4. GETTING STARTED WITH DAC EASY SCREEN 4-1: DAC EASY ACCOUNTING /-----------------------------------------------------------------------------\ DAC EASY ACCOUNTING M A I N M E N U 1. FILE UTILITIES 2. GENERAL LEDGER 3. ACCOUNTS RECEIVABLE 4. ACCOUNTS PAYABLE 5. PURCHASE ORDERS 6. BILLING 7. INVENTORY 8. REPORTS 9. FORECASTING 10. END PERIOD ROUTINES 11. FILE CREATION AND MAINTENANCE 99. EXIT TO DOS ENTER YOUR SELECTION: \-----------------------------------------------------------------------------/ Look at the screen, and find the "ENTER YOUR SELECTION:". To me, it shows that the computer expects me to select an option from the numbered choices. This is the main menu or the screen from which we enter and proceed through the program. We will always return to this screen to proceed to another option. Next, I want to select option 4, which is "ACCOUNTS PAYABLE". TYPE: 4 PRESS: [<-'] Enter/Return key AND THE SYSTEM WILL: Return with the "ACCOUNTS PAYABLE" menu. SCREEN 4-2: Return with the "ACCOUNTS PAYABLE" menu /-----------------------------------------------------------------------------\ DAC EASY ACCOUNTING ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE 1. ENTER CASH RECEIPTS AND 5. ENTER INVOICES AND TRANSACTIONS TRANSACTIONS 2. GENERATE FINANCE CHARGES 6. ENTER CHECKS TO PRINT 3. PRINT JOURNAL 7. PRINT CHECKS 4. POST 8. PRINT JOURNALS 9. POST 99. RETURN TO MAIN MENU ENTER YOUR SELECTION : \-----------------------------------------------------------------------------/ Look at the screen, and find the "ENTER YOUR SELECTION:". To me, it shows that the computer expects me to choose an option from the accounts payable options which are numbered five through nine. It also shows that we entered the "ACCOUNTS PAYABLE" menu. Notice that the "ACCOUNTS RECEIVABLE" options also appear on this screen. Next, I want to choose option number 5, "ENTER INVOICES AND TRANSACTIONS". TYPE: 5 PRESS: [<-'] Enter/Return key AND THE SYSTEM WILL: Return with the "ENTER INVOICES AND TRANSACTIONS" option. Comments / Questions: 4.1. ROUTINE USED FOR PAYMENTS This routine is used for payments which do not go through the "PRINT CHECKS ROUTINE", any liability we need to pay such as advertising, expense reimbursements, rent payments, and miscellaneous debits and credits to vendors, this routine will also be used to set up an existing company. 4.1.1. MAIN ENTRIES TO ACCOUNTS PAYABLE The main entries to accounts payable are done through the purchase order routine and has been explained previously. This routine is truly a minor one. 4.1.1.1. ROUTINE TO SET UP AN EXISTING COMPANY If this routine is used to set up an existing company, account 9998, "NOT REGISTERED ACCOUNT" may be required. Here balances would be entered to offset the accounts payable credit for an existing company. 4.1.1.2. NO WAY TO ENTER BEGINNING BALANCES This is one part of this system which I do not like. There is no way to enter beginning balances,and setting up an existing company is a lengthy task. Also the appearance of the 9998 account on the trial balance and the financial statements does not give a good impression. SCREEN 4-3: Return with "ENTER INVOICES AND TRANSACTIONS" /-----------------------------------------------------------------------------\ ACCOUNTS PAYABLE TRANSACTION # (I=Invoice) VENDOR CODE NAME CODE (K=Check ): INVOICE No. TRANSACTION DATE (D=Debit ) REF./CHECK No. DUE DATE (C=Credit ) DISCOUNT DATE DISCOUNT AVAILABLE D I S T R I B U T I O N ACCOUNT # ACCOUNT NAME DEBITS CREDITS REC. --------- -------------------- ------------ ------------ ----- \-----------------------------------------------------------------------------/ Look at the screen, and find the "ACCOUNTS PAYABLE TRANSACTION #". To me, it shows that the computer expects me to enter a transaction number. This is done automatically by pressing the return. Since this is our first transaction for this vendor the program will return with the number 1. Next, I want to press the return to have the number entered automatically. PRESS: [<-'] Enter/Return key AND THE SYSTEM WILL: Return with the transaction number and allow us to proceed to the vendor code. Comments/Questions 4.2. TIME TO ENTER A TRANSACTION NUMBER The only time we will enter a transaction number is for an inquiry, a cancellation, or modification. When the number is entered, the information previously recorded for that account number will be displayed. (See audtrl on routine 5.1 for further details). 4.2.1. ADDRESS AND PAYMENT TERMS, VENDOR INFORMATION This routine follows basically the same procedure outlined previously. Inventory should have been set up in routine 11.5, and the vendor should have been set up in routine 11.4. After the vendor code, the vendor's name, address and payment terms will appear, editing or canceling follows the same procedure outlined previously. 4.2.1.1. ENTER ACCOUNTS PAYABLE Notice the "CODE" and the letter choices following. The "I" refers to invoices that are not merchandise. This is how we would enter accounts payable such as advertising. The "K" refers to any payment on these transactions not made by the "ENTER CHECKS TO PRINT" option, which is option 4.6."D" and "C" are confusing, since they can also be for vendor transactions, however in actual use they cannot be, because if we try to debit or credit inventory through this routine, the program will not allow us to. Debits or credits to inventory can only be made through the purchase order routines, and are made automatically by the system. SCREEN 4-4: Return with the transaction number /-----------------------------------------------------------------------------\ ACCOUNTS PAYABLE TRANSACTION # 0001 (I=Invoice) VENDOR CODE 01 NAME RODRIGUEZ CO. CODE (K=Check ): INVOICE No. TRANSACTION DATE 04/01/86 (D=Debit ) REF./CHECK No. DUE DATE 05/01/86 (C=Credit ) DISCOUNT DATE 04/11/86 DISCOUNT AVAILABLE 0.0 D I S T R I B U T I O N ACCOUNT # ACCOUNT NAME DEBITS CREDITS REC. --------- -------------------- ------------ ------------ ----- \-----------------------------------------------------------------------------/ Look at the screen, and find the " TRANSACTION # 0001". To me, it shows that the computer has entered the transaction number automatically. Notice the "VENDOR CODE", which has already been typed in, when we type in the vendor code number the vendor's name, address and payment terms will appear automatically, if the vendor file exists, if not the code number will be rejected. (This should have been done using routine 11.4). Next, I want to complete the transaction by typing in the remaining information. TYPE: (type in the remaining information item by item) PRESS: [<-'] Enter/Return key (after each item) AND THE SYSTEM WILL: Return with the completed transaction. Comments / Questions: 4.3. VENDOR IDENTIFIED BY THE CODE NUMBER The system will return with a previously entered vendor identified by the vendor code number, and if found, the program will return with the vendor name. Notice that after "NAME", "RODRIGUEZ CO." has appeared. Also notice that information relating to the transaction date, discount date and payment due date have appeared automatically. This is how I know that the vendor is on file. Notice also that the date is 4-30-86. This is the date that I typed in at the DOS prompt. It is always important to key in the correct date at the DOS prompt, and not press the return because this is the date that the program will read, and if the default is used the program will read the default date of DOS, which will certainly cause problems since the program calculates the discount available and whether the invoice is overdue automatically using the typed in date. SCREEN 4-5: Return with the completed transactions /-----------------------------------------------------------------------------\ ACCOUNTS PAYABLE TRANSACTION # 0001 (I=Invoice) VENDOR CODE 01 NAME RODRIGUEZ CO. CODE (K=Check ):K INVOICE No.91749 TRANSACTION DATE 04/01/86 (D=Debit ) REF./CHECK No. 10000 DUE DATE 05/01/86 (C=Credit ) DISCOUNT DATE 04/11/86 DISCOUNT AVAILABLE 0.0 D I S T R I B U T I O N ACCOUNT # ACCOUNT NAME DEBITS CREDITS REC. --------- -------------------- ------------ ------------ ----- 211 ACCOUNTS PAYABLE 24000.00 1 112 CASH IN BANK 24000.00 2 T \-----------------------------------------------------------------------------/ Look at the screen, and find the "T". To me, it shows that the transaction has been completed, and that this is what we enter when we wish to tell the program the entry is complete. Next, I want to return to the "ACCOUNTS PAYABLE" menu. PRESS:[<-'] Enter/Return key,then [Esc] Escape key AND THE SYSTEM WILL: End the transaction, and return to the "ACCOUNTS PAYABLE" menu. Comments / Questions: 4.4. ACCOUNTS PAYABLE Press return to end the screen, then escape to return to the "ACCOUNTS PAYABLE" MENU. 4.4.1. DEBIT OR CREDIT ACCOUNTS PAYABLE Notice the "ACCOUNT # 211", this is one of the ways we can debit or credit accounts payable. The other ways would be through other parts of this routine 4.2, and also through the "PURCHASE ORDER" routine, which i s option 5. We cannot make journal entries to accounts payable through the GL. Accounts payable is one of the GL Interface accounts which has it's own routine, the others are inventory and accounts receivable. 4.4.1.1. SAMPLE ENTRY This is a sample entry only for demonstration purposes, since the payment will be entered in the "ENTER CHECKS TO PRINT" routine. It was canceled by using "C". When we use "C", we type in "C" where the "T" is, and enter the "REC." number of the transaction we wish to cancel in the right most column. If we enter the record number of the "ACCOUNTS PAYABLE" transaction, the system will ask "DO YOU WISH TO CANCEL COMPLETELY (Y/N)?", answer "Y" and the operation will be canceled. This method is used if the user makes a mistake entering the journal entry and then keys the journal entry in again. SCREEN 4-6: End the transaction /-----------------------------------------------------------------------------\ DAC EASY ACCOUNTING ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE 1. ENTER CASH RECEIPTS AND 5. ENTER INVOICES AND TRANSACTIONS TRANSACTIONS 2. GENERATE FINANCE CHARGES 6. ENTER CHECKS TO PRINT 3. PRINT JOURNAL 7. PRINT CHECKS 4. POST 8. PRINT JOURNALS 9. POST 99. RETURN TO MAIN MENU ENTER YOUR SELECTION : \-----------------------------------------------------------------------------/ Look at the screen, and find the "ENTER YOUR SELECTION". To me, it shows that the computer expects me to enter a selection. Next, I want to choose option number 6, "ENTER CHECKS TO PRINT". TYPE: 6 PRESS: [<-'] Enter/Return key AND THE SYSTEM WILL: Return with the "ENTER CHECKS TO PRINT" option. Comments / Questions: 4.5. MAIN ROUTINE OF ACCOUNTS PAYABLE This is the main routine of accounts payable. Through here accounts payable is debited and cash is credited. This system is not logically organized and routine titles are misleading as to their importance. SCREEN 4-7: Return with the "ENTER CHECKS TO PRINT" option /-----------------------------------------------------------------------------\ TRANSACTION #....... VENDOR CODE......... VENDOR NAME......... INVOICE TO PAY...... INVOICE BALANCE..... DISC. AVAILABLE..... NET TO PAY.......... DISCOUNT TAKEN...... AMOUNT CHECK........ BALANCE AFTER CHECK. \-----------------------------------------------------------------------------/ Look at the screen, and find the "TRANSACTION #...". To me, it shows that the computer expects me to enter a transaction number, if I wish to cancel a previously issued check, or to press return to have the number appear automatically. Next, I want to proceed to answer the remaining questions to be able to print a check. TYPE: (answer each question individually) PRESS: [<-'] Enter/Return key Comments / Questions: 4.6. CANCELLATION PROCEDURES To cancel, follow the previously described cancellation procedures. 4.6.1. VENDOR CODE Notice the "VENDOR CODE", if we enter the vendor code and it has not been previously defined in routine 11.4, it will be rejected. If it has been previously defined the vendor name will be displayed automatically. We will enter the invoice we want to pay, if it is not found the next three rows will be "0". If it is found, the invoice balance will appear. "DISC. AVAILABLE" is then displayed automatically. "NET TO PAY" AND "DISC. TAKEN" must then be entered by the user. Balance after the check is then calculated by the computer. 4.6.1.1. UNAUTHORIZED USER PASSWORD This is another weakness in the program, if an unauthorized user the password a check can still be printed because even if no invoice is found the system will print a check. There will be a record of the transaction because it will be recorded in the accounts payable and the vendor file, but still a measure of protection will be to not allow a check to be printed if the invoice is not found. SCREEN 4-8: ACCOUNTS PAYABLE CHECKS TO PRINT /-----------------------------------------------------------------------------\ ACCOUNTS PAYABLE CHECKS TO PRINT TRANSACTION #.......0001 VENDOR CODE.........01 VENDOR NAME.........RODRIGUEZ CO. INVOICE TO PAY......91749 INVOICE BALANCE..... 24000.00 DISC. AVAILABLE..... 0.00 NET TO PAY.......... 24000.00 DISCOUNT TAKEN...... 0.00 AMOUNT CHECK........ 24000.00 BALANCE AFTER CHECK. 24000.00 IS THE DATA CORRECT ? (Y/N) : \-----------------------------------------------------------------------------/ Look at the screen, and find the "IS THE DATA CORRECT? (Y/N):". To me, it shows that the computer expects me to verify that the data we entered is correct. Next, I want to verify the data by typing "Y" and return to the "ACCOUNTS PAYABLE" menu. TYPE: Y PRESS: [<-'] Enter/Return key Comments / Questions: 4.7. VENDOR NAME APPEARS AUTOMATICALLY Notice the information has been completed. As mentioned before the vendor name appears automatically after typing in the vendor code. After typing in the invoice number the next three rows appear automatically. We typed in the the "DISC. TAKEN" and the "AMOUNT CHECK", and the rest was done automatically. SCREEN 4-9: DAC EASY ACCOUNTING /-----------------------------------------------------------------------------\ DAC EASY ACCOUNTING ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE 1. ENTER CASH RECEIPTS AND 5. ENTER INVOICES AND TRANSACTIONS TRANSACTIONS 2. GENERATE FINANCE CHARGES 6. ENTER CHECKS TO PRINT 3. PRINT JOURNAL 7. PRINT CHECKS 4. POST 8. PRINT JOURNALS 9. POST 99. RETURN TO MAIN MENU ENTER YOUR SELECTION : \-----------------------------------------------------------------------------/ Look at the screen, and find the "ENTER YOUR SELECTION :". To me, it shows that the computer expects me to choose an option. Next, I want to choose option 7, "PRINT CHECKS". TYPE: 7 PRESS: [<-'] Enter/Return key Comments / Questions: 4.8. CONTROLS THE PRINTING OF ALL THE CHECKS Before this routine is possible we must first do routine 4.5 and 4.6. This routine controls the printing of all the checks. The system will always void the first check by printing out void. This is a necessary process for the printer alignment. SCREEN 4-10: ACCOUNTS PAYABLE PRINT CHECKS /-----------------------------------------------------------------------------\ ACCOUNTS PAYABLE PRINT CHECKS THIS ROUTINE WILL PRINT CHECKS FOR INVOICES ENTERED IN ROUTINE # 6 ARE ALL THE INVOICES TO BE PAID ENTERED? : ENTER FIRST CHECK # ENTER AMOUNT AVAILABLE MAXIMUM INVOICES BY CHECK (1-10) DATE ON CHECKS (YYMMDD) CHECKING ACCOUNT #: \-----------------------------------------------------------------------------/ Look at the screen, and find the " ARE ALL THE INVOICES TO BE PAID ENTERED? : ". To me, it shows that the computer expects me to answer "Y" or "N". Next, I want to answer "Y". TYPE: Y PRESS: [<-'] Enter/Return key Comments / Questions: 4.9. PROCESS ACCOUNTS TRANSACTIONS We must answer "Y' to proceed with the routine. This routine will only process transactions that went through routine 4.6, but, routine 4.6 also requires routine 4.5. All payments must go through routine 4.6, whether related to a vendor, advertising or any other payment. SCREEN 4-11: ACCOUNTS PAYABLE PRINT CHECKS /-----------------------------------------------------------------------------\ ACCOUNTS PAYABLE PRINT CHECKS THIS ROUTINE WILL PRINT CHECKS FOR INVOICES ENTERED IN ROUTINE # 6 ARE ALL THE INVOICES TO BE PAID ENTERED ? : Y ENTER FIRST CHECK # 000001 ENTER AMOUNT AVAILABLE 100000.00 MAXIMUM INVOICES BY CHECK (1-10) 1 DATE ON CHECKS (YYMMDD) 860430 CHECKING ACCOUNT #: 112 CASH IN BANK PLACE CONTINUOUS FORMS IN THE PRINTER AND PRESS WHEN READY ARE THE CHECKS ALIGNED ? :Y \-----------------------------------------------------------------------------/ Look at the screen, and find the "ARE THE CHECKS ALIGNED? :". To me, it shows that the remainder of the questions have been answered, the checks are in the printer, and the computer is asking if the checks have been aligned. Next, I want to verify that the checks are aligned by typing "Y", so that I may print the checks. TYPE: Y PRESS: [<-'] Enter/Return key Comments / Questions: 4.10. PRINTING CHECKS We must enter the number of the first check, which will be voided due to the printer alignment process. We must then enter the amount we wish to disburse at this time. The "MAXIMUM INVOICES BY CHECK" indicates the number of invoices we are paying. This is another printing checks feature, some vendors have numerous small invoices and credits which are part of the payment and this is an unnecessary feature. We enter the date in the year-month-day format, if we press return the system will default with the date we enter at the DOS prompt. The system then requests that we place the check forms in the printer and press return when we are ready to print the alignment marks XXXX. The computer will then ask if the alignment marks are aligned properly. The alignment marks must be printed over the perforation line between the checks and the check stub. SCREEN 4-12: ACCOUNTS PAYABLE PRINT CHECKS /-----------------------------------------------------------------------------\ ACCOUNTS PAYABLE PRINT CHECKS THIS ROUTINE WILL PRINT CHECKS FOR INVOICES ENTERED IN ROUTINE # 6 ARE ALL THE INVOICES TO BE PAID ENTERED ? : Y ENTER FIRST CHECK # 000001 ENTER AMOUNT AVAILABLE 100000.00 MAXIMUM INVOICES BY CHECK (1-10) 1 DATE ON CHECKS (YYMMDD) 860430 CHECKING ACCOUNT #: 112 CASH IN BANK PLACE CONTINUOUS FORMS IN THE PRINTER AND PRESS WHEN READY ARE THE CHECKS ALIGNED ? :Y PROCESS FINISHED !! TOTAL CHECK PRINTED 2 TOTAL DOLLAR PAID 24000.00 PRESS TO ESC \-----------------------------------------------------------------------------/ Look at the screen, and find the "PROCESS FINISHED !!". To me, it shows that the computer expects me to verify the the checks printed by visual inspection. Next, I want to return to the "ACCOUNTS PAYABLE" menu. PRESS:[<-'] Enter/Return key Comments / Questions: 4.11. FORMAT OF CHECKS After the system has finished printing the checks the system will display the total checks printed and the amount disbursed. Notice the "2", this is because the first check was voided due to the printer alignment requirements, the second is the actual check. Notice the "TOTAL DOLLAR PAID", this is the total amount paid out. Canceling this transaction follows the same procedure as outlined previously, except that you would physically void the check that was printed out. On the following page is a facsimile of the way the check would print out. The format of the actual check is not screen visible. SCREEN 4-13: "XXXXX" /-----------------------------------------------------------------------------\ "XXXXX" VOID - VOID 000001 04/30/86 000002 04/30/86 **** 24000.00 RODRIGUEZ CO. 16 W. 52ND STREET MIAMI FL 33135 \-----------------------------------------------------------------------------/ Comments / Questions: 4.12. CONTENTS OF CHECKS Notice the "XXXXX" in the upper left hand corner, these are the alignment marks. Notice the "VOID - VOID" and the number below them. This is the first check which was voided for alignment purposes. Notice the line with the "91749" and the "24000.00" following it. This would be the invoice number, the gross amount, (the 00.0 is the discount, since none was taken it is 0), and the "24000.00" again is the net amount to pay. Notice the date and the check number which is 2, since the first one was voided. The upper portion is the informational part of the check and is not the actual check. The actual check begins with the check number, below that is the date and the net amount to pay, and in the lower left is the vendor's name and address. SCREEN 4-14: DAC EASY ACCOUNTING /-----------------------------------------------------------------------------\ DAC EASY ACCOUNTING ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE 1. ENTER CASH RECEIPTS AND 5. ENTER INVOICES AND TRANSACTIONS TRANSACTIONS 2. GENERATE FINANCE CHARGES 6. ENTER CHECKS TO PRINT 3. PRINT JOURNAL 7. PRINT CHECKS 4. POST 8. PRINT JOURNALS 9. POST 99. RETURN TO MAIN MENU ENTER YOUR SELECTION : \-----------------------------------------------------------------------------/ Look at the screen, and find the "ENTER YOUR SELECTION". To me, it shows that the computer expects me to choose an option. Next, I want to select option 8, "PRINT JOURNALS". TYPE: 8 PRESS: [<-'] Enter/Return key Comments / Questions: 4.13. THREE DIFFERENT JOURNALS PRINTED In this menu three different journals may be printed, "INVOICES/TRANSACTIONS", "CHECKS TO PRINT", and "CHECKS PRINTED". They all follow the same procedure. These must be printed sequentially before posting or the system will not post. SCREEN 4-15: ACCOUNTS PAYABLE JOURNALS /-----------------------------------------------------------------------------\ ACCOUNTS PAYABLE JOURNALS JOURNAL TO PRINT 1. INVOICES/TRANSACTIONS 2. CHECKS TO PRINT 3. CHECKS PRINTED ENTER YOUR SELECTION : \-----------------------------------------------------------------------------/ Look at the screen, and find the " ENTER YOUR SELECTION". To me, it shows that the computer expects me to choose an option. Next, I want to choose option 1, "INVOICES/TRANSACTIONS". TYPE: 1 PRESS: [<-'] Enter/Return key AND THE SYSTEM WILL: Return with the "INVOICES/TRANSACTIONS" option. Comments / Questions: 4.14. INVOICES/TRANSACTIONS IS ACCOUNTS PAYABLE JOURNAL This is another example of how this can be misleading, "INVOICES/TRANSACTIONS" is actually the Accounts Payable Journal. SCREEN 4-16: Return with the "INVOICES/TRANSACTIONS" option /-----------------------------------------------------------------------------\ ACCOUNTS PAYABLE JOURNALS JOURNAL TO PRINT 1. INVOICES/TRANSACTIONS 2. CHECKS TO PRINT 3. CHECKS PRINTED ENTER YOUR SELECTION : 1 Processing... press + to pause printing \-----------------------------------------------------------------------------/ Look at the screen, and find the "Processing...". To me, it shows that the computer is processing the transactions. Next, I want to examine the facsimile print outs when the program finishes printing and return to the "ACCOUNTS PAYABLE" menu. PRESS: [<-'] Enter/Return key Comments / Questions: 4.15. SCREEN FACSIMILES FOR EVALUATION PURPOSES The same screen message is given while the program is printing out. The same screen messages and procedures are followed for all three selections. "CHECKS TO PRINT" must be printed before the actual checks are printed. The format of the print outs are not visible to the user on the screen. The following are facsimiles for evaluation purposes. The actual print outs are printed out in condensed print. SCREEN 4-17: JUAN, BOMB & FERUT INC. /-----------------------------------------------------------------------------\ JUAN, BOMB & FERUT INC. DATE: 04-30-86 PAGE : 1 TIME: 02:34 ACCOUNTS PAYABLE JOURNAL TRAN VENDOR REF.# DUE DISC DISC C ACC No CODE VENDOR NAME INV.# DATE CHECK# DATE DATE AVAIL. D G/L Dr Cr ---- ------ ----------- ----- ---- ------ ---- ---- ------ - --- --- --- TOTALS : # TRANSACTIONS GRAND TOTAL : # TRANSACTIONS \-----------------------------------------------------------------------------/ Comments / Questions: 4.16. DATE AND TIME Notice the date and time, these are the dates we typed in at the DOS prompt when we booted up the system . (As explained in a previous audtrl). 4.16.1. HEADINGS: TRANSACTION NUMBER, VENDOR CODE, NAME, INVOICE NUMBER AND DATE Notice the headings, they begin with the transaction number, then comes the vendor code, then the vendor name, then the invoice number, then the date, (in the year, month, day format), then the reference number or check number, then the due date and the discount date, then the discount available, then whether the transaction was a debit or a credit, then what account number was debited or credited, and the amount that was debited or credited. 4.16.1.1. NUMBER OF TRANSACTIONS Finally, the total number of transactions appears ,with the amounts that were posted to them. The "CHECKS TO PRINT" and "CHECKS PRINTED JOURNAL" follow the same formats, except that the check journals are organized according to the relevant information that they require such as the check number, the discount taken and the net amount paid. SCREEN 4-18: DAC EASY ACCOUNTING /-----------------------------------------------------------------------------\ DAC EASY ACCOUNTING ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE 1. ENTER CASH RECEIPTS AND 5. ENTER INVOICES AND TRANSACTIONS TRANSACTIONS 2. GENERATE FINANCE CHARGES 6. ENTER CHECKS TO PRINT 3. PRINT JOURNAL 7. PRINT CHECKS 4. POST 8. PRINT JOURNALS 9. POST 99. RETURN TO MAIN MENU ENTER YOUR SELECTION : \-----------------------------------------------------------------------------/ Look at the screen, and find the "ENTER YOUR SELECTION". To me, it shows that the computer expects me to choose an option. Next, I want to choose option 9, which is "POST". TYPE: 9 PRESS: [<-'] Enter/Return key Comments / Questions: 4.17. FACSIMILE PRINT-OUTS We are returning to this screen from screen 16, the preceding were facsimile print-outs for demonstration purposes. 4.17.1. POSTING PROCESS AND CHECKS TO PRINT The posting process follows the same procedures outlined previously, the print routines must be printed out in sequence, with the exception of "CHECKS TO PRINT" which must be printed out before the "PRINT CHECKS" routine. SCREEN 4-19: POST A/P TRANSACTIONS /-----------------------------------------------------------------------------\ POST A/P TRANSACTIONS WARNING: BEFORE YOU RUN THIS ROUTINE BE SURE YOU HAVE PRINTED JOURNALS AND CHECKS AND FILES BACKUP TO PREVENT ANY POWER OR HARDWARE FAILURE. DO YOU WANT TO CONTINUE ? (Y/N): Y BE SURE PRINTER IS ON-LINE AND PRESS TO BEGIN POSTING \-----------------------------------------------------------------------------/ Look at the screen, and find the " DO YOU WANT TO CONTINUE? (Y/N): Y". To me, it shows that the computer expects me to answer with a "Y" to continue, after having printed the checks and journals, and having made the necessary backup files. Next, I want to return to the "ACCOUNTS PAYABLE" menu, after the posting process is completed. PRESS: [<-'] Enter/Return key Comments / Questions: 4.18. WARNING MESSAGE AND BACKUP FILES Notice the warning message, as mentioned previously routines must be printed and backup files must be made before posting. If the printing routines are not done, the system will not post the information. 4.18.1. ACCOUNTS PAYABLE We will press the return and return to the "ACCOUNTS PAYABLE" menu when the posting process is complete, (the program will give the user a screen message), from the "ACCOUNTS PAYABLE" menu we will type 99 and strike the return to return to the "MAIN MENU".