. CUMBERLAND FAMILY TREE - Professional Version 4.1 Copyright 1991-93 Cumberland Family Software All rights reserved LHA Archive utility Copyright Haruyasu Yoshizaki, 1988-91 . CUMBERLAND FAMILY SOFTWARE 385 Idaho Springs Road Clarksville, TN 37043 615 647-4012 . For Technical Support call 615 647-4012 GEDCOM output has been approved by the LDS Church for submission to the Ancestral File and Temple Work. .==================================================================== .TABLE OF CONTENTS (Same as Detailed Reference Section of Printed Manual) Line # -------------------------------------------------------------------- Chapter 1. The Help System ................. 114 Chapter 2. The Main Screen ................. 146 Chapter 3. Changing the Key Individual ..... 182 A. Change to Spouse/Father/Mother ... 189 B. Change to Child .................. 196 C. Change to Other Marriage ......... 207 D. NameSearch ....................... 224 E. Tree ............................. 250 F. Change by Entering RIN ........... 261 G. Adoptions ........................ 267 Chapter 4. The Individual Editor ........... 319 A. General Information .............. 322 B. The Name Field ................... 352 C. Events ........................... 394 D. Sure Fields ...................... 426 E. Date Fields ...................... 435 F. Place Fields ..................... 479 G. Flags ............................ 573 H. Sources .......................... 582 I. Documents ........................ 596 Chapter 5. F2-File Menu .................... 617 A. User Information ................. 627 B. User Configuration ............... 637 C. Clear Current Database ........... 700 D. Database Selection ............... 705 E. Program Configuration ............ 736 i. General Information ...... 738 ii. Printer Definition ....... 788 F. Exit to DOS ...................... 814 Chapter 6. F3-Edit Menu .................... 819 A. Edit Marriage .................... 821 B. Edit Notes ....................... 847 i. The Wordprocessor ........ 857 ii. Cut & Paste Features ..... 910 iii. F2-Copy Menu ............. 952 C. Add Individual (No Links) ........ 989 D. Insert Child .................... 1005 E. Delete Individual ............... 1015 Chapter 7. F4-Relations Menu .............. 1028 A. Relationship Calculator ......... 1031 B. Children Order .................. 1059 C. Multiple Marriage Order ......... 1068 D. Linkage Editor .................. 1079 E. Merge Individuals ............... 1146 Chapter 8. F5-Search Menu ................. 1164 A. Names, Soundex, Occupation, Place, and Sources ................... 1174 B. Events and Flags ................ 1211 C. Relationships ................... 1240 D. Text Files ...................... 1262 Chapter 9. F6-Standard Reports ........... 1271 A. General Information ............. 1274 B. The On-Screen Viewer ............ 1333 C. Pedigree Charts ................. 1342 D. Ahnentafel Reports .............. 1379 E. Poster Pedigree ................. 1388 F. Descendants Reports ............. 1403 G. Modified Register Report ........ 1409 H. Family Group Sheets ............. 1421 I. Document/Scratch Pad Report ..... 1434 Chapter 10. F6-Lists & Other Reports ...... 1442 A. Individual and Marriage Lists ... 1445 B. Place List ...................... 1542 C. Address List and Mailing Labels . 1560 D. Individual Summaries ............ 1570 E. Statistic Report ................ 1578 F. Time Line Report ................ 1591 G. Surname Frequency Report ........ 1612 Chapter 11. F6-Indexed Book ............... 1619 A. Overview ........................ 1622 B. Creating the Outline and Reports 1642 Chapter 12. F7-Utilities .................. 1714 A. Scratch Pad/ Document Editor .... 1717 B. Creating Addresses .............. 1740 C. Date Calculator ................. 1762 D. Import/Export Features .......... 1790 i. GEDCOM Import ............ 1797 ii. GEDCOM Export ............ 1860 iii. ASCII Text Import ........ 1916 iv. Import/Export Address File 1934 E. Place Name Editor ............... 1956 i. Edit Place Name .......... 1963 ii. Delete Place Name ........ 1973 iii. Match/Merge Place Names .. 1986 F. Event/Flag Editor ............... 1999 Chapter 13. BackUp and Restore Utilities .. 2032 Chapter 14. The CSORT Utility ............. 2077 ------------------------------------------------------------------- Appendix A: Trouble Shooting ..................... 2107 Appendix B: Error Messages ....................... 2176 .-------------------------------------------------------------------- .CHAPTER 1. THE HELP SYSTEM The first three sections of the printed manual are contained in these Help Screens: Installation, Tutorial, and Detailed Reference. The DOS for Beginners, Climbing your Family Tree and Producing Your Family History Book are not included in these Help Screens. The Help System works by opening a screen into the on-disk manual called MANUAL.TXT. The Help System is context sensitive. It opens the text file to the location explaining the option you are currently using. There are also three help options to help you find the information and help you need. 1. F2-INDEX. This option opens a pop-up window with a list of indexed topics. The topics are entered alphabetically and you can quickly find what you are interested in by beginning to type the name of the topic. As the letters you type appear at the top of the window, the list will automatically scroll to the nearest alphabetical location in the list. You may also page-up and page- down. Use the arrow keys to select your topic and press the enter key to select it. The on-line Manual-Help System will immediately open to the appropriate location. 2. F3-LINE. This option allows you to enter the line number in the help text file which you wish to quickly go to. 3. F4-SEARCH. You may press F4 and enter any word. The Help System will search the manual for the word entered, beginning at the current location. If the word is found it will display the page with the word highlighted. .-------------------------------------------------------------------- .CHAPTER 2. THE MAIN SCREEN The main program screen consists of one family group. The key individual is the first one at the top. Associated with that individual is the spouse, parents and children of that marriage. Adding or editing an individual is as simple as pointing to the appropriate location and pressing the enter/return key to bring up the Individual Edit Screen. At the top left of the screen is printed the User Name and Reports Title which can be edited by the User Information selection from the F2-File menu. Also at the top left is shown the name of the currently in-use database. Just above the Family Group is a list of the available menus. At the very bottom of the screen is a list of single character commands which allows the displayed Family Group to be changed. Each of the function key pull-down menus and the bottom single-character commands will be explained in detail in the following chapters. To the left of each individual name on the main screen are a column of numbers representing the number of marriages for that individual. For the first four individuals (the key individual, spouse, father and mother) there are two numbers, such as "1/2". The second number indicates the number of marriages for that individual and the first number indicates the marriage number of the currently shown spouse. A set of numbers such as "2/4" indicates that the currently shown spouse is the second of four marriages. There is also a column marked at the top with "Adp". An asterisk "*" in this column indicates that person does have adopted parents, an "A" indicates that the parents shown in this group are adopted parents, an "N" indicates that the parents shown are natural parents and that the person does have adopted parents also. If a person has no adopted parents, no character will be shown in this column. .-------------------------------------------------------------------- .CHAPTER 3. CHANGING THE KEY INDIVIDUAL The current Family Group can be changed by pressing the first letter of the choices shown at the bottom of the screen. (All change keys refer to changing the Key Individual.) .A. CHANGE TO SPOUSE/FATHER/MOTHER The first three items, Father, Mother, and Spouse, will immediately change the key individual to the father, mother or currently shown spouse of the current key individual. Press an "F" to change to the father, "M" to change to the mother and "S" to change to the spouse. .B. CHANGE TO CHILD If you are pointing to a child, pressing a "C" will automatically cause that child to become the key individual. If you are not pointing at a child, pressing a "C" will cause a pop- up window to appear, listing all of the children of the current Family Group. Pointing and pressing enter/return for the desired child will cause the key individual to be changed to the selected child. .C. CHANGE TO OTHER MARRIAGE Pressing an "O" will cause a pop-up window to appear, showing all spouses for the current key individual. Use the pointer to select the spouse you wish to show as the spouse of the key individual, then press enter. Only the children associated with that marriage should be included on the main family group. This screen is also used for adding other marriages. To add another spouse, simply point to the "Add Marriage" item and press enter/return. An edit screen will appear requesting the name of the spouse, followed by a marriage screen. Deleting a marriage will remove the marriage, but not the individuals. This option could result in individuals not tied to the main family structure. .D. NAMESEARCH Pressing an "N" will bring up a pop-up window allowing you to select an individual by name. As you will see the names are listed in surname alphabetical order. You can page down or page up while in the name search. However, there is a very easy way to select the individual you wish without paging down forever. At the top of the NameSearch screen, you will see the following "[Surname, Given]". Simply begin to enter the surname. You will see it appear in the block at the top and the screen scrolling immediately as you enter the name. Once the surname is entered, enter a comma and a space before entering the given name. You can enter as many or as few characters as you wish. If you are searching for a name without a surname, first enter a comma, then a space, then the given names: Example: ", Joseph" . You can page down or up from wherever you are. Simply point at the individual you want and press the enter key to select. You will also notice that to help you select the appropriate individual, there is some more information to the right of the name: the birth year, Sex, number of marriages "No MR", whether that individual has parents "Pr", and whether they have adopted parents "Ad". Thus, if you have different individuals with the same name (as occurs often in extended families) you will be able to identify the right person. .E. TREE Pressing a "T" will bring up a pedigree diagram with the key individual at the far left. Using the arrow keys allows you to move up and down the tree. Pressing the up or down arrow key at the far right will cause the tree to shift one generation. Pressing the left arrow key to the far left will cause the Child selection screen to appear. After selecting a child, the tree will shift down one generation. Pressing return on any individual will request them as the key individual. .F. CHANGE BY ENTERING RIN By pressing an "R", any RIN (Record Identification Number) in the entire database may be requested as the key individual. You will not be allowed to request a deleted RIN. .G. ADOPTIONS A person can only have two sets of parents in Cumberland Family Tree, a set of natural parents and a set of adopted parents. The adoption function works differently depending on which individual you are pointing at. Pressing the "A" has no effect if you are pointing at the spouse, father or mother. If you are pointing at a child, pressing an "A" will mark that child as being adopted by the current key individual and spouse, as long as that individual does not already have adopted parents. Pressing an "A" while pointing at a child will only work if there is not an "A" or "N" already to the left of his/her name. See the explanation above, under the Main Screen, for a clearer understanding of the characters displayed for adoptions. If you are pointing at the key individual, pressing an "A" will cause the father and mother to toggle between the natural and adopted parents. To help you better understand this I will explain the exact method of entering natural and adopted parents for a given key individual. Suppose you have an individual "Joseph P. Tuttle", who you know both his natural and adopted parents. Bring Joe up as the key individual and add his natural parents through the "Add Father" and "Add Mother" options just as you normally would. Now to add his adopted parents, simply point to the key individual and press "A". You will see an "A" appear to the left of his name and his natural parents will be gone. You will see that you can now use the "Add Father" and "Add Mother" functions to add his adopted parents. The "A" to the left of Joe's name will remind you that these are his adopted parents. To toggle back to his natural parents, point to Joe and press "A" again. You will see his natural parents appear in the Father and Mother locations. You will also notice an "N" to the left of Joe's name. This is to remind you that although these are Joe's natural parents, he does have a set of adopted parents. You can also add a set of adopted parents for an individual, even though you do not know his/her natural parents. Simply, do not add the father and mother as in the above example, press "A" and add his adopted parents. The natural parent slots will simply remain empty. You can also simply add the adopted child as a child while the adopted parents are the key individual and spouse, point to the child and press the "A" key. If there is a mix-up in the adoptions and you do not wish to delete any names from the database, the Linkage Editor does contain an option to link and un-link adopted parents as well as natural parents. See the Linkage Editor for more details. .-------------------------------------------------------------------- .CHAPTER 4. THE INDIVIDUAL EDITOR .A. GENERAL INFORMATION To edit an existing individual or add a new individual use the up and down cursor keys to "point" to the appropriate individual or "Add". Simply press the return key to pop-up the individual editor. With this option you can only add new individuals to a family. If you need to include an individual in the family who is already in the database you need to use the Linkage Editor. If you need to add an individual who is not tied to anyone in the family structure use the "Add Individual [No Link]" from the F3-Edit menu. If you have just added the spouse of an existing individual, you will automatically be presented with the Edit Marriage screen. This is to avoid having you forget to enter marriage information for a couple. In the following topics I will explain each of the fields shown on the Individual Edit Screen. The occupation field really needs no explanation. You may enter anything you wish into this field. In the Sex Field, you may only enter three different characters, "M", "F", or "?". Sometimes the field will automatically contain an "F" or "M" if the sex is obvious to the program when adding a new individual. Otherwise enter the sex as appropriate. A question mark is only allowed if the individual is not married. A marriage is not allowed if the individual's sex is "?". .B. THE NAME FIELD A persons name should always be shown in it's proper order with surnames in CAPITAL LETTERS. DO NOT show last name first, comma, given names (BROWN, Edward Joseph). You should always put slashes "/" around a surname, regardless of the location of the surname. The brackets will only appear around the surname in the individual editor. They will not appear on any other screen or report. Bracketing off the surname allows the program to sort individual names by surname regardless of the location within the name. It is also common to capitalize the surname, however, that is left up to your discretion. Below are examples of appropriate names: Standard English/American: Ira Johan LUND Scandinavian name with appended ancestry locality name: Johan Severin SVENDSEN Rage Oriental (Surnames always first): ZHENG Chooi Fong If you must include titles or other unusual features, simply include them in proper order as in the following names (shown with the brackets): Dr. George F. /SMART/, M.D. Frederick Ferdinand /ALBERTSON/ III Mary Ellen /SMITH-BROWN/ Arnold William /FITZGERALD/, Jr. If a child is being added, the surname of the father will automatically appear in the name field in brackets. If the father of the key individual is being added, the key individual's surname will automatically appear in the name field in brackets. If the surname is different, simply type over or use the ctrl_end key to clear the field. You will notice that as soon as you press enter after entering the name, a soundex number will be shown. This is a special number based on the surname used by some census and research locations. See The Soundex System in the section on Climbing Your Family Tree later in the printed manual. .C. EVENTS Including user-defined events is very flexible with Cumberland Family Tree. Supplied with the program is a list of GEDCOM standard events which can be accessed under the F7-Utilities menu/ Events Editor. You can even add to this list. (See the details on this later in the manual.) Normally you would set up the list of events in the F2-File/ User Configuration option, that you would normally like included with each individual. See that option for more details. However, with each individual you can add or subtract events specifically for that individual. I will first explain how to add and remove events from the Individual Editor. Then I will explain in detail the three fields associated with each event. To add a new event to an individual you must have the cursor on the line where you wish to insert a new event. (It does not matter whether the cursor is on the Sure, Date or Place field.) Press F5 to Add an Event and you will see the list of events appear. You may page down for more events. Point at the desired event and press the return key. The selected event will appear on the line your cursor was on and the following events will be pushed down to the next line. To remove an event, place the cursor on the line you wish to remove. (It does not matter whether the cursor is on the Sure, Date or Place field.) Press F6 to remove that event. The following events will be moved up one line. .D. SURE FIELDS You may enter a number from 0 to 3 in this field. It is used to indicate the certainty you have in the date and place entered for that event. If you are absolutely certain of the information, enter a 3. If you are totally uncertain, enter a 0. All sure fields default to 0 when an individual is first added. The only report that this field is printed on is the individual list. .E. DATE FIELDS The date fields are free-format. You may enter anything up to 20 characters. All of the following would be valid to enter in the date field: Jan 23, 1992 23 Feb 1988 Christmas 1966 12/06/73 However, may I suggest that you should be very careful about the date you enter. Although the program will not be upset with the last entry (12/06/73), you will definitely cause much anguish for those reading your material. Is that date December 6th or June 12th? Is it 1973 or 1873? I would suggest that you stick to the genealogical standard of entering dates, which is the format: DD MMM YYYY. For example: 12 JUN 1874 and 20 Apr 1991. (To keep matters clear it is normal to write the date shown in the document you are using, rather than trying to convert to the Gregorian calendar.) You might wish to read the chapter on Dates and Calendars later in the printed manual. To allow added flexibility, you can set the default date entry format with the F2-File/ Program Configuration option. You may select one of six different date entry formats. When entering dates with your selected format, the date will automatically be converted to the standard DD MMM YYYY format. If you enter in anything which does not follow the format you have configured, no change will take place, ie. the field remains free-format. Please read the Detailed Reference section on F2-File/ Program Configuration. Let me make one thing clear about entering the date formats. The character used for spacing can be any non-alpha-numeric character. Thus if you selected the date entry option of MM/DD/YYYY, you could enter January 12th, 1956 as 01/12/1956 or 01-12-1956 or 01 12 1956. Let me also warn you that there are a couple of reports which rely on the standard date format: the statistics report and the time line report. To calculate ages and show years, the date must be in the expected format or the dates will be treated as though they were left blank in these reports. .F. PLACE FIELDS Although the displayed place name in the Individual Editor is only 32 characters long, you may actually enter place names up to 60 characters long. As you are entering the name you will see the field scroll to the left when you get past 32 characters. Place names usually consist of three (occasionally two or four) names: City, County/Province, State/Country. To save space I do not enter "spaces" after the commas. Below are several examples of place names: Clarksville,Montgomery,Tennessee Stavanger,Rogaland,Norway Logan,Cache,Utah Mosbjerg,Hjorring,Denmark You may also enter other information here if you wish. For example you might wish to include a Cemetery name for a burial or a church name for a baptism or christening. Here are a couple of examples: St. John's Church,High Street,Malvern,England Rose Cemetery,Nashville,Davidson,Tennessee You only need enter a place name once. If the place name you wish to use is already in the database there are several ways you can "re- enter" that name. If you re-type the name, no new place name will be added to the place name file. But you must enter the name exactly identical to the way it was entered the first time or it will create a new place name. If you have done this accidently, use the Merge Place Name option under the F7-Utilities/Edit Place Name function. There are three ways you can select a place name that has already been entered in the place name file: 1. If the record number of the desired place name is known, simply enter the number in the place name field. After pressing the return key, the place name will be automatically filled in. 2. If you cannot remember the number of the place name desired you can press F4-Num-Place to access a pop up screen which lists the place names sorted by their record numbers. You may use the cursor keys to point at the name desired and press enter to select. 3. Another method (probably the one you will use the most) is with the F3-Alpha-Place command. Before pressing F3 you may enter the first few letters of the name desired. Thus when F3 is entered, the pop-up list of place names will begin with place names coming alphabetically after the entered letters. For example, if the name you want to access is 'Stavanger,Rogaland,Norway', first type in any number of the first few letters, such as 'Sta'. Then press F3 and the pop-up screen will list all names currently in the place name file beginning with the letters 'Sta'. Once you have the place name screen open, you can immediately jump around by pressing a letter of the alphabet. The list of place names will immediately change to where the first name following the letter you pressed appears at the top of the list. For those using the LDS ordinance events (BAPL, ENDL, SLGC, SLGS) you can enter the temple code in the place name field. Several typical temple codes are listed below: AL - Cardston, Alberta, Canada AT - Atlanta, Georgia AZ - Mesa, Arizona IF - Idaho Falls, Idaho JR - Jordan River, Utah LA - Los Angeles, California LD - London, England LG - Logan, Utah OG - Ogden, Utah OK - Oakland, California PV - Provo, Utah SG - St. George, Utah SL - Salt Lake City, Utah SW - Bern, Switzerland Please use the following abbreviations (all in Capital Letters) to indicate the indicated conditions. These are standard LDS abbreviations. BIC Born in the Covenant. STILLBORN Stillborn. DNS Do not seal. INFANT Infant, do not do ordinance work. COMPLETED Work has been completed - Temple Unknown. DONE Work has been done - Temple Unknown. SUBMITTED Previously submitted for temple work, but has not been completed. DO NOT CLEAR Do not clear for temple ordinances Used for sending info to temple .G. FLAGS The tab key toggles between the event fields and the flag fields. In the flag field you may enter only a "Y" or "N". You set the flags in the F2-File/ User Configuration option. You cannot change the flags for each individual. They are set for the entire database. See the more complete explanation on flags under the F2-File/ User Configuration option explanation later in this manual. .H. SOURCES Press F2 from the Individual Edit screen (shown at bottom of screen) and you will see the Source note screen appear. You may enter a one line note for each event. (See the chapter on Citing Sources in the Section on Climbing Your Family Tree later in this manual for information on how best to document your research.) When you press "Esc" from the Source Note screen to return to the individual edit screen you will notice that for each event which you included a source note, a red asterisk appears to the right of that event. This is to remind you that you have included source notes for those events. .I. DOCUMENTS From the source note screen you may wish to attach a document. In Cumberland Family Tree, a "document" refers to a text entry of up to 300 lines accessed from the F7-Utilities/Documents Editor or from the Source Note screen. You make a source note refer to a document by pressing F2 from the source note screen, pointing the appropriate document and pressing "enter". You may also edit the document from the source note screen by pressing the F3 key, after the document has been attached. Not all documents need to be attached to source notes. You can enter a document from the F7-Utilities menu and keep it in the file simply for reference purposes. You can also attach the document to more than one individual. You can only attach documents from the source note screen. When a document has been attached to a source note, you will see a red star appear to the right of the source note. Press the "Esc" key to exit from any screen. .-------------------------------------------------------------------- .CHAPTER 5. F2-FILE MENU The six function keys, F2 through F7, are pull down menus. Once one menu is pulled-down, you can rotate between the menus using the right and left arrow keys. Notice that some menu items have short- cut keys shown to the right of the menu item, usually control keys. These items can be accessed with the appropriate key without accessing the pull-down menu. .A. USER INFORMATION The User Information Editor is the access to your name and address and the Report Title printed on many of the reports. Your name and address are printed on pedigree charts, family group sheets and the title page of the indexed book. They are also used in the GEDCOM Export files. The Report Title is printed at the top of every report. The User name and Reports Title are also displayed on the main screen. .B. USER CONFIGURATION Under the User Configuration you will see a set of three lists: Individual Events, Marriage Events and Individual Flags. You can toggle between the lists with the tab key. The options set here must be set for each database you create under the "Database Selection" option of the F2-File menu. For the Individual Events you will want to select the events which you will use most commonly. I would suggest that these four may be the list you wish to use: BIRT (birth), CHR (christening), DEAT (death) and BURI (burial). These four events are automatically installed into the user configuration whenever you create a new database. You may delete them from the user configuration if you wish to change them. If you are LDS you will also want to include these three events: BAPL (LDS baptism), ENDL (endowment), and SLGC (sealed to parents). These events are shown on the individual edit screen each time you create a new individual. Remember that you may delete or add new events to each individual as required for that specific individual. To add an event, simply point at the location you wish to add the event and press the return key. A list of events will appear. You may page down for more events. Point at the desired event and press return. For the Marriage Events, you will notice that you cannot change the first event - MARR (marriage). In fact, you cannot remove this event from an individual marriage either. This event must remain on all marriage records. However, just as with the individual events you may remove and add to individual screens. Unless you have a large number of divorces in your genealogy, you may wish not to add the DIV (divorce) event now, but to add it later to the particular marriages which require it. The MARR event is the only event which I suggest you set in the Database Configuration. If you are LDS you will also want to add the SLGS (seal to spouse) event here. Remember that although marriage and individual events are both in the Event file and it is possible to put any event in either the individual or marriage screen, you should put events into the appropriate place. In other words, you should not include the MARR, DIV or other marriage type events into the Individual edit screen. Nor should you put individual events such as BIRT, DEAT, etc. into the Marriage Edit Screen. Although this will be okay if you wish for your own purposes, it will cause problems if you ever try to export your data via GEDCOM to another program. The are no standard flags. You may set these up any way you wish. Some people may wish to track the education level or the health history of their family with these flags. As an example you might wish to include a set of flags such as those in which come with the program on education levels: DROP (high school dropout), HS (high school graduate), BS (Bachelor of Science), etc. When entering information on an individual you can only assign two values to a flag, either "Y"es or "N"o. REMEMBER, that you cannot change the flags within each individual as you can events. Once you have defined the flags for use with a particular database and have started setting individuals flags, do not change the order or the flags. When you set the first flag for an individual to "Y"es, it will remain "Y"es even if you later come into the User Configuration and change which flag is first. If you do want to change the flag names in the User Configuration, you must go back through every individual and reset the flags. .C. CLEAR CURRENT DATABASE This option will delete all data entered into the currently active database. Use this option with caution! .D. DATABASE SELECTION You may create up to 250 separate databases in Cumberland Family Tree. All of the databases will be created and must reside in the same sub-directory as the program resides. You will notice that a database name contains from 1 to 5 characters. After you have created a database, you will notice in your sub-directory (while you are in DOS) a set of files, all beginning with the database name you gave it under this option. To create a new database, simply press the insert key and enter a 1 to 5 character name. You will see a message indicating that the database files are being created. You will not be allowed to create a new database with the same name of an existing one. If you wish to delete a database, point at the database you wish to delete and press the delete key. This will delete all the database files and reference to that database in the DBLIST.DAT file. You will be asked to verify the deletion before it takes place. DO NOT delete a group of files associated with a database at the DOS prompt. The name of the database will not be deleted in the DBLIST.DAT file and could possibly cause a difficult program error, especially if the deleted files belonged to the "Current" database. Always delete a database from within "Database Selection". You also use this option to switch between databases. Simply point to the database you wish to make current and press the return key. After you have escaped all the way back to the main screen you will see the user name, title and current database name change at the top of the screen. .E. PROGRAM CONFIGURATION .i. General Information In this option you will configure a group of 5 options which only need be set once, no matter how many databases you set up. To set any option, simply point to it and press the enter key. Each option will be described below, temporarily skipping the "Printer" option, as it is will take the longest time to explain. You set the printer port, the printer country code and the date field by simply selecting from the options presented. If you do not know what your printer port is, it is probably LPT1. In order for the printer country codes to work properly, the appropriate country code for your printer must be set in the printer definition as explained below. Almost all of the pre-configured printers sent with the program already have properly set country codes. The pedigree line code is the character which is used to draw horizontal and vertical lines on the printed pedigree charts. A simple dash "-" will work for the horizontal line for all printers. If you are using a laser printer a dash will show up as a dashed line with gaps between each dash. If you would like a solid line try entering "<196>" without the quotes (HP Laserjet). If this does not work for your printer you will need to find the ASCII code for a horizontal line used with your printer. The vertical character "|" works well for the U.S. country setting and some other country settings. But some country settings replace the vertical bar | with accented characters. If you set your country code to one of these countries you will need to chose some other appropriate character to replace the vertical bar. Try the exclamation point, brackets or colon: ! [ ] : . The Report Language is the language which will be used for all printed reports. This selection also affects the date entry, as the three letter abbreviations for months vary according to the language selected. Setting the "Pause Between Pages" to YES is only useful if you desire to manually feed paper to your printer or print on the reverse side of each page. The most common option is to leave this option as NO to print continuously. As explained under the individual editor, the date field entry format allows you to enter dates under your own desired method and the program will automatically convert it to the standard genealogical date format of DD MMM YYYY. For a fuller explanation see the Date Field under the Individual Editor in this manual. .ii. Printer Definition You may simply select one of the pre-programmed printers from the selection list included with the program. If your printer is not in the included list, you might try using an Epson printer if you have a dot matrix printer or an HP Laserjet if you have a laser printer, as these two are the industry standards and many other printer manufacturers will make their printer codes compatible with these two printers. If you find that you must add a printer of your own, simply press the insert key. You will see a new printer added with the same name as the printer you were pointing at - with a small "z" after the name. Point at this new printer and press F3. Under this new screen you can change the name of the printer and add all of the appropriate setup strings. You might wish to view some of the included printer setup strings to get an idea of how to enter the codes. You must enter ASCII codes in arrow brackets, such as <15>. You may enter several ASCII codes in one set of arrow brackets if there are commas between them, such as <27,23>. You may also enter combinations of ASCII codes and printable characters, such as <27>@. When you are finished press escape to get back to the printer selection screen. If you changed the name of the printer, it may be in a different location now as the program will automatically put it in it's alphabetical order. .F. EXIT TO DOS This option will ask for verification before returning to DOS. (It has a short-cut key, Ctrl-X.) .-------------------------------------------------------------------- .CHAPTER 6. F3-EDIT MENU .A. EDIT MARRIAGE You must use the cursor key to point at the individual whose marriage information you wish to edit, before pressing the F3 key and selecting the Edit Marriage option. Selecting this option will cause the marriage edit window to appear. (This option also has a short-cut key, Ctrl-M. From the main screen, point at the individual whose marriage you wish to edit and while holding down the control key, press M.) All fields are similar to those explained under Individual Editor. When accessing the marriage screen, if an individual's spouse has not already been defined, the 'Edit Individual' screen will appear requesting you to add that person's spouse prior to editing marriage information. If a person's sex is "?" then you will not be allowed to create a marriage record for them. If there is a single parent or you do not know the spouse, simply add a spouse (as a New RIN), do not enter any information and exit the edit individual screen. The individual's name will show up as a question mark "?". This will allow a child or children to be added. Please see the earlier material about the Individual Edit Screen about the details of adding and removing events; sure, date and place fields; and source and document notes. .B. EDIT NOTES From the F3-Edit pull down menu, you can add or edit notes attached to an individual. (This option also has a short-cut key -control-N.) Just like the Edit Marriage option, you must first point to the individual you wish to edit notes for before pressing contrl-N or F3. You will immediately be presented with a wordprocessor. At the top it will say "NOTES for " with the name of the individual you are adding notes to. .i. The Wordprocessor The wordprocessor in Cumberland Family Tree is used to edit three different types of text: 1. Individual Notes - accessed with Ctrl-N or F3-Edit pull-down menu. 2. Scratch Pad Entries - accessed from the F7-Utilities pull-down menu. 3. Documents - accessed from the F7-Utilities pull-down menu, or from a source note screen within the Individual or Marriage Editor. The word processor consists of 16 lines. The appropriate method of writing is to type continuously without carriage returns at the end of lines. The computer will automatically wrap a word down to the next line if it will not fit on the current line. Carriage returns (enter key or return key) are entered at the end of paragraphs only. You may enter more than one carriage return to put spaces between paragraphs. The following keys are used during use of the word processor. All alpha-numeric and typable symbols. Left and Right Arrow keys - Moves one character to the left or right, as appropriate. Up and Down Arrow keys - Moves up or down one line. Home key - Moves to the first character in the current line. End key - Moves to the last character in the current line. Ctrl-Home (hold Ctrl and press Home Key) - Moves to the first line and character of the current entry. Ctrl-End (hold Ctrl and press End Key) - Moves to the last line and character of the current topic. PgUp and PgDn keys - Moves up or down 16 lines. Backspace key <-- Deletes the letter behind the current cursor location. Del key - Deletes the letter at the current cursor location. Just as a suggestion, don't put blank lines after text in individual notes, documents or scratch pad entries. If there are blank lines at the end you may see what look like extra blank lines printed on some reports. You can avoid this by pressing Ctrl-End. This will take you to the very end of the entry. You can then delete the extra lines if they exist between the last text and the end. Another suggestion is to always put a tab (5 spaces) at the beginning of each paragraph in the individual notes. This will match the indentations in the Modified Register Report. .ii. Cut & Paste Features The word processor in Cumberland Family Tree also contains a powerful cut-and-paste feature which allows you to move or copy any text from any individual note, scratch pad entry or document and paste that text into the same or any other note, scratch pad or document. The four commands shown at the bottom of the screen control the cut and paste features. To clearly understand how the cut and paste features work you must realize that there is an internal buffer of equivalent size to the text you are editing, 300 lines. This buffer temporarily holds text so that it can be pasted into another text location. I will now explain each one of these commands. Ctrl-M - Press down the control key and hit "M". This initiates the mark-text mode. The current character will be highlighted. You may then use the four arrow keys, pgup, pgdn, home, end, and ctrl-end keys to locate the cursor to the end of the text to be marked. The beginning of the marked text must come before the ending. If you page up or arrow up in front of the beginning mark, the mark-mode will be exited and you will be back in the regular word processor mode. The escape key will exit the mark-text mode with no action taken. Del-key - Deletes the highlighted text and copies it to the paste buffer. The paste buffer can contain 300 lines, just as much a text entry can contain. The contents of the paste buffer will not be erased until the next Ctrl-M (Mark Text) is executed. Ctrl-C - Copies the highlighted text to the paste buffer without deleting the highlighted text. Ctrl-I - Inserts text from the paste buffer into the text at the current cursor position. Text may be cut (deleted or copied) from any individual note, scratch pad entry or document pasted into the same or another entry. Be certain that pasted text and current text do not exceed the 300 lines capacity or text may be lost at the end of the entry. .iii. F2-Copy Menu The F2-Copy pull down menu within the wordprocessor is a powerful little utility. If you press F2, you will notice three options. 1. Today's Date and Time: Simply press enter with this option highlighted and the current date and time will be written into the current document at the current cursor location. Here is an example of the date and time format: 8 JAN 1993 7:46PM. 2. Name and Address: Selecting this option will cause the list of addresses to appear. Simply select the name of the person whose address you wish to include in your text and press the return key. For quicker searching than page-down and page-up, simply begin to enter the name of the document. As you enter each letter (which will appear in the field at the top of the list), you will see the list scroll to the first name which begins with the letters entered. 3. Individual Data: Selecting this option will bring up the NameSearch screen. Select the individual you wish and press the return key. All information associated with that individual will be written in a pre-formatted fashion into your text. The following information will be included: RIN; Name; occupation; soundex; all event dates, places and sources; all marriages and associated events and sources; and parents and children's names. At the top of the NameSearch screen, you will see the following [Surname, Given]. Simply begin to enter the surname. You will see it appear in the block at the top and the screen scrolling immediately as you enter the name. Once the surname is entered, enter a comma and a space before entering the given name. You can enter as many or as few characters as you wish. You can page down or up from wherever you are. .C. ADD INDIVIDUAL (NO LINKS) There are times when you may wish to add an individual (or group of individuals) to your database who is not related to anyone else in your database, or rather, you cannot find the relationship but believe that at a later date you will find it. You can add these individuals with this option. Press the F3 key and select the "Add Individual (no links)" option. You will immediately be presented with the Edit Individual Screen. After you are finished adding a no-link person and have pressed the escape key, that person will become the key individual. You can then add a spouse, parents or children if desired. Since this individual is not related to any other in the database, the only way you can get back to the other "branch" is to use the NameSearch or RIN options at the bottom of the main screen. .D. INSERT CHILD This option allows you to insert a child into the list of children on the main screen. First point to the child who was born immediately after the child you wish to insert. (This option also has a short-cut key, the Insert [Ins] key.) This command works exactly like pressing return on the "--Add Child--" field except that it will insert the new individual as a child in the proper order. .E. DELETE INDIVIDUAL This option deletes the individual which the pointer is pointing to. (This option also has a short-cut key, the delete [Del] key.) Before deletion, however, a prompt will request verification. This command will not work if you are pointing at the top individual in a Family Group. To delete that individual, change the family group to show him/her as a spouse, parent or child. Nor can you delete the individual with RIN #1. There is also an option to delete an individual by entering his/her RIN. Before deletion, a prompt will request verification. .-------------------------------------------------------------------- .CHAPTER 7. F4-RELATIONS MENU .A. RELATIONSHIP CALCULATOR The relationship calculator allows you to choose any two individuals in the database and calculate their relationship to each other. This option only works for blood relations and not for in-laws or relations through marriage. If there is no relationship found, the screen will tell you that there is no relationship. To select an individual press F3 for the top individual and F4 for the bottom individual. You may enter the RIN or press F3 for NameSearch. After selecting the second individual, the program will search the family tree to determine the relationship of the two individuals. There is a limit of 20 generations on the search. The program will tell you there is no relationship, if the relationship between the two is further apart than 20 generations. This limitation should not interfere with the vast majority of relationship calculations. Because of the directions of the tree search in calculating relationships, the search will be quicker if you always include the most recent generation on top and the earlier generation on the bottom. Sometimes, simply switching the order of the individuals will greatly improve the search speed. Be aware that this relationship search can take some time searching up and down each family branch trying to find a relationship. The calculator can only calculate up to 20 generations away. Beyond that you will get a "Not Related" message. .B. CHILDREN ORDER This option allows the children to be sorted by their proper order, although they were not entered in the order in which the births occurred. It works very similar to the Multiple Marriages Order window. You simply enter the number of that child to the left of the child's name ("1" for the first child, "2" for the second, and so on). Press F9 to re-order the children or "Esc" to Abort. .C. MULTIPLE MARRIAGE ORDER This option allows multiple marriages to be sorted by their proper order, although they were not entered in the order in which the marriages took place. It is important to enter the spouses in the order of their marriages to the key individual. A pop-up window listing all marriages will appear. Simply enter the number of occurrence of each marriage ("1" for first marriage, "2" for the second, and so on) in the numeric fields on the left. Press F9 to re-order the marriages or "Esc" to Abort. .D. LINKAGE EDITOR There are several purposes for the Linkage Editor. With the Linkage Editor you can create a marriage record to link two individuals together in marriage when both of them are already in the database. In the Linkage Editor you can remove a husband, wife or child from a marriage without deleting him/her from the database. In the Linkage Editor you can add a person -who already exists in the database - as a husband, wife or child to an existing marriage. To truly understand how the Linkage Editor works, you must clearly understand that while in the Linkage Editor you cannot add or delete any individual from the database. The Linkage Editor only allows you to connect or remove individuals from a marriage record. It is only through a marriage record that relationships exist. There are really only two types of relationships: 1) a spousal relationship where a person is a husband or wife in a marriage and 2) a child relationship where a person is a child of a particular marriage. As long as you clearly understand these relationships you should be able to manipulate the links which tie individuals together. These links are all tied together through the marriage record. Please refer to the chapter on the Database Structure in the Tutorial Section of this manual to better understand the database structure. To use the Linkage Editor, press the F4 key to pull-down the Relations menu. Select the Linkage Editor Option. Upon first entering the Linkage Editor you will be asked for the MRIN which you wish to work upon. If you enter a zero (0) a new marriage record will be created. (As a footnote, you will notice that if you ever delete or remove all individuals from a given marriage record, that MRIN does not automatically get reused. It will be skipped on some reports, like the marriage lists. But if you wish, you can reuse that marriage record by calling it up in the Linkage Editor and linking individuals to it.) If you do not remember the MRIN you wish to work with you may press F3 to do a NameSearch to select the marriage. If the person selected has more than one marriage you will be presented a screen requesting you to designate which marriage. After selecting the marriage you wish to work on, the screen will display the husband, wife and children of that marriage. (Use the page-down key to see children #11 through 20.) To "link" an individual to this marriage record, simply point to the appropriate "Add" item and press the return key. You will be prompted to enter an RIN. From this screen you may also press F3 to do a NameSearch. See details on using the NameSearch feature as explained earlier in this manual. After selecting an individual, their name will appear on the Linkage Editor Screen. That person has now been attached to the marriage record. You may also add an adopted child to the marriage you are working on. To do this, point to the "Add Child" item and press "A" instead of the return key. This will cause the person who is selected to be added as an adopted child. The "A" key will not work for the husband and wife. To "remove" an individual from the marriage record, simply point to the appropriate individual and press the delete key. Remember, this does not delete the individual from the database. It merely removes his/her "link" or connection to the marriage record. When you are done working with a marriage record, you may select another marriage record by pressing F3 or press "Esc" to exit the Linkage Editor. .E. MERGE INDIVIDUALS Suppose that during your research, you had actually entered the same individual twice into the database. The Merge Individual function allows you to merge these two records into one. Press F4 to get the Relations pull-down menu. Select the Merge Individuals function. First you should select the record of the individual you wish to use as the primary record. Secondly select the secondary record. You will be presented with a screen asking you to verify the merging of these two records before the merge takes place. When two records are merged, the name of the individual in the primary record is retained. If there is any duplicated information in the two records, the primary record takes precedence. Any information found in the secondary record but not found in the primary record will be added to the primary record. Then the secondary record is deleted. .-------------------------------------------------------------------- .CHAPTER 8. F5-SEARCH MENU The F5-Search pull-down menu allows you to search almost any field or record in the entire database. It is very flexible. All of the searches are case insensitive. They will find the word entered whether in upper or lower case in the database. All of the searches function very similarly. They will be explained in the groupings which are shown below. .A. NAMES, SOUNDEX, OCCUPATION, PLACE, AND SOURCES To do a search, press F5 to get the Search pull-down menu. Select the field on which you would like to search. When searching for names, soundex, occupation, place name or source notes, you may enter any string of characters that you wish. The search will search sequentially through the database and stop at each occurrence of that string of characters. The characters you enter can appear anywhere in the field. For example, if you entered the name JOHN as an individual name search, you would be shown each occurrence of the four letters JOHN. The search would find all of the following names: John Fredrick Bean Billy John Alfredson Samuel Albert JOHNSON Pressing F3 to begin a search always causes the search to begin with RIN #1. You must press F3 to start a search. Pressing F4 will cause the search to continue after the first find. F4 will not work, if you have not already pressed F3 to start a search. F4 will begin the search with the record following the current find and continuing until a new match is found or the end of file has been encountered. If the end of file is found before a match is found, you will be told the word was not found. When a record is found you will always be shown the RIN and the individual's name. You will also be shown the full field entry, for searches other than the name. For example if you enter the letters FARM in the occupation search. You will be shown the RIN, the individual's name and the full occupation field for that individual which might be "Farmer". The place search searches for place names only. If you are looking for individuals who have a particular place name in an event field, then print a place listing with included individual names to find this kind of information. .B. EVENTS AND FLAGS Searching for events and flags is a bit different from the searches described above. Here I will explain three searches: Events & Dates, Events & Places, and Flags. When choosing the option to search for Events & Dates, you press the F5 key to choose the Event you wish to search, and you enter the text you wish to search for in the date field. You may enter a number, such as a year (Examples: 12, 1992, 1673), alphabetical characters such as a month (Examples: APR, JUN, D, Y) or an entire date (Example: 12 JAN 1967). The search will find the record regardless of where within the date field the characters entered are found, as long as the information is in the event selected. When choosing the option to search for Events & Places, you press F5 to choose the event and F6 to choose the place. All individuals will be shown whose event and place names match the ones selected. When choosing the option to search for Flags, you press F5 to choose the flag to search for and you indicate with a "Y" or "N" what it is you wish to search for. These are the only valid characters to search for in a flag field. As explained above, you start the search with the F3 key and continue a search with the F4 key. Please read the information on Names, Soundex and other searches as explained above for details about how the search takes place. .C. RELATIONSHIPS The relationship searches are very powerful. You can use these searches to find all kinds of information, such as unlinked individuals, a person with 10 marriages that you don't remember their name, or a marriage with 18 children. There are two types of relationship searches, those searching for an individual and those searching for a marriage record. When you select the Relationships option from the Search pull-down menu, you will be given a list of 6 relationship options to choose from: 1. Individual without parents 2. Individual with adopted parents 3. Individual with X marriages 4. Individual without parents or marriages 5. Marriage with X children 6. Marriage with only 1 spouse If you choose options 3 or 5 you will be asked to enter the "X" value. Once you are in the search screen, you use the F3 key to start the search and F4 to continue as previously explained. .D. TEXT FILES A search of Individual notes, scratch pad entries or documents works almost identical to the names, soundex, and occupation searches. However, with a text file search you will be shown the line number within the text where the occurring word was found. The search will also continue with the following line, when the F4 key is pressed to continue the search. .-------------------------------------------------------------------- .CHAPTER 9. F6-STANDARD REPORTS .A. GENERAL INFORMATION All reports are formatted to print on 8 1/2 by 11 inch pages. All reports have been formatted to print with either 10 characters per inch or 16/17 characters per inch (compressed). Most reports will print at 6 lines per inch, although several are printed at 8 lines per inch. All reports have been formatted to provide enough margin on the left to allow for punching and/or binding. All reports will be printed with the Reports Title entered at the User Information option on the F2-File pull-down menu. Please refer to that section earlier in this manual. However, when reports are printed from the Indexed Book, the reports title will be replaced with the report name entered from the Indexed Book screen. To create a report, first select the report from the F6-Report menu. Whenever a report is created a file is created on the hard drive containing the report ready to be sent to the printer. (If you are ever in DOS you will notice these files with an RPT extension.) In all reports the F5 key will allow you to select the individual(s) or records (such as place names or addresses) which you wish to include in the report. If there are no records marked, a message will indicate so after the report as read all records. The message will indicate that you must mark some individuals using the F5 selection. Selecting records for printing is very similar in the NameSearch, place name selection, address selection, document and scratch pad entry selection. Basically you mark the records you wish to include in the report to be printed. From the selection screens the following function keys are standard: F2 marks or unmarks the individual or record you are pointing to, F5 marks all records in the file and F6 un-marks all records. In the NameSearch you can also mark or un-mark all ancestors or descendants of the individual you are pointing to using the F3 and F4 keys respectively. When marking descendants, the spouse of the descendant will also be marked. After marking the records, press the escape key. As you will notice the records marked are always saved from one session to another. Thus, if you are always including a given set of individuals you will not need to re-mark them for each report. In all reports the F3 key creates the report, the F6 key allows you to view the report on screen, the F7 key writes a copy of the report to an ASCII file, and F8 prints the report. All reports may also be printed from the view screen, also with the F8 key. If your printer is turned off or you shut it off you will get a red error screen. If you select Abort at this point the program will quit and you will be dropped down to DOS. You can turn the printer back on and select Retry and the program will continue properly. If you ever try to print a report that has not yet been created (with F3) you will get a message indicating that you must create the report first. The page numbering on all reports will always begin with page 1, unless the report is created from the Indexed Book. I will briefly explain each of the available printed reports and only explain the unique features and options of each report, otherwise they all function as explained above. .B. THE ON-SCREEN VIEWER From all charts you will notice that the F6 key allows you to view the chart on-screen. From the on-screen viewer, you may page-up and page-down to move 20 lines at a time (the number of lines shown in the viewer). You may also use the home key to go to the top of the report and the end key to go to the bottom. Use the left and right arrow keys to view information on reports too wide for the viewer. .C. PEDIGREE CHARTS A pedigree chart shows the ancestors of a given individual. The pedigree chart printed from Cumberland Family Tree shows four generations (15 individuals). Each of the individuals in the fourth generation may be given continuation chart numbers. With the cascading pedigree charts, you can have the program automatically number and print continuation charts until all ancestors of a given individual have been printed. You may print up to 10 separate pedigree charts in one printing or a complete ancestry series of pedigree charts up to 200 charts (cascading pedigree). Enter the "RIN", "Chart number", "Same as number" and "On chart number" as requested for each chart desired. Since a person on one chart can be continued on a following chart, the charts are numbered as are the individuals. The above mentioned fields are available for you to fill in as desired. To better understand what they mean, create a chart with 1's in all of these fields (except for the RIN). View the created report on screen and notice what is printed in the upper right hand corner of the screen: "Number 1 on this chart is the same person as number 1 on chart number 1". You may select the RIN by pressing F5-Name Search or entering the RIN directly. Press F3 to create. All charts will be printed until the first RIN with a zero (0) is reached, at which point the printing will stop. To print cascading pedigree charts, enter information in only the first record. Then press F4. All charts will be numbered beginning with the Chart number specified and continuing in order from there. The individuals numbered 8 through 15 on each pedigree chart will contain the proper continuation chart number. The upper right hand corner of each sheet will also show that No. 1 on the current sheet is the same individual as the appropriate numbered individual on the proper chart number. .D. AHNENTAFEL CHARTS These charts are similar to a pedigree chart but lists ancestors one after another. The Ahnentafel Number corresponds to the individual numbers on a pedigree chart but extends with more generations. Up to 40 generations may be printed on the Ahnentafel chart. Enter the RIN (or select from Namesearch) the individual to be shown as number 1. All other options work as explained above. .E. POSTER PEDIGREE The Poster Pedigree prints a large wall pedigree chart in sections. A diagram explaining how to tape the pieces together will be printed on the first page of the report. Only names, and birth and death dates will be shown on the Poster Pedigree. Up to 28 generations can be shown (7 pages wide), and up to 400 names can be printed, any number of pages high, as needed. The chart automatically expands for areas where many ancestors have been found and is contracted for areas where the lines don't go back very far. This is necessary to keep the chart as small as possible since there could actually be over 32,000 ancestors 16 generations out. To print that many lines on a page at 8 lines per inch would require a chart over 300 feet high! .F. DESCENDANTS CHARTS This chart will list all of the descendants of a specified individual up to 14 generations. All functions of this report work as explained in the general information above. .G. MODIFIED REGISTER REPORT The Modified Register Report is a reporting standard initially set by the New England Historical and Genealogical Society. It is similar to a descendants chart in that it begins with a particular person and shows all of their descendants. But it is more detailed. The Modified Register Report has a standard method of numbering individuals and is written in a text format. The report includes all source notes and individual notes. You also have the option to suppress the printing of RIN and MRIN numbers. All other functions of this report work as explained in the general information above. .H. FAMILY GROUP SHEETS A Family Group Sheet will detail all of the information for a given family. This includes the husband, wife and children of a marriage with all of the event for the individuals and the marriage. Optionally, you may choose to include individual notes, source notes and documents on succeeding pages of the report. Up to 30 Family Group Sheets may be printed at one time by entering the MRIN's of the sheets desired. Printing will stop when the first zero (0) MRIN is reached. All functions of this report work as explained in the general information above. .I. DOCUMENT/SCRATCH PAD REPORT With these two reports you can print out a document or scratch pad entry or entries. Mark the records you would like printed with the F5 function as explained in the general information above. You may also choose whether to start each new entry on a clean sheet of paper. .-------------------------------------------------------------------- .CHAPTER 10. F6-LISTS & OTHER REPORTS .A. INDIVIDUAL AND MARRIAGE LISTS The individual and marriage lists are very flexible. With these two reports you can define which fields from the record to show on your lists. Practically an infinite number of possibilities exist. For some of the longer fields (such as the name field which can be up to 60 characters) you can define how wide you wish to have that field on your report. Both reports work almost identically, except for the names of the fields which are available. Let me explain in detail how the Individual List works. You should then be able to use the Marriage List in the identical fashion without further explanations. For these two reports you must press F4 to define the report before you can create the report with the F3 key. After pressing F4 you will see a screen which will contain a list of the fields you wish to include in the report. If you attempt to run the report without selecting a report layout, a message will be presented to you indicating that you must define a report with the F4 selection key. There are some standard report layouts already created which you can select by pressing the F8 key to Get these Layouts. The maximum width of the report is 120 characters. If you include fields that add up to more than 120 characters, all characters beyond 120 will simply be truncated. There are two columns shown. The first column is the actually field width. The second column (which will always be larger than the first, often by only 1 ) is the number of spaces needed by the report to print that field. Before actually telling you how to define a report it might be easier if you could see a report which was already defined. Since you can save and get back the report definitions you design, you can pull up one of the reports I have pre-designed for you. You use the F7 key to save a report definition and enter a name up to 12 characters long (spaces are allowed). Using the F8 key you will see a list of reports. I have already pre-defined three reports called; LDS Chk List, Missing Info, and Standard. Point at the Standard report and press enter to select it. You can delete these pre- defined reports by pressing the delete key when pointing to one of them from the Get screen. By viewing the Standard report definition and even printing out a few names you will quickly see how these reports work. Now I will explain how to define a report. As you can see at the bottom of the report definition screen, you use the insert key to add a field and the delete key to remove a field. As you add and delete you will see the current total change. When you press the insert key you will have to select from three options: Individual fields, event fields and flag fields. Each of these work a little differently, but the best way to see how they work is to go ahead and try them. With some longer fields you will be asked to enter the length of the field you wish to show on the report. For example, although the name field is 60 characters long, most names will probably be less than 30. You can enter 30 to allow room for more fields to be printed. When selecting individual fields, you will be presented with a list of individual fields which you point to and press enter to select. For marriage MRIN's you can also designate which marriage (since an individual can have up to 15 marriages), by pressing the F2 key as shown at the bottom to advance the marriage number shown next to the marriage MRIN selection. Once the number reaches 15 it will cycle back to 1. When selecting Events or Flags you will be presented with the list of events or flags to choose from. In the case of Event fields, you will also be asked to select what information from an event field to include: sure, date, place, source note or document flag (indicates whether a document is attached to source note). Defining a report is actually quite simple. Once you define one you will see how easy it really is, despite the long explanation above. After designing a report press escape to get back to the main Individual (or Marriage) List screen. Here you then press F3 to create the report. The individual report may be sorted by Name, RIN or Birthday by entering the first letter of the sort order as indicated on the screen. The marriage report may be sorted by MRIN or Anniversary date by entering the first letter of the sort order in the same manner. All other functions work the same as explained in the general information in the prior chapter. If you can create an individual list, the marriage list is created in the same fashion. When pressing insert to add a new field, you will not have flag fields for a marriage record. When you select marriage fields, the children's MRIN's are selected the same way, marriage MRIN's were selected for the Individual List. MRINs are not automatically reused. You may notice when printing MRIN sorted marriages that some MRINs are skipped. This is because all individuals associated with that MRIN have been deleted or disconnected from the MRIN with the Linkage Editor. This does not affect the database in any fashion. You may reuse the MRIN through the Linkage Editor .B. PLACE LIST The place listing allows you two options. You may include or exclude individuals names. If you exclude them, you obtain a simple listing of the place names which can be used for reference. If you include individual names, you have a powerful tool which can help you in your research. This type of place list will list a place followed by all events which occurred in that location, showing the individuals name and the event that occurred there. Suppose you are going to visit a certain location and wish to list every person who has an event that occurred in that location so that you could do further research while you are there, the place list with individual names will be the tool to use. All functions of this report work as explained in the general information in the prior chapter. You may also indicate whether to print the names in record number or alphabetically. .C. ADDRESS LIST AND MAILING LABELS With the address list, you can print out a listing of addresses from the address database. The mailing labels report is set to be used with continuous fan-folded pin-fed labels. These are the kind which you usually purchase in bulk, 5000 labels to a box and are only 3.5 inches wide. A new label is printed every inch to match the spacing on these labels. All other options of these reports work as explained in the general information in the prior chapter. .D. INDIVIDUAL SUMMARIES The individual summary includes all information for a particular individual. You may print out a multiple summaries for groups of individuals by marking the appropriate records through the F5 function. All functions work as explained in the general information in the prior chapter. .E. STATISTIC REPORT This option produces a one page report with a multitude of statistics about your data including; number of individuals, marriages, average life span, life span distribution, number of history notes, place names, average number of children per marriage and more. Life spans are calculated for individuals with standard dates as explained under the section on dates in the Individual Editor section of this manual. You may select portions of the database to produce this report on by marking the individuals desired. All functions work as explained in the general information of the prior chapter. .F. TIME LINE REPORT This option displays a graphical diagram showing the Birth, Marriage and Death dates along a time line of selected individuals. Use the Insert-Key to select individuals with the Namesearch screen. This will insert the selected individual after the one the cursor is pointing to. Use the Delete-key to remove an individual from the chart. The left and right arrow keys will move the time line from left to right. A maximum of 50 individuals can be included in the time line. When exiting this option, the names entered will be saved in the file ?????TIM.DAT. If you have changed the birth, marriage or death dates of an individual it will not automatically change in the ?????TIM file. In this case, you must use the F2-Update dates function to update all the birth, marriage and death dates of the individuals selected in the Time Line Report. All other functions of this report are explained in the general information of the previous chapter. .G. SURNAME FREQUENCY REPORT There is only one way to print this report, so it has no options except to create, view and print the report. This report lists every surname in the entire database and shows how many males, females and total individuals are in the database with each surname. .-------------------------------------------------------------------- .CHAPTER 11. F6-INDEXED BOOK .A. OVERVIEW With the Indexed Book Option you can create an entire Family History Book. With this option, you can add any of the previously described reports (with the exception of the Poster Pedigree and mailing labels) to a book. As you build the book, the pages will be automatically numbered and all individuals will be added to an index. At the end you can print an index which contains the name of every individual in the book, with a reference to every report and the page number they are on. There are three reports produced from the Indexed Book which are not produced in the regular report menus: A Title page, the Table of Contents and the Index. The Title page and Contents are always the first two items shown in the Indexed Book outline. The Index is always the last item shown. Please refer to the very last section in this manual for ideas on outlining and creating your own indexed book. The explanations given here will be restricted to the actual operation of producing the indexed book. .B. CREATING THE OUTLINE AND THE REPORTS After selecting the Indexed Book option, you will see the required three reports already in the outline. You use the insert key to add reports and the delete key to remove reports. You cannot remove the required three reports: Title page, contents and index. Pressing the insert key will present you with a list of reports which can be included in the book. After selecting the desired report, you will be asked to enter the name which you wish to appear at the top of each report and in the Table of Contents. You may select any report any number of times and put them in any order you wish. You will notice that there are three columns of numbers to the left of each report in the Indexed Book outline. "Ch" stands for Chapter. "Lvl" is the level. There are only three levels: 1. The Chapter Level which shows a new chapter in the Table of Contents. 2. The Topic Level which will be indented under the current chapter. 3. Causes the report not to be included in the table of contents. You use the number keys "1", "2", or "3" to change the level of the report which you are currently pointing at. With this method there is great flexibility built in to allow you to create a Table of Contents and Book in innumerable ways. The third column of numbers is the beginning page number for that report. You will notice that to begin with there is only one page number: "1", shown on the first report after the Table of Contents. You can only create reports (with the F3 key) for reports which show a page number, otherwise the page numbering would be out of sequence. After you have printed a report, the appropriate beginning page number will appear for the report immediately after it and you will then be able to create the next report. As each report is created, names printed on that report will be added to the index file which will be printed when you finally get to the Index and print it. REMEMBER also that YOU MUST print to the printer after each report has been created, because if you create a second report of the same kind, that report will be overwritten in the saved RPT files and you will be unable to print out the first report. Normally, you would create the entire outline before beginning the printing of any reports. You are not required to do this. However, if you ever add a report prior to one which has already been printed, the page numbering from the inserted report on, will be incorrect. The names included on subsequent reports are then removed from the index file and you will have to rebuild the following reports. All reports are created using the F3 key. You will then be presented with the normal screen for creating the appropriate report as explained in the prior two chapter on creating reports. Create all of these reports as you normally would. There are three differences to reports created through the Indexed Book: 1. Page number will be as identified within the Indexed Book. 2. The title of each report will not be the Report Title from the User Information Screen (F2-File), but will be the name entered into the Index Book's Table of Contents. 3. Names included within each report will be added to an index file to later be printed when printing the Index from the Indexed Book Screen. The three required reports are printed in the same fashion as explained above. You may print the Title Page at any time. However, you should print the Table of Contents and Index last after all page numbering has been correctly completed. Press the F3 key and you will be presented with a screen looking very similar to most of the other report screens. All functions from this screen work identical to those explained in the general information at the beginning of the reports chapters. .-------------------------------------------------------------------- .CHAPTER 12. F7-UTILITIES .A. SCRATCH PAD/DOCUMENT EDITOR Both the scratch pad and document editor are very similar. In fact, there is very little difference between a document and a scratch pad entry. The only difference is that you can attach a document to a source note. Use the Scratch Pad to write letters to relatives, keep To-Do lists or other general notes. The list of entries shown are in alphabetical order. If you ever change the name of the document or scratch pad, the order will change to remain alphabetical. Sometimes you may change a name so that it will no longer appear on the current list, but you will have to page-down or up to find it again. You use the insert key to add a document or scratch pad and the delete key to remove the one you are pointing at. After pressing insert you will be prompted to enter a title (name) for that entry. You can also point to an entry and press the F2 key to edit or change the title name. Pressing the enter key at any entry will bring up the wordprocessor and you will be able to enter text for that entry. See the section on using the wordprocessor in the Individual Notes section earlier in this manual. .B. CREATING ADDRESSES With Cumberland Family Tree you can keep a list of addresses. You can also indicate the RIN of people who may already be in your genealogy database. The addresses are kept in alphabetical order, just as the documents and scratch pad entries explained above. You use the insert key to add an address and the delete key to delete the address which you are pointing at. After pressing the insert key you will be presented with the address entry screen, where you can enter name, address and phone number. You can also edit any previously entered address by pressing the enter key at any selection. To include an individual already in the genealogy database, press the F2 key and select the person from the NameSearch utility, without re-entering their name in the address edit screen. The name and RIN will be added to the address list. If the individual address you enter is not in the genealogy database the RIN will show 0's. When entering a name directly, bracket the surname with slashes "/" just as you do in the Individual Editor, so that the names will be sorted by surname order. .C. DATE CALCULATOR This option will present you a screen in which you can enter two dates and obtain the number of years, months and days between them. Or you can enter the beginning or ending date and the years, months and date and calculate the other date. The dates you enter must be in the standard DD MMM YYYY format for the calculations to work properly. You may enter dates in the format selected in the F2-File/ Program Configuration and the program will convert them to standard format after pressing the return key. To do a calculation, simply enter the appropriate figures and press F5 to calculate the first date, F6 to calculate the second date or F7 to calculate the years, months and days between the two given dates. With F3 or F4 you may also look at a calendar of the date in the beginning or ending date fields. The calendar will work for any date since 1 A.D. However, all dates are based on the Gregorian Calendar and since there was a calendar change in 1752, dates are not really valid for dates prior to that time. (See the chapter on Dates and Calendars later in the printed manual.) Remember that the Report Language selected in the Program Configuration affects the valid three letter months used in this utility. The month abbreviations are based on the language selected, which are the first three letters of each month. .D. IMPORT/EXPORT FEATURES When selecting the Import/Export option on the F7-Utilities pull- down menu you will be presented with another menu allowing you four options: GEDCOM Import, GEDCOM Export, ASCII Import, Address Import and Address Export. Each of these options will be explained below. .i. GEDCOM Import GEDCOM stands for GEnealogical Data COMmunications. The GEDCOM standard was actually created by the LDS church (The Church of Jesus Christ of Latter-day Saints). It has become a genealogy industry standard format for exchanging genealogical information. All major genealogy programs will create or read GEDCOM files. With this feature you can exchange genealogy data with others, even though you may have two different programs. A word of caution is in order. Although many programs can read and write GEDCOM files, there is a limit to the data that can be transferred by this method. All programs cannot accept the same data. For example, some of the special events included in Cumberland Family Tree, although they are supported by the GEDCOM standard, may not be recognized by other programs because they do not have a field for that data. Likewise, some data in a GEDCOM file may not be recognized by Cumberland Family Tree. When Cumberland Family Tree encounters unknown information in a GEDCOM file it will do one of two things. If the incoming unknown data is associated with an individual, it will place the information, including GEDCOM tags, into that individuals notes. If there is an unknown record, unassociated with an individual, the information will be placed into a scratch pad entry. If there are any errors in the GEDCOM file concerning relationships, a scratch pad entry will also be created noting the individuals with the incorrect relationships. You should check these thoroughly and manually correct the relationships with the Linkage Editor. To import a GEDCOM file, select this option and enter the file name and path name (if applicable). Press F9 to import. The GEDCOM Importer will only include Individuals and Marriages in the GEDCOM file. If there is an incorrect individual or family reference in the file these will simply be ignored and only the correct individuals and families will be imported. If you look at a GEDCOM file you can quickly get an idea of how it is structured. The important relationship linkages are shown in the partial GEDCOM file below: 0 @I00001@ INDI 1 FAMS @F00001@ 1 FAMC @F02301@ 0 @F00001@ FAM 1 HUSB @I00001@ 1 WIFE @I00002@ 1 CHIL @I00010@ 1 CHIL @I00011@ In a GEDCOM file normally all individual records appear before the family records. The first three lines above are part of an individual record. It says that this individual with ID number of I00001 is a spouse in Family record F00001 and a child in Family record F02301. The next five lines are a Family record for F00001. You should have the idea now. For accurate relationships, every family record referenced in an individual record must be included as a family record in the file. And for every individual referenced in a family record there must be a valid individual. Pointers always go in both directions as in the example above, ie. in the individual record there is a reference to the family and in the family record there is a reference pointing back to the individual. .ii. GEDCOM Export Cumberland Family Tree allows three type of GEDCOM Exports. You will be presented with a screen allowing you to select one of the following three types of exports: 1. Standard GEDCOM Export 2. LDS Ancestral File Submission 3. LDS TempleReady Submission Use the Standard GEDCOM Export to create files which you can transfer to other programs or to share data with your relatives. Use the Ancestral File Submission if you are preparing a diskette to send to the LDS Ancestral File. Use the Temple Work Submission if you are preparing a diskette to send to the LDS Family History Center to request clearance of names for temple work. Actually, there is very little difference in the output of each of these three formats. Depending on which option you select, the destination tag (DEST) will indicate "CFTREE" (for standard GEDCOM Export), "ANSTFILE" for Ancestral File and "TempleReady" for Temple Work. All options will prompt you to enter the language used in the notes. The language selected as the report output will be shown as the default. Simply press the return key to go on or re-enter the appropriate language which you have used for the bulk of your notes, sources and other information. The GEDCOM Export will create a file with the selected individuals. You can use the F5 key to mark the individuals you want exported to the GEDCOM file. GEDCOM files require an extension of GED. You may enter the file name with a path name (if applicable). The file name must be less than 8 characters. The program will automatically add the GED extension. A word of caution is in order. Although many programs can read and write GEDCOM files, there is a limit to the data that can be transferred by this method. All programs cannot accept the same data. Some data in Cumberland Family Tree does not even get exported to a GEDCOM file because it is not supported by GEDCOM. The specific information which will not get transferred to a GEDCOM file includes the flags, scratch pad entries, and addresses not tied to an RIN. Documents only get exported to a GEDCOM file if at least one source note points to that document. If you are submitting a GEDCOM file for Ancestral File or TempleReady, then you should read the chapters in the Section on "Climbing Your Family Tree" for further information. Please be aware that when you create a GEDCOM file using any ASCII characters above code 127 (accented or non-English letters), then you must have character set (code page) 850 loaded. Otherwise, the output file will not be written correctly. For English-speaking countries that do not use accented characters this is not a concern. For others, please read the chapter on International Customization early in this manual. .iii. ASCII Text Import With the ASCII Text Import utility you can import an ASCII text file. The imported file will be read into the paste buffer used by the Wordprocessor and you can paste the text into any individual note, document or scratch pad entry. To import an ASCII text file enter the file name and path name (if applicable). Press F9 to import the text file. The program will import text up to the 300 lines maximum. Anything in the ASCII file after the 300 lines are imported will be truncated. After the file has been imported, you will see nothing different. That is because the file has imported into the invisible paste buffer. Go to any individual note, document or scratch pad entry and press Control-P to paste the text into the wordprocessor. See the explanations on the Wordprocessor and the Cut and Paste features explained earlier in this manual. .iv. Import/ Export Address File Use the Import Address feature to bring an ASCII address file into CFT. Use the Export feature to create an ASCII address file for use by another program. When you export address, you will be allowed to use the F5 function to mark the address you wish. The file imported or created by CFT contains the following record layout. When Importing make certain that the name field follows the conventions used in the program: Full name in proper order in one field with the surname surrounded by slash brackets "//". In most cases you will probably enter five 0's "00000" into the RIN field, indicating no connection to an individual in the database. Field Name Beginning Position Length RIN 1 5 Name 6 60 Address Line 1 66 40 Address Line 2 106 40 Address Line 3 146 40 Phone Number 186 20 .E. PLACE NAME EDITOR Selecting this option from the F7-Utilities pull-down menu presents you with a second menu allowing three options: Edit a name, delete a place name, match/merge place names. Each of these options will be explained below. .i. Edit Place Name This option allows you to edit an incorrectly spelled place name. Changing the place name once with this option changes it for all occurrences of the place name throughout the entire database. When the window with the list of place names is showing you can press any letter of the alphabet and the list will immediately jump to the first place name starting with that letter. Point at the place name you wish to edit and press the enter key. .ii. Delete Place Name This option allows you to delete a bad place name. It may be that a place name or part of a place name was accidentally entered in one of the edit screens. Deleting a place name may take a while since the program must not only delete it from the place name file, but also delete all references to that place name in the Individual and Marriage files. When the window with the list of place names is showing, you can press any letter of the alphabet and the list will immediately jump to the first place name starting with that letter. Point to the name you wish to delete and press the return key. You will be asked to verify the deletion before it occurs. .iii. Match/Merge Place Names This option allows you to merge two place names. If a place name has been entered twice with two different spellings they can be merged into one place name. The Primary Place Name is the one which will remain after the merging. All occurrences of the Secondary Place Name in the database will be changed to the Primary place Name. When the window with the list of place names is showing you can press any letter of the alphabet and the list will immediately jump to the first place name starting with that letter. Point to the name you wish to select and press the enter key. A final screen will ask you to verify the merge before it occurs. .F. EVENT/FLAG EDITOR The event and flag editors are practically identical. Each of them contain a four letter code and a description. In addition the events contain a field called the verb. The verb is used in only one location - the Modified Register report. This report actually translates the data in each record into a narrative explaining the dates and places of the events in a persons life. The verb allows the narrative to come out in proper English. Although you may add and delete from the list of events from the F7- Utilities menu, you should realize that the events included are VALID GEDCOM abbreviations and that if you add your own to this list they will be unlikely to be imported by other genealogy programs. See the Detailed Reference section on the GEDCOM Import/Export feature. GEDCOM does not support flags and the flags set in this program will not be transferred to a GEDCOM file. You may include any type of flag you wish without fear of messing up GEDCOM transmissions. To edit an event or flag simply use the page-down, page-up and arrow keys to point at the event or flag you wish to edit and press return. To add a new event or flag use the insert key. These files actually contain several languages of the descriptive events and flags. The language you are currently editing is dependant upon the report language selected under the Program Configuration. If you add events or flags and enter a description under the current language, you may desire to go to the Program Configuration (under F2-File) and change the language. Then come back to the editor to enter the new language description. If you will always use only one language, this will not be of concern. .-------------------------------------------------------------------- .CHAPTER 13. BACKUP AND RESTORE UTILITIES Backing up your data is very important. You can loose months worth of work in a split second, if the power goes out, or the files get messed up. Keeping a regular backup of your database should be followed religiously. Then if you loose some data, it will not be a total loss of the entire database. You will be able to restore the data to the state it was in at the last time you did a backup. Provided with the registered version of Cumberland Family Tree is a copy of Haruyasu Yoshizaki's LHA compression utility and two batch files: BACK.BAT and REST.BAT. LHA compresses data, which can take up a fraction of the space it normally would take. By entering the "BACK" command from DOS, in the Cumberland Family Tree directory you can backup the database you desire and compress it at the same time onto a disk in drive a or b or another directory on your hard drive. To use the backup command enter BACK, followed by a space, the name of the database, another space and the drive to backup to. Example: BACK LUND A: The restore (REST) works almost the same but the parameters are entered in reverse order. For example, to restore the LUND database from drive A enter the following command: Example: REST A: LUND When restoring a corrupt file, the LHA utility will notify you that there is a file already existing with the name of the one you are restoring. Answer "Y"es to all of these questions to restore your entire database. One note of caution, if you are exchanging databases with a relative. Before you ever restore a database, the database must be listed in the Database Selection screen (from the F2-File pull-down menu). To restore a database to your drive for which you do not already have a database, first go into the Cumberland Family Tree program and create a new database with the database name which you wish to restore. Then exit to DOS and restore from the diskette, overwriting the files which were just created with the ones from the backup diskette. .-------------------------------------------------------------------- .CHAPTER 14. THE CSORT UTILITY The program, CSORT.EXE, is used to fix corruption of any of the following user database files: ?????IND.DAT Individual Database ?????PLC.DAT Place Name Database ?????SRC.DAT Source Notes File ?????NTX.DAT Individual Notes File ?????ADD.DAT Address List Database ?????DOC.DAT Document Headings File ?????DTX.DAT Document Text File ?????PAD.DAT Scratch Pad Headings File ?????PTX.DAT Scratch Pad Text File ?????IDX.DAT Indexed Book Index File On occasion, you may find that reports or name searches do not work properly. For example they may not display names in their proper order, or the program may drop to DOS on certain functions which access a data file with an "Invalid Key File" error. Try using the CSORT utility to fix the key file corruptions. To use CSORT you must be at the DOS prompt. Enter CSORT followed by the name of the file to fix as per the examples below: CSORT LUNDIND CSORT LUND2DOC CSORT ADAMNTX CSORT ADAMPLC .==================================================================== .APPENDIX A: TROUBLE SHOOTING "It doesn't work" may sum up your feelings about a problem, but these words are useless if you need help from a consultant or programmer. You can minimize frustration and save time by learning to provide specific details that will lead to a solution. Remember that nearly 80 percent of computer problems are caused by user errors. Before running any software, read the instructions. You don't have to read every word just to get started. You can find the sections of the manual that tell you how to begin, and those that apply to the task you are trying to perform. With large manuals, there is usually a table of contents and an index. Skim these to familiarize yourself with the topics that are discussed. Then you'll know where to look when you have a question. With shorter manuals, such as those that come with most shareware products, go ahead and read the whole thing. It's embarrassing to mail a long letter or make a long distance phone call, only to find that everything you needed to know was on page 2. Before assuming a program "doesn't work", check a few simple items. Is the computer plugged in and turned on? Are all necessary devices (such as the monitor and printer) connected properly and turned on? Did you spell the command correctly when you typed it? Are you logged onto the right disk drive and directory? Is it possible that the program has system requirements that you don't meet, such as a hard disk, or a certain amount of memory? If memory seems to be the problem, do you have "memory resident" programs (also called TSRs or "pop-up" utilities) which can be removed from memory? Try running the program on a different computer. If the program worked in the past, but doesn't now, can you think of anything that has changed since the last time you used it? Have you moved the computer or made changes in any of the connecting cables? Is it possible there has been damage of some kind, or that files have been erased? Have you added any new memory-resident programs or device drivers which might cause a conflict? If you see an error message on screen, copy it completely and exactly. Don't try to remember it! If possible, make a print-screen of the message. On most computers, you can do this by holding down the SHIFT key while you press the PRINT SCREEN key (sometimes abbreviated to PRT SC). The purpose of the error message is to convey specific information to the programmer so that the problem can be solved. Your consultant will need the exact wording of the message in order to interpret it correctly. Many error messages include an explanation that can help you solve the problem yourself. Some error messages are explained for you in the program manual. When reporting a problem, be very specific. What were you trying to do? How did you do it? What did you expect to happen? What actually happened? Exactly what did you do just before the problem occurred? What did you do afterwards? What did you see on the screen? Have you had different or similar results in the past? Can you reproduce the problem and describe the circumstances under which it occurs? Is there a consistent pattern of some sort? I support my users, and am happy to answer your questions and help solve any difficulties you may have. Please understand that there is a limit to the amount of help I can give you with software which I did not write. If you are having continuing difficulty with DOS commands, you probably need to study your DOS manual or contact MicroSoft for help. If you are baffled by your menu system, your best bet is to talk to the person who installed it, or to the author of the menu software. .-------------------------------------------------------------------- .APPENDIX B: ERROR MESSAGES Cumberland Family Tree was written in a language called "Clarion". When an error appears you will normally see a red screen with words similar to the following at the top "Clarion Version 2.1 Batch 2107". This is the version of the clarion programming language and is not important to deciphering the cause of the error. Sometimes you might see a message such as "Program Halt". Try to find your error message amongst those listed below. These will be the messages which will be helpful in deciphering the cause of the error. * "Abnormal Program Termination" If you receive this error message when trying to start the program it means that you do not have enough free memory. Try to remove drivers and TSR programs until you have enough free memory to run the program. * "Cannot Execute ...\CFT.EXE" If you receive this error message when trying to start the program it means that you do not have enough free memory. * "Error on LPT1" or other printer port If you receive this message when trying to print a report it means that your printer is turned off or it is off line. Correct the problem and press "R" to retry. If you press "A" to abort, the program will stop and you will be dropped back to the DOS prompt. Pressing "F" (Fail) or "I" (Ignore) has no effect. * "Insufficient Memory" If you ever receive this error message at any time during program execution then you do not have enough free memory. Check your memory and try to remove drivers and TSR programs until you have enough free memory to run the program. * "Invalid Data File" If you ever receive this message at any time during program execution then your data files have become corrupt. There are only two solutions to this problem. 1) Restore a recent backup of your data files. If you do this you will have lost all of the work you have done since the backup was made. 2) You can backup all data files onto a diskette and mail to me with a $10 fee and I will restore your data as best as I can. I cannot guarantee that I will be able to recover all of your data. However, in the past I have been able to recover all but 5-20 individuals. To avoid receiving these errors in the future, be very careful to exit the program after each use. Invariably the cause of corrupt data is from turning off the computer or re-booting while the program is running. * "Invalid Key File" This error indicates that one of the key files of the indicated data file is corrupt. You can use the CSORT utility to rebuild the key files. Remember to record the corrupted file name shown on the error screen before pressing a key top return to DOS. See Chapter 14 on the CSORT Utility in Section 3 for further instructions. * "Subscript out of Range" I hope that you never see this error. If you do or if you see any other error not specifically defined in this appendix then please call me with specific information as to what you were doing to obtain this error. In all likelihood the cause of this error is a bug in the program. * "Too Many Open Files" If you ever get this message it simply means that you need to increase the number of files in the CONFIG.SYS file of your root directory. Edit CONFIG.SYS and add the lines FILES=40 and BUFFERS=20 as indicated in the installation section. Remember that you must re-boot the computer for these changes to take effect. .-------------------------------------------------------------------- .APPENDIX C: SHAREWARE This program (as well as other programs produced by Cumberland Family Software) is distributed through the shareware channel. Shareware is a marketing channel, not a type of software. Shareware allows you to try a program out before you purchase it. Shareware is copyrighted and you should pay for the program if you continue to use it after the trial period. As a responsible member of the Shareware Industry, I ascribe to the following principles which I adhere to in all my shareware programs: 1. I will treat my customers with courtesy and respect. 2. My programs will explain in advance how they encourage payment. 3. My programs provide ALL features with enough time to allow evaluation in typical usage. 4. My programs allow the customer access to all data within the program even after the evaluation period. Cumberland Family Software is a member of Shareware Trade and Resources (STAR). Cumberland Family Software is also a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442-9427 USA, FAX 616-788-2765 or send a CompuServe message via CompuServe Mail to ASP Ombudsman 70007,3536. .-------------------------------------------------------------------- .APPENDIX D: Cumberland Family Software Products .Cumberland Family Tree for Windows (Estimated Release: September 1995) Trace your family history with names, dates, places, extensive notes and photographs. Include source documentation and scanned documents. Produce a beautiful Indexed Book that will be a family heirloom for generations to come. Automatically produce stories with the Ancestral Story and Descendant Story reports. Includes 30 different types of reports! Powerful! yet easy-to-use! Price $60.00 US [More details below] .Cumberland Family Tree Professional (for DOS) Trace your family tree with this Professional DOS family tree program. Include names, dates, places, notes and source information. Produce an Indexed Book and include any of more than 15 different types of reports. Price $40.00 US [More details below] .Cumberland Diary (for Windows) "Keep your personal diary or journal on the computer" Price $20.00 US [More details below] .Cumberland Diary (for DOS) "Keep your personal diary or journal on the computer" Price $20.00 US [More details below] .Cumberland Story (for DOS) "Write your own or your ancestor's life story" Price $20.00 US [More details below] .JCSM Shareware Collection on CD-ROM Three super CD's: Personal, Home & Office contains over 1500 program; Educational contains over 2000 programs; Games contains over 2000 arcade, adventure, action, board and card games! A real value for an inexpensive price! Price $20.00 US each or all three for $50.00 US To order any of these products call or write (or select Order Form from the Help menu): For each order add $4 Shipping - US/Canada (Add an extra $3 Shipping to locations outside North America). Cumberland Family Software 385 Idaho Springs Road Clarksville, TN 37043 (615) 647-4012 VISA and Mastercard accepted .-------------------------------------------------------------------- .Cumberland Family Tree (for Windows) (Estimated Release: September 1995) Stories, biographies, photos and TWO manuals, including a sample index family history book created with Cumberland Family Tree for Windows! A powerful program! Trace your family history with names, dates, places, extensive notes and photographs. Include source documentation and scanne documents. Produce a beautiful Indexed Book that will be a family heirloom for generations to come. Automatically produce stories with the Ancestral Story and Descendant Story reports. Includes 30 different types of reports! Computer & DOS Requirements: Windows 3.1 or above, 4Mb RAM or more Database Limitations: 1,000,000 names, 20 children per marriage, 12 marriages per individual Names: 80 characters max with surnames allowed anywhere in the name- beginning, middle or end. Place Names can be up to 200 characters and need only be entered once! They can then be selected from a pop-up list forever after! Life Events: Each individual in your family tree may have up to 250 events! These events may include birth, baptism, marriage, death, burial, LDS events, occupation, immigrations, graduations, divorces, addresses, user ID tags, or any other event imaginable. Each event contains a date, a place, and a source note. Historical or explanatory notes (up to 32,000 characters - about 10 printed pages) may be attached to each event. (Thus, you could write a complete biography on a single individual - up to 2,500 pages!) Source notes (up to 5,000 characters long) are also added to a separate list allowing the same source note to be easily selected from a pop-up list for other events and individuals. Text or scanned documents may also be attached as sources. Photos: Up to 250 photographs may be attached to each individual. Other features include: adoptions, Soundex Codes, user-definable flags, Relationship Calculator, Date Calculator, Documents, Tiny Tafel files and Industry Standard GEDCOM Import/Export. Included are also powerful utilities to split and merge databases. Individual Notes may be up to about 20 pages (64,000 characters) using on-line text editor, which includes a spell checker. (This is in addition to the notes allowed on individual events.) Reports include: * Ancestral Reports: Ancestral Story, Ahnentafel, 4 Generation Pedigree (including cascading), 6 Generation Pedigree (including cascading), Photo Pedigree. * Descendant Reports: Descendant Story, 6 Generation Descendant Chart, 14 Generation Descendant Chart, Photo Descendant Chart. * Lists: Individual Lists, Family Record Lists, Event Lists, Place Name Lists, Description Lists, Source Note Lists. * Other Reports: Family Group Chart (may include photos), Photo Album, Individual Summary, Statistics, Database Structure, Documents. NOTE: Story type reports can include an annotated bibliography referencing all the source notes and documents. An Indexed Book allows you to include all of the reports listed above (except for the Poster Pedigree). The Indexed Book creates an index of all names printed in the book and produces an index at the end showing which reports and page numbers where each individual is mentioned. .TWO Manuals come with this program! . * "Cumberland Family Tree User's Manual" 1. Installation & Quick Start 2. Tutorial 3. Detailed Reference 4. Climbing Your Family Tree 5. Producing Your Family History Book . * "The Lund Family Heritage" A sample family history book created with Cumberland Family Tree for Windows, shows samples of every report the program is capable of printing, with ideas on how to create your own family history book. .-------------------------------------------------------------------- .Cumberland Family Tree Professional (DOS) Trace your family tree with this Professional DOS family tree program. Include names, dates, places, notes and source information. Produce an Indexed Book and include any of more than 15 different types of reports. Computer & DOS Requirements: DOS 3.0 or above, 640K RAM with 540K free Database Limitations: 32,000 names, 20 children per marriage, 15 marriages per individual Names: 60 characters max with surnames allowed anywhere in the name- beginning, middle or end. Place Names can be up to 60 characters and need only be entered once! They can then be selected from a pop-up list forever after! Other features include: adoptions, occupations, Soundex Codes, user- definable flags and events (Birth, Christening, Death, Burial, Marriage, LDS and any other user-definable event), source fields, Relationship Calculator, Date Calculator, Address List, Scratch Pad Notes and Industry Standard GEDCOM Import/Export. Individual Notes may be up to 5 pages (300 lines) using on-line text editor. Reports include: Pedigree (including cascading), Ahnentafel, Poster Pedigree, Descendant, Modified Register, Family Groups, Documents, Scratch Pads, User-definable Individual & Marriage Lists, Individual Summary, Address List, Place List, Mail Labels, Statistics, Time Line, and Surname Frequency. An Indexed Book allows you to include all of the reports listed above (except for the Poster Pedigree & Mail Labels). The Indexed Book creates an index of all names printed in the book and produces an index at the end showing which reports and page numbers where each individual is mentioned. International Reports: All reports may be printed in the following languages: English, French, German, Danish, Spanish, Italian, Norwegian and Dutch. The 200+ page printed manual includes the following sections: 1. Installation & Quick Start 2. Tutorial 3. Detailed Reference 4. DOS for Beginners 5. Climbing Your Family Tree 6. Producing Your Family History Book .-------------------------------------------------------------------- .Cumberland Diary (Windows) "Keep your personal diary or journal on the computer" This program does not include a manual. All help is in the on-line help files. Cumberland Diary's main screen consists of FOUR separate TABS: Contents, Calendar, Diary and Index. Each Tab provides you with access to certain features of the program: 1. The Contents Tab allows you to search and select diary entries by date. 2. The Calendar Tab allows you to search and select diary entries from a perpetual calendar. 3. The Diary Tab provides you with a text screen where you type in your diary entries. It includes cut & paste, search and spell- check features. 4. The Index Tab allows you to search and select diary entries by heading. Cumberland Diary includes optional password protection and data encryption. You may easily import or export to ASCII text files and import your old Cumberland Diary (DOS) diaries. .-------------------------------------------------------------------- .Cumberland Diary (DOS) A full-featured diary/ journal entry program. Includes a printed manual of about 70 pages. * User-friendly pull-down menus and context-sensitive help. * A word processor with cut and paste features. * A spell check dictionary (for registered users). * Optional secrecy mode with password protection and data encryption. * Headings can be included for each entry. More than one entry per day is allowed. Each entry may be up to 10 pages long (6600 words). * Selections may be made by date or heading. * ASCII text may be exported or imported, allowing swapping of data with other word processors. * Entries may be printed singly, in groups, or as an entire book. They may also be imported by Cumberland Story. * A multi-entry text search allows you to find embedded phrases within the diary entry. * Allows multiple diaries. .-------------------------------------------------------------------- .Cumberland Story (for DOS) Write a book about your own or your ancestors life story! Includes a printed manual of about 70 pages. * User-friendly pull-down menus and context-sensitive help. * A word processor with cut and paste features. * A spell check dictionary (for registered users). * Suggested or user-defined Chapters and Topics with printable Table of Contents. * Imports text from Cumberland Diary for inclusion in your book. * ASCII text may be imported or exported, allowing swapping of data with other word processors. * A multi-entry text search allows you to find embedded phrases within the books chapters and topics. * Allows creation of multiple books. .--------------------------------------------------------------------