THE AEIUS GRADEBOOK DISK-MANUAL (C) Copyright 1987 by Aeius Corporation All rights reservered AEIUS CORPORATION PO BOX 700457 SAN JOSE, CA 95170 (408) 257 0658 1-INTRODUCTION The Aeius Gradebook program will allow you to spend more time on teaching and less time on paperwork. We have designed the program around the features teachers want most, especially ease and speed of use. The Aeius Gradebook is distributed as a SHAREWARE program. This means that you are encouraged to give a copy of the program to other teachers. If you use the program regularly, you are expected to buy it. This makes you a registered User and you receive a printed manual, telephone support, and receive an opportunity to get program updates. A registration form is contained at the end of this manual. The registration form can also be printed out on your printer by typing the command: REGISTER with the Master Disk in your disk drive. You can purchase Master Disks and printed manuals, however if you are not a registered user, we will not respond to requests for technical support or offer program updates. The program uses a window approach for selecting class or print options, so that you can make a change on the fly, and immediately continue with printing or entering grades. If you momentarily forget how to use the program, a HELP window is immediately available on the screen to refresh your memory. You can view grade averages in a window on the screen at any time for your convenience. Makeup grades can be found at the touch of a key. Missing grades can be optionally excused or counted in the grade averages. You can easily provide weekly or monthly grade reports on a class or individual student basis, using student names or student codes. Our customers report that this is a very strong factor in motivating students to make up missing assignments. Student rosters can be easily arranged in alphabetical or grade rank order. We know that you will enjoy using your Aeius Gradebook program this year and in the years to come. Please read this Disk-manual before operating the program. You can quickly try out the program by reading Section 3 "GETTING STARTED". Section 4 contains a tutorial which will bring you up to speed on the operation of the program. In the event you discover a problem with the program, or if you want to request improvements to the program, a report form is provided at the end of the manual for your convenience. 1 2-EQUIPMENT AND SUPPLIES REQUIRED The Aeius Gradebook program is compatible with the IBM personal computers including the PCjr, PC, XT, and AT models. The program also runs on most IBM compatible "Clone" computers. It operates under MS/PCDOS Version 2.0 or later operating system software. You will need three double sided, double density, soft sector diskettes for the Working Disk, the Backup Disk and the Tutorial Disk. Additional diskettes may be required if you use more than 16 classes. You can also run the program from a hard disk. A printer is desirable for printing grade averages or grade sheet reports. Any printer which is compatible with your computer will be suitable for the Aeius Gradebook. The printouts may take up to 80 columns. You can operate the Aeius Gradebook, with no loss of capability, if you do not have a printer. In this case you will have to copy the reports off the screen by hand. 2 3-GETTING STARTED You can get the Aeius Gradebook program up and running easily, even if you are not used to computers. DON'T USE THE MASTER DISK TO RUN YOUR PROGRAM. Instead, make up a Working Disk, as explained below. By following the directions in this "GETTING STARTED" section, you will be trying out your new Aeius Gradebook program in a few minutes. The procedure for making up a Working Disk, Tutorial Disk, or Backup Disk is as follows: 1) Boot your computer. 2) Format a blank disk. 3) Make up a Working Disk, Tutorial Disk, or Backup Disk. The following paragraphs will take you through these procedures and get you ready to try out the program. In this manual, means to press the return key. 3.1-Booting The Computer "Booting" is a procedure which starts up a computer and transfers the operating system into the computer memory. An "operating system" is the program which writes characters on the screen, interpets keystrokes, and operates the disk drives and program memory. To boot your computer, place a disk containing the DOS (Disk Operating System) program in drive A:. If the power is off, simply turn the power on. If the power is already on, simultaneously press the following three keys: Alt Ctrl Del If the power is off, the computer will pause for up to two minutes and then the disk drive will operate and the operating system will be transferred to memory. Your may see instructions on the screen directing you to enter date and time. If so, type in the date and time in the format shown on the screen (don't type in the name of the day ie. "Mon"). If you are using a PCjr computer, the monitor may boot up into a 40 column display instead of the 80 column display which the Aeius Gradebook program requires. A special boot file is provided on the Master Disk, which automatically switches the PCjr to the 80 column mode. Instructions for installing this boot file on your Working Disk are given in section 3.3. 3.2-Formatting A Disk Each disk has to be "formatted" before it can accept programs or files. Formatting is accomplished by running the DOS "format" program. The disk to be formatted can be a new disk or a disk which has been used before. When the disk is formatted, any data on the disk is destroyed. The procedure for formatting a disk is as follows: 3 1) Boot your computer using the DOS disk supplied with your computer. 2) Type the command: format /s (type the space between "format" and "/s") ("" means to press the return key.) 3) When the message "Insert new diskette for drive A: and strike any key when ready" appears on your screen, remove the DOS disk from drive A: and place a blank disk in drive A:. 4) Press . The disk drive will operate and the disk will be formatted. 5) When the message "Format another (Y/N)?" appears on the screen, press the "n" key. 3.3-Making Up A Working Disk To copy the Aeius Gradebook program onto the formatted Working Disk from the Master Disk, insert the Master Disk in drive A:. If your computer has 2 disk drives, insert the formatted Working Disk in the right hand drive B:. If your computer has a single disk drive, you will be instructed on the screen when to replace the Master Disk with your Working Disk. Now type the command: makedisk The "makedisk" command will cause the programs on the Master Disk to be copied onto your Working Disk. For PCjr users, a modified boot file can be installed which switches the display from a 40 column mode to an 80 column mode during boot. To add the 80 column switch to your boot file, place the Master Disk in drive A: and the Working Disk in drive B: and type the command: jr A modified AUTOEXEC.BAT file will be transferred to your Working Disk and instructions will appear on your screen explaining the procedure for copying the program MODE.COM from a DOS disk to your Working Disk. When the boot file is modified and MODE.COM has been copied over to your Working Disk, your PCjr will automatically convert to the 80 column mode when it is booted. If you wish to remove the requirement to enter the date when booting the Aeius Gradebook program, place the Master Disk in drive A: and your Working Disk in drive B: and type the command: nodate 4 When you have finished making up the Working Disk, place your Aeius Gradebook Master Disk back in its envelope and store it in a safe place in a vertical position. Label your Working Disk "Aeius Working Disk" and add any other identifying information such as "1st Quarter" etc. 3.4-Making Up A Backup Disk There are two types of backup. The first type copies files from the Working Disk to the Backup Disk one file at a time using the DOS COPY command. If you are using a hard disk, or have two floppy disk drives, this is the recommended type of backup. However if your computer has a single floppy drive and no hard disk, the first type of backup will require that you change disks several times in the course of backing up. In this case the second type of backup is recommended. The second type uses the DOS DISKCOPY program so that the changing of disks is minimized. To make up a backup disk, first format a blank disk. Next place the Master Disk in drive A: and the disk which will be the Backup Disk in drive B:. If your computer has a single disk drive, you will be instructed by a prompt on the screen when to switch disks. Type the command: makeback The Aeius Gradebook program will be copied onto your Backup Disk. This disk is used as the Backup Disk for either of the two backup methods. Label the Backup Disk. If you want to use the second type of backup (if you have a single floppy drive and no hard disk), place your Working Disk (Not your Backup Disk) in drive A: and type the command: copy back1.bat back.bat Now place your DOS disk in drive A: and type the command: copy diskcopy.com b: The drive will operate and a message will appear telling you to place the target disk in the drive. Remove the DOS disk and place your Working Disk (Not Backup Disk) in the drive. Press . The drive will operate and the DISKCOPY.COM program will be copied to your Working Disk. 3.5-Making Up A Tutorial Disk The tutorial included in section 4 is an easy way to become familiar with the program. To make up a tutorial disk simply make a copy of your master disk and use that as your tutorial disk. The copy can be made by placing your DOS disk in drive A: and a blank disk in drive B:. Then type the command: diskcopy a: b: 5 A message will appear on the screen telling you to place the source and target disks in your computer. Place the Aeius Gradebook Master Disk in drive A: and a blank disk in drive B: and press . If your computer has a single disk drive, you will be instructed on the screen when to replace the Master Disk with your Tutorial Disk. When you are done, label the Tutorial Disk. 3.6-Installing The Aeius Gradebook On A Hard Disk The Aeius Gradebook Master Disk contains a batch program called "MAKEHD" which will install the program in a subdirectory on your hard disk. Most hard disks are designated as drive C:, however if your system uses a drive designator other than C, a second batch program "SELHD" allows you to change the hard disk designator to B:, D:, or E:. If your hard disk is not on drive C: the designator must be changed before you install the Aeius Gradebook. To designate drive D: as the hard disk drive, type the command: SELHD D Use your own hard disk designator in place of "D". The Aeius Gradebook can be installed in one or more hard disk subdirectories. Each subdirectory will hold up to 16 classes. Choose a subdirectory name with 8 or less characters such as SEMESTR2. Then place the Master Disk in drive A: and select drive A: as the default drive. Be sure that your hard disk path is at the root directory or at the subdirectory in which you want to install the new subdirectory. Then type the command: MAKEHD SEMESTR2 Use your own subdirectory name in place of "SEMESTR2". A set of directions will appear on your screen. You can abort the installation at this point by pressing "Ctrl" and "C" simultaneously. Otherwise press to proceed with the installation. The tutorial should not be run from your hard disk subdirectory because it could possibly overwrite your class files and class directory. To use the tutorial, copy the entire Master Disk to a second disk as described in Section 3.4, and run the tutorial from that copy. 3.8-Starting Up the Aeius Gradebook Program Place the Working Disk containing the Aeius Gradebook program into disk drive A:. There are three ways to start the program. 1) If the power has not been turned on, turn on the power to the computer. The computer will boot the DOS operating system and the Aeius Gradebook program will be started. 6 2) If the power is on, simultaneously press the following three keys: Cntl Alt Del See the section "Using The Keyboard" to find the locations of these keys. 3) If the computer has been previously booted, type the command: grd The disk drive will operate, and depending on which of the above options you use, you may see a message on the screen directing you to enter the date. If so, type in the date in the form: 5-1-86 Do not type in the name of the day such as "Mon". A copyright and shareware notice will appear on the screen. Press the key a second time, and the first class file will be loaded into the computer from the disk. If the disk has not been used before, a new class file will be created. The class file will then appear on the screen and you can begin typing information into it or you can select one of the functions. 3.9-Ending The Aeius Gradebook Program The program starts and ends with the grade sheet. Press the Esc key repeatedly until all of the function windows have been erased, and a blinking message "ARE YOU SURE YOU WANT TO QUIT? (Y/N)" appears in the upper left hand corner of the screen. Press the "Y" key to quit. The disk drive will operate, the screen will clear, and a reminder to back up your disk will be written on the screen. The computer will return to the DOS operating system and will be ready to run another program. If you have pressed the Esc key too many times accidentally, you can press the "N" key to cancel the quit and continue on with the program. 3.10-Backing Up Your Working Disk Occasionally a floppy disk develops a bad spot and the disk be- comes unusable. To prevent loss of weeks of grade entry, you should back up your Working Disk to a Backup Disk after every grade entry session. To back up your disk, place the Working Disk in drive A: and the Backup Disk in drive B: and type the command: back If you have a single disk drive, a message will appear on your screen telling you when to switch disks. 7 4-THE AEIUS GRADEBOOK TUTORIAL Your Aeius Gradebook Master Disk contains sample gradesheet files which are used in conjunction with the tutorial instructions in this section to demonstrate all of the features of the program. To make up a Tutorial Disk, follow the instructions of Section 3 under the paragraph "Making Up A Working, Tutorial, or Backup Disk". Mark this disk "Tutorial". The Tutorial Disk erases the class files after you have used it, so be sure not to combine the Tutorial Disk and the Working Disk on one diskette or subdirectory. To run the tutorial, place the Tutorial Disk in drive A: and type the command: tutor The following paragraphs describe exercises which will quickly familiarize you with the operation of your Aeius Gradebook program. When the tutorial is started, several files will be copied into position on the disk and the program will be started. A copyright and shareware notice will appear on the screen. Press the key again. The first sample gradesheet will appear on the screen. The first column of grades on the sample gradesheet are letter grades. The second column of grades are "number wrong" grades and the third column of grades are "number right" grades. Notice the X's after the 5th name. An X is used to designate an excused grade which is not included in grade averages. Notice the "*" in the second column after the 8th name. A star (*) designates a makeup grade, which can be automatically found and updated at a later date. 4.1-Data Entry and Cursor Control Notice that the letter A in the grade to the right of the student "Adam, Dana" has a blinking underline. The blinking underline on the screen is called the cursor and indicates the location where the next keystroke will appear. Press the "b" key. The grade A+ will change to b+, and the cursor will move to the "+". Now locate the cursor keys. Press the key with the right arrow on it. The cursor will move one grade to the right to "-1". Press the down arrow. The cursor will move down one grade to "-0". Press the up arrow, then the left arrow. The cursor will move up and to the left, ending up at the "b+" where it started. Now press the left arrow. The cursor will move to the name "Adam, Dana". Type "Hall". The name "Adam" is replaced with "Hall". Press the return key. The cursor will move down to the next student name. Now press the left arrow cursor key. The cursor will move to the student number column. Type a space, then type "8". The student number "2" will be replaced with the number "8". Press the return key and the cursor will move down to student number "3". Use the right cursor key and up cursor key to move the cursor to the upper left grade "b+" where the tutorial started. To summarize: The cursor can be moved around the screen by pressing the cursor arrow keys at the right of the keyboard. To reach the student names and student numbers, just continue to move the cursor to the left. The cursor always points to the next character to be typed from the keyboard. 8 4.2-Assignment Entry Move the cursor to the first grade b+. Then use the up arrow key to move the cursor up into the assignment area of the screen. The first row of the assignment contains the assignment date. Type in the correct date (including spaces) watching the cursor as you type. The cursor will skip over the slash marks, to reach the next number. Press the return key marked with a left arrow having a up pointing tail. The cursor will skip to the second row of the assignment containing the assignment name. Type "assignment" and 5 spaces. Press the return key. The cursor will move to the "wt" position. This area contains the weight of the assignment in the grade average. The program automatically fills in a default weight of 1.0 when a new file is created. Type "015". Notice that the cursor skips over the decimal point to enter a weight of 1.5. Press the return key. The cursor will skip to the "pts" position. "pts" gives the number of points in the assignment, and is used to calculate the grade percentage when the "number wrong" or "number right" is entered as a grade. The program automatically fills in a default value of "100" when a new file is created. Type in a pts value of 13 followed by a space. Then press the return key. The cursor will skip to the next assignment. Now press the down cursor key followed by the left cursor key. The cursor moves back to the grade area at the first grade position. To summarize: The assignment area of the gradesheet can be reached by moving the cursor up to the top of the screen. The assignment contains three lines. The return key moves the cursor from one assignment zone to the next. 4.3-Class Name Entry The class name goes in the upper left corner of the grade sheet. To reach the class name, move the cursor up to the top of the screen in the assignment area, then move the cursor left until it is located below the word "CLASS". Now type "class one". Notice that some of the original name "READING 1B" still remains. To erase the remainder of the original name, type spaces to the end of the line. 4.4-Correcting Mistakes Move the cursor down to the the second student number "8" which you entered earlier. Make an error in the student number by typing "23". To correct the error, locate the backspace key in the top row of keys to the right of the "=" key. Press the backspace key. The cursor will move back to the beginning of the student number. Press the space bar and "2" to correct the student number. To summarize: The backspace key will move the cursor back to the left to allow you to type over a mistake. 9 4.5-Gradesheet Pages Move the cursor to the far right of the screen with the right arrow key. Now press the right arrow cursor key once more. Look at the assignment area at the top of the screen. Notice that the assignments now start at "2" on the left and end at "4" on the right. Continue to move the cursor slowly to the right until the number 8 assignment is reached. Notice that the 7th assignment is the last on the sample grade sheet. The grade sheet contains a maximum of 64 assignments. Move the cursor back to the first grade column by pressing F3 then Esc. Now move the cursor down past the 9th name. The first name will disappear and names 2 through 10 will be displayed on the screen. Locate the PgDn cursor key. Press this key and the cursor will move down 9 names at a time. Press the PgDn key repeatedly until the 25th name appears on the screen. This is the last name in the sample file. The gradesheet allows for a maximum of 48 student names. Press the PgUp key. The cursor will move up 9 names. Return the cursor to the first name using the PgUp key. Press PgUp again. Notice that the cursor will not move into the assignment area. Press the End key. The cursor will move 3 assignments to the right. Press the Home key. The cursor will move 3 assignments to the left. To summarize: The gradesheet is organized in pages of three assignments across and nine students down. The PgUp, PgDn, End, and Home keys can be used to move the cursor a page length at a time. These keys are restricted to moving the cursor in the grades area of the gradesheet. To reach the class name, student names, and the assignment area of the gradesheet, the cursor arrow keys must be used. 4.6-Let's Try The Functions Locate the function keys marked F1 through F10. These keys select special functions such as changing grade sheets or printing. Lets try them to see what happens. Press F1. F1 puts a HELP window up on the screen. Press the space bar to get another page of HELP. Press the Esc key in the top row of keys. The HELP window will disappear and you will be back at the grade sheet again. Press F3. The Class Select Directory window will appear on the screen. Now press F1 again. The HELP window will appear over the Class Select Directory window. The HELP information now refers to file selection. Press Esc. The HELP window will be overlaid, putting you back in the Class Select Directory window. We will delay using the Class Select Directory window until a later paragraph. Press Esc again to return to the grade sheet. Press F5. The grade sheet will be reorganized in a compressed format with the student name and the assignments eliminated from the display. Press the End key and notice that the cursor moves 12 grades to the right. Press the Home key and the cursor moves back 12 grades to the left. The compressed screen can be used to move quickly to the assignment you wish to start at. Press F5 again to return to the normal format. 10 Press F7. The grade average window will appear giving the average for each student in percentage and letter grade. Notice that the average for the third student is "ERR". This means that one of the grades for this student was incorrectly entered. The grade in error will be found under the 6th assignment and can be corrected later. Press the PgDn cursor key. The averages of the next 9 students will be displayed. Press the PgUp cursor key. The averages of the first 9 students will be displayed again. Press Esc to return to the grade sheet. Move the cursor to the 6th assignment for the third student and correct the grade at that position. Press F7 to confirm that the grade in error has been corrected. Press Esc. Return the cursor to the first name and first assignment position using the Home and PgUp keys. Press F8. The student names will be replaced by student codes. The word "CODES" will appear highlighted above the student names. Coded names can be used to post grades when you want to maintain anonymity. Press F8 again to return to the student names. Press F9. The cursor will jump to the next grade with a star (*). Press F9 repeatedly until you reach the last grade on the gradesheet. If you enter a grade with a star in the first position, the grade can be quickly reached with the F9 key. This feature is used to record grades which are late or which have been resubmitted as makeup. When the makeup is complete, the F9 key can be used to quickly find and update the grade. A makeup grade is averaged in the same way any other grade is averaged. A blank grade is interpeted as a grade of 0%. The excused grade (x) can be used in combination with a star, or by itself, to eliminate that grade from the average. 4.7-Setting Grade Equivalents The Aeius Gradebook program provides maximum flexibility for setting the correspondence between letter grades and their percentage equivalents. A set of equivalents for all classes on the disk is provided with the program, called STANDARD EQUIVALENTS. You can set your own customized equivalents for all classes on the disk, called CUSTOMIZED EQUIVALENTS FOR THE DISK. You can set your own customized equivalents for a single class on the disk, called CUSTOMIZED EQUIVALENTS FOR CLASS. The equivalents for a given class can be changed from one of the three options to another at any time. For example, if you have set up grade equivalents for the disk and then set up special grade equivalents for the first class on the disk, the program allows you to easily switch back and forth between the two sets of equivalents. This would allow you to average grades for a given class against a standard table of equivalents or to average grades on a curve using a second set of equivalents. Initially, when you make up a new working disk, the grade equivalents are set to the STANDARD EQUIVALENTS. 4.8-Grade Equivalents For The Disk Now continue with the tutorial by pressing F2. A utility menu will appear on your screen with the first line, SELECT STANDARD EQUIVALENTS FOR DISK highlighted. Press . The prompt STANDARD EQUIVALENTS will be highlighted near the bottom of the 11 screen. Press F2 again to get the utility menu. Use the down cursor key to move the highlight down to the second line: SET/SELECT CUSTOMIZED EQUIVALENTS FOR DISK. Press . A new menu will be overlaid on the screen with the first line ENTER LETTER TO PERCENT EQUIVALENTS highlighted. The prompt CUSTOMIZED EQUIVALENTS FOR DISK will be highlighted on the screen. Press Esc. We will press later in the tutorial to practice changing the grade equivalents. Move the highlight up to SELECT STANDARD EQUIVALENTS FOR DISK and press . The prompt STANDARD EQUIVALENTS will again be highlighted. To summarize: Either standard or customized equivalents can be selected for use with all classes on your working disk. Press F2 again and move the highlight to the second row SET/SELECT CUSTOMIZED EQUIVALENTS FOR DISK. Press . The second window with ENTER LETTER TO PERCENT EQUIVALENTS highlighted will appear and the prompt CUSTOMIZED GRADE EQUIVALENTS FOR DISK will appear. Press . A table of letter to percent equivalents will appear on the screen with the cursor to the left of the percentage "89". Type the number "90", then a space. Press the down cursor key. The new percent equivalent of 90% will appear for A+ and the cursor moves to the second row. The "90" is not lined up with the rest of the numbers in the percentage column, but the program will recognize the percent equivalent as 90% regardless of how it appears on the screen. Type a space and "96" in the second row. Whoops! It should have been "86". To correct this mistake, press the backspace key to move the cursor back under the "9". Then type "8" to get the correct percentage 86%. Use the up arrow cursor key to move the cursor back up to the first row. Press to save the new letter to percent table. When you end the Aeius Gradebook program the new table will be saved on your disk so the program will be ready to use your customized equivalents for the disk at the next session. Press F2 again and then to get to the second window. Move the highlight down to ENTER PERCENT TO LETTER EQUIVALENTS and press return. A window appears, containing the table of percent to letter equivalents. In this case there is a high and low range of percentage values which correspond to a single letter grade. (These tutorial tables are chosen for demonstration purposes only. Normally the highest equivalent would go to 100%.) Move the cursor down to the third row. Type "82" and a space, then move the cursor down one row. Notice that the value in the low percent column automatically changes to 83%. Press Esc. The new table will not be saved unless is pressed in the previous line. Press Esc twice to erase the utility windows. To summarize: The letter to percent equivalents and the percent to letter equivalents , for all classes on a disk, can be set to your own standards. When you change one table, a blinking prompt reminds you to change the other table. 4.9-Grade Equivalents For A Single Class Press F2 again. Move the cursor down to the fourth line, SET/SELECT CUSTOMIZED EQUIVALENTS FOR CLASS, and press return. When the next window appears, move the highlight up to the first line, and press again. A table of letter to percent equivalents will 12 appear on the screen. Let's stop a moment to review why we have two equivalent tables and what they are used for. The LETTER TO PERCENT table is used to convert letter grades to percent values so that a percentage average of a student's grades can be computed. Once the percent average is computed, a second table is needed to convert the average percent grade back to a letter. The PERCENT TO LETTER table does this by assigning a percentage range to each letter grade. Since we practiced changing the tables in the preceding paragraphs, we won't repeat the exercise. Press to return to the grade sheet. The prompt USING CUSTOMIZED GRADE EQUIVALENTS FOR CLASS will appear on the screen to remind you which equivalents are being used for averaging. Press F7 to see the customized averages for this class. Press F2 and move the highlight to the second line SET/SELECT CUSTOMIZED EQUIVALENTS FOR DISK and press . A prompt YOU MUST RETURN TO DISK EQUIV FIRST will flash on the screen, to tell you that you cannot select disk equivalents while class equivalents are selected. Press F2 and move the highlight to the third line RETURN TO DISK EQUIVALENTS FOR THIS CLASS and press . The prompt STANDARD EQUIVALENTS or CUSTOMIZED EQUIVALENTS FOR DISK will appear on the screen to show that the customized equivalents for this class are no longer in use. Press F7 and a new set of averages will appear using the disk letter grade to percent equivalents. Press Esc to return to the grade sheet. To Summarize: You can switch between customized equivalents for a particular class and standard or customized equivalents for the disk easily. Normally most teachers would use a single set of letter to percent equivalents for all of their classes, but the program provides the extra flexibility of selecting special equivalents for any particular class. 4.10-Selecting Class Files With F3 Use the PgUp and PgDn and Home keys to return the cursor to the first grade position. Press F3. The Class Select Directory window will appear on the screen which contains the names of the first 8 class files. Only the first two class files are used on the Tutorial Disk. Press the down cursor key. The second class will be highlighted. Press . The disk will operate and the class file on the screen will be replaced with the second class file. Move the cursor to the class name position in the upper left corner of the screen and type in "class 2". Press F3. The class select window will appear with the new "class 2" name appearing in the second position. Use the down cursor key to move the highlight to position 9. Class numbers 9 thru 16 will appear in the window. Move the highlight back up to the 8th class with the up cursor key. The first eight classes will appear in the window. Move the highlight up to the first class and press . The "class 2" file will be saved on disk and the first class file will be read into the computer and displayed on the screen. Press F7. The grade average window will appear on the screen. Press F3. The Class Select Directory window will appear next to the average window. Move the highlight down to the second class and press . The "class 2" file will be retrieved from the disk 13 and the average window will display the averages of "class 2". Reselect the first class by using the F3 window as described above. Press the Esc key to erase the average window. To summarize: The F3 function key allows you to change class files at any time, even when you are using another function such as averaging. The currently active class is displayed in the Class Select Directory window in highlight. The cursor keys are used to move the highlight to the next class to be selected. The key causes the previous class to be saved on disk, and the newly selected class to be retrieved from disk and displayed along with the function window which was being used. 4.11-Printing With F4 If your computer does not have a printer you will not be able to use this section of the tutorial. Using F3, select the first gradesheet. Make sure that your printer is on line and that the paper is positioned at the top of the page. Press F4. The printing menu will appear in a window. The first row should be highlighted. If not, move the highlight up to the first row with the up cursor key so that PRINT CLASS AVERAGES is highlighted. Press . The averages and grades for the first class will be printed. Notice that a blinking prompt notifies you which term is being averaged. In this case all grades are averaged, since we didn't select a term. Move the highlight down to the last row FEED A BLANK PAGE and press . A blank page will be fed through the printer. Move the highlight up to the second row PRINT ALL CLASS AVERAGES and press return. The program will automatically get each of the classes on the disk and print all averages. In summary: The program will print the averages and grades for all students in a single class or for all classes on the disk. Press F4 and move the highlight down to the third row PRINT GRADE SHEET and press . A message "Print grade sheet starting with assignment 1" will be displayed with the cursor at the space just before "1". Press the space bar then "7" to tell the program to begin printing grades at the 7th assignment, then press . A message on the screen tells you that printing is in process. When the grade sheet printing is complete, press F8 to display the student codes. Press F4 and move the highlight down to PRINT GRADE POSTING and press . Press again to select the printing to start with assignment 1. All assignments will be printed on the first page and a compressed summary of grades will be printed on the following pages. Press F8 again to return to the student names. Print the grade posting again. Now the student names will be abbreviated to 12 characters in the printout. You may want to use F2 to sort the roster in grade rank order, and erase student numbers, and use student codes for this printout, to provide anonymity. In summary: The program will print all grades in a class in normal or posting format. The early assignments can be optionally skipped to save paper. Press F4 and move the highlight down to the fifth row PRINT THE STUDENTS GRADES. Press . The first student name will appear in a window. Press the down cursor key to display the second student name in the window and press . The grades, percent average, and letter average will be printed. Press Esc, then move the highlight down to the sixth row PRINT ALL STUDENTS GRADES, but don't 14 press return yet. We are going to print 3 or 4 student averages and then abort the printouts to avoid printing the averages for all 25 students. Now press . The program will begin printing each student's grades and averages in turn. The name of the student being printed will be displayed on the screen. When the third student comes up on the screen, press the Esc key to abort printing. Depending on when you pressed Esc, the printing will stop at the 3rd or 4th student. When you have completed printing, press Esc to erase the print window from the screen. In summary: An individual student's grades and averages can be printed. The individual averages of all students in the class can also be printed in one selection. Press F4 and move the cursor down to the 7th line "PRINT REPORT CARD". Press . The computer will read all the class files on the disk and sort the student names and corresponding grades. A window will display a student name. Use the down arrow key until the 5th student is displayed in the window and then press . A report card for the selected student will be printed. Selecting PRINT ALL REPORT CARDS will cause a report card to be printed for all students in the class. 4.12-Selecting A School Term With F6 Press F3 and select the second class. The Aeius Gradebook program has the capability to handle multiple terms (semesters, quarters, months, etc.) in a single grade sheet. The end of a term is signified by a star in the first character of the assignment name. The tutorial grade sheet has divided the grade sheet into two monthly terms. To view the end of the first term, use the End key to move out to the 12th assignment. Notice that the the 12th assignment name begins with a star. The program automatically fills all the grades with "X's" so the column will be ignored in the averages. Now press F6. A window will appear which will allow you to select the term to be averaged. The blinking cursor will appear after the prompt ENTER NUMBER 1 TO 9 TO SELECT TERM. Type a "2" to select the second term, then press . Press F7 to view the averages for the second term. Press F6 again, then press without entering a term number. Press F7 to view the averages. The averages for all grades on the grade sheet are displayed if a term number is not selected. The selected term is used by the program until it is changed. Both displayed and printed averages use the term number selection. A blinking prompt always tells you which grades are being averaged. To summarize: A school year consisting of multiple school terms can be handled on a single grade sheet. F6 allows you to average the grades in any term or for all terms in combination. 4.13-Other Utilities Under F2 Press F2 to display the Utilities window. We previously used the Utilities window to change grade equivalents, now we will explore some utilities which will make it easier for you to set up new grade sheets at the beginning of a term. Move the highlight down to "FILL IN STUDENT NUMBERS" using the down cursor key. Press the return key. 15 A window will be overlaid on the screen with the upper prompt "First student number is 1" and the lower prompt "Number of students is 1". The cursor will be on the first line in front of the "1". Type in "50" and press the return key. The cursor will skip to the second line in front of the "1". Type in "25" and press the return key. The student numbers will be redisplayed from 50 to 75. This utility is provided for convenience of making up new class rosters. It can also be used to remove student numbers when using the grade posting printout by filling in student numbers from 1 to 1. Press F2 and move the cursor down to the 6th line "INSERT NEW STUDENT" and press the return key. The prompts "MOVE CURSOR TO NAME POSITION" and "THEN PRESS " will appear on the screen and the cursor will be positioned to the left of the first student number. Move the cursor down to the fifth student number. Then press the return key. The remaining student names and grades will be moved down one position and the dummy number "99" will appear in the fifth position along with a blank name and grade row. A new student name could be entered at this time or the students could be renumbered using the preceding utility, if you desire. Press F2 and move the cursor down to the 7th line "DELETE STUDENT" and press the return key. The same prompts as above will appear on the screen and the cursor will be positioned to the left of the fifth student number. Move the cursor up to the fourth student. Press the return key. The fourth student will be removed from the roster along with the corresponding grades. The remaining student names and grades will be moved up one position. Press F2 and move the cursor down to the bottom line "SORT STUDENTS BY GRADE RANK ORDER". The student names will be rearranged in grade rank order. Press F7 to verify the grade rank order. Press F2 and move the cursor up to the 9th line "SORT STUDENTS IN ALPHABETICAL ORDER". The student roster will be rearranged in alphabetical order. Press F2 and move the cursor down to the 8th line "ERASE ASSIGNMENTS & GRADES, SAVE NAMES". Press the return key. When the prompt "DO YOU WANT TO ERASE THIS CLASS? (y/n)" appears, press the "y" key. All assignments and grades will be erased. Notice that all assignment "wt" are set to 1.0 and all assignment "pts" are set to 100. This utility is handy for starting a new school term without having to retype the student names. 4.14-Quitting The Aeius Gradebook Program When you have completed your Aeius Gradebook session, press the Esc key repeatedly until all windows have been erased. Then press the Esc key once more. A blinking message will appear in the upper left hand corner of the screen "DO YOU REALLY WANT TO QUIT? (Y/N)." Press the "Y" key. The disk drive will operate to save the grade sheet you were working on, then the screen will clear and a message will appear reminding you to back up your Working Disk. 16 4.15-Duplicating Class Files A special program has been included on the Master Disk to set up new class files at the beginning of a new term. This program runs under the DOS operating system so you must exit from the Aeius Gradebook program before using it. To duplicate class 1 to class 2, type the command: dup 1 2 To duplicate class 11 to class 3, type the command: dup 1 2 17 AEIUS GRADEBOOK REGISTRATION FORM If you use the program regularly, you are expected to register. When you register as an Aeius Gradebook User, we will send you a printed 50 page manual and the latest program disk, place you on the mailing list for future updates, and provide you with telephone support. You can register by mail or by phone. The Aeius Gradebook handles 16 classes of 48 students with 64 grades per student. The Aeius Lecturegrade handles 8 classes of 200 students with 30 grades per student. MAIL ORDER TO: AEIUS CORPORATION OR PHONE: (408) 257 0658 PO BOX 700457 Leave your order, credit card SAN JOSE, CA 95170 number, name, address and phone number on our recorder. Use form below as a guide. Or leave phone number for call back. Please contact us for quantity discounts or Site Licenses. Choose ( )Aeius Gradebook (16 classes of 48 students, 64 grades) or ( )Aeius Lecturegrade (8 classes of 200 students, 30 grades) or both ( ) ( ) Registered User $35.00. (Includes program, manual, support, update notification) Registered User of both programs $45.00 ( ) Program disk only with no support $10.00. Try it then buy it. Both programs $15.00. ( ) 50 page Manual $15.00 each. Same manual covers both programs. All prices are POSTPAID and TAX PAID. Check, money order or credit card. Canadian customers use credit card or postal money order in US funds. Instutional purchase orders accepted. Name______________________________________________________________ Address___________________________________________________________ City____________________________State_______Zip___________________ ( )Visa ( ) Master Charge Number ________ ________ _______ _______ Exp Date ____/____ Phone Number (________) ________ ________ Signature for charge only___________________________ Date ________ PROBLEM REPORT FORM We have tested the Aeius Gradebook program carefully, but in a program this complex you may have discovered a "bug" that we missed. We would appreciate it if you would report any problems you may discover with the program or the manual. We will update the program and manual from time to time and your comments will help us eliminate errors from future versions. If you have an idea on how the program or manual could be improved or made easier to use and understand, we would appreciate your comments in these areas also. Please fill out all applicable sections of the form and send it to us at the address given below. Thanks for your help. DESCRIPTION OF PROBLEM: Use other side if necessary. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Has the problem occurred more than once?____________________ Program function being used when problem occurred.__________ _____________________________________________________________________ I would like to see the following features added to the program or manual: _________________________________________ _____________________________________________________________________ _____________________________________________________________________ Computer Type_________________Amount of memory_____________K Name________________________________________________________ Address_____________________________________________________ City________________________State______________Zip__________ Telephone including area code_______________________________ Mail to: AEIUS CORPORATION FIELD REPORT PO BOX 700457 SAN JOSE, CA 95170