My Little Realm Enterprises - Checking v/3.2 - Shareware Version ____________________________________________________________________ Important ____________________________________________________________________ Checking is protected by copyright. It is not freeware, and it is not in the public domain. This is the shareware (evaluation) version of My Little Realm's Checking. It is a full-featured, fully functional program. You are welcome to try it on your computer to ensure that it functions on your system as it should, and that it meets your individual needs. If after 30 days you decide to keep using Checking, you must pay for the program. To print an order form, press <$> in the Options Window, or print the text file REGISTER.TXT. The registered version of Checking comes with a Review program and a menu driver. The Review program allows you to view your checking file in a scrollable window, query the file, and generate a year-to-date summary for all of your Pay To Quickey names. Review is a powerful complement to your Checking program. The menu driver includes a documentation viewer, screen saver, and memory resouce function. Bonus! Get one program free with every order. Read DESCRIBE.TXT for details. This offer expires 12/31/96. My Little Realm Enterprises stands behind all of its products with a 30-day money back guarantee. Thank you for trying My Little Realm's Checking! ____________________________________________________________________ page i My Little Realm Enterprises - Checking - Contents General Information......................................1 Introduction........................................1 Overview.................................................1 Interface...........................................1 Quickeys............................................2 Extended Processing Options.........................2 Getting Started..........................................2 Making Your Quickeys................................2 Exiting Checking....................................3 Section One..............................................4 Program Information......................................4 The Options Window.......................................4 Option # 1, Entering New Checks and Deposits.............4 Field Definitions...................................4 Check Number Field.............................4 Date Field.....................................7 Pay To Field...................................7 Amount Field...................................8 Tax Code Field.................................8 Special Projects and Tax Codes............9 Memo field....................................10 <+> Command Rules Summary................11 Memo Amount > Check Amount...............11 Valid Memo Line Amounts..................11 Option # 2 Clearing Records/Balancing the Register.....12 Step One: Clearing Records........................13 Step Two: Balancing the Checkbook.................14 Option # 3, Changing the Information in a Record........15 Option # 4, Printing and Deleting the File Records......15 Print the Entire File..............................16 Print the Outstanding Records......................16 Print a Tax Record Summary.........................16 Delete Records and Compress File...................17 Section Two.............................................19 Using Checking the First Time...........................19 Things To Do.......................................19 Create Your Quickeys...............................19 Finding Your Starting Balance......................19 Enter Checks And Deposits Into Checking............20 Sample Checking Record to be Cleared...............21 page ii My Little Realm Enterprises - Checking - Contents (cont.) The Running Balance Box............................21 Running Balance Inconsistencies....................22 Entering Checks/Deposits on a Regular Basis........22 In Summary.........................................22 Sample Register....................................23 Balancing Your Checking Account With Checking...........23 When Books Don't Balance................................25 Working Window and Information Box.................25 The Bank's Final Balance...........................25 Reviewing the Outstanding Records..................25 Missing an Entry?..................................26 Double Check Your Amount Entries...................26 Special Situations......................................27 Voiding Checks.....................................27 Automatic Salary Deposits..........................27 Automatic Teller Machines (ATM's)..................27 Bank Deductions....................................27 Extended Processing Options.............................28 <\> Change Pay To Name/Tax Codes...................28 <|> Enter a New Starting Balance...................29 <-> Delete a Specific Record.......................29 <+> Reset the Tax Code Field.......................29 <#> Switch Between Color and B/W Modes.............29 Display EPO Command Set........................29 Checking Page 1 ____________________________________________________________________ General Information ____________________________________________________________________ Introduction When it comes to maintaining records, keeping it simple is keeping it fun. Well, maybe not fun exactly, but it's certainly a lot less work. My Little Realm's Checking program helps you reduce your check balancing time from 1 1/2 hours to 15 minutes or so. Quickeys make data entry fast and easy. Checking comes with Pay To name autoinsertion, which appends names to your Quickey list automatically. It also retrieves a previous record's amount for a given Pay To account. In other words, if you find yourself writing the same amount on a rent check every month, Checking fills in the amount you need automatically. All you have to do is press to accept it. Checking tracks household expenses, tax items, whatever you want it to monitor. When it comes time to make Uncle Sam happy, choose option 4, selection 4 to print the Tax Summary Report. It prints an itemized listing of all your tax records, along with sub-totals and final totals. Due to the size of this document, it is divided into two sections. If you're new to Checking be sure to read Section Two before you attempt to use Checking. It's an introduction to Checking, replete with examples and detailed explanations. Section One is the reference portion of Checking's documentation. ____________________________________________________________________ Overview ____________________________________________________________________ Interface Windows. Checking's screen consists of three types of windows: a Working Window, a Viewing Window, and an Options Window. If you are using a color monitor the Viewing Window is always green, the Working Window red and the Options Window blue. The Options Window contains the processes you are likely to need in the course of maintaining your checking account. Adding checks and deposits, balancing the account, changing a record's information ... that's all accomplished from the Options Window. The Working Window in Checking is in the form of a check that you write. The yellow box inside it displays your running balance. Just below and attached to the Working Window is the Information Box through which Checking communicates with you about field data (reminders called field prompts) and any entry errors you might make. You create and modify your records in the Working Window. Checking Page 2 The Viewing Window is on the right side of the screen. It lists the Quickeys and their corresponding Pay To names that simplify data entry. ---------------------------- Quickeys. The Quickeys in Checking give you single key access to the names of your creditors (all those people and companies to whom you give or mail your checks). Enter the names of your Pay To recipients once and forget about typing them in ever again. You can store up to thirty-six Quickey Pay To names. ---------------------------- Extended Processing Options. Several processing tasks, called extended processing options or EPO's, are not listed in the Options Windows, because they are functions that only occasionally need to be performed. EPO's are used to extend a program's power and functionality. To find out what EPO commands are employed by Checking, enter (the question mark) in the Options Window. The EPO definitions for Checking begin on page 28. ____________________________________________________________________ Getting Started The very first thing you'll want to do with Checking is make the program uniquely yours. To do that, you should create your Pay To names Quickey list. You can do that in two ways. Making Your Quickeys. First, you can start using Checking. As you create your records, Checking looks at the Pay To names to see if they are already on the Quickey list. If they aren't, Checking appends the names to the Quickey list for you automatically and displays them in the Viewing Window. [Note: Only the first 19 letters of the Pay To names are displayed.] Second, you can create your Quickey list directly by using the Change Quickeys function. Enter <\>, the backslash, in the Options Window. This method also allows you to sort the Quickey Pay To names, change the names that appear in the Working Window, and change the Tax Codes. Note: The Checking and Charging programs of My Little Realm/the System share the Tax Code file. If you have already created your Tax codes with Charging, you do not have to reenter them. Checking Page 3 You have access to thirty-six Quickeys. Experience suggests you first go through your checkbook register and use the Change Quickeys function to enter the twenty or twenty-five most frequently occurring Pay To names. Sort them if you like. Then let Checking automatically insert the Pay To names that crop up after that. Remember, you can use the Change Quickeys EPO to change, delete, and sort them at any time. Names may also be manually entered on checks for those uncommon Pay To names that crop up from time to time. Checking requires some advance work on your part, like finding your starting balance. For that reason, one cannot simply start using it (unless you've just started a new checking account). Given that, you should read Section Two of this document before you begin using Checking. It takes you through the setup process step by step. Exiting Checking. You exit Checking by pressing in the Options Window. If you've made changes to your checking account file, Checking so notifies you when you attempt to return to your operating system and asks if you want to save the changes. You will almost always respond with or to save the changes. If, for some reason, you do not want to save the changes, press . Following either response, you'll be returned to DOS. If you press , Checking returns you instead to the Options Window from where you can resume processing. Why would you ever want to not save changes? Home programs must take into account the unwanted help of children who occasionally get into a program and wreak havoc. Should you find that someone you love is "helping you" with Checking, don't get angry: Just exit the program and don't save the changes. ___________________________________________________ | | | Note: Section One, below, is the reference | | portion of this document. Section Two is an | | introduction to Checking and also contains | | instructions on how to set up your checking | | account. It begins on page 19. | |___________________________________________________| Checking is a powerful program that can do a lot for you, but you have to know how to make it work properly to get the most out of it. Please read the rest of this documentation carefully. Checking Page 4 ____________________________________________________________________ Section One ____________________________________________________________________ Program Information ____________________________________________________________________ The Options Window. You have four processing choices in the Options Window: _________________________________________________ | | | Please enter your selection: __ | | | | 1 Checks/Deposits 2 Balancing Books | | 3 Change 4 Print/Delete | |_________________________________________________| There are several EPO's available in Checking as well. Refer to the section entitled "Extended Processing Options" beginning on page 28 for a complete description of them. ____________________________________________________________________ Option # 1, Entering New Checks and Deposits. ~ Field Definitions ~ - Check Number field (required). This field allows you to declare the type of check or record you want to enter, such as personal checks, regular deposits, autowithdrawals, and interest deposits. Checking displays your next check number in this field and a field prompt in the Information Box (which is below the Working Window) to remind you of the choices you have in the Check Number field. When you have finished entering new checks and deposits, you return to the Options Window by pressing in the Check Number field. Information Box with Check Number field prompt: ___________________________________________________ | | | To enter a check number or make a deposit press: | | Bank Interest Autowithdrawal | | Exit Deposit Accept # | | or enter your own number (1 to 9999) | |___________________________________________________| Key Description Creates a bank interest record (the interest earned on your checking account). The bank interest is Checking Page 5 entered after you receive your bank statement, so the record is cleared automatically when you create the record since the amount has already been credited to your account. Creates an autowithdrawal record (non-personal check). This type of record represents those amounts withdrawn from your account that are not accounted for by your personal checks. Use this key to create records for amounts withdrawn from your account automatically by creditors. Examples include: 1 Life insurance autowithdrawals 2 Mortgage payment autowithdrawals 3 Deductions by your bank for writing checks 4 Automated teller machine (ATM) cash withdrawals 5 Deductions by your bank for a line of credit Any amount drawn against your account that is not entered as a personal check must be accounted for as an A (autowithdrawal) type record. The autowithdrawal record may be entered when you make the actual withdrawal or when you receive your bank statement. If the withdrawal has already been cleared, i.e., you're entering the record from your bank statement, clear the record when you create it. If the record is for an ATM cash withdrawal, you can either enter the record when you make the withdrawal and declare it outstanding, or wait until you receive the bank statement listing the withdrawal, at which time you would enter the record and declare it cleared. Refer to Section Two, sub-section "Automated Teller Machines" page 27 for more information. Creates a deposit record (to your checking account). This record, like an ordinary check entry, must be cleared manually. Use this record type for your automatic payroll deposits as well as your ordinary deposits. Ends the input session and returns you to the Options Window. Pressing in any other field in the Working Window also returns you to the Options Window, but without creating a record of the data you have currently showing in the Working Window. Means you accept the displayed check number to create a personal check record which must be manually cleared. Checking automatically displays the next check number in the sequence and displays it in the Check Number field. [Note: When the check number reaches 9999, Checking Page 6 Checking automatically resets the check number count to 1. If your new series begins with a different check number, you have to enter it manually the first time as described in the following paragraph.] #### Enters a new check number to create a personal check. The last item listed in the Information Box gives you the means to enter a new check number from one to four digits long. This is an auto-entry if the number is four digits long, but you must press after anything less. An ordinary check entry is created and must be cleared manually when you balance your checkbook. These are records of your personal checks, as are the records you create by pressing when Checking offers you a check number in the Check Number field. Every other withdrawal from your account is recorded using an A (autowithdrawal) entry. In general, you simply press when Checking asks you for the next check number since most checks are written sequentially. If you're just starting out with Checking, the first check number displayed is 1. To override the displayed check number you merely type in the check number you want to start with (somewhere between 1 and 9999). From that point on, Checking keeps track of your check numbers. If for some reason your checks are written out of order, you can enter a new check number at any time, and Checking picks up the sequence at that point. When you press a deposit, autowithdrawal or bank interest key (D, A, and I, respectively), Checking remembers your next check number and presents it to you again after you finish the current entry. The displayed check number does not have to be erased to enter any of the letter keys or to enter a new check number. For example, if Checking is displaying: Check # 1234_ just press D to make a deposit record, or I to create a bank interest record, or A to make an autowithdrawal record, or you can simply key in a new check number. There is no need to delete the displayed check number. If you accidentally begin an entry by pressing the wrong, albeit acceptable key (an I instead of a D, for example), you can press the up arrow key to return to the Check Number field and reenter the correct record type. The Check Number field is an automatic field if your entry is four digits long, so you do not press after a four digit entry. Furthermore, you need not enter a one, two or three digit check Checking Page 7 number with leading zeroes (e.g., 0023). You can if you wish, of course, it's a matter of preference. It takes as many keypresses to enter: 0234 [auto-entry] as it does to enter: 234 See the section called "Special Situations" on page 27 for more details regarding automatic teller machines, bank interest, automatic salary deposits, and bank deductions. __________________ - Date field (required). The date must be entered in the standard American format (mm/dd/yy). Checking automatically displays the current system date. If that is acceptable, simply press . Otherwise, make the necessary changes and proceed. Checking displays the modified date on subsequent records. Checking accepts dates for the current month and the four preceding months. You cannot enter future dates. __________________ - Pay To field (22, required). Enter the name of the check recipient on this line either manually or by using the Quickeys found in the Viewing Window. To enter a name that appears on your Quickey list, type the corresponding Quickey in the Pay To field and press . The Quickeys can be entered in upper or lower case. Use the Quickeys whenever possible to avoid unnecessary keystrokes. Note: Not all of the Pay To names are visible at one time. Use the and keys to switch between the two Viewing Window screens. If you enter a name manually that does not appear on the Quickey list, Checking appends it to the Quickey list automatically if there is space on your list. In some cases Checking enters the Pay To Field name for you. If the entry is a deposit (that is, if in the Check Number field you pressed D), Checking writes in "Deposit" for you. If you entered I in the Check Number field, Checking inserts "Bank Interest" in this field. Checking Page 8 Consistent Use of the Quickeys. One note of caution ... The Review program you get when you buy the registered version of Checking uses your checking file to create a year-to-date summary of all your Quickey Pay To names, but it requires that you use the Quickeys consistently, otherwise the accuracy of the tabulations in the Y-T-D Summary, found in the Review program, may be called into question. For example, if when entering checks you sometimes press Quickey J for "Ye Local Grocer" and sometimes enter "YLG" on the Pay To line manually, the records you entered as "YLG" will not be tallied along with those you entered using Quickey J. __________________ - Amount field (currency precision, required). The next entry is the Amount field. An amount may be as large as 99999.99. (That's $99,999.99.) Do not enter dollar signs or commas, only numbers and decimal points are allowed. You need not enter a decimal point followed by two digits when keying in a whole amount. The following examples illustrate acceptable figures: For $90.00 enter -> 90 or 90. or 90.0 or 90.00 For $90.70 enter -> 90.7 or 90.70 For $90.75 enter -> 90.75 __________________ - Tax Code field (single character entry, optional). If you've taken the time to set up your Tax codes, Checking displays them in the Information Box when your response to this field is required. If you want to skip this field press . If you have not set up any Tax codes, Checking automatically skips this field when you are entering checks and deposits. The Tax Code field allows you to tag each check or deposit with a particular classification that can later be used to sum on. You can define up to four categories. Checking comes with four Tax codes as defaults, but you can easily change them at the time you create your own Pay To name Quickeys by using the <\> EPO (the Change Quickeys function). These codes correspond to the tax item box found in most ordinary checkbook registers. The difference here is that you don't have to manually go through all of your checking records at the end of the year, sort them into their proper categories, and tally them with your solar powered calculator. All you have to do to get a complete listing of your deductions for all four categories is run Checking, and choose option 4, and select 3 in the sub-menu to print the Tax Summary. Checking Page 9 Income can be tracked using the Tax codes. If you want to track your part-time income (which you deposit into your checking account), set up one of the Tax codes as PT Income. Then, when you deposit a check from a client, tag the record of that deposit with the appropriate Tax code. If you deposit that income along with the rebate you received on your new portcullis and some spare cash you found in Merlin's Cave, be sure you deduct that portion of the deposit that is not part of your income on the Memo line using the <+> command, called the plus command, (see the Memo field description on page 10). Example: 175.00 income from part-time job 25.00 rebate on new portcullis 36.75 cash from Merlin's Cave ------- 236.75 = total deposit (goes on Amount line) -175.00 less taxable income being deposited ------- 61.75 = amount to go on Memo line (using the <+> command) The <+> command on the Memo line is used in conjunction with the Tax codes to report an overage (i.e., an excess) in a record's amount to Checking. Thus, this record's Memo line would look like: Memo: +61.75 Checking would then deduct the $61.75 from the total amount of the Tax code category you set up as PT Income when it printed that amount (when you print the Tax Summary Report). It's a good idea to double-check your figures, especially those used for tax purposes. It doesn't take much time to keep accurate records in Checking, and by keeping accurate records you can significantly reduce the amount of time you spend working on the Internal Revenue Service's wish list. The Tax codes do not have to represent those items that are solely additions or deductions to your income. In other words, they do not have to have anything at all to do with taxes. Special Projects and Tax Codes. If you're planning a major renovation to the realm, for example, you might want to track costs. Make one of the Tax codes Home Costs, and whenever you pay for something pertaining to that home improvement, be sure you tag that record as a Home Costs item. Another way to utilize the Tax codes is to assign each code a more domestic function. Would you like to know what you spend in groceries every year? Make Tax code 1 Groceries. If you want to keep track of your rental payments, make Tax code 2 Rent. And if you pay gasoline bills with gasoline credit cards, you can make Tax code 3 Gasoline, and every time you pay a gasoline credit card bill with a check, tag the entry with a 3 in the Tax Code field. Checking Page 10 You can also use the Tax Code field to track your cash expenditures. Define one of the Tax codes as Cash. Then, when you make the entry for the cash withdrawal (be it a check made out to cash or to yourself) tag that record with the Cash Tax code. You can then print out the results using the Tax Summary function in Checking. If you wish to change Tax codes in mid-year, be sure you use the <+> EPO to reset the Tax codes you want to change. For example, if you had set up Tax code 1 to be business expense and later that same year you decided to change it to charity, you would have to reset Tax code 1 to blank in all of your records before making the change. Otherwise, all of those records with a Tax code of 1 which were business expenses would be included with your new Tax code records that are charitable deductions. Refer to the section entitled "Extended Processing Options", Reset Tax Code Fields, on page 29 for more information on the <+> EPO. __________________ - Memo field (24, optional). The Memo field allows you to put a reminder on your records if you wish, just as you might with a real check. You can include almost anything, but there is one symbol you can place on the Memo line in Checking that has special significance, that is the <+> command. The <+> Command. The <+> command on the Memo line is used in conjunction with the Tax codes to report an overage (i.e., an excess) in a record's amount to Checking. Checking uses this information when it generates the Tax Summary Report. If you decide to make one of your categories Groceries, for example, you can use the Memo field to deduct any cash you get while at the store. Let's say you bought groceries that cost $135.48 and then you wrote out your personal check for an amount that was fifty dollars greater so you'd have some cash. On that record's Amount line you would enter 185.48 (the total amount of the check), and on the Memo line you would enter: Memo: +50 got some cash which tells Checking that it should subtract that amount, $50.00, when it calculates the Tax code totals. When you run the Tax Summary function, you'll find out exactly how much you spent on groceries and how much you withdrew as cash, Checking Page 11 because at the end of the Tax Summary Report the final tabulations are listed in this fashion: Groceries Bus. Exp. Bus. Inc. Charity Tax totals: $2500.36 $650.55 $3021.33 $1002.00 Less deductions: $430.00 $0.00 $0.00 $0.00 Final results: $2070.36 $650.55 $3021.00 $1002.00 From the final tabulations you can see that $2500.36 was spent at grocery stores, but that $430 was deducted as cash. Note: If a record does not have a Tax code (i.e., the Tax Code field is blank), Checking ignores any <+> command when generating the Tax Summary Report. __________ <+> Command Rules Summary 1. Amount must immediately follow a plus (+) sign 2. Amount must be followed immediately by a blank space 3. Amount can appear anywhere on the line, along with other notes you wish to append 4. Amount must be less than $1,000.00 5. Amount must be a positive number 6. There can be only one <+> command per Memo line 7. Amount on Memo line must be less than or equal to the amount of the check or deposit 8. Do not include dollar signs or commas Memo Amount > Check Amount. Checking notifies you if it finds a valid Memo line amount that is greater than the amount of the check at the time the Memo line amount is entered. You must reenter one or the other. Checking does not flag what it considers to be invalid amounts on the Memo line at the time of entry. If an amount you enter is not valid to Checking (even if it finds the <+> symbol), Checking assumes you have entered data not meant to be numeric, and consequently, not meant to be subtracted from the check or deposit amount. Valid Memo Line Amounts. Whole dollar amounts do not need to be entered as dollars and cents amounts (e.g., 50.00 can be entered as 50). Valid Memo line amount examples include: Memo Line Actual amount cash at store+++50 50.00 +32.3 32.30 +27.56 deducting gift 27.56 To be sure you are getting the deductions you want, run the Tax Summary function (option 4, selection 3). In addition to the Pay To name, the check number, and the record number, Checking prints, in parentheses, any valid Memo line amount it finds. Checking Page 12 If you aren't getting an amount in parentheses when you should be, you have entered the Memo line amount incorrectly. If so, you can use the Change function in the Options Window to correct the record. Refer to the <+> command rules summary above when making corrections. The record numbers appear on the Tax Summary printout so you can go directly to the records in question if you need to make any changes. Note: Checking ignores the Memo line's <+> command on bank interest (I type) records. ____________________________________________________________________ Option # 2, Clearing Records/Balancing the Register. Invoke this two-step procedure after receiving your bank statement. The first step involves clearing those records that have cleared your bank (the checks and deposits listed on your bank statement). The second step requires you to enter the bank's final balance. Before clearing any of your records, go through your bank statement to see if there are any withdrawals or deposits that are not accounted for in your register. These would be items like interest charges on a line of credit, cash withdrawal charges, bank interest deposits, autowithdrawals, and so on. If there are, you should invoke option 1 from the Options Window and add those items to your checking file. Don't forget to write them in your register, too. Note: If you haven't used the Balancing function before, you should read "Balancing Your Checking Account With Checking" found on page 23. It takes you through the entire procedure step by step. Step One: Clearing Records. Checks and deposits are either "outstanding" or "cleared". When you enter Balancing Books, Checking displays the first outstanding check or deposit it finds in its file and asks, in the following manner, if the status of that record has changed: Change this check's status? __ or Change this deposit's status? __ You respond or for yes and no, respectively, or you can change the contents of the record by pressing , if you notice an error in the Amount field. You can also move about freely through the outstanding records by using the directional keys. The current status of a check or deposit appears in the Working Window above the Pay To Field label. Checking Page 13 With your balance sheet in hand you simply compare the check number and the amount that Checking displays on the screen with the check number and amount printed on the balance statement. If that record's check number appears on the statement and the amounts coincide, press or to clear it. Checking changes that record's status from outstanding to cleared and displays the next outstanding record. If the record doesn't show up on the bank statement, press or the right directional key to advance to the next record without clearing it. Note: If you inadvertently clear a record, use the directional keys to find it again (usually just one press of the left-pointing arrow key) and change the status back to its original value by pressing or again. Be sure to mark your records cleared in your register, too. You might eventually opt to skip this step, but if you're just starting out, it is a good idea. This step gives you a physical backup in case something happens to your Checking file. Step Two: Balancing the Checkbook. After you've gone through all of the records appearing on your bank statement, Checking asks if you wish to balance your register. If you've already entered your bank interest (I) and autowithdrawal (A) checks, as you should have, then by all means balance it. Enter the final balance appearing on your statement. If the numbers balance, Checking congratulates you. Press any key to return to the Options Window. [Tip: Make a notation in your checkbook register after the last entry that you successfully balanced the books and the date. Do it in red ink so it stands out.] If something is amiss, Checking displays the difference between what your running balance is and what it should be. Jot down that amount. Directly beneath that information Checking displays a sub-menu offering you two choices. A Review current outstanding records B Reenter bank's final balance If you wish to exit the Balancing Books function and attempt to find the error elsewhere, press , and you'll be returned to the Options Window. Normally you would not select . Balancing errors take many forms. Should you encounter any, refer to "When Books Don't Balance" on page 25 (Section Two) for more information. In general, you should first check the amount you entered as the bank's final balance with the actual final balance on the balance statement. If they disagree, select the B option from the above sub-menu to reenter the bank's final balance. Checking Page 14 If they match, however, and the difference is sizeable, it is quite possible that you have forgotten to clear a record you should have, or you have cleared a record you shouldn't have. If the difference noted with the error message is small, it is likely that you have transposed some of the numbers in the amount field. In any event, select A to return to the outstanding records. Find the record or records in error, press to advance once more to the balancing phase of this procedure and reenter the bank's final balance. Reminder # 1. If you forget to enter your autowithdrawals and bank interest records before you clear your personal checks and deposits, press when Checking asks you if you want to balance your checkbook. Return to the Options Window and enter your A and I records using option 1. Then go back into option 2, Balancing Books. When Checking asks if you want to change the status of the displayed record, press . (Remember, your I records are cleared when you create them, and you should have cleared the A records when you entered them since they have already cleared your account.) Checking then asks if you want to balance your account, at which point you reply yes, and enter the bank's final balance. Reminder # 2. If you accidentally mark a record cleared, you can undo the mistake by using the arrow keys to find the record in question and pressing or . Since the Balancing Books function is asking if you want to change the status of a record, answering repeatedly in the affirmative acts as a toggle to change the status from outstanding to cleared and back to outstanding again. This feature is extremely useful. For example: If, after you enter the bank's final balance, Checking notifies you of an error, you can tell Checking to redisplay the current outstanding records (those that were outstanding when you entered the Balancing Books function initially) by selecting the A option from the above sub-menu. Balancing Books displays the same "Change status" query, allowing you to change the status of any record you might have erroneously changed (or forgotten to change) the first time through. Reminder # 3. When clearing checks and deposits be sure you verify the amounts that you entered in Checking against those on the bank statement. This is the first step in preventing balancing problems. If you find an entry error, press to correct the problem before continuing. Checking Page 15 ____________________________________________________________________ Option # 3, Changing the Information in a Record. This option allows you to make changes and corrections quickly and easily. It also lets you void checks if the need arises. Checking asks for the record number. By entering the record number, Checking can take you directly to the record you want to change. If you don't know the number of the record, you can find the record quickly and easily. Just press when the record number is requested. You can then use the arrow keys to browse through the file. If you have a lot of records in your file, enter an approximate record number and then use the arrow keys to search the file from that point. When Checking displays the record you want to change, press or to select it. After you find the record, Checking displays a sub-menu of the changes that you're allowed to make. Select the appropriate hotkey and Checking puts your cursor at the end of the field's contents. Should you press an incorrect hotkey, press , and Checking reinstates that field's old value. To delete the old value, press + and then . When Checking displays the sub-menu, you will oft-times notice that one or more of the hotkeys of the selections are not highlighted. This means that you cannot make changes to those fields for that record. For example, if you are changing a deposit record, Checking does not allow you to change the Pay To field contents. If you're working on a bank interest record, Checking won't accept a Tax code change. Finally, you are not allowed to change the record type of an entry. That is, you cannot change a deposit to a check, a deposit to an autowithdrawal, an autowithdrawal to a deposit, etc. ____________________________________________________________________ Option # 4, Printing and Deleting the File Records. Checking displays a sub-menu from which you can choose to perform any of the following tasks: 1. Print the entire checking file 2. Print the outstanding checks only 3. Print a tax record summary 4. Delete old records and compress file 5. Return to the Options Window If you want to abort any of the above printouts (selections 1, 2, or 3) press . Checking Page 16 Selection # 1, Print the Entire File. This selection prints out your entire checking account file in register form, beginning with your starting balance and ending with your current running balance. It also prints the total outstanding amounts for your checks and deposits. __________________ Selection # 2, Print the Outstanding Records. Selection 2 prints your outstanding check amounts and deposit amounts in separate columns and totals each. __________________ Selection # 3, Print a Tax Record Summary. The third selection prints only those records that have been tagged with a Tax code. The four Tax code categories are listed in separate columns. After all of the Tax code records have been listed with their amounts under the appropriate Tax code headings, the sub-totals and final totals are shown in a chart similar to the one in the following example. Groceries Bus. Exp. Bus. Inc. Charity Tax totals: $2500.36 $650.55 $3021.33 $1002.00 Less deductions: $430.00 $0.00 $0.00 $0.00 Final results: $2070.36 $650.55 $3021.00 $1002.00 You can choose to run the Tax Summary function on either the current year or the previous year. Each tax record generates two or three lines of output. On the first line are the record number, the check number (in angled brackets), the date (in MM/DD format), and any valid Memo Line amount (in parentheses). On the second line are the Pay To name followed by the check's amount under the appropriate category heading. If there is a memo, it is printed on the third line. Example: Charity Bus. Exp. ....... 107 <3213> 10/08 ( 21.75) Benny's Beanery 120.45 +21.75 for a present This sample tax record is record number 107, check number 3213, created on October 8 of the selected year (which appears at the top of the report), and it has a valid Memo Line amount of $21.75. The second line has the Pay To name and the check's amount printed under the appropriate category heading. The third line shows the memo which is "+21.75 for a present". At the end of the Tax Summary report, Checking prints the totals for each category, subtracts the deductions, and shows you the final tallies. Checking Page 17 If you have not defined your Tax Code fields, you will not be able to run the Tax Summary function. And remember, the Tax Code fields can be used to categorize your records any way you want. They do not have to be used solely for tax purposes. You can categorize your checks as educational expenses, music lessons, or travel expenses; and your deposits as part-time income, if you so desire. The only requirement is that they refer to your checking account. One Final Note. If you are using the Tax Summary Report for tax purposes, always double-check each entry to ensure its validity. Be sure you have a receipt for every medical deduction, charitable deduction, and so on. If you are using the <+> command, make certain that the Memo line amounts are correct. When you're positive that all of the amounts are correct, print out a final copy and keep it with your tax records. __________________ Selection # 4, Delete Old Records and Compress File. The final task performed under the # 4 option is the record delete and file compression function. This should be run once a year, ideally at the beginning of the year after you've run the Tax Summary Report and after most of the previous year's checks and deposits have cleared. This task removes many of the records in your file that are not outstanding that have a year date less than the system's year date. You don't have to save the deleted records, but you might want to find some piece of information stored on one. If you decide to save them, Checking creates a dump file called SAVECHCK.MLR that you can save to floppy disk. You do not have to save any subsequent year's deleted records on the same disk that you are saving this year's deleted records. If you do, Checking notifies you that there is a previous dump file on the disk and asks you to select an appropriate action from the following sub-menu. 1 Abort this function 2 Delete the old dump file 3 Replaced the floppy, try again 4 Rename old dump file If you decide you want to keep the old dump file, you must either remove the floppy and put in another (selection 3) or tell Checking to rename the old file (selection 4). Checking keeps the base name SAVECHCK and appends a unique extension. You can also direct Checking to erase the older version of the dump file (selection 2) and proceed with the Delete/Compress function or, finally, you can elect to abort the D/C function altogether (selection 1). Checking Page 18 Suggestion: Keep all of your dump files on a single high density floppy disk. If you are also using MLR's Charging program, you can put its dump files on the same disk with no conflicts. Keep this disk, then, solely for the Checking and Charging dump files. Do not run the Delete/Compress function too often. As already noted, once a year is ideal. If you are not cramped for hard disk space, you can probably afford to run it every other year. Given that situation, however, Checking would, when you did run Delete/Compress, erase two years of records, putting them in the dump file if you requested one. If you would rather have each dump file contain a single year, then you should maintain a yearly delete/compress regimen. Important! If you plan to generate the Tax Summary Report, do not run the Delete/Compress function until after you have created that report. That report can only be created from the records that exist on your hard disk drive (i.e., in your master file). If you are planning to maintain a yearly housekeeping regimen, print your Tax Summary Report and make sure it is correct before you run the Delete/Compress function. Date Warning! Potential problems await you if you do not keep your system's date accurate, especially with this function. You risk losing your entire file, for example, if you've allowed your system date to lag a year or two behind and then correct it before running this pro- cedure. If, for instance, you've been creating records while the system year date was 1991, when in fact the real date was 1992, and then you correct the date prior to running this function, Checking deletes all of the records that have a year date that is less than the current year date that are not outstanding ... which in this case could be most of your file. Please, keep the date accurate. Checking Page 19 ____________________________________________________________________ ____________________________________________________________________ Section Two ____________________________________________________________________ Using Checking the First Time Things To Do. 1. Create your Pay To Quickey List. 2. Find your starting balance. 3. Enter all of your checks/deposits into Checking. 4. Clear the checks/deposits that have cleared the bank. 5. Enter checks on a regular basis. Create Your Quickeys. Checking contains a function called AutoInsert which checks the Pay To name of every check you enter with the names on your Pay To Quickey list. If there is an empty slot in the Quickey list and the Pay To name you entered on the check does not appear on the list, Checking automatically puts that name on your Quickey list. It is to your advantage, therefore, to run the Change Quickeys function first, and enter at least twenty of the most frequent Pay To names in your checkbook register. While you can run Checking without the Quickeys, you gain few advantages by doing so because you would have to enter all of the Pay To names manually. This can lead to misspellings, frustration, miscalculations, etc. Specific directions for creating your Pay To Quickey list may be found under the heading "Extended Processing Options" on page 28. Finding Your Starting Balance. The only choice in the Options Window available the first time you run Checking is 1, Checks/Deposits, which you use to enter your new checks and deposits. Checking knows that you have no records in your file and asks for a starting balance. You must enter a starting balance. The starting balance should be entered without dollar signs or commas, and it must be greater than zero. Since you probably won't be starting a new checking account at the same time you start using Checking, you'll have to determine a starting balance by delving into your checkbook register. Checking Page 20 Assuming you balance your checkbook regularly, go back in your register to the last time you balanced it. If (and this is important) there are no outstanding checks or deposits occurring before that date, use the running balance you have as of that date as your starting balance. If there are outstanding entries that predate the most recent register balancing, go to the previous register balancing and see if there are any outstanding entries that predate it. If there aren't, then use that amount and enter all of the checks and deposits that have been written since then. Hint: If you haven't balanced your checkbook recently, you might want to postpone using Checking until you bring your register up to date. Wait until your bank sends you a new bank statement and balance the account. Then follow the advice given in the preceding paragraphs. ??????????????????????????????????????????????????????????????????? ?? ?? ?? Is your checking account beyond hope? You might find it ?? ?? advantageous to start a new account ... just a thought. ?? ?? ?? ??????????????????????????????????????????????????????????????????? Enter Checks And Deposits Into Checking. Once you have found your starting balance, press <1> in the Options Window and give Checking your starting balance. Once you have entered that information, enter your regular checks and deposits. Enter all of the checks and deposits that have occurred from the time of your starting balance to the present. Important: At this point you should consider reading "Option 1, Entering Checks and Deposits" which starts on page 4. It describes how the various records (i.e., personal checks, automatic withdrawals, deposits, and interest payments) are entered. Clearing the Checks and Deposits. After you've entered all of your checks and deposits, return to the Options Window and press <2> to start the Balancing Books function. You must now clear all of those checks and deposits that have already cleared your bank. (In theory these cleared items have been marked cleared in your register, so you only need to copy that information over to Checking.) In clearing your records, the Balancing Books function displays the first of your outstanding checks in the Working Window as shown here. Checking Page 21 Sample Checking Record to be Cleared --- Working Window | | ____________________________________________________ | | User Name # 1 | | | User Name # 2 Balance: $2,398.12 | | | | | | Outstanding Check # 4202 Date: 05/25/93 | -->| | | Pay To [Alabama Car Rental ] Amt: $213.45 | | | | Tax Code [4] Memo [Business trip ] | |____________________________________________________| | | | Change this check's status? _ | -->| This is record # 1. | | | Use the arrow keys to view your records. | | |____________________________________________________| | --- Information Box In the Information Box, the Balancing Books function asks if you want to change the status of the displayed check or deposit. The status of a check or deposit is either outstanding or cleared. If you press or to the above question, Checking changes the status from outstanding to cleared (or from cleared to out- standing) and then displays the next outstanding check or deposit. In this way, if you make a mistake by declaring a check cleared when it isn't, simply press an arrow key to find the record in question and press or again to change the status back to its original value. In the above example, check # 4202 is shown to be outstanding. To clear it, simply press or . Balancing Books then displays the next record, if there is another one. [Note: If you want to peruse your outstanding records, use the left and right directional keys.] If you press in response to the above question, the Balancing Books function displays the next outstanding record in your file without changing the status of the displayed record. You can achieve the same effect by using the right-pointing directional key. If you press , you advance to the next phase of this function, namely, balancing your register. The response is for change, and is used when you are actually balancing your checkbook. Using the response allows you to change the values in any of the fields on the check on the fly. Read "Option 2, Clearing Records/ Balancing the Register" found on page 12 for details. The Running Balance Box. Checking displays your running balance in the yellow box (called the Running Balance Box) you see in the Working Window. As you enter checks and deposits, that running balance is adjusted accordingly. Checking Page 22 The running balance Checking displays and the running balance you have in your register (assuming you've entered a running balance after every transaction in your register) should match as you make your entries. If, at any point, a discrepancy arises between the two amounts, you should resolve the inconsistency before you continue. Running Balance Inconsistencies. This should bring your account up to the present. Your running balance, shown in the Running Balance Box in the Working Window should be the same as the last balance entry in your register. If it isn't, return to the Options Window and invoke the Change function, option 3. View your records using the arrow keys, paying special attention to each record's amount and record type (make sure you entered checks as checks, deposits as deposits). If you see an error, correct it at this time. If you still can't figure out where the problem is, choose option 4, and select 1, Print Entire File. This comprehensive report gives you a detailed listing of your checking account, showing your running balance after each entry. If you are still wondering where the problem lies, make certain that you've entered your starting balance correctly. Press <|> (the pipe symbol key) in the Options Window to bring up the Change Starting Balance function. If the starting balance needs to be corrected, you can do so now. If it's correct, press . Entering Checks/Deposits on a Regular Basis. It isn't necessary to run Checking every time you write a check or make a deposit. Unless you need to know precisely how much you have at any given point in time, simply write checks and make deposits, noting the necessary data in your register. Then let the transactions accumulate for one or two weeks. After you have a half dozen or so (it depends on you) transactions to record, enter them in Checking in a single session. [Note: Remember to write the final running balance, found in the Running Balance Box, in your register when you've finished the session.] In Summary. As mentioned earlier, Checking adjusts the balance in the Running Balance Box after each record you enter. You need not write the new running balance in your register after every transaction you enter. It's a lot easier to enter all of your transactions and then make a note of the running balance at the end of that session on the line with your last check or deposit in the Balance column of your register before you leave Checking. Be sure you write the running balance in your register after each session so that you'll remember where you stopped. If you don't, you could accidentally reenter several transactions in your register. (Should that ever happen, use the <-> EPO to delete them. That EPO is defined on page 29.) Checking Page 23 Sample Register __________________________________________________________________ | Check Date Pay To Payment Deposit Balance | | $1000.00 | | 1001 3/10 Meat Market 10.26 | | 1002 3/11 Millwright 210.33 | | DPST 3/13 (sold Mallards) 56.74 | | 1003 3/16 Molly Milliner 8.21 | | 1004 3/17 Moe's Moat Makers 27.47 | | 1005 3/20 Master Maccaby 11.94 788.53 | |__________________________________________________________________| Notice in the above sample register that the running balance was not entered into the Balance column after every transaction. The user entered all six of the transactions in a single session and then copied the running balance from the Running Balance Box in the Working Window to the Balance column in the register. The user would then wait until another half dozen or so transactions had been entered into the register before updating Checking's checking account again. If you want to copy the running balance into your register after every transaction, feel free to do so. You might feel more comfortable with that arrangement at first. It's just more work, and that's what Checking has been designed to help you avoid. ____________________________________________________________________ Balancing Your Checking Account With Checking. To balance your account you'll need your register, bank statement, deposit slips, autowithdrawal receipts, ATM receipts, autodeposit receipts, canceled checks, etc. You might not need or have all of the items listed here. Different banks do things differently. Some banks send receipts of your autowithdrawals, some merely provide the data you find printed on your statement, and still others do it both ways. The trick is to make sure you have all of the information you need. Then ... 1. Bring your register up to date by writing in it all of the automatic withdrawals, bank interest deposits, and bank charges which are listed on your bank statement but which do not appear in your register. All of the withdrawals and deposits that do not already appear in your register (but are listed on the bank statement) must be entered. You should mark all of these transactions cleared in your register since they have already cleared your account. 2. Bring your Checking checking account up to date by entering all of the new transactions you now have in your register using option 1 in the Options Window. Checking Page 24 Note: Any amount deducted from your account that is not represented by a personal check is made an type (autowithdrawal) record. Bank interest entries are type records. type records can be declared cleared or outstanding when you create them. If you are getting the information for the creation of these records from the bank statement, then you should mark them cleared. If, however, you've decided to enter your ATM cash withdrawals when you make the withdrawal rather than when you receive your bank statement, enter those records as type and declare them outstanding. After you've entered all of your new transactions from your bank statement, write your running balance in your register's Balance column. 3. Return to the Options Window and choose option 2, Balancing Books. Checking displays your records beginning with the oldest and asks if each has cleared. Refer to your bank statement. If the record Checking shows you is listed there, mark the transaction cleared in your register and press , for yes, or press , to Checking's query. You should also make a little checkmark next to the transaction on the bank statement. If it isn't listed on your bank statement (i.e., if it hasn't yet cleared your bank), press or the right arrow key. When you've cleared all of the transactions on your bank statement, press . Note: Remember that your bank interest records are cleared upon entry. That means they are not displayed to you when you are clearing your normal records. Your A type records may or may not appear, depending on whether you declared them outstanding or cleared when you created the records. As you mark your records cleared, be sure you compare the amount of the check or deposit as it appears on your bank statement to the amount in the corresponding checking account record in Checking. It's easy, fast, and it's the single most important step you can perform to prevent balancing problems. [Note: If there's a discrepancy between the two and the problem lies in the amount of the record in Checking, press to change the record's amount.] If you inadvertently mark a record cleared that isn't, use the left pointing arrow key to move back to that record and press or to reverse the record's status. 4. After you've updated all of your outstanding records, press to go to the second phase of Balancing Books. Checking asks if you want to balance your checking account. Press . Then all Checking needs to know is the ending Checking Page 25 balance on your bank statement. It makes all of the necessary calculations and report its results. If everything balances, make a note in your register to that effect. If the books don't balance, Checking displays the difference, and you'll have some sleuthing to do. ____________________________________________________________________ When Books Don't Balance If a discrepancy arises between what your running balance is and what the bank claims you have, Checking displays the following information in the Working Window and Information Box. Working Window and Information Box ______________________________________________________________ | _______________________ | | User name # 1 | | | | User name # 2 | Balance: $1,174.70 | | | |_______________________| | | | | Bank's balance ==> $1,222.50 ^ | | Plus deposits ==> $ 232.20 | | | Minus checks ==> $ 302.10 | | | Your balance --------- | | | should be ==> $1,152.60 < ----- Trouble! | |--------------------------------------------------------------| | Difference ==> $ 22.10 | | A Review current outstanding records | | B Reenter the bank's final balance | |______________________________________________________________| The difference between what your balance is (found in the Running Balance Box) and what it should be, using the amount you entered as the bank's final balance, is displayed in the Information Box along with two options as shown in the example above. Jot it down before proceeding. _________ The Bank's Final Balance. When Checking displays the blinking Trouble! warning, the very first item to check is the bank's final balance. If the amount you entered as the bank's final amount (shown at the top of Checking's computations) is incorrect, press to reenter it. (Refer to the sample Warning! screen above.) _________ Reviewing the Outstanding Records. If you've made an error by declaring one of the records cleared when it wasn't (or you left one outstanding when it should have been cleared), you can quickly change that record's status and rerun the balancing portion of the Balancing Books function by selecting . You can also make changes to the Amount fields in your outstanding records, if necessary. Checking Page 26 After you press , Checking lets you review your current outstanding records. If it appears that the problem is that a record was cleared (or not cleared) erroneously, find the record using the directional keys. The Balancing Books function asks its normal question: "Change this check's status?" Respond , and Checking changes that record's status from "Cleared" to "Outstanding" (or vice versa). Then press to advance to the balancing portion of the function again. If the error is an incorrect amount in one of the records, display that record and press while the Balancing Books function asks its usual query. This starts the Change function from where you can change the amount, and if necessary, any <+> command amount you might have on the Memo line. [Note: You cannot change the type of record. In other words, you cannot change a check to a deposit, a deposit to a check, etc.] After you've made the necessary corrections, press once more and rerun the balancing portion of the function. Enter the bank's balance. If all is well, Checking reports that your account has balanced. Press any key to return to the Options Window. Once you leave the Balancing Books function, Checking updates your file. That means that all of the records you declared as cleared would no longer be accessible to the Balancing Books function the next time you run it since it can only handle the currently outstanding records. To alter the status of a record once the file has been updated, you must use the Change function. _________ Missing an Entry? Make sure you have a record for every line item listed on your bank statement. Use the Change function to peruse your records. Autowithdrawals are easy to overlook, especially the `incidentals' banks frequently charge such as check cashing fees, late payment charges, costs for new checks, etc. Make sure you didn't forget one of your deposits, either. That includes the bank interest your account has earned. It's frequently very little money, but it's enough to cause a balancing problem. _________ Double Check Your Amount Entries. You can also use the Change function to double check your amount entries. Note the date of the first transaction on your bank statement and use the scrolling keys to find the records in your file that have that date. Begin your amount comparisons at that point. Don't forget to compare all of your transactions. Checks, deposits, autowithdrawals, bank interest ... they must all match. You should also compare the checks and deposits that are still outstanding (those that appear in your checkbook register, but not on the bank statement) to be sure they were all entered properly. Checking Page 27 ____________________________________________________________________ ++ Special Situations ++ Voiding Checks. If you wish to void a check choose 3, the Change function, in the Options Window. After you find the record you want to void, Checking displays the normal sub-menu for making changes. Select 2, Void Checks. Checking asks for confirmation. You can only void checks that have not yet cleared. Once you have voided a check, it cannot be undone. Furthermore, the only way you can see the voided check is to view it using the Change function (even though you are no longer allowed to change it). __________________ Automatic Salary Deposits. If your company deposits your earnings into your checking account automatically, you'll receive a deposit receipt from your employer in lieu of a check. Enter the amount of the deposit into your register at the time you receive the receipt. Don't wait until your bank statement comes to enter this transaction. This is a D entry in the Check Number field, and you clear it after you have received your bank statement. __________________ Automatic Teller Machines (ATM's). When you make cash withdrawals from your checking account using ATM's, you need not bother entering a record of the transaction until you receive the bank statement with the ATM deduction. At that point enter it as an autowithdrawal and clear it. After you've entered an autowithdrawal record, Checking asks you if you want to declare it cleared or outstanding. Since it has already cleared your bank, declare it cleared. This method is especially handy if you maintain a cushion in your checking account, and don't need to monitor your running balance closely. If you'd rather keep your running balance timely, enter your ATM records right away, but declare them outstanding. When it's time to balance your checkbook, you'll have the added step of declaring them cleared, but since you'll be clearing all of your regular checks anyway, it isn't that much more overhead. __________________ Bank Deductions. If your account is penalized by the bank for a tardy payment, or charged interest on a line of credit, or if the cost of writing checks is deducted from your account, make those costs A entries (autowithdrawals). Checking Page 28 You enter these transactions after you've received your bank statement. Put the bank's name on the Pay To line and be sure to declare these charges cleared since they have already been deducted from your account. ____________________________________________________________________ Extended Processing Options EPO Definition <\> Change a Quickey name, name on the check, or a Tax code. Checking asks which Quickey you want to change. When you enter a Quickey, Checking highlights the current Pay To name for that Quickey in the Viewing Window and places your cursor in the Working Window's Pay To field under the current entry. Make the necessary changes and press . To delete the Pay To name entirely, press + and then . If you find you've entered an incorrect Quickey, press while your cursor is still in the Working Window to resurrect the old Pay To name (even after you've made some changes). When you've finished making corrections to your Quickey list, press at the "Enter the Quickey you'd like to change" prompt. Checking then asks if you want to sort your Quickeys. If you like having them sorted, you should reply . [Tip: The names are more easily found in the list if they are sorted.] Next, you can change the names on the check. The names on the check appear in the upper left hand corner of the Working Window. The names can be up to 22 characters long. Checking comes with a standard set of Tax codes, but the codes can be used for a variety of purposes. They don't have to be used for taxes. You might want to track your gas and electric costs, grocery bills, whatever. You have thirty-six Quickey Pay To names in Checking. They can be up to 22 characters long, but only the first 19 letters are displayed in the Viewing Window. - - - - - - - - - Checking Page 29 <|> Enter a new starting balance for your checking file. When you enter a new starting balance, Checking updates your file immediately and displays the new running balance in the Running Balance Box inside the Working Window. Warning! Once you have run the Delete/Compress function described above (option 4, selection 4) you must not invoke this EPO. - - - - - - - - - <-> Delete a specific record. You find and select the record you want to delete the same way you do when using the Change function. Checking asks you to verify the record. Please do so, because when a record is erased in this manner it is gone forever. It cannot be saved to your dump file. This EPO is handy if you find you've accidentally entered a record twice (hence, the second entry is of no historical value, unlike a voided check). - - - - - - - - - <+> Reset the Tax Code field in all records that have a specific Tax code to blank. If you've set up one of your Tax codes as a special projects code, you can reset the Tax code status on all of the records with that Tax code to blank. Only the records with a current year date are affected. Read the section entitled "Special Projects and Tax Codes" on page 9 for more information. - - - - - - - - - <#> Switch between color and B/W modes. - - - - - - - - - Display available EPO's for this program. ____________________________________________________________________ + The End + ____________________________________________________________________ (c) Copyright 1991 - 1995 John L. Salisbury