17 HELP TEXT FOR HAC VERSION 1.1 #1:Create new records HAC was unable to locate any existing accounts records. If records should be present, check your configuration by referring to the manual. To set up a completely new accounts system, answer "Y" at the prompt and HAC will create new files. #2:Main menu Select the account you require by hitting the key corresponding to the account reference, A through Z. You can view a summary of all accounts by pressing F3. To set up a new account or remove an existing account, go to the account maintenance menu by pressing F4. If you have just created a new accounts system you will have to set up at least one account before you can enter any data. #3:Account summary This brief summary shows the sub-total of accounts grouped under three categories, checking, savings, and credit/loan, along with a total of all accounts. The category to which an account belongs was determined when you set up the account from the account maintenance menu. Pressing F9 will print a more detailed summary showing the balance of each individual account as well as sub-totals for each category. #4:Account maintenance menu This menu allows you to add a new account, delete an existing account, or amend the details of an account. When selecting an account which is not currently in use, HAC will ask you to confirm that you wish to create a new account before allowing you to set up the details. Press the appropriate key, A through Z, for the account to change or hit Esc to return to the main menu. #5:Account maintenance You are now viewing the details for the account you selected from the account maintenance menu. Use the up/down or Tab keys to move between fields to make changes. Press F10 to accept your entries or Esc to abandon any changes and return to the account maintenance menu. The fields are used as follows: Account type Press the spacebar to switch between the three account types (Checking, Savings, or Credit/Loan). Unless you are setting up a new account, a fourth DELETE option will also be available. An account can only be deleted if all transactions are reconciled and the balance is zero. Name The name entered here will appear on the account menus and at the top of account print-outs. Debit/Credit Any text entered here will automatically default be used as the default for miscellaneous debit/credit transactions on the account. Next check no. Indicates the number of the next check to be used on this account. This number is automatically incremented each time a check is entered. This field has no significance with savings or credit/loan accounts. Consult the user guide for more information. #6:View/Enter transactions The name of the account you are currently working on is shown on the top line of the display. Sub-totals of reconciled and unreconciled transactions are shown, along with the current balance of the account. Use the up/down arrow keys, PgUp, PgDn, Home, and End to view or select transactions. Move to another account with Ctrl-PgUp/Dn, Ctrl-Home/End, or by returning to the main menu by pressing Esc. F2 Purge. All transactions up to and including the currently marked transaction will be deleted from the account record and the brought-forward balance amended accordingly. All transactions to be purged must be reconciled. F3 Automatic transactions. Select to amend the list of automatic transactions for this account. F4 Transfer. Used to enter a debit to this account and simultaneously credit another account. F5 Check/Withdrawal/Purchase. Enters a debit to the account. F6 Deposit/Payment. Enters a credit to the account. F7 Miscellaneous debit. Used for account debits not covered by F5 (e.g. credit card interest). F8 Miscellaneous credit. Used for account credits not covered by F6 (e.g. savings account interest). F9 Print. All transactions from the currently marked entry onward will be printed, along with a running balance. #7:Auto transactions Use PgUp/PgDn to view automatic entries currently in effect for this account. Any entry can be amended, or a new entry can be made by using PgUp/PgDn until "New" appears above the entry fields. Use F10 to accept your changes or Esc to abandon them. To delete an automatic entry, move on to it and press F4. HAC will request confirmation before deleting it. The fields are used as follows: Date The date of the next entry required. This field is automatically adjusted after each entry. Detail This text appears as the transaction description after auto entry. Amount The amount to be automatically entered each time. Use the spacebar to toggle the debit/credit field as required. Entering an amount of zero will cause HAC to request the amount to be entered each time the automatic transaction is due. No. of entries The number of times this transaction should be entered before this auto entry is deleted. This field is automatically decremented after each entry. Set to zero for indefinite entry until specifically deleted by the user. Interval The number of days or months between entries (use the spacebar to toggle the Days/Months field). When using monthly intervals, dates of the 28th or later are always adjusted to the last day of the month. See the manual for additional information about automatic transaction entry. #8:Transfer Use this option to transfer funds out of this account to another account. Enter the amount to be transferred and the reference letter of the account to be credited. Press F10 to accept the transaction or Esc to abandon it. Entries appear as "Transfer to a/c X" and "Transfer from a/c Y", where X and Y represent the account codes in question. #9:Check Use this option to enter a check transaction. Edit the fields and press F10 to accept the entry or Esc to abandon it. HAC automatically keeps track of the next check number and presents it in the "Check number" field. If the number is not correct it can be edited at this point. The check number is listed along with the "Detail" text on the transaction entry. If you are using a check to transfer funds to another account, entering a valid code in the "Credit A/C" field will cause HAC to simultaneously enter the corresponding credit transaction to that account. The credit entry made will appear as "Transfer: X-999999", where X is the code of the account the check was drawn on and 999999 represents the check number. #10:Withdrawal Use this option to enter a withdrawal from a savings account. The text as "Detail" will appear as the description on the transaction listing. Edit the fields then press F10 to accept your entry or Esc to abandon it. #11:Purchase Use this option to enter a purchase on your credit account. The text as "Detail" will appear as the description on the transaction listing. Edit the fields then press F10 to accept your entry or Esc to abandon it. #12:Deposit Use this option to enter a deposit on your account. The text as "Detail" will appear as the description on the transaction listing. Edit the fields then press F10 to accept your entry or Esc to abandon it. #13:Payment Use this option to enter a payment to your credit or loan account. Edit the fields as required, then press F10 to accept the transaction or Esc to abandon it. If paying a credit account by check, you can have HAC automatically enter the corresponding debit entry to your checking account by entering its code in the "Checking A/C" field. The next check number in sequence will be displayed so that you can edit it if necessary. Note that when using this facility the "Detail" field is automatically set to "Payment: X-999999", where X is the checking account code and 999999 represents the check number. The transaction in your checking account file will appear as "999999 Account X". #14:Miscellaneous debit Use this option to enter any debits not directly covered by other account options (e.g. bank charges). Edit the fields then press F10 to accept your entry or Esc to abandon it. If you regularly enter the same text in the "Detail" field you can set it up as a default from the account maintenance menu (F4 from the main menu). #15:Miscellaneous credit Use this option to enter any credits not directly covered by other account options (e.g. interest on savings). Edit the fields then press F10 to accept your entry or Esc to abandon it. If you regularly enter the same text in the "Detail" field you can set it up as a default from the account maintenance menu (F4 from the main menu). #16:Auto transaction entry HAC is processing automatic transactions and the entry shown is now due. Enter the amount required for this transaction so that HAC can enter it on the appropriate account. If the amount is not yet available, press Esc to postpone entry. You will be reminded to enter this transaction the next time you start up HAC. Press F3 to skip this entry. No entry will be made for this particular date, but HAC will adjust the automatic transaction record and remind you the next time the entry is due. To delete the transaction to prevent any further entries, press F4. After requesting confirmation, HAC will delete the automatic transaction from the account files. #17:Errors An error has occurred during input or output; HAC cannot continue. Consult the user guide or your operating system manual to determine the cause of the error. #