Copyright: Copyright © 1995 Extensions Software Corp.


 F2 Add

The F2 key or Add menu/toolbar option allows you to add a new phone directory entry. You will be prompted to enter the following information:

Name

Number

Custom Field 1 Information

Custom Field 2 Information

Custom Field 3 Information

Custom Field 4 Information

Custom Field 5 Information

Note that you must have the proper security level access in order to perform this activity.


Contents_1
Contents

Introduction

Features

Requirements

Disclaimer

How to Order

Upgrades

Operation

Phone Directory Listing

Administration

System Setup

Phone Setup

Activity Log

Error Log

User Management

Import Data

Reindex Data

Summarize Data

Technical

Installation

Support

Acknowledgements


Activity Log

The activity log keeps track of all x-FONE4 user activities. The activity log may be erased periodically if its file size becomes excessively large.

Activity log information includes the following:

Application Type (WIN or DOS)

Activity Description

Date Occurrence

Time of Occurrence

User Name


 F1 Help

The F1 key or Help menu/toolbar option accesses this Windows online help system.

Note that throughout x-FONE4, pressing the F1 key will always call up the x-FONE4 help contents. Individual help buttons in dialogs, however, will call up a more specific (relative) x-FONE4 help topic.


Requirements

Requirements for installation and use of x-FONE4 are as follows:

For Standalone Use

PC with MS/PC DOS (version 3.10 or higher) and running MS Windows (version 3.11 or higher) in 386 enhanced mode, fixed disk drive, VGA or SVGA color monitor, and laser printer (if printouts are desired).

For Novell NetWare® Use

PC workstations with MS/PC DOS (version 3.10 or higher) running MS Windows (version 3.11 or higher) in 386 enhanced mode, VGA or SVGA color monitor, laser printer (if printouts are desired), and Novell NetWare 3.11 or higher network operating system. Note that NetWare 4.x requires bindery emulation in this version.

For Banyan VINES® Use

PC workstations with MS/PC DOS (version 3.10 or higher) running MS Windows (version 3.11 or higher) in 386 enhanced mode, VGA or SVGA color monitor, laser printer (if printouts are desired), and Banyan VINES 4.10 or higher network operating system.

For Other Network Use

x-FONE4 may be used on any network which utilizes MS/PC DOS file and record locking techniques. The built-in x-FONE4 entry screen or an external X-WARE4.INI initialization file can be used to identify the user's network login name.


Features

The x-FONE4 Network Phone Directory System from Extensions Software Corporation provides a low-cost, easy-to-use, simple-to-maintain method of tracking contact names and numbers.

The x-FONE4 Network Phone Directory System includes many features designed to provide complete phone directory listing capability. These features include the following:

Name and Number Phone Fields/Prompts

Custom-Defined Phone Fields/Prompts

Sort by Any Phone Field

Multi-Level Security System

User Setup for Color, Font, Toolbars, and Date/Time Display

Built-in Administration System featuring:

System Setup (New User Defaults, etc)

Phone Setup (Phone Field Prompts)

Activity Log (audit trail)

Error Log (should errors occur)

User Management

Import Options

Database Reindex and Summary

International Date and Time Options

Flexible Printout Options

Network-Aware of Novell NetWare®

Network-Aware of Banyan VINES®


Error Log

The error log keeps track of all user errors, should any occur. The error log may be erased periodically if its file size becomes excessively large.

Error log information includes the following:

Application Type (WIN or DOS)

Error Description

Date of Occurrence

Time of Occurrence

User Name


 F8 Update

The F8 key or Update menu/toolbar option allows you to refresh (ie, update) the phone directory listing. In effect, this activity will generate a new display based on the latest phone database information.


 F7 Sort

The F7 key or Sort menu/toolbar option allows you to change the method in which the phone directory listing is sorted. The available sorts cycled through (from 1 to 7) as follows:

Name

Number and then Name

Custom Defined Field 1 and then Name

Custom Defined Field 2 and then Name

Custom Defined Field 3 and then Name

Custom Defined Field 4 and then Name

Custom Defined Field 5 and then Name

Note that you can also change sorts by pressing the right mouse button when the mouse cursor is positioned over the column of phone listing information that you wish to sort by.


 F4 Delete

The F4 key or Delete menu/toolbar option allows you to delete the highlighted phone directory entry. Once an entry has been deleted, it can never be recalled.

Note that you must have the proper security level access in order to perform this activity.


Summarize Data

The x-FONE4 database summary displays files sizes and number of records for all x-FONE4 database files.


Reindex Data

x-FONE4 database files may be reindexed in the event they become corrupted or after a significant amount of deletion activity. Note that this activity should not be performed while users may be accessing the system.


Installation

Supplied Files:

X-FONE4.EXE	x-FONE4 executable file

X-FONE4.HLP	x-FONE4 help file

X-FONE4.LIC	x-FONE4 license file

BAN_FUNC.EXE	Banyan VINES support executable file

BAN_FUNC.PIF	Banyan VINES support program information file

CTL3D.DLL	Microsoft 3D controls support DLL file

Note that the BAN_FUNC.EXE and BAN_FUNC.PIF files are only needed in Banyan VINES installations.

Quick Installation Steps:

1-Create a directory for the x-FONE4 main files

2-Create a directory for the x-FONE4 data files

3-Copy the supplied files into the main directory

4-Create a Windows program item for x-FONE4

5-Start x-FONE4

Detailed Installation Steps:

1-Create a directory that will contain the x-FONE4 supplied files. For network installation, this directory can be READ ONLYaccess for users.

2-Create a directory that will contain the x-FONE4 database and index files. For network installation, this directory must be READ/WRITE/FILESCAN access for users.

3-Copy the x-FONE4 supplied files into the main directory created in step 1.

4-Create a Windows program item in the program group of your choice (ie, Database Applications). From the Windows Program Manager, select File, and choose New. Sample entries might then be as follows:

Description:	x-FONE4

Command Line:	N:\APPS\FONE\X-FONE4.EXE N:\APPS\FONE\DATA

Working Dir:	N:\APPS\FONE

... where you pass the data volume/path to X-FONE4.EXE as shown.

5-Start x-FONE4 by double-clicking on the x-FONE4 icon. If installed for the first time, x-FONE4 will prompt you to automatically create any missing database and/or index files.


 F6 Find

The F6 key or Find menu/toolbar option allows you to search for a complete or partial text phone directory entry. Note the search will be based on the currently selected phone directory sort.


System Setup

System setup allows you to customize certain -x-FONE4 parameters for your own network use. These parameters include the following:

System Name

To identify the installation and/or location name

Enable Activity Log

To log all user activities when enabled

Enable Error Log

To log all user/system errors (if any) when enabled

Allow New Users

To allow new users to access the x-FONE4 system

Flush DOS Buffers

To force a DOS memory flush to disk immediately after database records have been added or changed (on some network systems, disabling this buffer flush activity may speed up x-FONE4 performance)

Date Format

To specify the x-FONE4 date display type as American, ANSI, British, French, German, Italian, Japanese, or USA format

Time Format

To specify the x-FONE4 time display type as 12 hour (AM/PM) or 24 hour format

New User Security

To specify the security access level provided to all new users as follows:

HIGH allows access to all x-FONE4 activities including administration

MEDIUM allows access to all x-FONE4 activities except for administration

LOW allows only view and print of phone directory information

VIEW-ONLY allows only view of phone directory information

Main Display Escape Key

Allows you to specify whether the escape key and exit menu option on the main phone directory display screen either minimizes or quits the x-FONE4 application.


User Management

The x-FONE4 user log allows you to view all x-FONE4 users as well as add/change/delete/print users. Information for each user consists of the following:

User Name

Security Level

Last Date in x-FONE4

Last Time in x-FONE4

Total x-FONE4 Accesses

User security levels are as follows:

HIGH provides access to all x-FONE4 activities including administration

MEDIUM provides access to all x-FONE4 activities except for administration

LOW provides access to phone directory view and print only

VIEW-ONLY provides access to phone directory view only


Import Data

Data may be imported into x-FONE4 from a variety of different file formats.

dBASE III+ identifies a dBASE III+ database file. Field names in the import file must be identical to field names used by x-FONE4 (see table below).

Text Delimited by Comma identifies an ASCII text file where each individual entry is on a separate line and entry fields are separated by a comma. Note that the maximum line length is 128 characters.

Text Delimited by Tab identifies an ASCII text file where each individual entry is on a separate line and entry fields are separated by a tab (ASCII character 09). Note that the maximum line length is 128 characters.

Note that the x-FONE4 phone directory database structure is as follows:

Field Name	Field Type	Field Size
NAME	Character	30
NUMB	Character	20
UDF1	Character	50
UDF2	Character	50
UDF3	Character	50
UDF4	Character	50
UDF5	Character	50


Phone Directory Listing

The x-FONE4 main display screen includes a selection menu, an activity toolbar, a navigation toolbar, and the phone listing scrollbox. Menu and and toolbar options are displayed according to the security access level of the logged in user. Not all menu and toolbar options will be available to all users.

Click on any of the following activity toolbar items for a description of each selection:

Function keys F1 through F10 may also be used to access certain menu and activity toolbar options.

The phone listing may be scrolled by using the keyboard cursor keys or mouse. The navigation toolbar can also be used to scroll the phone listing. These navigation toobar options include the following:

Keyboard numbers/letters may be pressed to quickly locate phone listing information. Letters/numbers will be displayed as they are entered. Matches must be exact in order for x-FONE4 to advance the phone listing highlight bar. Note that pressing the SPACEBAR key will clear all quick location keyboard entries.

You can double-click the left mouse button to EDIT the highlighted entry, providing you have been granted the proper security access level.

You can single-click the right mouse button to SORT the phone listing in order of the information whose display column is underneath the mouse cursor when the right button is pressed. For example, to display the phone listing in order of name, simply click the right mouse button while the mouse cursor is positioned over the name column.

Additionally, you can single click the left mouse button and drag column borders on the phone listing scrollbox to change the column widths. x-FONE4 will retain all sort and column width settings for your next x-FONE4 session.


 F3 Edit

The F3 key or Edit menu/toolbar option allows you to edit the highlighted phone directory entry. You will be prompted to enter the following information:

Name

Number

Custom Field 1 Information

Custom Field 2 Information

Custom Field 3 Information

Custom Field 4 Information

Custom Field 5 Information

Note that you must have the proper security level access in order to perform this activity.


Field Prompts
Phone Setup

x-FONE4 includes custom fields whose display prompt (ie, name/title) may be changed. Typical field prompts in a corporate environment might be Mail Code, Department, Manager Name, Building, etc.


Support

Technical support for x-FONE4 is available at no cost to licensed users. For technical support, please contact:

Extensions Software Corporation

1970 Osceola Parkway #350

Kissimmee, FL  34743  USA

Sales/Support:	407-344-3322

Facsimile:	407-344-3323

CompuServe Email:	72007,571

CompuServe Forum:	GO XWARE

Internet Home Page:	http://www.ext.com


 F9 Print

The F9 key or Print menu/toolbar option allows you to print out the entire phone directory listing. You may print the phone directory listing to either your selected Windows printer or to an ASCII text file.

Printer options include the following:

1-Heading

2-Sub-Heading

3-Include Date/Time Stamp

4-Include Page Numbers

5-Landscape Orientation

File options include the following:

1-Heading

2-Sub-Heading

3-File Name

4-Include Date/Time Stamp

5-Include Page Numbers

6-Include Page Breaks

Additionally, you can specify field sizes for the printout as follows:

1-Default Field Lengths (pre-determined by x-FONE4)

2-Maximum Field Lengths (per the maximum field size allowed by x-FONE4)

3-Calculated Field Lengths (per the actual phone database information)

Note that the printout will always be based on the currently selected phone directory sort.


 F10 Setup

The F10 key or Setup menu/toolbar option allows you to customize your own x-FONE4 phone directory listing display screen. Configurable options include the following:

Show Date (display current date on main screen)

Show Time (display current time on main screen)

Show Main Toobar Tooltips (display yellow toolbar aids on main screen)

Minimize on Startup (minimize/iconize x-FONE4 after loading)

Foreground Color

Background Color

Display Font Type

Display Font Size

Display Font Face


 ESC Exit

The ESC key or Exit menu/toolbar option means that you will quit the x-FONE4 Network Phone Directory System and return to Windows.


Disclaimer

Disclaimer Agreement

Users of this program must accept the following disclaimer of warranty:

THIS SOFTWARE AND OPERATIONS GUIDE ARE SUPPLIED AS IS. EXTENSIONS SOFTWARE CORPORATION DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY WARRANTIES OF MERCHANTABILITY AND FITNESS FOR ANY PURPOSE. EXTENSIONS SOFTWARE CORPORATION ASSUMES NO LIABILITY FOR DAMAGES, EITHER DIRECT OR CONSEQUENTIAL, WHICH MAY RESULT FROM THE USE OF THIS SOFTWARE.


Upgrades

x-FONE3 to x-FONE4 Product Upgrade

Licensed x-FONE3 for DOS users may upgrade to x-FONE4 for Windows and receive full credit for their initial x-FONE3 purchase. Note that this is a one-for-one license upgrade (ie, a single x-FONE3 license upgraded to a single x-FONE4 license).

x-FONE4 License Size Upgrade

License x-FONE4 for Windows users may upgrade their license size (ie, maximum number of total users) at any time and receive full credit for previous x-FONE4 purchases under the same licensee name.

x-FONE4

Licensed x-FONE4 users receive an X-FONE4.LIC file which contains encrypted licensing information. This scheme makes it possible to provide electronic online version upgrades via the Internet or CompuServe. Once a new evaluation version has been posted on the Internet or on CompuServe, you simply download the evaluation version and copy it to where your X-FONE4.LIC file exists. The information in the X-FONE4.LIC file converts the evaluation program into a fully-licensed version.


Acknowledgements

MS DOS and Windows are trademarks of Microsoft Corporation

PC DOS is a trademark of IBM Corporation

Novell and Netware are trademarks of Novell Corporation

Banyan and VINES are trademarks of Banyan Systems, Incorporated

CompuServe is a trademark of CompuServe, Inc.

x-FONE4 is Copyright (C) 1995 by Extensions Software Corporation

All other trademarks are hereby acknowledged.


Printing

You may print the selected information to either your selected Window printer or to an ASCII text file.

Printer options include the following:

1-Heading

2-Sub-Heading

3-Include Date/Time Stamp

4-Include Page Numbers

5-Landscape Orientation

File options include the following:

1-Heading

2-Sub-Heading

3-File Name

4-Include Date/Time Stamp

5-Include Page Numbers

6-Include Page Breaks

Additionally, you can specify field sizes for the printout as follows:

1-Default Field Lengths (pre-determined by x-FONE4)

2-Maximum Field Lengths (per the maximum field size allowed by x-FONE4)

3-Calculated Field Lengths (per the actual database information)


Home
Moves the highlight bar to the beginning of the sorted phone directory listing.


PgUp
Moves the highlight bar back one page in the sorted phone directory listing.


Up
Moves the highlight bar back one name in the sorted phone directory listing.


 Abc

The Abc navigation toolbar option moves the phone directory listing highlight bar ahead to the first entry whose key field (per column number 1 of the selected sort) begins with the next sequential letter/number following the beginning letter/number of the currently highlighted entry.

For example, if the phone directory listing (sorted by name) highlight bar is currently on a name that begins with the letter B, then pressing the Abc navigation key will move the highlight bar to the first name that begins with the letter C (if it exists).


Down
Moves the highlight bar ahead one entry in the sorted phone directory listing.


PgDn
Moves the highlight bar ahead one page in the sorted phone directory listing.


End
Moves the highlight bar to the end of the sorted phone directory listing.


 F5 Copy

The F5 key or Copy menu/toolbar option allows you to copy the highlighted phone directory entry to a new entry. You will be allowed to edit the entry before it is saved to the x-FONE4 files.

Note that you must have the proper security level access in order to perform this activity.


How to Order

Purchase of a software license for x-FONE4 allows you to install and use the x-FONE4 software on an unlimited number of file servers at an unlimited number of locations within your company. Pricing is based on the combined (not concurrent) number of different network users from all servers and from all locations that will be accessing the x-FONE4 system.

License Size	Price
(Total Users)	(US Dollars)
25	$ 249.00
50	$ 349.00
100	$ 449.00
200	$ 549.00
300	$ 649.00
400	$ 749.00
500	$ 849.00
600	$ 949.00
700	$ 1049.00
800	$ 1149.00
900	$ 1249.00
1000	$ 1349.00
1500	$ 1749.00
2000	$ 2049.00
2500	$ 2249.00
Unlimited	$ 2799.00

x-FONE4 may be purchased directly from Extensions Software Corporation using any of the following payment methods:

Prepayment (check or money order)

Purchase Order

American Express

Optima

MasterCard

VISA

Discover

Purchase of x-FONE4 means that you receive the following:

A license to install and use the x-FONE4 software

A diskette with the latest x-FONE4 version plus x-FONE4 serialized license file

Desk-top-published, laser-printed operations guide

Free software updates via Internet or CompuServe®

Free technical support via mail, phone, FAX, Internet, or CompuServe®

Free subscription to the Extensions News quarterly newsletter

Note that government agencies, educational institutions, and religious organizations receive a 20% discount when ordering directly from Extensions Software Corporation.

For more information, demos, or to place an order, please contact:

Extensions Software Corporation.

1970 Osceola Parkway #350

Kissimmee, FL  34743  USA

Sales/Support:	407-344-3322

Facsimile:	407-344-3323

CompuServe Email:	72007,571

CompuServe Forum:	GO XWARE

Internet Home Page:	http://www.ext.com