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Welcome to Chapter 9!
In this tutorial, we'll create 2 basic reports.
The first will give an overview of what is in the Master File.
The second will show all activities for the trucks.
ÄÄÄÄÄÄÄÄÄÄÄÄ Maintenance and Service Call Activity Tracking System ÄÄÄÄÄÄÄÄÄÄÄÄ
ACS
Main Program Menu
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄ¿           ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿      ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³  03/14/87   ³           ³ Please Choose One ³      ³  06:03:53    ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÙ           ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ      ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
1)  Master file options
2)  Other Options
3)  Select Category
X)  Exit System
Category of Maintenance: ALL
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1
Select option '1'.
Dallas Truck Maintenance Tracking System
ÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜ
ÕÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ¸
³      Master File Menu and Other Primary Functions      ³
ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´
³                                                        ³
³        A to ADD data--Master file                      ³
³        G to GET/EDIT data--Master file                 ³
³        1 for Activity file.                            ³
³        2 for Search through Service Call data          ³
³        3 for Billings reports.                         ³
³        4 for Appointments                              ³
³        5 for Service Call and Activity reports         ³
³        6 for automatically creating future Activities. ³
³        H for Help.                                     ³
³        R to RETURN to prior menu.                      ³
ÔÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ¾
Category of Maintenance (defaults to ALL): ALL
5
Option 5 contains the 2 primary reports that show what is in
your two main files:  Master File and Activity File.
Enter a '5'.
ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ Dallas Truck Maintenance Tracking System ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
Start Date         Service Call and Activity Reports  End Date
³  01/01/1901 ³           ³ Please Choose one ³      ³  12/12/2999  ³
1)  Do report from the Master File
2)  Generate one report from the Activity file
3)  Set start/stop date of these Reports
4)  Select out any comment for report[s]
5)  Category Consolidation Feature:
H)  Help for reports
R)  Return to prior menu
The start/stop dates used in these reports defaults 1901 to 2999.
This refers to the dates the records were originally entered into
either the Master or Activity File and can be changed in option 3.
We'll use the default dates in this exercise.
Option 1  will give you an overview of all records in the Master File.
Enter a '1'.
After selecting any report option, the program will ask you
if you want to send the report to either the screen or to
the printer.  Let's say that you just now selected displaying
your report to the screen
Page No.     1    Dallas Truck Maintenance Tracking System
Service Call File, Category = ALL
START DATE =01/01/1901, END DATE =12/12/2999
03/14/1987
** PRIMARY ID NUMBER: NBF199
NBF199, 153K5E7E9ER2G, Peterbilt, #362, Cabover model, purchased in 1986
from Peterbilt Truck Sales 515 N. Loop 12, Dallas, Tx  (214) 445-9100, from
Tom Dinner
** PRIMARY ID NUMBER: STW366
STW366, 55823WSE90321, Mack Truck, #R-685, Conventional Truck purchased in
1982 from Mack Trucks, 3611 Irving Blvd, Dallas, TX (214)631-4770, from Bill
Smith
** PRIMARY ID NUMBER: UTR399
UTR399, GR45339264T50, Kenworth K100, Cabover, purchased in 1980 from Texas
Kenworth Company, 4040 Irving, Irving, TX (214) 920-7300, from Ron Turnbull
ACS HELP                                Keys: PgUp PgDn Arrows ESC=exit
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Here is your report of the records contained in the Master File.
It shows the 'NBF199' truck that you added in chapter 4.
Note that each entry in the report contains all three ID's, and
and the comment that you entered into the Master File.
The Master File now contains 4 trucks, the 3 that came as Test Data,
and the fourth is the NBF199 that you added.    To see the fourth,
enter 'PgDn' to 'scroll' to screen 2 of this one page report.
** PRIMARY ID NUMBER: WRX332
WRX332, 3356UST217431, Peterbilt, #362, Cabover model, purchased in 1981
from Peterbuilt Truck Sales 515 N. Loop 12, Dallas, TX  (214) 445-9100, from
Tom Dinnery
ACS HELP    *** End-of-file ***         Keys: PgUp PgDn Arrows ESC=exit
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Here is the fourth truck in the report.
When you are ready to return to the prior menu, enter Escape.
2
To create a report for all records in the activity file, enter '2'
Activity File,  Category = ALL
Sorted by License Number
NBF199, 03/06/1987, Peterbilt, #362 153K5E7E9ER2G, Vehicle Registration
today.
NBF199, 03/06/1987, Peterbilt, #362 153K5E7E9ER2G, Paint cab today.
NBF199, 03/13/1987, Peterbilt, #362 153K5E7E9ER2G, Perform muffler
inspection.
NBF199, 03/13/1987, Peterbilt, #362 153K5E7E9ER2G, Perform brake inspection.
STW366, 12/30/1982, Mack Truck, #R-685 55823WSE90321, Service manual for
this model #R-685, conventional Mack Truck missing.  Ordered new one.
STW366, 05/26/1983, Mack Truck, #R-685 55823WSE90321, Bracket for driver
seat missing.   Seat fails to position correctly.  Reclines without moving
Here is screen 1 of this report.  It shows that truck 'NBF199' has 4
activities.  Each activity is displayed with the comment from the
Activity file, as you had originally entered it at the time the
activity was created.
You can have a different comment for each activity, up to 200 characters.
Each record in the Master File can have only one comment, to 120 characters.
In Chapter 10, we will search for words that you had entered into
the comments, irrespective of where those words occurred.
-
This report contains 2 pages but requires 4 screens to display it.
Rather than continue 'scrolling' through the report with 'PgDn',
let's enter Escape to return to the prior menu.
R
To return to the prior menu, enter 'R'.
³  03/14/87   ³           ³ Please Choose One ³      ³  06:07:45    ³
X
Enter an 'X' to exit the program
This concludes Chapter 9.
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