DESCRIPTION OF THE TRANSACTION REGISTER        PA3.00       PAGE 1 OF 11

To get into the Transaction Register from the Master Menu, type B.  When
you see the Portfolio Select Screen for Buying and Selling, use the up-
or down-arrow key to select the portfolio that is to be updated.  Then
press Enter and you should see the Transaction Register.  Alternatively
you can type B from the Securities Register to go directly to the Trans-
action Register if the portfolio you want has already been selected.

If a portfolio file for the name you selected does not yet exist, the
message "Active portfolio not found on data disk" will be flashing at
the bottom of the screen.  You will be asked if you want to start a new
portfolio.  Press Y (for Yes) to initialize a new portfolio, or press
Esc to go back to the Master Menu.

The Transaction Register contains the list of purchase and sale transac-
tions stored on your disk in the file named XXXXXXXX.POR, where XXXXXXXX
is the name of the portfolio.  Note the Transaction Register contains a
list of security purchases and sales, while the Securities Register con-
tains a list of the securities themselves.



DESCRIPTION OF THE TRANSACTION REGISTER                     PAGE 2 OF 11

The Transaction Register is used to buy AND sell securities, and to make
corrections to purchases or sales.  You can also adjust portfolio quan-
tities to account for stock splits and mutual fund distributions, and
set Federal and State income tax rates for the selected portfolio.

The column heading labelled DATE OF SALE OR CUR.PRICE contains the cur-
rent price per share (or other unit), if available, for open positions;
or the date of sale for closed positions.  The column labelled MARKET
VALUE contains the current market value (or purchase cost if the current
price per unit is not available) for open positions, or the sale pro-
ceeds for closed positions.  Prices are entered in the Current Quote
screen and are "current" as of the ending report date set at the same
time (see Chapters 13, 14 and 15).  This date may not necessarily be
the current date.

The lower right-hand corner of the display shows the name of the port-
folio and how full it is, for example 34/255 means the portfolio con-
tains 34 transactions out of the maximum capacity of 255.



DESCRIPTION OF THE TRANSACTION REGISTER                     PAGE 3 OF 11

Use the left- or right-arrow key to move the selector block horizontally
to an individual data item to be changed or corrected.  The GAIN OR LOSS
cannot be selected because it is calculated by the program.

Use the up- and down-arrow, PgUp, PgDn, Home and End keys to move the
selector block vertically to a line item.  A line item represents a pur-
chase transaction (tax lot).  You can see only securities of the SAME
type on the screen at one time.  To see securities of DIFFERENT types,
press Ctrl-PgUp or Ctrl-PgDn (hold the Ctrl key down while pressing and
releasing the PgUp or PgDn key).  The security type is shown near the
upper left corner of the display.

The security types are in the same order as they are in the Securities
Register (see Chapter 11).  Within each security type, the line items
are in order by SYMBOL and DATE OF PURCHASE.

Other available menu choices are explained next, in alphabetical order.




DESCRIPTION OF THE TRANSACTION REGISTER                     PAGE 4 OF 11

A = ADD:  This function takes you directly to the Securities Register,
    where you can add a new security.  A security cannot be bought in
    any portfolio unless it exists the catalog and can be seen in the
    Securities Register.  A new security need be added to the catalog
    only one time.  The Securities Register has its own menu and HELP
    function for more information, or see Chapter 11.

B = BUY:  This function is used to buy shares (or other units), to
    process a dividend re-investment, or to set the balance of a cash-
    equivalent account as of a particular date.  The program does not
    account for income that has actually been received.  A dividend re-
    investment is therefore just like any other purchase.  The informa-
    tion (date of purchase, number of shares and purchase cost) should
    come from your account statement.







DESCRIPTION OF THE TRANSACTION REGISTER                     PAGE 5 OF 11

    After the BUY function is invoked, the program will first ask for a
    ticker symbol.  You can press the Enter key by itself to buy the
    selected security, or type in a new symbol.  If that symbol does not
    exist in the catalog, press Esc to terminate data entry and then use
    the ADD function (explained previously) to go to the Securities Reg-
    ister and add that security to the catalog.  Once a security has
    been added to the catalog, it can be purchased any number of times
    in any portfolio.

    After entering the ticker symbol you will be asked to enter the date
    of purchase.  If you are entering a cash-equivalent account transac-
    tion, enter the date for which the balance is current.  The new
    transaction will then be shown on the screen (you can still cancel
    by pressing Esc).

    Next, enter the number of shares or other units (if applicable).
    (If you are entering a cash-equivalent account transaction, the pro-
    gram will not ask for the number of units.)  For bonds or T-bills,
    use the face value in HUNDREDS, for example enter 250 if you bought
    $25,000 face value of municipal or corporate bonds.

DESCRIPTION OF THE TRANSACTION REGISTER                     PAGE 6 OF 11

    Then you enter the purchase cost, including any commission or other
    expenses.  The purchase cost is what will be used in calculating
    gain or loss for tax purposes when you sell the security.  This
    information should be available from your brokerage firm or mutual
    fund statement.  If you receive a security as a gift, usually the
    cost basis will be the "fair market value" on the date you receive
    it.  See your accountant about this.

    If the security is a cash or margin account or commercial paper, you
    will be asked for the account balance instead of purchase cost.  You
    can have any number of account balance entries with different dates
    for the same account and the correct one will be automatically sel-
    ected on reports according to the report dates.  It is suggested to
    enter the balances of cash-equivalent accounts at the end of each
    month or other period for which you do your reports.

    If appropriate and it isn't available, you will be prompted to enter
    the current price (market value) per share or other unit.  If the
    price is not available for reports, market value will be assumed to
    be equal to purchase cost.

DESCRIPTION OF THE TRANSACTION REGISTER                     PAGE 7 OF 11

C = CHANGE or correction.  This function is used to correct an individ-
    ual data item in the selected purchase entry.  You can change any
    data item except MARKET VALUE and GAIN OR LOSS, which are computed
    by the program.  You can, however, change the market value of a
    purchase lot that has already been sold, as that represents the
    sale proceeds.

    Although you can change the current price quote from the Transac-
    tion Register, that is intended only for making corrections.  A cor-
    rection to the current price made here will affect all transactions
    in all portfolios automatically.

    However, you should update current market prices for all securities
    at the same time from the Current Quote screen (see Chapters 13, 14
    and 15).






DESCRIPTION OF THE TRANSACTION REGISTER                     PAGE 8 OF 11

D = DELETE the selected transaction (line item).  You can delete any
    transaction, regardless of whether it is an open or closed position
    (whether that purchase is still owned or has been sold).  It is
    better to close a position (sell it out) and leave it in the system
    for at least another year, rather than to simply delete an open
    position when a security is sold.  This will allow calculation of
    portfolio total return from one date to another later date, and will
    provide information on closed positions (gains/losses) for tax
    purposes.

    The Delete function is mainly intended for purging a portfolio of
    the oldest positions that have been closed out, especially if the
    portfolio is nearly full.  It is also handy when breaking up a
    portfolio into two parts, such as MYDATA92 and MYDATA93.

H = HELP:  This function displays the User Manual chapter you are read-
    ing now.




DESCRIPTION OF THE TRANSACTION REGISTER                     PAGE 9 OF 11

L = "spLit or distribution".  This function is used to apply a stock
    split, stock dividend or mutual fund distribution.  It is not inten-
    ded for re-investment of cash dividends.  A dividend re-investment
    is handled just as if the fund paid you in cash and you gave it back
    with instructions to buy shares.  Use the (B)uy function for that.

    To apply a distribution or split, move the selector bar to any
    transaction in the applicable security and press L.  The security
    must be a common stock or mutual fund.  At least one open position
    must exist, but the selector bar doesn't necessarily have to be on
    that open position.  Press the Esc key any time to terminate the
    function.

    After you press L, another menu will appear at the bottom of the
    screen.  This menu has its own HELP function for more information.
    See Chapter 17 for more details.





DESCRIPTION OF THE TRANSACTION REGISTER                    PAGE 10 OF 11

S = SELL one or more tax lots (close out one or more open positions).
    The selector block must reside on an open position in the security
    you want to sell.  That security cannot be a cash or margin account
    or commercial paper, as those transactions represent account balan-
    ces as of specific dates.

    If necessary the program will automatically break up an individual
    tax lot and "sell" part of it.  Selling a tax lot does not remove
    it from the system or move it to another file.  Each transaction
    record has provision for both the purchase and the sale.

    If there is more than one saleable tax lot, the program will give
    you a choice of how to allocate the sale proceeds to open positions.
    You can sell all or part of the selected lot; you can allocate on
    either a First-in, First-out basis or a Last-in, First-out basis;
    or you can sell all open positions in the selected security.
    Another menu will appear at the bottom of the screen, and it will
    have its own HELP function for further explanation.  See Chapter 18
    for more details.


DESCRIPTION OF THE TRANSACTION REGISTER                    PAGE 11 OF 11

X = EXIT to the Master Menu.  Any data you have typed in will automatic-
    ally be saved on disk.  The Esc key will have the same effect.
