Page 1 ReadMe.txt Phone Book Maker - Version 1.7 Update: June, 1996 Table Of Contents 1. File List after installation and running the program . . . 1 2. Requirements . . . . . . . . . . . . . . . . . . . . . . 2 3. Installing from diskettes . . . . . . . . . . . . . . . . 2 4. Installing from hard drive . . . . . . . . . . . . . . . . 2 5. General Information . . . . . . . . . . . . . . . . . . . 3 6. Registration . . . . . . . . . . . . . . . . . . . . . . 6 7. Distribution . . . . . . . . . . . . . . . . . . . . . . 7 7. Ombudsman Statement . . . . . . . . . . . . . . . . . . . 7 8. Disclaimer Of Warranty and Agreement . . . . . . . . . . 7 1. File List after installation and running the program ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ PhonBook The main directory (default) Phn.exe Phone Book Maker execution file Opt.dbf User's options data file FoxW250b.esl FoxPro for Windows library file FoxUser.dbf Keeps diary information FoxUser.fpt Keeps diary information ReadMe.txt This file Register.txt Registration form File_ID.diz Brief program description Dat Data files directory Sample.dbf A sample phone book file Sample.fpt Sample Phone Book memo file {Prefix.dbf Prefixes {Title.dbf Titles or Positions {Country.dbf Countries {Group.dbf Groups Axl Auxiliary data files directory Phn_a.dbf Phone Book Auxiliary file Phn_a.fpt Phone Book memo Auxiliary file Pfx_a.dbf Prefixes Auxiliary file Titl_a.dbf Titles Auxiliary file Ctry_a.dbf Countries Auxiliary file Grp_a.dbf Groups Auxiliary file Mrg_a.dbf Merge Auxiliary file Mrg_a.fpt Merge Auxiliary memo file Page 2 Hlp Help directory Phn.Hlp The help file Idx Index directory Tmp.idx A temporary index file Rpt Reports directory List.frt These two files are used to print List.frx record lists 2. Requirements ~~~~~~~~~~~~~~~~ 80386 DX-33 MHz CPU (80486 DX-100 or faster recommended) 8 MB RAM (16 MB recommended) 4 MB hard disk space Windows 3.1 or better A printer (Laser or Inkjet recommended) 3. Installing from diskettes ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 1. In Windows, select File (in Windows 95 select Start) and then Run 2. Put Phone Book Maker diskette No. 1 in the floppy drive A: (or B:) 3. Type A:Setup (or B:Setup) and press ENTER 4. Installing from hard drive ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ If you downloaded Phone Book Maker from a BBS or received it in the form of archive files from some other source, perform the following steps: 1. Make two directories named Disk1 and Disk2, copy the PhMkr17A.xxx to directory Disk1 and PhMkr17B.xxx to directory Disk2 2. Extract each archieve file in its own directory 3. Delete the archieve files. Now you can copy the contents of Disk1 and Disk2 directories to two diskettes for installation from diskettes or giving them to your friends. 4. In Windows select File (in Windows 95 select Start) then Run Page 3 5. In Windows select Browse (in Windows 95 select Have Disk) 5. Highlight Setup.exe file from directory Disk1 6. Click OK to select Setup.exe file 7. Click OK to run Setup.exe 5. General Information ~~~~~~~~~~~~~~~~~~~~~~~ Phone Book Maker is a professional mailing list manager written on Microsoft FoxPro for Windows. It provides quick and efficient access to data while remaining user friendly. Features: 1. Powerful record filtering: Using Filter and Tag utilities, you can easily select your desired records by choosing any number of criteria. Each record can be assigned to 3 groups. 2. Quick record indexing: The records can be indexed by Last Name, First Name or Company in a second. 3. List Printing: The records are printed according to the index, the filter and the field order you choose. Fields and their order can be selected individually. 4. Phone book printing: Letter Size 8.5" x 11" Half-A-Letter Size 5.5" x 8.5" Pocket Size 3" x 4.75" Phone books are printed on both sides of the paper, with automatic alphabetical indexing. They can be indexed on Last Name, First Name or Company Name. 5. Envelope Printing: Envelope size 6 3/4: 3 5/8" x 6 1/2" Envelope size 10 : 4 1/8" x 9 1/2" Page 4 6. Label and rotary card printing: 1" x 2 5/8" Avery 5160, 5260, 5660, 5970, 5971, 5972, 5980, 5982, 5983, 6460, 8160, 8660 15/16" x 2 1/2" Avery 4144 - Dot Matrix continuous 1/2" x 1 3/4" Avery 5167, 5267, 5667, 5967, 6467, 8167, 8927 2 1/6" x 4" Avery 5385 - Rotary Card The program calculates and sets the best font size for delivery addresses to fit in labels. 7. Makes a Mail Merge Data File out of your filtered records, sends it to your word processor data directory and run the word processor to continue the merging process. 8. Converts variety of alternate files to Phone Book Maker format. You may start your data entry in Phone Book Maker or import your data from another application. Available import file formats: 1. Other dBase files (.DBF) 2. Microsoft Excel spreadsheets ver. 2, 3, 4 (.XLS) 3. Lotus 1-2-3 spreadsheet versions 2.x (.WK1), 3.x (.WK3) 1-A (.WKS), 1.0 (.WRK), 1.1 or 1.2 (.WR1) 9. Converts Phone Book to a variety of alternate file formats. Available export file formats: 1. Microsoft Excel spreadsheets ver. 2, 3, 4 , 5 (.XLS) 3. Lotus 1-2-3 spreadsheet versions 2.x (.WK1), 3.x (.WK3) 1-A (.WKS), 1.0 (.WRK), and 1.1 or 1.2 (.WR1) 4. ASCII text - SDF (System Data Format) 5. ASCII text - delimited with comma 6. ASCII text - delimited with Tab Page 5 Available fields per record ~~~~~~~~~~~~~~~~~~~~~~~~~~~ Field Name Maximum Length ------------------------------- Last Name 20 Characters First Name 20 Characters Company 35 Characters Prefix 15 Characters Title or Position 15 Characters Country 15 Characters Home Phone 1 13 Characters Home Phone 2 13 Characters Work Phone 1 13 Characters Work Phone 2 13 Characters Fax 13 Characters Pager 13 Characters Cellular Phone 13 Characters Country Code 10 Characters E-Mail 35 Characters Home Address 35 Characters City 15 Characters State 2 Characters Zip Code 15 Characters Work Address 35 Characters City 15 Characters State 2 Characters Zip Code 15 Characters Birth Date 8 Characters Anniversary 8 Characters Note Unlimited (Limited by available memory and hard disk capacity) Networking ~~~~~~~~~~ If you want to share your data with other computers and you use Windows 3.1, make sure the file SHARE.EXE is already loaded into memory, This can be achieved by adding the following line to your AUTOEXEC.BAT file: C:\DOS\SHARE.EXE Later versions of Windows do not need this. Page 6 6. Registration ~~~~~~~~~~~~~~~~ You can register this software by filling and sending the form in file Register.txt, with $35 and your product ID, (See "About Phone Book Maker" in the program menu under "Help" for your Product ID Number) to the following address: Ronnie Tsedek 5151 White Oak Ave. # 212 Encino CA 91316 USA CompuServe ID: 103612.3256 Internet: 103612.3256@CompuServe.com The non-registered software is A COMPLETE PROGRAM and performs ALL of the functions with NO TIME LIMITATION and NO NAG SCREENS , but prints up to 50 records AT A TIME. More records can be printed, using the non-registered program, by applying appropriate filters. For example a phone book file with 93 records may be printed as two phone books: from A to M and from N to Z. Registered users: * Get 2 ID passwords (for 2 computers). ID password removes the above restriction * Will find out about product updates * Get 60% discount on upgrades * Get 6 month mailing support (will be renewed with each upgrade) The registration fee will license TWO copies for use on any TWO computers at any ONE time. Any suggestions from registered and non-registered users are welcome. Page 7 7. Distribution ~~~~~~~~~~~~~~~~ Shareware distribution gives users a chance to try software before buying it. Feel free to share it with your friends. The essence of "user-supported" software is to provide personal computer users with quality software without high prices. Anyone distributing Phone Book Maker for any kind of remuneration must first contact the author at the address above for authorization. This authorization will be automatically granted to distributors recognized by the (ASP) as adhering to its guidelines for Shareware distributors, and such distributors may begin offering Phone Book Maker immediately. However the author must still be advised so that the distributor can be kept up-to-date with the latest version of Phone Book Maker. Please refer to Vendinfo.diz file for more information. 8. Ombudsman Statement ~~~~~~~~~~~~~~~~~~~~~~~ Phone Book Maker is produced by Ronnie Tsedek a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the Shareware principle works for you. If you are unable to resolve a Shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442-9427 USA, FAX 616-788-2765 or send a CompuServe message via CompuServe Mail to ASP Ombudsman 70007,3536. 9. Disclaimer Of Warranty and Agreement ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ PHONE BOOK MAKER IS SUPPLIED "AS IS" AND WITHOUT WARRANTIES AS TO PERFORMANCE OF MERCHANTABILITY OR ANY OTHER WARRANTIES WHETHER EXPRESSED OR IMPLIED. BECAUSE OF THE VARIOUS HARDWARE AND SOFTWARE ENVIRONMENTS INTO WHICH THIS PROGRAM MAY BE PUT, NO WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE IS OFFERED. GOOD DATA PROCESSING PROCEDURE DICTATES THAT ANY PROGRAM BE THOROUGHLY TESTED WITH NON-CRITICAL DATA BEFORE RELYING ON IT. THE USER MUST ASSUME THE ENTIRE RISK OF USING THE PROGRAM.