@2
@6
In chapter 5, we briefly examined the Billings summary
that came with the Test Data.  It showed 6 activities
for 2 trucks had generated $1,790 in billings.  You
then added 2 activities for a new truck, with an additional
$250 in billings.
-
In this chapter, we'll go back to the Billings Summary
Menu and see, first of all, if the 2 new activities
have been comprehended in the current summary.  Then
we'll look a little closer at your options in this menu.
ÄÄÄÄÄÄÄÄÄÄÄÄ Maintenance and Service Call Activity Tracking System ÄÄÄÄÄÄÄÄÄÄÄÄ
ACS
Main Program Menu
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄ¿           ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿      ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³  03/06/87   ³           ³ Please Choose One ³      ³  06:51:56    ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÙ           ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ      ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
1)  Master file options
2)  Other Options
3)  Select Category
X)  Exit System
Category of Maintenance: ALL
@27
1
Enter a '1' to go to the Master File Menu.
Dallas Truck Maintenance Tracking System
ÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜ
ÕÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ¸
³      Master File Menu and Other Primary Functions      ³
ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´
³                                                        ³
³        A to ADD data--Master file                      ³
³        G to GET/EDIT data--Master file                 ³
³        1 for Activity file.                            ³
³        2 for Search through Service Call data          ³
³        3 for Billings reports.                         ³
³        4 for Appointments                              ³
³        5 for Service Call and Activity reports         ³
³        6 for automatically creating future Activities. ³
³        H for Help.                                     ³
³        R to RETURN to prior menu.                      ³
ÔÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ¾
Category of Maintenance (defaults to ALL): ALL
3
To go to Billings reports, enter a '3'.
ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ Dallas Truck Maintenance Tracking System ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
Start Date               Billings Summary Menu        End Date
³  01/01/01   ³           ³ Please Choose One ³      ³  12/12/99    ³
1)  Change Start/Stop date of summary
2)  Select Service Call being summarized :
[defaults to ALL, meaning all Service Calls are summarized]
3)  Summarize and Post all Billings from the Activity file
4) Generate Summary report to printer
H) Help Screen
R) Return to prior menu
Service Call to be summarized: ALL
Now we are back to the Billings Summary Menu that we examined
in the last chapter, before adding 2 new activities.  To
create a current summary, enter '3'.
Updating all of the records in the Service Call File
Summarizing all detail Billings records from the Activity File
NBF199, Category is :        1
$     50.00, occurred on 03/06/87
$    200.00, occurred on 03/06/87
TOTAL BILLINGS= $     250.00
STW366, Category is :        1
$     35.00, occurred on 12/30/82
$     55.00, occurred on 05/26/83
$    350.00, occurred on 08/23/84
TOTAL BILLINGS= $     440.00
WRX332, Category is :        1
$    450.00, occurred on 01/02/83
$     50.00, occurred on 05/28/84
$    850.00, occurred on 06/28/84
TOTAL BILLINGS= $    1350.00
Grand total =   $      2040.00
@7
This summary shows the original 6 records from the Test Data,
plus the 2 new activities you created for NBF199.  The Grand
total has increased from $1,790 to $2,040.
Let's go back to the last menu, and create a report from
this data.
Before going back to the Billings Summary and printing out
the report, note that you have the option throughout the
program of sending your reports either to a printer or
to a text file named 'VIEW.TXT'.  In this way, you can
always create and inspect your reports without having
to be dependent on your printer being on-line.
At the time you create a report, the program will prompt
you for your choice:  to either print it out now or to
sent the report to the text file.
As you create the text file from a report, you can view it
then or come back later and view it again from the Other
Options Menu, 1) View or Print Most Recent Report.
4
Now that we are back to the Billings Summary Menu, enter '4' for report.
Page No.     1    Dallas Truck Maintenance Tracking System
Billings Report,  Category = ALL
START DATE =01/01/1901, END DATE =12/12/2999
Grand Total = $     2040.00
03/09/1987
** Primary ID Number: NBF199
TOTAL $ =  250.00, 153K5E7E9ER2G, Peterbilt, #362, Cabover model, purchased
in 1986 from Peterbilt Truck Sales
** Primary ID Number: STW366
TOTAL $ =  440.00, 55823WSE90321, Mack Truck, #R-685, Conventional Truck
purchased in 1982 from Mack Trucks,
** Primary ID Number: WRX332
TOTAL $ = 1350.00, 3356UST217431, Peterbilt, #362, Cabover model, purchased
in 1981 from Peterbuilt Truck Sales
This is the Billings Report for 3 trucks.
The billings for 'NBF199' of $250 now appear with the comment from the
Master File, and second and third ID.
Observe the third line of this report.  It shows 'START/END DATE'
of 1901 to 2999.  This means all records in the activity file
were selected for this analysis.
2
You can select the Start/Stop dates for your report at option 1.
Using this option, you can select billings for a 10 year, 2 month,
or 1 day period!   You can experiment with this feature later.
For now, we want to select one truck to summarize.
As you observe the bottom of the menu, you see:
"Service Call to be summarized: ALL"
This means ALL trucks were summarized.
To summarize one truck, select option '2'.
IDENTIFICATION OF SERVICE CALL NAME FOR SUMMARIZING BILLINGS DATA:
License Number for Service Call:
ALL
Enter the ID of the Service Call that you wish to summarize your Billings.
(Enter [Return] by itself if you are finished.)
[The program cannot make a partial match here.  You must enter a complete name]
@11
This screen defaults to 'ALL', meaning all trucks are summarized.
Since you want to select data for 1 truck, enter 'NBF199'.
@30
7
40
39
NBF199
Service Call to be summarized: NBF199
Since you are back to the Billings Summary Menu, observe
that the bottom message has now been changed to:
"Service Call to be summarized: NBF199"
To summarize on this one truck, enter a '3'.
Grand total =   $       250.00
The new summary is for this one truck rather than for the
3 that were summarized before.
R
If you were to enter option 4 to generate the report, your report
would be for one truck.  For now, enter an 'R' to return.
From the Billings Summary Menu, you can experiment with
different combinations of time periods, trucks summarized, and
categories selected.  This last item will be covered later.
As a preview, though, you define Categories in any way you
want and can group your records around any one category.  For example,
you can define each building, shift, or mechanic to have its
own category.
At the Master File Menu, enter an 'R' to return to the Main Program Menu.
X
Enter an 'X' to exit the program
This concludes Chapter 6.
@5