T A B L E O F C O N T E N T S 1. FILE CREATION WITH DAC EASY.............................................1-1 1.1. FUNCTION OF "A>"...................................................1-1 1.1.1. DIRECTORY OF FILES WITHIN DAC EASY..........................1-1 1.1.1.1. DIRECTORY DISPLAY..................................1-1 1.2. TRANSFERRING CONTROL OF THE SYSTEM.................................1-2 1.3. DEFINITION OF FILES................................................1-3 1.3.1. ISSUANCE OF QUESTIONS.......................................1-3 1.4. ROUTINE FOR RESPONDING TO QUESTIONS................................1-4 1.4.1. ACTUAL QUESTIONS............................................1-4 1.5. AMOUNT OF RECORDS TO BE PROCESSED..................................1-4 1.5.1. Remember that the records are being entered in blocks, so t.1-4 1.5.1.1. CONFIRMING THE ENTRIES.............................1-4 1.5.1.2. INITIALIZING THE SYSTEM............................1-4 1.6. END OF INITIALIZATION PROCESS......................................1-5 1.6.1. LEVELS OF SECURITY..........................................1-5 1.7. RULE FOR PASSING ENTRIES...........................................1-7 1.7.1. CREATING AN ACCOUNT.........................................1-7 1.8. ADDITION OF ACCOUNTS...............................................1-7 1.8.1. DELETION OF AN ACCOUNT......................................1-8 1.9. THE CUSTOMER ACCOUNT NUMBER AND TYPE...............................1-9 1.10. CONFIRMATION OF ENTRIES..........................................1-10 1.10.1. RETURN TO EMPTY FILE.....................................1-10 1.10.1.1. DELETION OF A CUSTOMER.........................1-10 1.11. PROCESS FOR ENTRIES IN VENDOR FILES..............................1-10 1.12. VENDOR ACCOUNT TYPE..............................................1-11 1.12.1. DELETION OF A VENDOR.....................................1-12 1.13. FIELD ENTRY INSTRUCTION..........................................1-13 1.14. ROUTINE FOR PRINTING COMPANY NAME................................1-14 1.14.1. EDITING..................................................1-14 1.15. COMPLETION OF G/L INTERFACE TABLE................................1-14 2. GENERAL LEDGER MENU.....................................................2-1 2.1. TRANSACTION NUMBERS................................................2-1 2.2. PRINTING REPORTS...................................................2-3 2.3. POSTED VERSUS UNPOSTED TRANSACTIONS................................2-3 2.3.1. SUSPENDING THE PRINTER......................................2-3 2.4. ACCOUNT ACTIVITY DETAIL REPORT.....................................2-4 2.5. POSTING TRANSACTIONS...............................................2-4 2.6. GENERAL LEDGER PROCESSING COMPLETION...............................2-4 3. CUSTOMER'S BILLING & PAYMENTS WITH DAC EASY.............................3-1 3.1. ACCOUNTS RECEIVABLE DAILY ROUTINES.................................3-2 3.1.1. BILLING SYSTEM TRANSACTIONS.................................3-2 3.2. TRANSACTION POSSIBILITIES..........................................3-2 3.3. APPROPRIATE COMMAND (CODE) SELECTION...............................3-3 3.3.1. EXECUTION OF ENTRIES........................................3-3 3.3.1.1. MAIN MENU DISPLAY..................................3-3 3.4. GENERATE FINANCE CHARGES...........................................3-4 3.5. PROCESS TO GENERATE FINANCE CHARGES................................3-4 3.5.1. ROUTINE FOR POSTING.........................................3-4 3.6. PRINTING A JOURNAL.................................................3-5 3.7. PURPOSES FOR THE POSTING PROCESS...................................3-6 4. GETTING STARTED WITH DAC EASY...........................................4-1 4.1. ROUTINE USED FOR PAYMENTS..........................................4-2 4.1.1. MAIN ENTRIES TO ACCOUNTS PAYABLE............................4-2 4.1.1.1. ROUTINE TO SET UP AN EXISTING COMPANY..............4-2 4.1.1.2. NO WAY TO ENTER BEGINNING BALANCES.................4-2 4.2. TIME TO ENTER A TRANSACTION NUMBER.................................4-3 4.2.1. ADDRESS AND PAYMENT TERMS, VENDOR INFORMATION...............4-3 4.2.1.1. ENTER ACCOUNTS PAYABLE.............................4-3 4.3. VENDOR IDENTIFIED BY THE CODE NUMBER...............................4-4 4.4. ACCOUNTS PAYABLE...................................................4-4 4.4.1. DEBIT OR CREDIT ACCOUNTS PAYABLE............................4-4 4.4.1.1. SAMPLE ENTRY.......................................4-5 4.5. MAIN ROUTINE OF ACCOUNTS PAYABLE...................................4-5 4.6. CANCELLATION PROCEDURES............................................4-6 4.6.1. VENDOR CODE.................................................4-6 4.6.1.1. UNAUTHORIZED USER PASSWORD.........................4-6 4.7. VENDOR NAME APPEARS AUTOMATICALLY..................................4-7 4.8. CONTROLS THE PRINTING OF ALL THE CHECKS............................4-7 4.9. PROCESS ACCOUNTS TRANSACTIONS......................................4-8 4.10. PRINTING CHECKS...................................................4-9 4.11. FORMAT OF CHECKS.................................................4-10 4.12. CONTENTS OF CHECKS...............................................4-10 4.13. THREE DIFFERENT JOURNALS PRINTED.................................4-11 4.14. INVOICES/TRANSACTIONS IS ACCOUNTS PAYABLE JOURNAL ...............4-12 4.15. SCREEN FACSIMILES FOR EVALUATION PURPOSES........................4-12 4.16. DATE AND TIME....................................................4-13 4.16.1. HEADINGS: TRANSACTION NUMBER, VENDOR CODE, NAME, INVOICE.4-13 4.16.1.1. NUMBER OF TRANSACTIONS ........................4-13 4.17. FACSIMILE PRINT-OUTS.............................................4-14 4.17.1. POSTING PROCESS AND CHECKS TO PRINT......................4-14 4.18. WARNING MESSAGE AND BACKUP FILES.................................4-14 4.18.1. ACCOUNTS PAYABLE.........................................4-14 5. GETTING STARTED WITH DAC EASY PURCHASE ORDER TRANSACTIONS...............5-1 5.1. PURCHASE ORDERS OPERATION..........................................5-1 5.1.1. GL PROGRAM FEATURE TROUBLESOME AT TIMES.....................5-1 5.2. ROUTINE FOR ENTERING PURCHASE ORDERS...............................5-2 5.2.1. PURCHASE ORDER PROGRAM CONTROL..............................5-2 5.3. PURCHASE ORDER #...................................................5-3 5.4. VENDOR'S INFORMATION...............................................5-4 5.4.1. NEXT ITEM IS REMARKS........................................5-4 5.4.1.1. SHIPPING INFORMATION LINE..........................5-4 5.4.1.2. DISC. DAYS, DISC %, AND DUE DAYS...................5-4 5.5. INVENTORY NUMBER...................................................5-5 5.6. ROUTINE FOR RECEIVING MERCHANDISE ORDERED..........................5-6 5.6.1. ENTER MERCHANDISE RECEIVED..................................5-6 5.7. PURCHASE ORDER NUMBER WE RECEIVED MERCHANDISE FROM.................5-7 5.7.1. ENTER THE VENDOR CODE.......................................5-7 5.8. DEBIT INVENTORY AND CREDIT ACCOUNTS PAYABLE........................5-8 5.9. RETURN MERCHANDISE NOT WISH TO KEEP................................5-8 5.9.1. AFFECTS ACCOUNTS PAYABLE....................................5-8 5.10. MERCHANDISE TO DEDUCT FROM INVENTORY..............................5-9 5.10.1. NO ADVANCES AND REF.......................................5-9 5.11. BLANK PURCHASE ORDER.............................................5-10 5.11.1. CONTROL FEATURE..........................................5-10 5.12. POST PROCESS.....................................................5-11 5.13. PRINT MORE THAN ONCE ..........................................5-11 5.14. SAMPLE FORMS.....................................................5-12 5.15. TITLE OF THE COMPANY MUST BEEN DEFINED...........................5-13 5.16. TOTAL OF EACH PURCHASE RECEIVED AND RETURNED.....................5-14 5.16.1. DATE AND TIME............................................5-14 5.17. THREE INFORMATIONAL SCREENS......................................5-14 5.18. POSTING PROCESS..................................................5-15 5.19. STEPS IN POSTING.................................................5-17 5.19.1. JOURNAL ENTRY TO THE GENERAL LEDGER......................5-17 5.20. ROUTINES THAT AFFECT INVENTORY AND ACCOUNTS PAYABLE..............5-17 5.20.1. DRAWBACKS TO CONTROL.....................................5-17 6. PRINT-OUT OPERATION OF INVENTORY WITH DAC EASY..........................6-1 6.1. ROUTINE USED TO PRINT-OUT INVENTORY LISTINGS.......................6-1 6.2. ROUTINE USED TO PRINT-OUT THE INVENTORY REPORTS....................6-2 6.2.1. MUST CONVENIENT WAY TO PRINT INVENTORY LISTINGS.............6-2 6.3. SORTING AND RANKING OPERATIONS.....................................6-3 6.3.1. PRINT-OUT OPERATION OF INVENTORY ON HAND....................6-3 6.4. ROUTINE FOR PRICE LISTING..........................................6-4 6.4.1. INVENTORY ACTIVITY PRINT-OUTS...............................6-4 6.4.1.1. ALERT REPORT.......................................6-4 6.4.1.2. ROUTINE FOR PHYSICAL INVENTORY ENTRIES.............6-4 6.5. NO DEFAULT RULE....................................................6-5 6.5.1. PRINT-OUT IS NOT SCREEN VISIBLE.............................6-5 6.6. INVENTORY MENU.....................................................6-5 6.7. ROUTINE FOR HAND WRITTEN ENTRIES...................................6-6 6.8. ASSIGNING RECORD NUMBERS...........................................6-7 6.8.1. CANCELLING A RECORD.........................................6-7 6.9. COMPARING INVENTORY COUNT..........................................6-8 6.10. INVENTORY MENU DISPLAY............................................6-8 6.11. DIFFERENCE BETWEEN INVENTORY FROM THE COUNT SHEETS AND THE PERPET.6-9 6.11.1. FACSIMILE ACTUAL PRINT-OUT................................6-9 6.11.1.1. INVENTORY MENU..................................6-9 6.12. POSTING INVENTORY DIFFERENCES....................................6-10 6.13. WARNING MESSAGE..................................................6-10 6.14. ADJUSTING ENTRIES................................................6-11 6.14.1. NOTICE THE WARNING MESSAGES..............................6-11 6.14.1.1. PRINTER ON-LINE DURING THE POSTING PROCESS.....6-11 6.15. ROUTINE FOR DEFINING THE COST SYSTEM.............................6-12 6.15.1. ALTERING THE COST SYSTEM.................................6-12 6.15.1.1. INVENTORY MENU DISPLAY.........................6-12 6.16. PURCHASE ORDER NUMBERS...........................................6-13 6.16.1. AUTOMATIC NUMBERING......................................6-13 6.16.1.1. FILE CREATION AND MAINTENANCE..................6-13 7. PRE-POSTING OF TRANSACTIONS WITH DAC EASY...............................7-1 7.1. PRE-POSTING OF TRANSACTIONS........................................7-2 7.1.1. FORMAT 1 AND 2..............................................7-2 7.2. FORMAT OF THE STATEMENT............................................7-3 7.3. DAC SOFTWARE SUPPLIES..............................................7-3 7.4. ACCOUNTS PAYABLE PROCESS...........................................7-4 8. FORECASTING & SORTING WITH DAC EASY.....................................8-1 8.1. FORECASTING ROUTINE................................................8-1 8.2. SORTING OPTIONS....................................................8-2 8.2.1. SELECTING A SORT OPTIONS....................................8-2 8.2.1.1. REASON TO CHOSE ACCOUNTS PAYABLE...................8-2 8.3. PREVIOUS YEAR SELECTION............................................8-3 8.3.1. FORECAST....................................................8-3 8.4. SORTING BY TRANSACTIONS............................................8-4 8.4.1. PRINT-OUT DISPLAYS..........................................8-4 8.4.1.1. FORECASTING MENU DISPLAY...........................8-4 8.5. INTERPRETATION OF THE COLUMNS......................................8-5 8.5.1. RETURN TO FORECASTING MENU..................................8-5 8.6. REVIEW OF THE PROGRAM..............................................8-6 Appendices A. INDEX ..................................................................A-1 L I S T O F S C R E E N S 1-1: A>.....................................................................1-1 1-2: Display the directory of the disk in the A drive ..................1-1 1-3: Load and run the EASY program..........................................1-2 1-4: DAC EASY ACCOUNTING ........................................1-2 1-5: Display another set of menu............................................1-3 1-6: Issue a set of questions for me to answer..............................1-3 1-7: Ask me the following question, "ARE YOU SURE?".........................1-4 1-8: Ask me to define for another set of file .......1-5 1-9: Take me back to the main menu..........................................1-5 1-10: ACCOUNTS FILE MAINTENANCE.............................................1-6 1-11: Create an account according to the given specifications...............1-7 1-12: Take me back to the "FILE CREATION AND MAINTENANCE"...................1-8 1-13: CUSTOMER FILE MAINTENANCE.............................................1-8 1-14: Display the available information for the customer....................1-9 1-15: Take me back into the "VENDOR FILE MAINTENANCE" module ..............1-10 1-16: VENDOR FILE MAINTENANCE..............................................1-11 1-17: Take me into the PRODUCT FILE CREATION module of the system..........1-12 1-18: PRODUCT FILE MAINTENANCE.............................................1-12 1-19: Take me into the COMPANY'S IDENTIFICATION routine....................1-13 1-20: Take me into the General Ledger Interface Table......................1-14 2-1: DAC EASY ACCOUNTING....................................................2-1 2-2: G/L TRANSACTION ENTRY JOURNAL CODE: TRANSACTION # DATE:.2-1 2-3: G/L TRANSACTION ENTRY JOURNAL CODE: GL TRANSACTION # 01 DATE: 8.2-2 2-4: PRINT G/L JOURNALS.....................................................2-2 2-5: Print the transactions in the journal..................................2-3 2-6: Print the report.......................................................2-4 3-1: DAC EASY ACCOUNTING ..................................3-1 3-2: Load the routine for me................................................3-1 3-3: Load process No. 1 for me..............................................3-2 3-4: Automatically assigned a new available number ......................3-3 3-5: Bring up the name of the existing customer.............................3-3 3-6: Load this operation for me.............................................3-4 3-7: Come up with a message.................................................3-5 3-8: Proceed with my option.................................................3-5 3-9: Print the journal......................................................3-6 3-10: Come up with the last operation.......................................3-6 3-11: Continue with the posting.............................................3-7 4-1: DAC EASY ACCOUNTING....................................................4-1 4-2: Return with the "ACCOUNTS PAYABLE" menu ...................4-1 4-3: Return with "ENTER INVOICES AND TRANSACTIONS"..........................4-2 4-4: Return with the transaction number.....................................4-3 4-5: Return with the completed transactions.................................4-4 4-6: End the transaction....................................................4-5 4-7: Return with the "ENTER CHECKS TO PRINT" option.........................4-5 4-8: ACCOUNTS PAYABLE CHECKS TO PRINT.......................................4-6 4-9: DAC EASY ACCOUNTING....................................................4-7 4-10: ACCOUNTS PAYABLE PRINT CHECKS.........................................4-8 4-11: ACCOUNTS PAYABLE PRINT CHECKS.........................................4-8 4-12: ACCOUNTS PAYABLE PRINT CHECKS .......................................4-9 4-13: "XXXXX"..............................................................4-10 4-14: DAC EASY ACCOUNTING..................................................4-11 4-15: ACCOUNTS PAYABLE JOURNALS............................................4-11 4-16: Return with the "INVOICES/TRANSACTIONS" option.......................4-12 4-17: JUAN, BOMB & FERUT INC...............................................4-12 4-18: DAC EASY ACCOUNTING..................................................4-13 4-19: POST A/P TRANSACTIONS ..............................................4-14 5-1: DAC EASY ACCOUNTING ...................................................5-1 5-2: Return with the purchase order menu....................................5-2 5-3: PURCHASE ORDER # ......................................................5-2 5-4: PURCHASE ORDER # 00001 ...............................................5-3 5-5: PURCHASE ORDER # 00001.................................................5-4 5-6: DAC EASY ACCOUNTING....................................................5-5 5-7: MERCHANDISE RECEIVED FROM PURCHASE ORDER #.............................5-6 5-8: MERCHANDISE RECEIVED FROM PURCHASE ORDER # 00001.......................5-7 5-9: DAC EASY ACCOUNTING....................................................5-8 5-10: Return with the "ENTER RETURNS" routine...............................5-9 5-11: Enter the next available purchase return number ......................5-9 5-12: DAC EASY ACCOUNTING..................................................5-10 5-13: Return with option 5.................................................5-11 5-14: Return with the default values.......................................5-12 5-15: Return to the purchase order menu....................................5-12 5-16: JUAN, BOMB & FERUT INC...............................................5-13 5-17: JUAN,BOMB, & FERUT INC...............................................5-14 5-18: DAC EASY ACCOUNTING..................................................5-15 5-19: POST PROCESS.........................................................5-15 5-20: Post.................................................................5-17 6-1: DAC EASY ACCOUNTING....................................................6-1 6-2: Return with with the "ACCOUNTS PAYABLE" menu...........................6-1 6-3: Return with the "PRICE ASSIGNMENT" option..............................6-2 6-4: Return to the "INVENTORY" menu.........................................6-3 6-5: COUNT SHEETS ...................................6-4 6-6: Print-out the count sheets ...........................................6-5 6-7: DAC EASY ACCOUNTING....................................................6-6 6-8: Return with option 7...................................................6-6 6-9: DAC EASY ACCOUNTING....................................................6-7 6-10: PERPETUAL-PHYSICAL COMPARATIVE REPORT.................................6-8 6-11: JUAN,BOMB & FERUT INC.................................................6-8 6-12: DAC EASY ACCOUNTING...................................................6-9 6-13: POST PHYSICAL INVENTORY TO PERPETUAL.................................6-10 6-14: POST PHYSICAL INVENTORY TO PERPETUAL ........................6-10 6-15: DAC EASY ACCOUNTING..................................................6-11 6-16: DEFINE COSTING SYSTEM................................................6-12 6-17: DATE 04-01-86 TIME 0.6-12 6-18: ENTER THE LAST NUMBER OF:............................................6-13 7-1: DATE 05-04-86 TIM.7-1 7-2: FINANCIAL STATEMENTS...................................................7-1 7-3: FINANCIAL STATEMENTS...................................................7-2 7-4: Print the financial statement..........................................7-2 7-5: Print the design of the Profit & Loss Statement........................7-3 8-1: DAC EASY ACCOUNTING ..............................8-1 8-2: Return with the "FORECASTING" option...................................8-1 8-3: DAC EASY ACCOUNTING....................................................8-2 8-4: DATE 04-01-86 TIME 08:.8-3 8-5: Return to the main menu ....................8-4 8-6: JUAN,BOMB & FERUT, INC. .............................................8-5 8-7: DATE 04-01-86 TIME 08:.8-5