INTRODUCTION                                                                                                                                Personal Contact is an easy to use personal contact manager for peoplewho don't have the time to spend learning complex and expensive soft- ware packages.  Personal Contact is intended for home or business use wherever there is a need to store information associated with a name  or business.  Personal Contact allows you to code your information    for later retrieval and action.  This allows you to track constantly  changing information associated with a person or business.  You can   also group related records together for instant retrieval when you    need the information later.                                                                                                                 Using Personal Contact, you can do advanced sort and replace functionsas well as simultaneously edit and sort records that match a key word or Quick Sort Code.  By using Quick Sort Codes you can keep track of  your codes along with a brief description of each one.  You can easilyinsert these codes into your information without having to retype eachone.  You can also quickly sort an entire file for these codes, or do an exclusive search (find every non-matching record) using just two   keystrokes.                                                           INTRODUCTION - Continued                                                                                                                    Personal Contact lets you print custom reports for each file, for justthe fields that you select.  For example - to print a telephone       directory, just select the file ( you can even use a sorted file ) andthe fields you want printed ( Name and Phone ) enter a heading if     desired (My Telephone Directory) and print the report.  You could     include addresses in your telephone directory if you wanted or any    other selectable field.                                                                                                                     Using Personal Contact you can also print a variety of mailing labels,rotary file cards, as well personal or business sized envelopes.      You can even add your own personalized trailer or catch phrase on yourenvelopes to add that professional touch.                                                                                                                                                                                                                                                                                                                                                                                                                                                                 THE DISPLAY SCREENS                                                                                                                         There are four different display screens used in Personal Contact.    After the title screen the program will come up in the EDIT screen,   this will be designated by the word "EDIT" in lower center portion of the display.  From the EDIT screen you can get to any other screen.                                                                         The EDIT screen - This is the main screen where you can add new       records, edit, or review current records you have in a file.                                                                                The SORT screen - From this screen you can sort your records with     Quick Sort Codes, words, or pharses.                                                                                                        The PRINT screen - From this screen you can print mailing labels,     rotary file cards, envelopes, phone directories, or custom reports.                                                                         The FILE screen -  From this screen you can create or delete files, oryou can choose old files to edit or review.                                                                                                                                                                       THE EDIT SCREEN - Adding, Copying, and Deleting Records                                                                                     Descriptions of each command used in the EDIT screen is given below.  To select an option from this screen press the letter that is high-   lighted for each option.                                                                                                                    (A)dd a New Record -                                                  Use this option to add a new record to a file.  Choosing this option  will blank out the the input area, allowing you to type in new infor- mation.                                                                                                                                     (C)opy a Record -                                                     This option allows you to copy an existing record.  To copy a record  move the highlight bar over the name of the record you want to copy   press "C".  The information in the record will be displayed in the    input area, where you change any or all the information for that      record.                                                                                                                                     (D)elete a Record -                                                   Use this option to delete an existing record.  You will be prompted   THE EDIT SCREEN - Changing the Order of your Records                                                                                        to enter "Y" (yes) if you intend to permentally delete this record    along with all the information contained within.                                                                                            (F)ile Options -                                                      Choose this option to get to the FILE screen, where you can create,   delete,  merge, and select files to work with.                                                                                              (O)rder First Word / Last Word -                                      This option allows you to toggle between listing your records in      alphabetical order according to the first word in the listing, or     by the last word (ie. last name) in the listing.  Typically names of  business or companies will be listed in alphabetical order according  to the first word in their names, while files that just contain the   records for people will be listed in alphabetical order according to  there last name.  The alphabetical order of a file will not affect    the way the mailing labels or reports are printed or the way each     record is displayed.                                                                                                                        THE EDIT SCREEN - Printing and Sorting Options                                                                                              (P)rint Options -                                                     Choose this option to get to the PRINT screen, where you can print    mailing labels, rotary index cards, envelopes, phone directories,     and customized reports.                                                                                                                     (S)ort Option -                                                       Choose this option to get to the SORT screen.  From the SORT screen   you can sort and edit your data in variety of ways.  You can use      Quick Sort Codes to sort or do multiple sorts, you can selectively    sort by name, street address, city, state, zip code, or phone number. You can also use the advanced sort and replace features to edit your  records or you can use sort and edit to selectively edit your records that match a specific name, Quick Sort Code, city, ... etc.                                                                                 (ESC) Exit Program -                                                  Selecting this option saves any changes to the current file, allows   you to make a backup copy of your data, and then exits the program.                                                                         EDITING FUNCTIONS - About the Categories                                                                                                    About the Categories                                                                                                                        Name         ......................................                   Address 1    ......................................                   Address 2    ......................................                   C, S Zip     ......................................                   Phone #      ......................................                   Notes/Codes  ......................................                   Notes/Codes  ......................................                                                                                         The intent of Personal Contact is to allow the User (you) to          personalize these Categories as much as possible.  For this reason it is important that you be consistent in the way DATA is entered.  For  example, in the Name Category if you decide to put a Business Name    here and the name of a person in the Attention category, then use     this practice for all the Names in this file.  It is recommened that  you use a separate files for business contacts and people.                                                                                  EDITING FUNCTIONS - Name and Address Categories                                                                                             If you start another file you can use a different format for your     records.  Being consistent in entering data will make sorting and     finding information much easier and more efficient.  Each file you    create can use different Quick Sort Codes and Information Forms.      From the FILE screen you can easily view all your files, transfer     records between file, and create new files.                                                                                                 Catagories -                                                                                                                                Name -  Is the name of a person or business whichever suits your      needs.  The name you use for this field will be the one               displayed in the list.                                                (*** NOTE - there must be an entry for this field)                                                                                          Address 1 -  Is the address of this business or place.                                                                                      Address 2 -  Is an additional address line.                                                                                                 EDITING FUNCTIONS - Attn / Title Category                                                                                                   C, S Zip -                                                            Is the City, State, and Zip Code of this person or place.                                                                                   Attn/Title -                                                          Is a person's name or a department (i.e. Repair Department).  In      this field you can flag an entry as a title by typing in the word     "Title:" left justified on the input line.  Enter the actual title    for this person to the right of this flag,  the subsequent mailing    labels will be printed appropriatly for this entry.  If the word      "Title:" is left off then any entry on this line will be treated as   an Attention line.  Which on a mailing label would come after the     City, State and Zip Code line.                                        *** NOTE - Any entry on this line is used as a display flag.  The     last word on this line will appear next to the name on the display    listing.  Also information files are keyed off the name field and thisline, if you change this line after you have created an information   file for this entry you should use the copy function instead of       editing the record, so that a new information file is copied.         EDITING FUNCTION - Notes / Codes Categories                                                                                                 Phone # -  Is the phone number for this record.                                                                                             Notes/Codes - There are two additional lines that can be used for     notes or Quick Sort Codes.  If you plan on using Quick Sort Codes     extensively, it is suggested that you reserve both of these lines for Quick Sort Codes, and place all your notes in an information          file.  Quick Sort Codes can be up to 5 characters long and must be    separated by a blank space from any other text or code on the line.   ***NOTE -  If you are using information files,  the first four spaces of the last Notes/Codes line should be reserved for the "INFO" code,  which flags the existence of an information file for this entry.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                EXAMPLES                                                                                                                                    Some example data entry formats and the resulting listing display are shown below.                                                                                                                                Name         Leo's Bank............................                   Address 1    123 Pigeon Toe Road...................                   Address 2    ......................................                   C, S Zip     Pigeon Hole, IA 50455.................                   Attn/Title   Mr. Frank Zipple......................                   Phone #      (888) 888 - 8888......................                   Notes/Codes  ......................................                   Notes/Codes  INFO..................................                                                                                         The listing and print mailing label would look like.                                                                                        Listing:  Leo's Bank                     *ZIPPLE                                                                                            Mailing Label:                                                                                                                              EXAMPLES - Continued                                                                                                                        Leo's Bank                                                            123 Pidgeon Toe Road                                                  Pidgeon Hole, IA 50555                                                Attn: Mr Frank Zipple                                                                                                                       The name Leo's bank would appear alphabetized by either "Leo's" or    "Bank" depending on whether order is set to first word or last word.  *ZIPPLE denotes the last name of the person whose name you typed on   the attention line.  For more than one entry under the name Leo's     Bank the listing would appear alphabetizedby the last name of the     person in the attention catagory.                                                                                                           Example:                                                                                                                                    Leo's Bank                     *SMITH                                 Leo's Bank                     *ZIPPLE                                                                                                      This format lets you list the name of the business plus the last name EXAMPLES - Continued                                                                                                                        the last name of your contact there.  Another format for the same     entry would be.                                                                                                                             Name         Mr. Frank Zipple.....................                    Address 1    Leo's Bank...........................                    Address 2    123 Pidgeon Toe Road.................                    C, S Zip     Pidgeon Hole, IA 50555...............                    Attn/Title   .....................................                    Phone #      (888) 888 - 8888.....................                    Notes/Codes  .....................................                    Notes/Codes  INFO.................................                                                                                          The corresponding listing and printed mailing list label would be.                                                                          Listing :    Mr. Frank Zipple                                                                                                                                                                                                                                                           EXAMPLES - Continued                                                                                                                        Mailing Label:                                                                                                                              Mr. Frank Zipple                                                      Leo's Bank                                                            123 Pidgeon Toe Road                                                  Pidgeon Hole, IA 50555                                                                                                                      By placing the code "Title:" left justified in the Attn/Title field,  you can flag this catagory as a title.  The resulting listing and     printed labels are shown below.                                       Name         Mr. Frank Zipple...................                      Address 1    Leo's Bank.........................                      Address 2    123 Pidgeon Toe Road...............                      C, S Zip     Pidgeon Hole, IA 50555.............                      Attn/Title   Title: Vice President Sales........                      Phone#       (888) 888 - 88888..................                      Notes/Codes  ...................................                      Notes/Codes  INFO...............................                      EXAMPLES - Continued                                                                                                                        The coresponding listing and mailing list label would be.                                                                                   Listing:   Mr. Frank Zipple                *SALES                                                                                                                                                                 Mailing Label:                                                                                                                              Mr. Frank Zipple                                                      Vice President Sales                                                  Leo's Bank                                                            123 Pidgeon Toe Road                                                  Pidgeon Hole IA, 50555                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    CREATING AND EDITING RECORDS - Key Combinations                                                                                             Use the following keys and combination of keys to manipulate the      information you are entering.                                                                                                               Wordstar         KeyPad            Function                           ^V                INS              Toggle insert/overstrike mode      ^G                DEL              Delete character at cursor         ^S              left arrow         Move cursor left once              ^D             right arrow         Move cursor right once             ^A             ^left arrow         Move cursor left one word          ^F            ^right arrow         Move cursor right one word         back space      back space         Destructive backspace              ^Q^S              HOME             Move to start of the string        ^Q^D              END              Move to the end of the string      ^Q^Y             ^END              Delete to the end of the string                                                                          *    " ^ "  - denotes the CTRL (Control) Key                                                                                                                                                                      INFORMATION FILES                                                                                                                           Information files can be used to store additional information about   your contact such as birthdays, anniversaries, store hours, bank      account numbers, customer information, prospect information,...etc.                                                                         In the listing area for the example files you will notice that an     "I" appears on the right hand side of some of the names.  This "I"    indicates that an information file exists for this record, and has    been flagged (turned on) by placing the "INFO" code left justified on the last Notes/Codes line.                                                                                                                  Hiding Information Files                                              It is possible to create hidden information files by removing the     "INFO" code from a record that you already have created an informationfile for.  Removing this code removes the "I" flag for this name in   the listing and prevents this information from being printed or       sorted.  Now the only way this information can be displayed is by     replacing the "INFO" code left justified in the last Notes/Codes      line.                                                                 INFORMATION FILES - Continued                                                                                                                                                                                                                                                           The reason for using hidden information files is that you may have    sensitive information that you don't want to have readily displayed   or printed.  Examples could include: bank account numbers, credit     card number, ATM pin numbers, sensitive sales information, and        personal information.  To un-hide an information file, re-enter the   "INFO" code left justified on the last Notes/Codes line.  The record  will once again be flaged for an information file, and it can now be  printed and sorted.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   CREATING AND USING FORMS                                                                                                                    Forms very simply put are dummy records used to set up a particular   format for data entry.  Forms can be used to format information       put into Personal Contact.  Using forms can greatly increase the speedof repetitive data entry.                                                                                                                   To create a new form, add a new record (using the "A" key) from the   EDIT screen.  Type in the format for the information you are going to enter(i.e. Work Phone:  or  Date Received: ).  For the name of the    form use a leading and trailing number ( 1 SALES FORM 1 ) this way    the order your records are alphabetized (last or first word) will not matter your sales form will always appear at the top of the list.     If you use multiple forms in the same file you can number them        sequentially so they will appear in the order you choose.                                                                                   When you are adding a new record copy the form (using the "C" key) to the input area and type over the name of the form and add any         additional information in the format you've already created.                                                                                CREATING AND USING QUICK SORT CODES                                                                                                         Why Use Codes ? -                                                     Personal Contact allows you to code your information for later        retrieval and action.  This allows you to track constantly changing   information associated with a person or business.  You can also group together related records for instant retrieval later.                                                                                       Using Personal Contact you can do advanced sort and replace functions,as well as simultaneously edit and sort records that match a key word,phrase, or Quick Sort Code.  By using Quick Sort Codes you can keep   track of your codes along with a description of each code in a readilyaccessible list.  You can insert these codes into your records as you add new ones.  You can also quickly sort the entire file for these    codes using just two keystrokes.                                                                                                            Codes allow you to flag your information for later retrieval and      action.  If someone asks you to send them information you can enter   their address, what information they want, and a code to flag this    entry.  At the end of the week you can sort this file for everyone    CREATING AND USING QUICK SORT CODES - Adding New Codes                                                                                      who has requested information, and print mailing labels for each      person.                                                                                                                                     (A)dd a New Code -                                                    You can create new codes from any where in the EDIT screen.  If you   are in the listing area use the right arrow key or TAB key to move    across to the Quick Sort Code listing.  The options box in the upper  right hand corner will display which functions are available.                                                                               If you are in the Input window use the TAB key to move to the Quick   Sort Code listing.  To go back to where you were use the TAB key or   left arrow key.                                                                                                                             Your Codes can be up to 5 alphanumeric characters long, for each code you create you will also need to type some sort of description that   will identify it.                                                                                                                                                                                                 CREATING AND USING QUICK SORT CODES - Editing / Deleting / Custom Sort                                                                      (C)ustom Sort -                                                       Selecting this option allows you set up a sort queue using Quick      Sort Codes allowing you to do sorting for multiple matches and also   gives you the option to print a statistical analysis report for the   sort queue that you set up. The sort queue will hold up to 80 codes.  Use the arrow keys to move the highlight bar over the codes you want  to search for.  The space bar selects this code and the exclaimation  key will select this code for an exclusive search. The "R" key will   reset the list and the enter key will begin the search.                                                                                     (E)dit a Code -                                                       To edit an existing code move the highlight bar over the code you     wish to edit and press "E".  The code will appear in the window where you can edit the description or change the actual code.                                                                                     (D)elete a Code - Use this function to delete a code you no longer    wish to keep.                                                                                                                               SORTING - USING QUICK SORT CODES                                                                                                            Personal Contact has a built in Quick Sort Function using codes.      Using two keystrokes you can search the entire file for any Quick     Sort Code.  To do this move the highlight bar into the Quick Sort     Code listing area by using the right arrow key or the TAB key.  Move  the highlight bar over the code you want to search for and press      ENTER.  The program will display the code that is going to be used    for the search and give you the opportunity to change or edit this    code.  Press ENTER again and Personal Contact will search both code   lines of the entire file for the code that you selected.  It will     report the number of matches found and give a listing of all the      matching records, where you can review each one, do additional sortingor print labels, envelopes, or custom reports.  Using the Quick Sort  function takes you automatically into the SORT screen.                                                                                      You can also do exclusive searches using Quick Sort Codes.  To do thisselect the code that you want Personal Contact to find every          non - matching record.  Press ENTER and edit the code by placing an   exclaimation point ( ! ) in front of the code.  Press ENTER again     SORTING - USING QUICK SORT CODES - Continued                                                                                                and Personal Contact will sort the entire file for every record that  does not contain the Quick Sort Code you selected.                    *** NOTE - You can also do exclusive searches from the SORT screen    using the Re-sort option, where you can select any field to sort.     For example if choose the C, S Zip field, you could sort for every    record in the file that was outside of Missiouri ( MO ) by entering   " !MO " as the string to search for.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    SORTING - CUSTOM SORT USING QUICK SORT CODES                                                                                                Custom sort allows you to set up a queue using Quick Sort Codes and   then sort your records for the codes that match the ones you entered  in your custom sort queue.  This allows you to quickly search all yourrecords for records that match the Quick Sort Codes you entered in    the Custom Sort Queue.  For example, if you were maintaining a        Christmas list and had coded your entries for people you sent cards   to and also people you recieved cards from, using the Custom Sort     option you can very quickly determine which people you sent cards to  but did not recieve cards from in return.  To do this, move the high- light bar over to the Quick Sort Codes Column and select "C" for      Custom Sort.  A window for the queue will appear.  Select the code forthe people you sent cards to using the arrow keys and the space bar.  Now select the code for the people you recieved cards from,           but make this an exclusive search by using the arrow keys and the     exclaimation "!" character key.  Press enter and you will be prompted whether you want a statistical analysis report printed, answer "N"    (NO).  Personal Contact will perform the sort give you the resulting  listing of people you sent cards to but did not recieve cards from.   THE SORT SCREEN - Find and Replace / Edit                                                                                                   (F)ind and Replace/Edit -                                             Using this option you can search a particular catagory for a word     or Quick Sort Code.  Once you have selected the catagory you want     to search from the list.  You will be given the option to replace     every match found with another word or Quick Sort Code, or edit       every record where a match was found.                                                                                                       If choose the replace option you will again be prompted to enter a    word or Quick Sort Code.  To remove the matching word or Quick Sort   Code leave the replacement string blank.  To replace the word or code type in your substitution and press ENTER.                                                                                                  You will then be prompted if you wish to verify each match before     replacing the word or code.  This is very useful if you only wish to  change certain records where a match is found.  If you are certain    that you wish to change all the matches that are found answer No and  Personal Contact will make all the changes and return you to the      SORT screen.                                                          THE SORT SCREEN - Find and Replace / Edit - Continued                                                                                       If you choose the edit option, Personal Contact will automatically    find every match and display each record.  You will then be given     the option to edit each matching record by answering Yes or No when   prompted.  Editing on the fly, allows you edit groups of related      records, without having to scroll through the entire listing to       find each one.                                                                                                                              *** NOTE - When using this function you will not be able to edit the  Name field.                                                                                                                                 Example: The Find and Replace/Edit function is a very powerful featurean example of the utility of this feature follows.                                                                                          In business it's very important to keep track of customers and        prospective customers.  These two lists can be called a customer and  prospect list.  You can keep track of your prospects using Quick Sort Codes, giving each prospect different codes depending on which        marketing technique you used to obtain each prospect.  When your      THE SORT SCREEN - Print Options - Saving Files                                                                                              prospects become customers by buying your product or services, you    can insert a Quick Sort Code for customers into each record.  Then    at the end of the week you can sort your prospect file for all your   new customers and save them in a temporary file.  From the FILE screenyou can merge these new customers into your standing customer file.                                                                         *** NOTE - If you are making alot of changes to your data files on a  daily basis, it is strongly recommended that you make backup copies   of your data files at least once every other day.                                                                                           (P)rint Options -                                                     Use this option to get to the PRINT screen where you can print mailinglabels, rotary index file cards, telephone directories, or custom     reports of each file or sorted file.                                                                                                        (S)ave File -                                                         Use this option to save a sorted file into a new file, or to copy an  existing file into a new file with a new name.  You can use this      THE SORT SCREEN - Resort / Sort List                                                                                                        feature to save sorted records into a temporary file.  Then from the  FILE screen you can use the Merge option to merge the records from    the temporary file into another existing file.  This is a convienent  way to transfer records or groups of records between files.                                                                                 Saving a sorted file using the same file name will overwrite the file deleting any records not on the sorted list.  If you overwrite a file there is no way to recover the records that have been deleted.                                                                              (R)esort / Sort List -                                                Use this option to sort or resort a file for a string, word, phrase,  or Quick Sort Code.  When you choose this option you will be prompted to choose the specific catagory to search and the string, word,       phrase, or Quick Sort Code to search for.  Personal Contact will      perform the sort and all the matches found will be displayed in the   listing area.                                                                                                                                                                                                     THE SORT SCREEN - Reviewing your Records                                                                                                    (ENTER) Review Records -                                              Move the highlight bar to the record you want to review and press the "ENTER" key.  The information for this record will be displayed on thescreen, press any key to exit out of the review mode.  Records that   do not have an information file, or records that have hidden          information files will only be displayed in the upper input window.   You can only edit your records from the EDIT screen or by using the   (F)ind and Replace/Edit feature.                                                                                                            (Q)uit, back to EDIT -                                                Use this option to return to the EDIT screen.  Returning to the EDIT  screen restores the original source file updating the display listing.If you have saved a file from the SORT screen, going back to EDIT willrestore the file you saved as the current file you are editing.                                                                                                                                                                                                                                                                                               THE FILE SCREEN - Creating, Deleting, and Changing File Defaults                                                                            (C)reate a New File -                                                 This option creates a new file for storing records.  File names must  be alphanumeric up to 8 characters long.                                                                                                    (D)elete a File -                                                     Select the file you want to delete by moving the highlight bar over   the name of the file and press the "D" key.  You will be prompted to  answer Yes or No (Y/N) if you really intend to delete this file.      Once you have deleted a file all the information in that file will    be lost.                                                                                                                                    (F)ile Defaults -                                                     Select the file that you want to make the default file ( This file is the one that gets loaded into memory whenever you start Personal      Contact) by moving the highlight bar over the name of the file and    press the "F" key.  You will be prompted to answer Yes or No (Y/N) if you wish to change the default file.  Answer Yes to change the default                                                                      THE FILE SCREEN - Merging Two Files                                                                                                         file.  You will also be prompted to change the default data drive and path by answering Yes or No (Y/N).  Answer Yes to change the data     drive and/or path.  You will be prompted to type in the new drive and path specifications.                                                                                                                        (M)erge Two Files -                                                   Select the file that you want to merge into the current source file   (the one that is already in memory) by moving the highlight bar over  the name of the file and pressing the "M" key.  You will be prompted  to answer Yes (Y) to proceed with the merge, or No (N) to abort the   operation.  Answer Yes and Personal Contact will merge the records    from the file you've selected into the current source file.           *** NOTE - Depending upon which version of Personal Contact you have  you may be limited in the maximum number of records you have in a     file.  The original release of Personal Contact allows you up to 50   records.  The upgrade version of Personal Contact allows up to 200    records and the Professional version allows you to have files of      unlimited size.  See ordering information for more details.           THE FILE SCREEN - Ordering / Registration Information                                                                                       (R)egister Online -                                                   Selecting this option allows you to register your current version or  order an upgraded version of Personal Contact.  You can fill out the  Registration/Order form online and send the information to your       printer, to print a completed Registration/Order form.  Current Pricesare:                                                                                                                                        Personal Contact Registration ....................... $ 5.00          - Become a licensed user                                              - Receive free product bulletins and information                                                                                            Personal Contact Upgrade ............................ $ 15.00         - Become a licensed user                                              - Store up to 200 records per file                                    - Receive free product bulletins and information                                                                                            Professional - Customized Version / Contract Programming              - Send us a request for more information on this product and services.THE FILE SCREEN - Selecting a File                                                                                                          (ENTER) Choose a File -                                               Move the highlight bar over the name of the file you wish edit or     review and press the "ENTER" key.  The file you have selected will    be loaded into memory and you will return back to the EDIT screen     where you can edit this file.                                                                                                               (Q)uit back to EDIT -                                                 Use this option to return back to the EDIT screen without changing    the current source file (the file thats already in memory). If the    current source file has been deleted, Personal Contact will load the  first file on the list into memory.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             THE PRINT SCREEN - Printing Custom Reports                                                                                                  (C)ustom Report -                                                     Use this option to print a custom report for the entire file or a     sorted list.  Move the highlight bar over the category or option      that you wish to select and press "ENTER" to toggle that category or  option on or off.  There are nine printable categories and a few      additional options such as spacing between each printed record, and   page breaks which will format your report to fit on standard pages.                                                                         Using this option you can create a variety of customized reports.     For example to create a telephone directory, turn on the name and     phone categories, as well as any additonal options desired.  Personal Contact will print a customized phone directory.  You could also      include addresses in your phone directory by turning on the other     address categories.                                                                                                                         When you choose this option you will be prompted to enter a report    name which will appear centered on each page.  If you do not wish to  have a report name just leave this field blank.                       THE PRINT SCREEN - Printing Labels / File Cards                                                                                             (P)rint -                                                             After Selecting the records you want printed select this option to    print mailing labels, rotary file cards, and envelopes.  Personal     Contact prints three sizes of continuous form mailing labels for      dot matrix printers and one size of Rotary File Cards.                                                                                      - Single Label 4" X 1" Address Label                                  - Single Label 3.5" X 1" Address Label                                - Three Across 3.5" X 1" Address Labels                                                                                                     - Rotary File Cards  2 1/6"  X  4" File Cards                                                                                               (P)rinter Defaults -                                                  Printer defaults are used to set the offset from the left margin and  the spaces between labels (when using sheet labels) when you are      printing mailing labels and file cards.  Depending on the type and    brand of printer you may find that you have to adjust these numbers   slightly.  For most Dot Matrix printers no adjustment is needed.      THE PRINT SCREEN - Printing Envelopes                                                                                                       Printing Envelopes -                                                  After selecting the records you want to print envelopes for, select   the Print option (the "P" key) and select option 5 (Envelopes) from   the list of choices.  You will then be prompted to enter the return   address you want to use on your envelopes.  Once you have entered     your return address, it will be saved, along with all the default     values for envelopes so that you will not need to retype your address every time you print envelopes.                                                                                                             After you have entered your address you will be prompted to enter a   trailer or catch phrase.  This sentence will appear on the lower left side of the envelope.  Some example trailers would be:                -  IMPORTANT INFORMATION ENCLOSED !                                   -  IMMEDIATE RESPONSE REQUIRED !                                      -  WISHING YOU A MERRY CHRISTMAS AND A HAPPY NEW YEAR !!!             If you do not wish to use a trailer or catch phrase just leave this   line blank and only the return address and mailing address will be    printed.                                                              THE PRINT SCREEN - Setting Printer Defaults for Envelopes                                                                                   Printer Defaults - Envelopes                                                                                                                Return Address Offset - This is tne number of spaces from the left    margin the return address will be offset (usually zero).                                                                                    Mailing Address Offset - This is the number of spaces from the left   margin the mailing address will be offset.   For a #10 envelope 35 -  40 spaces should work well.                                                                                                                 Spaces to Mailing Add. - This is the number of lines vertically       between the bottom line of the return address and the top line of     the mailing address.                                                                                                                        Spacing Between Envelopes - If you are using form feed envelopes      this is the number of lines to advance to the next envelope.  If you  are not using form feed envelopes then this field can be set to zero  or to the number of lines needed to advance the envelope out of your  printer                                                               THE PRINT SCREEN - Setting Printer Defaults for Envelopes - Continued                                                                       Spaces to Trailer -  This is the number of lines between the mailing  address and the trailer or catch phrase ( usually 5 or six lines for  a #10 envelope ).                                                                                                                           Pause Between Envelopes - Pauses between printing envelopes allows    you check your printer and also insert additional envelopes for       printing.  Press any key to continue printing.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          THE PRINT SCREEN - Selecting Records to Print                                                                                               (ENTER) Selects # to Print -                                          Move the highlight bar over the name of the record(s) you wish to     print and press the "ENTER" key.  You will be prompted to enter the   number of mailing labels, envelopes, or file cards you want to        print for this record.  You can also enter "F" to fill the entire     list with a number.  For example if you wanted to print a mailing     label for each record in your file,  press the "ENTER" key (it does   not matter where it is, since you are going to use the fill option)   when you are prompted to enter a number or "F", enter "F" and press   the "ENTER" key.  You will the be prompted to enter the number of     times you want to print the entire list, enter "1".  The number you   enter will appear on the right hand side of the names in the listing, so you can keep track of the records you've selected to print.                                                                                                                                                                                                                                                                                                                                                                      THE PRINT SCREEN - Sort Options                                                                                                             (S)ort Options -                                                      Choosing this option allows you to return to the SORT screen to do    additional sorting of the current list without reloading the original source file.  This allows you to sort a file for a particular group   of records, print a custom report or mailing labels, resort the file  for a group of records within the group of records you've already     sorted, print additional custom reports or mailing labels for the     twice sorted list.  To return to the original source file use the     "Quit Back to EDIT" option.                                                                                                                 (Q)uit, Back to EDIT -                                                Use this option to return to the EDIT screen.  This will return you   to the original source file listing if you have done any sorting.                                                                                                                                                                                                                                                                                                                                                                   BACKING UP YOUR DATA                                                                                                                        Every time you exit Personal Contact you will be given the            opportunity to backup your data files. If you wish to backup your datafiles answer Yes (Y) when prompted.  You will be asked to enter the   drive and path for the destination drive.  After you have entered the destination drive Personal Contact will copy all of your files and    then exit the program.  If you do not wish to backup your data files, answer No (N) and you exit the program.  How often you backup up your data files depends on how often you change your data.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             ABOUT THE PROGRAM                                                                                                                           Personal Contact version 2.0 represents a major revision of the       original program and hundreds of hours for rewriting and adding new   code.  Just a few of the new features are;                                                                                                  --------  Larger Information Files ( 50 % Larger )                    --------  Improved Entry and Handling of Quick Sort Codes             --------  Faster Searching and Sorting Routines                       --------  Ability to Print Envelopes in a Variety of Sizes            --------  Built in Backup Feature for Protecting your Files           --------  Many Many More...                                                                                                                 Please consider supporting our efforts by registering your copy of    Personal Contact.  For only FIVE dollars you can become a registered  user and will receive free product bulletins and information.                                                                               For only FIFTEEN dollars you can receive the upgrade that allows you  to store up to 200 records per file ( See THE FILE SCREEN - Ordering  Information ).                                                        ABOUT THE PROGRAM - Continued                                                                                                               The original release of Personal Contact can store up to 40 records   per file and is intended for Personal / Home Office use.  The upgrade that is available can hold up to 200 records per file and is intended for Home Office / Small Business use ( Customer / Prospect lists ).                                                                                                                                                                                                                                                                                           If you have any questions, comments, or suggestions concerning this   program, we would like to hear from you.  Please write to:                                                                                  Scott M. Senne                                                        Sentinel Software                                                     4106 NW 65th Street                                                   Kansas City, MO 64151                                                                                                                                                                                             ------------------------ END OF FILE -------------------------------- 