your printer is ready to print.  See the instructions in
        Appendix 10.1, chapter "Preparing Your Printer".

     B. At the family "Reports Definition Table" screen,  use your cursor keys
        to select "Family Mailing Labels".

     C. Press <Enter> and the standard "Choices" output menu  will appear.

        =============Choices==========
        | Print Labels               |
        | View Labels                |
        | Write Labels               |
        | Generate Merge File        |
        |                            |
        |                            |


        If you press <Esc> no label will be printed and you will be returned to
        the "Reports Definition Table" screen.

     D. Select "Print Labels" from the "Choices" menu, and press <Enter>.

        A "Label Message" window will be displayed:

        ======================================
        |   Message for top of every label:  |
        | [                                 ]|
        ======================================

     E. Type a message to appear at the top of every label, e.g. a brief Bible
        quote, or other message up to 33 characters long,

        or

        Press <Enter> if you don't want a message to appear on the label.


        Note: If the "Message" window already contains information, you can

        - clear it by pressing <Ctrl-Y> and then pressing <Enter>

          or

        - accept the same message by pressing <Enter>.

        Now the "Check Alignment" window will appear:

        ==================================================
        | Print a sample label to check alignment? [y/N] |
        ==================================================

        If this is the first time you print labels with your CMS program then
        this is a very good time to make sure your labels are correctly aligned
        in the printer.

     F. Press <Y> to print a sample label.

        If you already know that your printer is set up correctly and that your
        labels are correctly aligned press <N> and the label will be printed
        immediately.

        If you pressed <Y> a sample label will be printed on your printer. It
        will look like this:

        =====================================
        | Message Line..................... |
        | Name Line.........................|
        | Address #1........................|
        | Address #2........................|
        | Address #3........................|
        =====================================

     G. Inspect the sample label on your printer and make sure it is aligned
        correctly and all the address lines are legible and printed within the
        label area.

     H. If you are not happy with the print results make the necessary
        adjustments on your printer and label paper, and then

        Press <Y> at the next screen prompt

        =============================
        | Print another test? [y/N] |
        =============================

        Repeat steps F. through H. until you are satisfied with the print
        results.

     I. Press <N> when prompted for another test.

        All the family labels will now be printed on your printer.


     At the "Reports Definition Table" press <Esc> to return to the "Family
     Processing" screen.



3.53 Rolodex Cards (3x5) for All Families
     ====================================

     This option generates Rolodex cards for all families of your Church.

      To print Rolodex cards for all families:

      A. Make sure your printer is ready to print.  See the instructions in
         the Appendix, chapter 10.1 "Preparing Your Printer".

      B. At the member "Reports Definition Table" screen select "Rolodex Cards
         (3x5) for all families", and press <Enter>.

         Follow the instructions on the screen to generate the cards. For
         complete step by step instructions on printing Rolodex cards, see the
         Appendix, chapter 10.9 "Printing Rolodex Cards in CMS".

      C. Once the Rolodex cards have printed on your printer you will be
         returned to the "Reports Definition Table" screen.



3.6  Family Specific Choices (Enter - Option)
     ========================================

     While the options presented in the options menu affect the list of
     families as a whole, it is possible to work with individual families by
     choosing the <Enter>-Choices option.

     To see what options are available to work with an individual family:

     A. Move your cursor to the family you want to work with, or use find to
        locate that family on the "Family Processing" screen.


     B. Press <Enter> from the "Family Processing" options menu and the
        "Choices" menu will appear.

        ============Choices===========
        | Edit Family                |
        | Delete Family              |
        | Assign Shepherd            |
        | Work with Members          |
        | View Member List           |
        | View a Label               |
        | Print a Label              |
        | Write a Label to File      |
        | Generate one Merge Record  |
        | Print 3x5 Rolodex Card     |
        |                            |
        ==============================

        The choices "Assign Shepherd" and below may require that additional
        information be added in another section of the CMS system.  After you
        learned more about the CMS system you can return to these sections
        here and take advantage of them.

     C. To exit the "Choices" menu again press <Esc>.



3.61 Edit an existing Family
     =======================

     Choose "Edit Family" if you want to make changes to the information about
     a family or if you made mistakes when you added that family to the family
     list.

     To change a family's information:

     A. At the "Family Processing" screen move your cursor to the family who's
        information you want to change, or use the "Find" option to locate that
        family on the screen.

     B. Press <Enter> to get to the "Choices" menu.

     C. Press <E> to select "Edit Family", and press <Enter>.

        The "Edit Family screen will appear and the cursor will be positioned
        at the "Mailing Name" blank.

     D. Use the <Up> and <Dn> cursor keys, or the <Tab> and <Shift><Tab> keys
        to move the cursor to the blank where you want to make changes or add
        new information.

     E. Type in the new information where you want it to appear in that blank.
        When you are done with that blank move the cursor to the next blank you
        want to change.

     F. Press <PgDn> when you are done with all the changes to this family.

        You will be returned to the Family Processing screen and the changed
        information will appear there.



3.62 Delete a Family with all its members
     =====================================

     Just as families can be added to the family list they also can be
     removed.  For example, you discovered after you entered this family, that
     you created a duplicate entry. Or all the members of a family have moved
     away from the Church and you want to remove them from your CMS program.

     To delete a family's with all its members:

     A. At the "Family Processing" screen move your cursor to the family you
        want to remove, or use the "Find" option to locate that family on the
        screen.

     B. Press <Enter> to get to the "Choices" menu.

     C. Press <D> to select "Delete Family", and press <Enter>.

        To prevent you from inadvertently making a mistake and remove the wrong
        family a window will be displayed:

        ==================================================================
        | Deleting a family will cause ALL OF ITS MEMBERS to be deleted! |
        |         Are you really sure you want to do this? [y/N]         |
        ==================================================================

     D. Press <Y> to confirm the deletion of this family and all its members,

        or

        Press <N> if you don't want to remove the selected family at this time.

        If you pressed <N> you will be returned to the "Family Processing"
        screen and no deletions will have been made.

     E. If you pressed <Y> to confirm the deletion another window will be
        displayed (in our example we use the John Doe family):

        ===========================================================
        |            The DOE (Mr. John Doe)                       |
        |  and all of its members will now be deleted. OK? [y/N]  |
        ===========================================================

        This is your last chance to change your mind.

     F. Press <Y> to confirm the deletion of this family and all its members,

        or

        Press <N> if you don't want to remove the selected family at this time.


     G. You will be returned to the Family Processing screen and if you
        confirmed the removal of that family its information will have
        disappeared from the "Family Processing" screen.



3.63 Assign a Shepherd to a Family
     =============================

     Shepherds are members of your Church who are responsible for a particular
     family and look after their well being within and outside the Church.  A
     Church member can be a shepherd to more than one family.

     Note: In order to use this option properly CMS expects that you already
     created a list of shepherds.  However, if this is the first time you use
     CMS, you will learn to do this later, and you may want to skip this option
     for now and return to it, after you created that shepherd list.  See the
     chapter 5.5 "Shepherd Processing".  Once you entered all your CMS families
     and all their members you can come back to this option and assign
     shepherds.

     To assign a shepherd:

     A. At the "Family Processing" screen move your cursor to the family you
        want a shepherd assigned to, or use the "Find" option to locate that
        family on the screen.

     B. Press <Enter> to get to the "Choices" menu.

     C. Press <A> to select "Assign Shepherd", and press <Enter>.

        If you created a list of shepherds the "Shepherds Selection" window
        will appear and a list of all the shepherds will appear.

     D. Press the first letter of the shepherd name you wish to select or use
        the cursor keys to move to the desired shepherd.


     E. Press <Enter> to assign the selected shepherd to this family.

        The "Shepherd Selection" window will disappear and you will be returned
        to the "Family Processing" screen.

     F. To view the selection hold down the <Ctrl> key, and while keeping it
        depressed, press the <Right-Arrow> cursor key.

        The "Family Processing" screen will now display the shepherd assigned
        to this family.

     G. Press <Ctrl><Left-Arrow> and the "Family Processing" screen will return
        to its normal display.

        At any time you can change the shepherd for this family by just
        following the steps A-G above.



3.64 Work with Family Members
     ========================

     In CMS families consist of one or more members.  When you use CMS for the
     first time you may want to set up all your families first and then add
     members to each family.  Or you may prefer to add members to each family
     as soon as you created it.  Either way is supported in CMS.

     Choosing this option lets you do all the tasks involved with member
     processing. You can

     - add new members to a family, or remove members from a family
     - change a members information, including organizations and SIGs
     - generate various reports about contributions, visitation history, etc.

     To work with members:

     A. At the "Family Processing" screen move your cursor to that family whose
        members you want to work with, or use the "Find" option to locate that
        family on the screen.

     B. Press <Enter> to get to the "Choices" menu.

     C. Press <W> to select "Work with Members", and press <Enter>.

        If no members for this family exist this message will be displayed:

        ===================================
        | No members of this family found |
        |  Do you want to add one? [y/N]  |
        ===================================

        If you do NOT want to add members now press <N> and you will be
        returned to the "Family Processing" screen.

        To add a new member now press <Y> and the "Add a new member" screen
        will be displayed.  Fill in all the blanks as described in detail in
        chapter 4.1  "Setting Up Your First Member".

     D. With at least one family member present the "Family of: " screen will
        be displayed listing one or more family members.

        Here you can add a member, find a member, generate reports on all
        members.  If you press <Enter> to access the "Choices" menu you can
        also edit or delete a member, work with a members organizations or SIGs
        or generate reports.

     For a full description of all the options and choices when working with
     members see chapter 4. "Member Processing".

     When you are finished working with members press the <Esc> key several
     times until you are back at the "Family Processing" screen.



3.65 View a Family Member List
     =========================

     Here is a quick way to take a look at all the members of a family.

     To view members of a family:

     A. At the "Family Processing" screen move your cursor to the family whose
       members you want to view, or use the "Find" option to locate that family
       on the screen.

     B. Press <Enter> to get to the "Choices" menu.

     C. Press <V> to select "View Member List", and press <Enter>.

        If a list of members for this family is found a window will appear with
        a list of all the members.

     D. After viewing the member list press <Esc>.

        The "Member List" window will disappear and you will be returned to the
        "Family Processing" screen.



3.66  Mailing Labels for One Family
      =============================

      When you want to send letters or statements only to one family this
      choice lets you generate a mailing label for just one family.  You can
      preview a label on the screen display, or send it to the printer or a
      file.

      To generate mailing labels for all families see chapter 3.5 "Reports on
      Families".



3.661 View a Mailing Label for One Family
      ====================================

      To view one family mailing label:

      A. At the "Family Processing" screen move your cursor to the family
         whose mailing label you want to preview, or use the "Find" option to
         locate that family on the screen.

      B. Press <Enter> to get to the "Choices" menu.

      C. Select "View Label", and press <Enter>.

         The "Label Message" window will appear:

         ======================================
         |   Message for top of every label:  |
         | [                                 ]|
         ======================================

      D. Type a message to appear at the top of the label, e.g. a brief Bible
         quote, or other message up to 33 characters long, and press <Enter>

         or

         Press <Enter> if you don't want a message to appear on the label.


         Note: If the "Message" window already contains information, you can

         - clear it by pressing <Ctrl-Y> and then pressing <Enter>

           or

         - accept the same message by pressing <Enter>.


         Now the "View Report" window will appear:


      E. Press <Esc> to exit from viewing a family mailing label, and to
         return to the "Family Processing" screen.



3.662 Print a Mailing Label for One Family
      ====================================

      To print one family mailing label:

      A. Make sure your printer is ready to print.  See the instructions in
         Appendix 10.1, chapter "Preparing Your Printer".

      B. At the "Family Processing" screen move your cursor to the family you
         want to mail to, or use the "Find" option to locate that family on the
         screen.

      C. Press <Enter> to get to the "Choices" menu.

      D. Press <P> to select "Print a Label", and press <Enter>.

      E. Follow the screen instructions to generate a label.

         For complete details about label generation refer to Appendix 10.4,
         chapter "Printing Labels in CMS"

         Once the selected family label has printed on your printer you will
         be returned to the "Family Processing" screen.



3.663 Write a Mailing Label for One Family to a File
      ==============================================

      To write a family mailing label to a file:

      A. At the "Family Processing" screen move your cursor to the family
         whose mailing label you want to save to a file, or use the "Find"
         option to locate that family on the screen.

      B. Press <Enter> to get to the "Choices" menu.

      C. Press <W> to select "Write a Label to File", and press <Enter>.

         The "Filename" window will appear:

         =================
         |   Filename:   |
         | [           ] |
         =================

      D. Type in the filename where to send the label to, and press <Enter>.

         If you do not specify a file extension then CMS automatically adds
         the extension "TXT" to your filename. For example, if you typed in
         "labels" as the file name, then CMS will save this file as
         "LABELS.TXT".

         If you typed in a filename that already exists, a message window will
         appear (in our example we assume the filename "Labels"):

         ===============================================================
         | LABELS.TXT already exists. Append/Overwrite/Cancel? [A/o/c] |
         ===============================================================

      E. Choose one of the following three options:

         Press <A> to add the new label to the existing file.

         If you choose this option the new label will be appended to the end
         of the existing file.

         Or

         press <O> to overwrite the existing file with the new label.

         Choosing this option will loose all the information previously saved
         under that filename, and create a new file.  The new file will only
         contain this one label.

         Or

         press <C> to cancel this option, and exit from this menu choice.

         If you choose this option you will be returned to the "Family
         Processing" screen.


         If you press <A> or <O> another window will appear:

         ======================================
         |   Message for top of every label:  |
         | [                                 ]|
         ======================================

      F. Type a message to appear at the top of the label, e.g. a brief Bible
         quote, or other message up to 33 characters long, and press <Enter>

         or

         Press <Enter> if you don't want a message to appear on the label.


         Note: If the "Message" window already contains information, you can

         - clear it by pressing <Ctrl-Y> and then pressing <Enter>

           or

         - accept the same message by pressing <Enter>.


      The new label will now be added or written to the file and you will be
      returned to the "Family Processing" screen.



3.67  Generate one Merge Record
      =========================

      There might come a time when you want to share the information in CMS
      with other software packages (e.g. for word processing, mail merge,
      statistical reporting).  CMS lets you create "Merge Records" that you
      can later import into your other application software. For technical
      information on the structure of the merge record refer to the Appendix,
      chapter 10.7 "Merge Record Structure - Technical Information".

      To generate a merge record for this family:

      A. At the "Family Processing" screen move your cursor to the family for
         which you want to generate a merge record, or use the "Find" option
         to locate that family on the screen.

      B. Press <Enter> to get to the "Choices" menu.

      C. Press <G> to select "Generate a Merge Record", and press <Enter>.

         The "Filename" window will appear:

         =================
         |   Filename:   |
         | [           ] |
         =================

         NOTE: If you already saved a filename during this CMS session CMS
         remembers it, and will display it in the "Filename" window.


      D. Type in the new filename where you want to store the merge record for
         this family, and press <Enter>,

         or

         press <Enter> to confirm the use of the filename displayed in the
         "Filename" window.

         If you do not specify a file extension then CMS automatically adds
         the extension "TXT" to your filename. For example, if you typed in
         "Merges" as the file name, then CMS will save this file as
         "MERGES.TXT".

         If you typed in a new filename the merge record for this family will
         be saved to that file, and you will be returned to the "Family
         Processing" screen.

         If you use a filename that already existed a message window will
         appear (in our example we assume the filename "MERGES.TXT"):

         ===============================================================
         | MERGES.TXT already exists. Append/Overwrite/Cancel? [A/o/c] |
         ===============================================================

         This message lets you know that this filename is already in use by
         another file.

      E. Choose any one of the following three options:

         Press <A> to add the merge record for this family to the existing
         file.

         If you choose this option the new merge record will be appended to
         the end of this file, and you will be returned to the "Family
         Processing" screen.

         Or

         press <O> to overwrite this file with the new merge record.

         Choosing this option will loose all the information previously saved
         under that filename, and create a new file.  The new file will only
         contain this one merge record.  You will then be returned to the
         "Family Processing" screen.

         Or

         press <C> to cancel this option, and exit from this menu choice.

         If you choose this option no merge record will be created and you
         will be returned to the "Family Processing" screen.


3.68  Print One 3x5 Rolodex Cards
      ===========================

      To print a Rolodex card for just one family:

      A. Make sure your printer is ready to print.  See the instructions in
         the Appendix, chapter 10.1 "Preparing Your Printer".

      B. At the "Family Processing" screen move your cursor to the family for
         which you want to generate a Rolodex card, or use the "Find" option
         to locate that family on the screen.

      C. Press <Enter> to get to the "Choices" menu.

      D. Select "Print 3x5 Rolodex Card", and press <Enter>.

         Follow the instructions on the screen to generate a card. For
         complete step by step instructions on printing Rolodex cards, see the
         Appendix, chapter 10.9 "Printing Rolodex Cards in CMS".

      E. Once the selected member Rolodex card has printed on your printer you
         will be returned to the "Family Processing" screen.



3.6x Exit the Choices Menu
     =====================

     To exit the choices menu:

     Press the <Esc> key, and the choice menu will disappear.



3.7  Exit from Family Processing (Esc - Option)
     ==========================================

     Anywhere in the program, press <Esc> until you see the "Main Menu".

     IMPORTANT: If you were changing information or adding new information
     while in "Family Processing", and while still in the editing or adding
     mode pressed <Esc>, all the changed or added information on that screen
     will be lost.

