 ABOUT QuikPHONE                                                                                                       QuikPHONE combines a Rotary Index, Call Caddy, Auto-Dialer, Database and Label Maker all into one program!                                                                          When you start QuikPHONE, it loads the phone list file (if  one exists) and immediately goes to the viewing screen.                                                                 The window on the right displays a sorted INDEX of the      records which can be scrolled with the arrow keys.  The     left window displays DETAILS about the particular record    that's currently highlighted in the INDEX window.                                                                                       DETAILS INDEX                                   ┌─────────────────────────────┐    ┌───────────────┐        │        Name:  Doe, John     │─┐  │       .       │        │     Address:                │ │  │       .       │        │ City/ST/Zip:                │ │  │       .       │        │      Phone1:                │ │  │ Doe, Joe      │        │      Phone2:                │ └─│ Doe, John     │        │       Notes:                │    │ Doe, Mary     │        └─────────────────────────────┘    │       .       │                                           │       .       │                                           │       .       │                                           │       .       │                                           └───────────────┘                                                                 Using QuikPHONE Commands                                                                                              1) Press the ALT key to activate the menu bar.              2) Select the menu you want with the LEFT/RIGHT arrow          keys.                                                    3) Use the UP/DOWN arrow keys to highlight the menu item       you want, and press ENTER.                                                                                           NOTE - Some of the commands can be accessed more quickly by        pressing their 'Hot-Key' combination, for example;          pressing the CTRL & E keys will call the editing            function immediately without using the menu bar at          all.  The hot keys are listed in the menus for your         convenience.                                                                                                                                                                  KEYS TO USE when viewing records                          ────────────────────────────────────────────────────────────A-Z        - EXPRESS KEYS (quickly moves to records                      beginning with that letter)                    UP arrow   - previous record                                DOWN arrow - next record                                    PgUp       - up one screen                                  PgDn       - down one screen                                HOME       - first record in list                           END        - last record in list                            TAB        - toggle list view                               F1         - On-line HELP                                   F5         - Mark a record (turn it ON or OFF)              F6         - Unmark All                                     F7         - repeat find                                                                                                 KEYS TO USE when editing records                          ────────────────────────────────────────────────────────────UP arrow   - previous field in record                       DOWN arrow - next field in record                           PgUp       - previous record                                PgDn       - next record                                    HOME       - first record in the list                       END        - last record in list                            F2         - categorize the current record                  ESC        - exit edit mode                                                                                                                                                          TIPS                                                      ──────────────────────────────────────────────────────────── ■  ALWAYS enter something on the first line (NAME field) of    a record.  The record will be 'dropped' otherwise!                                                                   ■  COMMAs are IMPORTANT...                                                                                                 Fields for FIRST NAME and LAST NAME have been combined      into one line (NAME), to simplify data entry.  Simply       enter the LAST and FIRST names, using a COMMA to            separate them (Doe, John).                                                                                              Fields for CITY, STATE and ZIP CODE have also been          combined into one line.  Simply enter them in that          order, using a comma between CITY and STATE.                                                                            NOTE - QuikPHONE can still sort records by these fields            even though they've been combined, as long as               commas were used when the data was entered.                                                                                                                              QuikPHONE commands                                          ──────────────────────────────────────────────────────────── SAVE                                                        (update the data file)                                                                                                  Select SAVE from the File menu or press Ctrl+S.                                                                         NOTE - Saving is done automatically when you exit to DOS.          If you're going to be working for an extended               period of time, however, it's a good practice to            use the save command occasionally to guard against          DATA loss due to power failures, computer crashes,          etc.                                                                                                                                                                        EXPORT                                                      (save your data in a dBASE(R) compatible format)                                                                        This allows you to use other database management software   to further manipulate your data by using the 'DBF' file     standard.                                                                                                               1) Select EXPORT from the File menu.                        2) Use the default name shown in the box or type in a new      one and press ENTER.                                                                                                 NOTE - The file extension '.DBF' should be used to insure          that the database program you'll be using to load           this data will work properly.                                                                                                                                               EXIT                                                        (end the program and return to DOS)                                                                                     1) Select EXIT from the File menu or press Ctrl+X.          2) You will be returned to DOS.  If you've made any            changes that have not been saved, they will be saved        automatically before exiting.                                                                                                                                                   ADD                                                         (add a new record)                                                                                                      1) Select ADD from the Edit menu or press Ctrl+A.           2) Enter the new information.                               3) Assign a category to the record by pressing F2.             (optional)                                               4) Press ESC when finished.                                                                                                                                                        EDIT                                                        (change an existing record)                                                                                             1) Move to the record to be edited.                         2) Select EDIT from the Edit menu or press Ctrl+E.          3) Type the changes you want.                               4) Assign a category to the record by pressing F2.             (optional)                                               5) Press ESC when finished.                                                                                                                                                        DELETE                                                      (erase an existing record)                                                                                              1) Move to the record to be deleted.                        2) Select DELETE from the Edit menu or press Ctrl+D.        3) You'll be warned first that this record is about to be      deleted.  Answer YES to continue with the deletion.                                                                                                                             DUPLICATE                                                   (create a new record from an existing record)                                                                           1) Move to the record to be duplicated.                     2) Select DUPLICATE from the Edit menu or press Ctrl+U.     3) A new record will be created, looking exactly like the      original record.  The Edit mode is then entered so that     you can make the changes you want to the new record.                                                                 NOTE - This command is useful when you want to save some           typing when you need to create a new record which           is almost identical to an existing record.                  The edit mode is automatically entered so that you          can make the necessary changes.                                                                                                                                             FIND                                                        (locate a particular record)                                                                                            1) Select FIND from the Edit menu or press Ctrl+F.          2) Enter the phrase you want to locate and press ENTER.     3) ALL fields of ALL records will searched.  If a match is     found, the record containing the phrase will be             displayed and the phrase will be highlighted.                                                                        NOTE - Searching begins at the record currently shown.             Selecting FIND again will find the next occurrence          of that phrase, if it exists.                                                                                                                                               MARK/UNMARK                                                 (turns a record On or Off - during printouts)                                                                           1) Move to the record to be marked (or unmarked).           2) Select MARK from the Edit menu or press F5.              3) If the record was ON it will be turned OFF, and visa-       versa.                                                                                                               NOTE - The MARK command works on all records whether their         category has been selected or not.  This effect is          temporary, however.  Pressing TAB will unmark all           records which were marked.  See CATEGORY for more           information.                                                                                                                                                                UNMARK ALL                                                  (turns ALL records Off)                                                                                                   This command is useful when you want to print a small     group of records which can't easily be selected any other   way.  If you have a large number of records in your         listing, it may be simpler to turn them all off and then    turn the ones you want back on using the MARK command.                                                                  1) Select UNMARK from the Edit menu or press F6.            2) Individually select records using the MARK command, F5.                                                                                                                         SORT                                                        (sorts the listing by the fields you choose)                                                                            1) Select SORT from the Edit menu.                          2) Select the 1st field to sort by, using the up/down          arrow keys.                                              3) Use the right arrow key to move to the 2nd field            column and select a field.  This can be the same as the     1st field if you wish.                                   4) When both 1st and 2nd sort fields have been selected,       press ENTER to begin sorting.                                                                                        NOTE - SORT allows you to re-arrange the list in a number          of ways.  For example, you can specify that the             list be sorted by ZIP CODE first and then by LAST           NAME.  This particular example would give you an            alphabetical listing (by last name) for people in           each ZIP CODE in your data.                                                                                            Commas must be entered between LAST NAME and FIRST          NAME in order for QuikPHONE to sort these specific          fields.  Commas must also be entered between CITY           and STATE.  For example:                                                                                                Doe, John                                                   Dallas, Texas                                                                                                                                                               Print ENVELOPE                                              (print an envelope for a particular record)                                                                             1) Move to the record to be printed.                        2) Select ENVELOPE from the Print menu.                     3) Select the return address using F5 or type a new one.    4) Select the envelope size using F3.                       5) Start printing by pressing F2.                                                                                                                                                  Print PHONE LIST                                            (prints Name and Phone number of all 'active' records)                                                                  1) Be sure the records you want to print are 'ON'...           Records are turned ON by either turning their category      on (see CATEGORIES), pressing TAB to VIEW ALL records       or pressing F5 to MARK individual records.               2) Select PHONE LIST from the Print menu.                   3) Use the title shown in the box or type in a new one.     4) Press ENTER to begin printing or F4 to preview the          printout on the screen.                                                                                                                                                         Print ADDRESS LIST                                          (prints Name, Address and Phone Number of all 'active'       records)                                                                                                               See instructions for Print PHONE LIST.                                                                                                                                             Print COMPLETE LIST                                         (prints all fields of all 'active' records)                                                                             See instructions for Print PHONE LIST.                                                                                                                                             Print LABELS                                                (print all 'active' records on labels)                                                                                  1) Be sure the records you want to print are 'ON'...           Records are turned ON by either turning their category      on (see CATEGORIES), pressing TAB to VIEW ALL records       or pressing F5 to MARK individual records.               2) Select LABELS from the Print menu.                       3) Select the type of label you want to use.                4) Press ENTER to begin printing or F4 to preview the          printout on the screen.                                                                                              NOTE - Only the first three lines of each record are               printed on labels:                                                                                                      Name                                                        Address                                                     City/State/Zip                                                                                                                                                              Print ONE                                                   (print ONLY the record currently shown)                                                                                 1) Be sure the record you want to print is displayed in        the details window.                                      2) Select Print ONE from the Print menu or press Ctrl+P.    3) Press ENTER to begin printing or ESC to cancel.                                                                                                                                 SETUP for PRINTER -                                                                                                     Enter the appropriate values for your printing needs.       Some experimentation may be required in order to obtain     the desired results from your particular printer.                                                                       NOTE - QuikPHONE uses EPSON control codes for such things          as condensed printing, letter quality mode, etc.            If your printer does not respond properly to these          codes while printing, try setting all special               settings to normal and use your printer controls            (if it has any) to make the necessary adjustments.                                                                                                                          SETUP for MODEM                                             (autodialing)                                                                                                           QuikPHONE uses HAYES SmartModem(R) commands to control      your modem (optional).  Simply enter the appropriate        values for your modem (refer to your modem operation        guide).                                                                                                                                                                            FIRST-NAMES-FIRST                                                                                                       If you would like to print First-Name-First on ENVELOPES    and LABELS, enter 'Y' on the line in SETUP which asks for   this option.  QuikPHONE will then swap first and last       names during the printing of envelopes and labels.                                                                      NOTE - A COMMA must be placed after the last name if you           have entered your data last name first.  LISTINGS           are always printed just as they appear on the               screen.                                                                                                                                                                     SETUP for RETURN ADDRESSES                                                                                              Enter up to 4 different return addresses which may be       recalled during envelope printing to save some typing.                                                                  Press ESC to exit SETUP.  These settings will be saved      automatically.                                                                                                                                                                     CATEGORY                                                    (create, edit and assign categories to records)                                                                         Categories are optional but can be very useful in a number  of ways:  primarily, printing and viewing selected records  or groups of records.                                                                                                   There are a total of 16 categories, 15 of which you may     customize by assigning any name you choose, for example;    BUSINESS, FAMILY, KIDS, etc.  The first category is always  called 'uncategorized' for those records that do not fit    into any other category you may have used.  A new record    entry will automatically be placed under this category      until you assign it to another category.                                                                                The CATEGORY LIST BOX can be called from the main viewing   screen, or during the editing of a record.  It serves 3     basic functions:                                                                                                         1)  Create or edit a category name.                         2)  Turn a category ON or OFF (for viewing and printing).   3)  Assign a category to the currently displayed record.                                                               Any number of categories may be turned ON or OFF by         pressing the SPACEBAR on the highlighted category.  These   settings are remembered the next time you start QuikPHONE.                                                              The TAB key can be used to override these settings          temporarily.  Pressing TAB the first time turns ALL cate-   gories ON, pressing it again reverts back to the settings   you made earlier using the SPACEBAR.                                                                                    The MARK/UNMARK command (F5) can be used to turn            individual records ON and OFF, whether their category has   been turned on or off.                                                                                                                                                             PROBLEMS RUNNING QuikPHONE?                                                                                             ■ AUTODIALING/MODEM problems - usually one of 3 things:                                                                   1) The wrong COM PORT setting is specified in SETUP.           Currently, QuikPHONE only supports COM ports 1 & 2.      2) The BAUD RATE setting is out of range.                      Valid settings are: 300, 600, 1200, 2400, 4800 & 9600    3) Your modem may not be compatible with Hayes SmartMode       commands.                                                                                                          ■ OUT of MEMORY                                                                                                           If this message appears when QuikPHONE loads your data,     your database has out grown your system's available         memory!                                                                                                                 How can this happen?                                                                                                    This is caused by having a very large list - close to,      or at maximum AND a system memory change (reduction).       A memory reduction might occur if a new, so called TSR      (terminate-stay-resident) program has been added to your    system.  TSR programs stay in memory even when not in       use.  They should be used carefully.  Other things that     may cause a memory reduction are new demands on your        system because of added features or a reconfiguration of    your system.                                                                                                            At any rate, the solution is to try and recover the         memory you've lost long enough to run QuikPHONE and         delete entries you can do without - thereby reducing the    size of your database.                                                                                                                                                                                                                                                                                    If you're experiencing difficulties running QuikPHONE or    have suggestions on ways to improve the program, please     contact us at the address below.                                                                                               ──────────────────────────────────────────                  NOVA MICRO, Inc.                                            P.O. Box 851434                                             Richardson, TX 75085          214-690-1347                  ──────────────────────────────────────────                                                                                                                                                                                                                                                         