POSAT3.3 QUICK DOCUMENTATION ============================ OVERVIEW POSAT is a Point Of Sale application for shops of any size or type. It performs cash register and inventory control functions, and streamlines stocktakes. It features amount rounding, discount and tax calculation, change calculation, and low stock warning, and provides a range of statistics by stock item and sales person. It is very quick to learn and easy to operate, and requires only a normal PC, cash drawer and docket printer, making the package much less expensive than an electronic cash register. SYSTEM REQUIREMENTS POSAT3.3 requires an IBM compatible PC running DOS 3.1 or higher. A hard disk and disk cache are highly recommended, as are a cash drawer and docket printer. INSTALLING THE PROGRAM 1. Put the Installation Disk in drive A: or B:. 2. From a DOS command line enter "x:INSTALL" (where x is the name of the drive with the Installation Disk). 3. Press "I" to commence the installation process. When asked, press ENTER to accept the default directory to install to, or enter a fully qualified directory name (eg "d:\sales"). 4. Press "X" to exit from the install program. NINE EASY STEPS TO USE POSAT THE QUICK WAY Make sure you installed a cache, about 3 times bigger as the size of the file PRICELST.EVC. Without a cache, POSATO3.3 will run slowly. (1 Meg. CACHE is optimal). The files SHOPDATA.EVC, PRICELST.EVC and USED.EXE must be in the same directory as POSAT3.3. 1. To start POSAT3.3 type "POSAT33" and press ENTER 2. Type salesperson code (codes are S, P, Y, or B) ( repeat sales starting here ) 3. Type article CODE (see list below) and acknowledge Y/N 4. Type how many articles the customer wants 5. Type the code of the next article or "F" and ENTER or "FFFFFF" ( to finish sale ) 6. Type C, Q, or T (standing for Cash, cheQue, crediT ). 7. Type the amount (cash, cheque) the customer is paying. ( sale is finished ) 8. Press any key in the DAYEND field to go to the screen saver, or type "EDITOR" to show and modify the price list (reg'd copy only), or type "DAYEND" to show the day's result and close RESULT.EVC. Press any key to get out of the screen saver 9. Before you start doing the Till (count the money), type "POSATO33" and press ENTER. This will read all results stored in RESULT.EVC and places the final results in the files: DAYbyDAY.EVC = financial results up to and incl. today. SPERSON.EVC = daily salesperson results, SOLD.EVC = articles sold results up to and incl. today. Note that this evaluation copy does not rename the file RESULT.EVC when POSATO3.3 has processed it. SAMPLE PRICE LIST CODES 旼컴컴컴컴컴컴컴쩡컴컴 On line 컫컴컴컴컴컴컴컴컴� v codes v codes v codes v codes v v v v 1 PKEG05 50 PKTP10 100 PGVS4 200 PMWS10 2 PKEG1 51 PKTP20 101 PGVS10 400 PFWS4 3 PKEG4 52 PKTL1 102 PGVS20 500 PSVS4 4 PKEG10 53 PKTL4 103 PGVG1 700 PLVS1 5 PKEG20 54 PKTL10 104 PGVG4 1000 PTWSZ4 Type NEW <켸 to process an article not in the price-list. Type RETURN to process a return article. Type PETTY <켸 to pay any expenses. Type DRAWER to open the cash drawer without a sale. THE DAYbyDAY FILE Date and time of sales record. Date this Cash Cheque Credit 旼컴컴컴좔컴컴컴� entry was made. taking taking taking � � � � � � � � � * 9. 2.1994 16�27 *** 10. 2.1994 13 174.10 257.80 旼 247.84 6.75 175.20 103.05 � 37.17 285.00 0.00 285.00 � � � � � � � � � � � � � � � Total-Sale � Tax � Petty Balance � Wholesale cost Total sale Total cash taking- No of units sold -discounted taking expenses expenses The file DAYbyDAY.EVC is created by POSATO3.3, and all cash register results are added to every time you run POSATO3.3. THE SOLD.EVC FILE (today) ----------------- code units 旼훪holesale커 旼컴sales컴커 � sold � cost � � price � PKFP1 20 4 82 3.00 12.00 | 6.00 24.00 PKFP4 25 13 73 10.00 130.00 | 20.00 260.00 stock total � � � � level units sold single X units sold single X units sold indicator (since start of this file) Every time POSATO3.3 is run it'll write to the file SOLD.EVC how many of each article has been sold (column 'units sold'), and add this to the number 'total units sold'. Lets say there was 5 of each article sold until the last running of POSATO3.3, then above sample lines would change to: PKFP1 20 5 87 3.00 15.00 | 6.00 30.00 PKFP4 25 5 78 10.00 50.00 | 20.00 100.00 The columns 'units sold' become more importance, when it is seen in conjunction with the optional 'on stock' column, allowing inventory control. See semi-inventory and inventory on page 14 of the manual. THE SPERSON FILE POSATO3.3 will create or add to this file every time POSATO3.3 is run : the date of the record and the results. * 16. 2.1993 Y Yvonne 0 0.00 S Sue 7 112.00 P Paul 11 180.51 B Shorn 0 0.00 X xxxxxxxx 0 0.00 -------------------- How to handle and use the files RESULT, DAYbyDAY, SOLD and SPERSON are in lengths and with various options described in the manual. If the docket doesn't look right, then rename the file displaying the name of your printer to SHOPDATA.EVC or change the printer codes to suit your printer.