THE MAIL ORDER ACCOUNTANT "10 ways to improve your mail order/order fulfillment business..." 1. SPEED UP YOUR ORDER PROCESSING Fast one-pass processing allows you to add new customers, edit existing customers and enter all necessary order and shipping information including customer payments without exiting from the order entry program. 2. CUT YOUR MAILING COSTS Bring mailing label production in-house, eliminate duplicate customer records, and target your mailings to prospects with 9 different mailing label printing options. The Mail Order Accountant prints three different size pressure sensitive labels, and cheshire labels up to four across. 3. DECREASE SHIPPING PREPARATION TIME Speed your shipments out the door with batch printed invoices, shipping labels and United Parcel Service (UPS) shipping manifests. The invoice can eliminate an extra step by serving as a shipping label when folded to fit a packing list envelope. A single order can be split up nine different parcels. 4. REDUCE UPS PAPERWORK UPS computer generated shipping manifest for invoices entered that day cuts UPS preparation time. Shipping weights recorded in inventory are totalled during order entry and UPS shipping charges are calculated automatically based on the shipping method chosen. 5. INCREASE YOUR SALES BY USE OF CREDIT CARDS Customer payments may be entered during order processing or after shipment. Accepted payment methods are check/cash, Visa, MasterCard, American Express, Diners Club, or company defined card. Batch printing of credit card vouchers eliminates hand preparation. Additional cash receipts report eases preparation of bank deposits and lists separate totals for cash/checks and each type of credit card. 6. MAXIMIZE YOUR ADVERTISING/MARKETING DOLLAR One of the secrets of effective marketing is to test one marketing source against another. By tracking response and purchase data, The Mail Order Accountant allows you to compare space ads, classified ads, trade shows, mailings, catalogs, press releases, and salespersons to determine the most effective use of your marketing dollar. 7. PROFIT FROM YOUR ACCOUNTS RECEIVABLES Increase your sales by extending credit to your customers. Any invoice not paid in full automatically creates an account receivable. Don't buy an extra program to handle your wholesale accounts, or pay extra for an accounts receivable option; it's all part of the package. 8. MINIMIZE INVENTORY CARRYING COSTS Prevent costly out-of-stock situations and minimize carrying costs by using reorder, back order and valuation reports to track your inventory requirements. Five different inventory price levels allow you to utilize one inventory for retail, wholesale and distribution customers. 9. SIMPLIFY ACCOUNTING AND BOOKKEEPING Track your sales and accounting with reports that list gross sales, returns and allowances, cost of goods sold, profit margins, bad debt write offs, accounts receivable aging, cash receipts, sales discounts and sales tax due. Sales tax reports can accommodate multiple sales tax rates within one state. 10. ACCESS CUSTOMER INFORMATION QUICKLY Can't find a customer that you know is on file? Enter a part of the customer or company name to find the closest match and browse until you find the proper customer. Access any customer, no matter how large your file, in under 2 seconds. KEEP YOUR COMPETITIVE EDGE Don't shoehorn your businesses into a software package that doesn't fit your needs. We know that your method of doing business may be your competitive edge! We are not offended if you want to change The Mail Order Accountant; in fact, we sell you the source code and give you a license to change it to fit your requirements. Our software is written in dBASE III Plus, the most widely distributed database language for personal computers, and is easy to modify. If you don't wish to make modifications yourself, ask us about our customizing services, or we can help you locate a consultant in your area to assist you. ADDITIONAL FEATURES CUSTOMER FILE AND MAILING LIST MANAGEMENT FEATURES * Automatically updates from sales and accounts receivable transactions * Flags bad credit customers * Checks for proper state or province abbreviation * Mailing label selection options: ** Zip code or a range of zip codes ** Customer interest and industry codes ** Dollar amount purchased ** Recent inquiry ** Recent purchase ** Market source @ * Find customer with point and shoot browse window @ * Bulk rate mailing for large mailings @ * Expiration date to newsletter and Magazine subscription INVENTORY FILE FEATURES * Prints price lists, on hand, reorder, backorder reports * Maintains alternate vendor sources * Inventory costing calculated by weighted moving average * Find Inventory itmes by point and shoot browse window MARKETING ANALYSIS FEATURES * Tracks sales by market source * Prints a market analysis report which includes: ** Cost ** Circulation ** Responses ** Purchases ** Gross returns ** Average purchases SALES INVOICE FEATURES * Automatically updates customer file, inventory file, sales journal, cash receipts journal and marketing analysis file * UPS COD shipments trigger additional COD charge * 3 line custom default or personalized messages on invoices * Four different discounting methods * Automatic back order tracking * Prints multiple copies and multi-page invoices * Prints "Resale Invoice" message on resale orders @ * Invoice edit @ * Invoice lookup by zip,name,last name, phone @ * Electronic credit card transmissions (NDC) ACCOUNTS RECEIVABLE FEATURES * Updates from customer payments * Open credits can be applied as payments to account * Prints customer statements * Returns and allowances program * Refunds issued report * Bad debt write-off report SALES REPORTS FEATURES * Prints sales journal * Prints flexible selection of sales reports by: ** Date ** Item ** Customer ** Market source/response ** Profit margin @ 20 sales reports to track margins, marketing MINIMUM REQUIREMENTS * MS-DOS version 3.3 or higher * 20 MBytes hard disk * 640K RAM * 80 column dot matrix printer/Laser printer * Application size is 700K Bytes @ denotes feature available in Advanced version PRICE: $79.00 Single user version. 695.00 Advanced version which includes unlimited multi- User support. Full working demo of Advanced version with sample documentation $25.00 plus $3.50 shipping and handling. Purchase price less shipping and handling refundable if you are dissatisfied for any reason during the first 30 days from date of purchase for advanced version. All upgrades are free for 90 days from date of purchase. Source Code available for custom programming. ABOUT Systems Design Inc. Systems Design, founded in 1991, specializes in custom single and multi-user applications. In addition Systems Design has produced a number of custom CD-ROM applications. Support for TMOA will be provided through direct phone, dial-in and a Bulletin board. We will be providing a major update August for all registered users of the multi-user version and also will provide a upgrade for the single version to Multi-user version. Systems Design is located at 10955 Jones Bridge Road , Suite 131-155, Alpharetta GA 30202. Business phone is 404-667-9415 and fax is 404-410-7651. The BBS can be accessed at 404-410-9139. ORDER FORM - Yes! Please place my order for THE MAIL ORDER ACCOUNTANT - Yes! Please place my order for THE MAIL ORDER ACCOUNTANT Advanced version _ Yes! Please call me, I have questions about THE MAIL ORDER ACCOUNTANT. Area Code ( ) Phone Number _____________ Best times to call. ___ to ___. _ Yes! Please call me about the custom programming/consulting services you offer. Area Code ( ) Phone Number _____________ Best times to call. ___ to ___. Shipping Address (We can not deliver to a P.O. Box) Name__________________________________________________ Company_______________________________________________ Address_______________________________________________ City_____________________________State_____ Zip_______ Country_______________________________________________ Phone Number ( ) ___________________________________ Description Qty Unit Total Price Price The Mail Order Accountant Basic Registering $79.00 ______ The Mail Order Accountant Basic Manual/Disks $89.00 ______ Free updates for 90 days shipped US mail The Mail Order Accountant Advanced $695.00 ______ The Mail Order Accountant Demo ADVANCED $25* ______ * applied towards purchase price Subtotal ______ Georgia residents please mark your local sales tax rate and add to purchase price if applicable. _6% Sales Tax ______ Please add $3.50 for Shipping/Handling ______ Shipped by UPS Ground. For faster shipment or foreign shipping please contact us for rates. Total ______ Three ways to pay __ Charge to Credit Card Number _______ MasterCard ______ Visa # _____-_____-_____-_____ Expiration Date _________ Issuing Bank _____________________________________ Your Signature ___________________________________ __ Enclosed is a check for the amount of $______________ __ Please send it COD. Add $2.00 shipping and handling to cover COD charges. __ 5 1/4 disks 1.2meg ___ 3 1/2 disk 1.44 meg Systems Design Inc. 10955 Jones Bridge Road Suite 131-155 Alpharetta, GA 30202 404-667-9415 Business 404-410-7651 Fax 404-410-9139 BBS