<> Introduction An explanation of how the use the pulldown menu and generally how the program works and how it should be used. Pulldown Menu You may maneuver through the menu with a mouse, your arrow keys and the enter key, or, you may use the 'Alt Key' and the highlighted letter on the menu item. House Use this file to enter the information on your house or houses. The number of houses is limited to 9999, sorry. If you are using the program to keep track of items in only one house, this information is not critical. However, if you will be using the program to maintain information on more than one house, this information is critical. It will be used in the 'Item File' to differentiate the location of your possessions. Rooms Use this file to enter the names or descriptions of the rooms in your house or houses. You are limited to approximately 20 Billion rooms. This file can be omitted if you are not concerned about room location of your items. However, you may find this information very valuable sometime in the future if you need to make an insurance claim. Items Use this file to enter the house, room, description and other information on all of your possessions. Print Reports You have three different formats for reports: Print by House, Print All Items, and Print Marked Items. You have the ability to mark individual items from the Items file. You can then print those items. Your report can include one or more items from one or more houses. Exit Leave program. <> Screen Information This is a scrolling list of all the houses you enter into the file. You cannot enter or change information directly on this screen. Buttons Insert: Add a new house record. Change: Change an existing record. Delete: Delete an existing record. Exit: Leave screen. <> General Information This screen is used to add, change or delete a record from the 'House File'. To move from field to field, use the tab key or a mouse. To complete the screen, hit the enter key, click the mouse on the 'OK' button, or use the 'Alt.- O' keys. The fields should be self explanatory. No field is required. If you have more than one house, this information will be required in the 'Items' file. <> Screen Information This is a scrolling list of all the rooms you enter into the file. You cannot enter or change information directly on this screen. The information in this file can be imported into the 'Items' file via the F2 Key. Buttons Insert: Add a new room record. Change: Change an existing record. Delete: Delete an existing record. Exit: Leave screen. <> General Information This screen is used to add, change or delete a record from the 'Rooms File'. To move from field to field, use the tab key or a mouse. To copy the room description from the previous record, use the F10 Key. To complete the screen, hit the enter key, click the mouse on the 'OK' button, or use the 'Alt.- O' keys. The fields should be self explanatory. By completing this file you can eliminate the repetitive reentry of room description information in the 'Items' file. Once this file is completed, you can call if from the 'Items' update form with F2 Key and copy the information into the 'Items room description' field. <> General Information All items entered into the 'Items' file may be viewed in the upper scroll box. You can scroll items up and down with the arrow key, page up & down keys, or your mouse. Items may be view in four different orders. The order of viewing is determined by the lower scroll screen. The 'Switch Key' field shows the current order. You can use the 'Tab Key' or mouse to move from upper list box to lower list box and back. Upper List Box Fields HOUSE: The number of the house items is located in. Number is assigned when house information is entered into 'House' file. MARK: Indicates whether or not you have marked the file using the 'Mark Record' button. ITEM DESCRIPTION: Description of item. Upper Buttons MARK RECORD: Mark record with check mark. Used for printing special reports. (See 'Print Marked') UNMARK RECORD: Unmarks records. UNMARK ALL: Unmarks all marked records. PRINT ALL: Prints report of items you have marked. Lower List Box Use this list box to scroll between the four different ways you can display records in the upper list box. 1) By Item Number - records are displayed as they were entered into the file. 2) By Room Description - all items from each room are grouped together regardless of how entered. 3) By House Number - if you have items entered for more than one house, and have entered the house number in each item record, you can separate the items by house number in the list box. 4) Item Description - alphabetically by item description. Move between list boxes with the 'TabKey' or mouse. The currently picked display method is show in the 'Switch Key' field. To change display methods, highlight your choice, then hit the 'Enter Key'. Lower Buttons Insert: Add a new room record. Copy: Makes a duplicate of highlighted record. Change: Change an existing record. Delete: Delete an existing record. Cancel: Lease screen using 'Esc Key'. Exit: Leave screen. <> House Number Field If you are using the program to track items for more than one house you need to enter the appropriate house number. To do so, press the 'F2 Key'. A list of all your houses will appear. Highlight the correct house and push the 'SELECT' button. The correct house number will be copied to your record. For each subsequent record, press the F10 key and it will copy the 'House Number' from the previous record. Room Description Field If you want to be able to identify the room location of each item you must complete this field. To choose the correct room, hit the F2 Key. A list of rooms, from your 'Rooms' file, will appear. Highlight the correct room and push the SELECT button. For each subsequent record, press the F10 key and it will copy the 'Rooms Description' from the previous record. Entry Fields Self explanatory. <> General Information To choose the house for your report, highlight the correct record in the list box then push the SELECT button. <> House Number This field must be completed if you are using the program to track items in more than one house. To accurately complete this field, hit the F2 Key. A list of your houses will appear. Highlight the correct house and push the SELECT button. This will copy the correct house number to your 'Item' record. On each subsequent record you can copy the number from the previous record by use of the F10 key. <> Room Description This field should be completed so you can track items by room. To accurately complete this field, hit the F2 Key. A list of your rooms will appear. Highlight the correct room description and push the SELECT button. This will copy the correct room description to your 'Item' record. On each subsequent record you can copy the number from the previous record by use of the F10 key.