VERSION 5.0X Early Release p.1 of 4 05/02/1995 ****** Full Operating Version ******* ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ **** INTRODUCTION **** This is the information & registration file on the program CJPOS. CJPOS was created by Christopher J. Ryba to provide an EXTREMELY user friendly point-of-sale program for my friend Christopher Kilcoyne ; owner of Brookpark Certified Automotive Service in Parma, Ohio. He wanted a program to print receipts and save estimates at his shop. What evolved from simple beginnings in August of 1992 is rather complete package for any small business who can dedicate a CGA or VGA IBM compatible computer with DOS 3.3 or higher to point of sale operation. Any printer will work to if you load the control characters. Default includes the EPSON character set or an Ithaca receipt printer. Print receipts and reports from any port- LPT1 thru LPT4; COM1 thru COM4. Additional default printers are being added to PRINTERS.DRV in future additions to assure compatiblity. IF TODAY IS PAST 08/01/1995 THEN YOUR COPY IS PROBABLY VERY OUTDATED CONTACT CUYAHOGA COMPUTING OR BROOKPARK CERTIFIED AUTOMOTIVE TO OBTAIN A MORE RECENT VERSION. THIS PROGRAM NOT ONLY FOR AUTOMOTIVE USE - BIKE SHOPS, GUITAR SHOPS, COMPUTER VENDORS, GUN SHOPS & PHOTOGRAPHERS ARE ALSO USING IT ! ************************* OPERATION *************************** The list box on the left contains different departments. For BCAS of Parma these departments are Services , Exhaust, Emmisions, Brakes, Shocks & Struts, Springs, and so on till Miscellaneous. After selecting one of these a window pops up with various categories. For example, select the Exhaust Department with parts such as mufflers, pipes, hangers, clamps, etc. Using the cursor keys moves a selection box to a part category. Say we chose Mufflers, now striking the Enter key replaces the first window with a second window listing the part numbers under that category. For our example, we choose #1811G of Mufflers by using the cursor keys again to move the selection box. This exact part number for Mufflers has the price to go with it. Finally the quantity is prompted at the bottom of the window; the default value is 1. For the Services department, canned descriptions of labor are loaded in with their hour quantity. These descriptions can be added to. The appropiate labor rate is then selected. The beauty of CJPOS is that it is a "build on the fly" program in which a user can add part, part number, & labor descriptions as they're needed. (C) Copyright 1995, Cuyahoga Computing, All Rights Reserved. p.2 of 4 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ OPERATION CONTINUED ... When a receipt is ready, it can be saved as an estimate, or finalized as TENDERING to Cash, Check, Visa/MC, Discover, American Express. Also Line items can be deleted or changed if an incorrect entry occured. Customer names & information are prompted before the end of a sale. This information can retrieved if a sale re-occurs to the same customer at a later date by providing several letters of the last name. *(NOT YET DONE)*Your present customers can be added if you desire. Back to the main menu, several other choices are presented. Daily sales (F8) can be viewed and expenses entered. A daily printout sheet of these items is provided. Also the products sold for the day and any variable period can be tallied, viewed, printed, or output to a ASCII space delimited or comma delimited text file for a spreedsheet program. Inventory of part numbers is tracked and quantities altered in the Inventory Menu. A printout of loaded part numbers can done for every department; a cost sum of positive inventory counts is included. The program saves receipts in an DBF format that can be viewed with a DBASE browse or other capable program (Excel, Quattro). * One of the two address lines can be used for your BAC # in California and individual labors assigned per mechanic/salesperson. Anyone else use the two address lines for other info. (Second Phone #, Etc.) * If the LEGALEST.TXT or LEGALRCP.TXT are removed multiple types of receipt "taglines" can chosen from when a receipt is created. You could create different files for different occasions with this method. * Canadian GST IS supported by this program, as well as Provincal Tax !! * The first customer desription is normally a important criteria for your customer database,i.e., Same person but different types of "Cars" or whatever. This 20 character field importance is changed in Setup. * Included are example LEGALEST.TXT , LEGALRCP.TXT , WARRANTY.TXT, files used at BCAS. Examine these files and modify to your application.These files are in ASCII format and using any text editor such as EDIT can modify them. *************************** INSTALLATION ******************************** 1.) Unzip all files & start program. Put in your company specific information using program Setup. (Main) 2.) Type CJPOS to start (C) Copyright 1995, Cuyahoga Computing, All Rights Reserved. p.3 of 4 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ HARDWARE REQUIREMENTS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ * The program needs an MINIMUM of 3 Meg hard disk space to run. Naturally as more receipts are written, the program will grow over 3 Meg in size ( I hope your business is selling something ! ). At BCAS Automotive one full year required 4 Meg of HD space for his Fiscal 1994. * 640 K of RAM is required. * DOS 3.30 or higher for the operating system. * 80286 or later micropressor. ***** QUESTIONS & REGISTRATION ***** This program may be used and reproduced without charge. However, it MAY NOT be sold, and may only be distributed intact. This program and its documentation are provided as is, without warranty of any kind. The author assumes no liability for damages from which may result from the missuse of CJPOS. The evaulation version allows for a trial period of 30 sales days a past due tag is printed on your receipts or estimates. Those desiring a full ($ 199 including manual and latest update) or custom modified version should contact me at this address: MAIL TO: CUYAHOGA COMPUTING CHRISTOPHER J. RYBA 5413 E. 131st St. CLEVELAND, OH 44125-3246 VOICE PHONE : 216-587-1595 Author Home phone 6pm to 1am EST BUSINESS PHONE : 216-749-2080 8:30am to 7pm EST (BROOKPARK AUTO) INTERNET EMAIL : christopher.ryba@pcohio.com If you would like to download the latest version call me and I will set my system to act as a BBS. ** Those wishing to talk to Chris Kilcoyne about the use of this program at Brookpark Certified Automotive Service can contact him at 216-749-2080 for his input on the success of this program. He will also accept any orders. >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> This is an evaluation version. No registration is required. For the full version send $ 199 by check or money order. VISA, MASTERCARD, AMERICAN EXPRESS, & DISCOVER accepted thru Brookpark Certified Auto Service for an additional $10. >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> (C) Copyright 1995, Cuyahoga Computing, All Rights Reserved. p.4 of 6 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ CJPOS POINT-OF-SALE REGISTRATION CALL 216-749-2080 TO CHARGE YOUR COPY AT BROOKPARK CERTIFIED AUTOMOTIVE VISA, MASTERCARD, AMERICAN EXPRESS, DISCOVER ACCEPTED Mailing address: ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ ****-->IMPORTANT !!!!!!<--*************-->IMPORTANT<--******************* Company Phone ** EXACTLY AS IT APPEARS ON RECEIPTS *** ____________________ Disk type: [ ] 360K [ ] 720K [ ] 1.2M [ ] 1.44M The above information is critical for a proper registration file. The REGISTER.POS file is updated by Cuyahoga Computing to give your company an unique serial number for your copy of CJPOS. ************************************************************************* Please list any suggestions or comments on the back of this page. Your suggestions are most welcome and I do pay attention to them. Anyone distributing CJPOS for any kind of remuneration must first contact Cuyahoga Computing at the address above for authorization. Dealers interested in resale of CJPOS will be given volume discounts. Registration MUST be done through Cuyahoga Computing so that a registration file can be sent to the owner. You are encouraged to pass this copy of CJPOS along to your friends for evaluation. Please encourage them to get the registered version if they find that they can use it. All registered users will receive a copy of the latest version of CJPOS and registered serial number. Price of CJPOS is subject to change at any time, so act NOW !. NOTE: More features will be added in near future such as Layaway capability, customer history, and more. Call for the latest version ! (C) Copyright 1995, Cuyahoga Computing, All Rights Reserved. P.S. NOTE ON DATABASES: Most of the databases in use by the program are accessible within the POS system. However there are several which can only be modified by using an Xbase browser - (This includes Microsoft Excel). All of the databases are of dBase III type. Those that are not editable within the system: DISCOUNT - TYPE is 'E' for Employee disc, 'S' for single Item, 'T' for total discount. Then PERCENT and a DESCRIPTION are added. EMPLSTAT - Employee status levels used in Employee maintenance and relates to levels set in MENUS.DBF for gaining/denying access to certain program areas. The actual security level is assigned in Employee Maint by using this EMPLSTAT.DBF LABRATES - Labor or Services rates to be charged on invoices. The file must have a minimum of 1 record. The DESCRIPTION and the RATE per hour can be modified. TENDTYPE - This file determines the names of tenders used as well as the total available. The maximum is 14 types. WORKDATA - This file controls variables regarding the register such as printer port, copies of invoices, type of printers used - ReCeiPtTYPE; RePorTTYPE. The types of printers available are listed in PRINTERS.DBF but actual control codes used by the POS for printers are in PRINTERS.DAT Registered users obtain a PRINTER.EXE in which they can customize the file for use in their system.