SCBABOTL v1.1 ABBREVIATED LICENSE INFORMATION: Raymond A.J. Pesek will be referred to as LICENSOR. You or your organization will be referred to as the LICENSEE. The SCBABOTL computer program will be referred to as the SOFTWARE. This program remains my property. Users of the unregistered version are granted a thirty (30) day license for evaluation purposes only. Registered users are granted a license to use the SOFTWARE for perpetuity on as many computers as specified on their license document. DISCLAIMER: LICENSOR hereby disclaims all warranties relating to this SOFTWARE, whether express or implied, including without limitation any implied warranties of merchantability or fitness for a particular purpose. LICENSOR will not be liable for any special, incidental, consequential, indirect or similar damages due to loss of data or for any other reason, even if LICENSOR or an agent of licensor has been advised of the possibility of such damages. In no event shall LICENSORS liability for any damages ever exceed the price paid for the license to use the SOFTWARE, regardless of the claim. The person using the SOFTWARE bears all risk as to the quality and performance of the SOFTWARE. The LICENSOR warrants that it is the sole owner of the SOFTWARE and has full power and authority to grant this license without the consent of any other party. Written by: Raymond A.J. Pesek 4706 Cottonwood Lane Brunswick, Ohio 44212-2412 ====================================================================== This program was written to allow easy record keeping of Fire Department Self Contained Breathing Apparatus bottles. It is comprised of two distinct programs, one for keeping inventory and maintenance records for bottles you own and one for keeping records of all bottles you fill, whether for your department or for someone else. Information you enter in the "fill log" will be automatically transferred into your inventory file to keep your records up to date. (1) GENERAL SCREEN NAVIGATION: -------------------------- To move the cursor around the screen, you can use the "up" and "down" arrow keys. The "up arrow" will take you backwards to the previous item while the "down arrow" will take you to the next item. This holds true even if the next or previous item is on the same line. You cannot use the "left/right" arrow keys to move around the screen. Pressing the PgUp, PgDn or Escape keys will take you from any item on a data entry screen directly to the menu. The program has been written to minimize the number of times the Enter key needs to be hit. If an entry accepts a certain number of characters and you type that many characters, the cursor automatically advances to the next item. Example: the PRESSURE entry accepts four digits. When you type the fourth digit the cursor moves to the next item. If you type less than four digits, you must press the Enter key to continue with the entries. (2) ADD NEW SCBA BOTTLES TO OUR INVENTORY: -------------------------------------- This selection allows you to add new bottles into your inventory. You must enter a PRESSURE. If the PRESSURE is 0 , the bottle will be automatically deleted from the inventory. Although the hydrostatic test dates are stamped in a "mm/yy" format, the date math function needs a "day" entry. Use the first day of the month. The I.D.# is for the departments using those small embossed stick-on property tags. The DURATION IN MINUTES entry allows you to differentiate between the 4500 PSI 30 and 60 min. bottles. This entry must be in two digits. It also allows you to exclude a bottle from the "needs refilled" report. Any bottle with a DURATION less than 30 minutes or equal to 99 minutes will only show up on that report if it needs a hydro test. All "bank" bottles should be entered with a DURATION of 99 . The STORED ON entry is strictly used as an aid in locating a specific bottle. It's use is optional. Bottles which are listed as needing refilled or a hydro test have this entry listed. The ENTER NOTES selection pops up a window allowing you to enter maintenance info, such as gauge replacements, etc. The only way to correct errors in basic data (pressure, duration, etc.) is to use menu selection "C" to locate the bottle and correct the entry. (3) BROWSE/EDIT ALL RECORDS: ------------------------ This selection allows you to look through the inventory bottle by bottle. Use the PgUp, PgDn, and arrow keys to find the bottle you are looking for. Press the Enter key to bring up all the details on that bottle. Select any line to edit using the up/down arrow keys. Change if necessary, then press the Enter key repeatedly to return to the main menu. (4) SEARCH FOR/EDIT AN ENTRY BY SERIAL NUMBER: ------------------------------------------ This selection allows you to type in any portion of the SERIAL NUMBER and the program will search for that particular sequence of characters. If more than one match is found, use the arrow and PgUp/PgDn keys to select the bottle you want from the list, and press Enter. Only certain items, those pertaining to normal maintenance functions, can be changed from this screen. (5) COPYING INVENTORY & FILL LOG FILES TO/FROM FLOPPY DISKS: -------------------------------------------------------- The data files can be copied to floppy disks easily for backup and for transferring the information between computers. Place the floppy disk in the disk drive, close the door, and select item "E" or "F" as desired. "E" copies the data files on to the floppy while "F" copies the data files off the floppy on to the current drive. Just follow the instructions on the screen. (6) GO TO INVENTORY REPORTS MENU ---------------------------- Most of these items are self explanatory. DISPLAY ALL BOTTLES REQUIRING HYDRO TEST/REFILLING -------------------------------------------------- This selection searches your inventory for two conditions: 1. The LAST HYDRO DATE has expired or will expire within two months, or 2. The LAST FILLED DATE has passed or will pass within two weeks and the DURATION IN MINUTES is greater than 30 and less than 99. The LAST FILLED DATE cycle is based on the NFPA 1500 "three month maximum." Any bottle meeting at least one of these conditions will be displayed on the screen. Use the "arrow" or "PgUp" and "PgDn" keys to scroll through the listing. Pressing the Enter or Esc key will give you the option of printing the list. (7) GO TO RECORD DELETION MENU -------------------------- After entering the password, this selection allows you to selectively erase records from the fill log by date, erase all of the fill log, or erase all of the inventory file. (8) MISC. INFO ---------- 1. To delete a specific bottle from the inventory, simply change it's PRESSURE entry to 0 . Use menu selection "C" to find the bottle. After you change it's pressure to O and leave the data entry screen, the program will delete it before returning to the menu. 2. To prevent a bottle from showing up on the "over two and a half months since last filled" report, just set it's DURATION to less than 30. This is a good trick for the old 1800 PSI bottles used only for air tools, air bags, etc. Note that the DURATION entry must be two digits. (9) FILL LOG INSTRUCTIONS --------------------- This section of the program allows you to enter the information about when each SCBA bottle was filled. The information is entered into a file separate from the file containing your inventory information. The use of separate files allows you to keep track of all bottles you fill for other departments as well as your own. When you return to the main menu, the information in the "fill log" file is automatically matched against your inventory file. If the SERIAL NUMBER of a new entry exactly matches a bottle that had been previously entered into your inventory, the new LAST FILLED DATE, FILLED BY, ENTRY BY, DATE OF ENTRY, and STORED ON data is transferred into your inventory file to automatically update your records. (10) ENTER INFO ABOUT NEWLY FILLED BOTTLES ------------------------------------- This is where you enter the information about all bottles your department has filled for anybody, including your own bottles. The format is similar to the inventory section. (11) BROWSE/EDIT ALL RECORDS, FROM THE BOTTOM UP ------------------------------------------- This selection allows you to review all the records in the "fill log" file. It starts at the most recent "last filled" date. You have to use the "up arrow" or "PgUp" keys to get to older records. It will probably be used mainly to find records which need corrected, like the one you just put in. (12) PROGRAM DEPARTMENT NAMES TO FUNCTION KEYS ----------------------------------------- This selection allows you to enter the names of the different departments whose bottles you fill. The names are assigned to one of the "F" keys. When you need to enter their name, just push the appropriate "F" key, and VOILA! (13) REPORT ON RECORDS OF BOTTLES FILLED FOR ONE SPECIFIC DEPARTMENT --------------------------------------------------------------- This selection allows you to enter a name of a department, a starting and ending date, and the program will display and/or print out said list. Useful for billing purposes, or to justify your time, etc. (14) REPORT ON ALL BOTTLES FILLED BETWEEN TWO SPECIFIC DATES ------------------------------------------------------- This selection allows you to enter a starting and ending date, and the program will display and/or print a list of every such bottle. Useful for monthly reports & convincing the Chief you really do need a larger and faster compressor. (15) PRINT SUMMARY REPORT OF BOTTLES FILLED BETWEEN TWO SPECIFIED DATES ------------------------------------------------------------------ This report shows only the total number of bottles filled for each department on and between the two specified dates. Any bottles filled for a department whose name is not programmed to an "F" key is shown under the "OTHER" heading. This should be a useful activity summary report since it is not cluttered with serial numbers, etc. (16) MISC. INFO ---------- In order to save time, the information in the fill log will update your inventory only if an entry has been added or deleted. Since the entire contents of the fill log (which could contain several hundred entries) must be matched by serial number one-by-one against your inventory, this process is skipped if you are only running reports or correcting old errors.