Help Index
 Document Management System Index [image]  Click on this icon

Introduction

Brief Overview

Starting the Document Management System

Installation

Startup

System Layout

Document Window

Article Window

Registration, Order Form and Agreement

Registration Form

Order Form

Agreement

About Shareware


Document Management System Version 1.02

Copyright (c) 1991,1992 Edward B. Toupin

P.O. Box 44231

Denver, CO 80201

All Rights Reserved


Agreement

The Document Management System v1.02 for Windows copyright (C) 1991,1992,1993 Edward B. Toupin has been developed by Edward  B. Toupin and remains the property of Edward B. Toupin, P.O. Box 44231, Denver, CO 80201.

This software and accompanying documentation are protected by a United States Copyright.  Any use of this software in violation of copyright laws or the terms of this agreement will be prosecuted to the best of our ability.

The user is licensed to use a single copy of this system  on  one computer.  The user may copy the software for archival purposes ONLY.  The user may not copy this software or documentation  for distribution or to use this software on more than one  machine without written consent from Edward B. Toupin.  Under no circumstances will the user remove the copyright notices made part of this software or documentation.

Edward B. Toupin makes no warranty of any kind, express or implied, including without limitation,  any  warranties  of merchantability and/or fitness for a particular purpose.  Edward B. Toupin shall not be liable for any damages, whether direct, indirect, special or consequential arising from a failure of this software to operate in the manner desired by the user.

The software is warranted to operate in the manner as described in the software documentation.  If you should encounter an error in the documentation or the software, a description of the problem should be sent directly to the·author.  The error will be fixed and an update of the documentation and/or software will be returned to you.

EDWARD B. TOUPIN DOES NOT ASSUME ANY LIABILITY FOR THE USE OF THE Document Management System Version 1.02.  IN NO EVENT WILL EDWARD B. TOUPIN BE LIABLE FOR ANY DAMAGES, INCLUDING ANY LOST PROFITS, LOST SAVINGS, DAMAGE TO PROPERTY OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF YOUR USE OR INABILITY TO USE THE PROGRAM, OR FOR ANY CLAIM BY ANY OTHER PARTY.

By using the Document Management System Version 1.02, including all of the associated files, you agree to the terms of this agreement.  If you do not agree, you should immediately return the entire Document Management System Version 1.02 and documentation.  Any violation of this agreement will result in prosecution to the full extent of the law.

Please take a moment to complete the included registration.  If you should have any comments or ideas for future enhancements regarding this software, please return them along with the registration to allow us to keep in touch with our customers and their needs.  Send any comments or suggestions that you may have to Edward B. Toupin, P.O. Box 44231, Denver, CO 80201.


Shareware

The Document Management System Version 1.02 is NOT a public domain or free program! It is being distributed as Shareware.  The Association of Shareware Professionals (ASP) offers the following definition of Shareware:

Shareware distribution gives users a chance to try software before buying·it.  If you try a Shareware program and continue using it, you are expected to register.  Individual programs differ on details·  some request registration while others require it, some specify a maximum trial period.  With registration, you get anything from the simple right to continue using the software to an updated program with printed manual.

Copyright laws apply to both Shareware and commercial software and the copyright holder retains all rights, with a  few specific exceptions as stated below.   Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the  software, either to all or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware.

Shareware is a distribution method, not a type of software.  You should find software that suits your needs and pocketbook, whether it's commercial  or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy.  And because the overhead is low, prices are low as well. Shareware has the ultimate money-back guarantee  --  if you don't use the product, you don't pay for it.

Registration licenses you to use the Document Management System Version 1.02.  Any unregistered use other than trial use to determine if the Document Management System Version 1.02 meets your needs is a violation of our license agreement and is forbidden.

Single user registration is available for $25.00 per copy.  Registered users will be sent the most current 1.xx version of the program.

The Document Management System Version 1.02 license authorizes use of one copy of the Document Management System Version 1.02 on one machine at a time.  If you have multiple computers, either standalone, networked, or multi-user, you need to register one copy of the Document Management System Version 1.02 for each workstation on which it will be used.


Registration

Edward B. Toupin

P.O. Box 44231

Denver, CO 80201

Name : __________________________________________________________

Company : _______________________________________________________

Address : ________________________________________________________

City : __________________________ State : _________  Zip : _____________

Phone : (1) _________________________ (2)  __________________________

Program : ________________________________________________________

Serial # :  Shareware

Date of Purchase : _______________________ Cost : $ ___________________

Place Of Purchase : ________________________________________________

Registration Fees :

Base Registration	$25.00	   x	[__]	=	__________

One Year Mail Support	$12.00	   x	[__]	=	__________

One Year Phone Support	$25.00	   x	[__]	=	__________

Total	=	__________

Please answer the following questions to allow us to place you on our mailing list and help us keep up with your needs.

Purpose of Company : _________________________________________

________________________________________________________________

How is this system going to be used : __________________________________

________________________________________________________________

Type of Computer and  Peripherals : __________________________________

________________________________________________________________

Suggestions for future systems or enhancements to this system :

_________________________________________________________________

_________________________________________________________________


Order Form

Edward B. Toupin

P.O. Box 44231

Denver, CO 80201

Name : __________________________________________________________

Company : _______________________________________________________

Address : ________________________________________________________

City : __________________________ State : _________  Zip : _____________

Phone : (1) _________________________  (2)  __________________________

Program : Document Management System Version 1.02

#_________ Registered copies @ $25.00 each                     $___________

#_________ One year Mail Support @ $12.00 per copy      $___________

                      per year

#_________ One year Phone Support @ $25.00 per copy   $___________

                      per year

SUBTOTAL  $___________

   S&H-No. of Copies ___ X $1.00   $___________

       TOTAL   $___________

                   CHECK [  ] MONEY ORDER [  ]

           ALLOW 10 WORKING DAYS FOR CHECKS TO CLEAR


Introduction

The Document Management System Version 1.02 originally started as a text based computer librarian.  With the popularity of the Windows 3.x environment the application had room to evolve and take advantage of the capabilities of the multitude of features available under Windows.

Features

Maintain magazine, journal, book, paper, newspaper, abstract or miscellaneous document references.

Maintain relational article or chapter entries per document.

Print lists and detail reports for all entries in the document or article windows.

View a list of documents along with their respective article or chapter records simultaneously.

Reorganize the databases from one menu click.

System Information and Hints

The Document Management System Version 1.02 is actually created out of two independant modules, one for the documents and one for the related articles.  Each module displays a window, the document window at the top of the Windows environment and the article window at the bottom.

The system allows for relational operation.  Each time you select a new document in the document window the respective articles are displayed in the article window.

The relational feature is also used during data entry and edit.  When you add or edit an article, make sure that you have the correct document selected or you may end up dealing with the wrong information.

You do not have the worry of having to continuously save the information.  All data is saved automatically each time you add, edit or delete a record in either window.  As you will notice, whenever you edit a document and save the information there will be a time lapse.  This lapse occurs because the data manager is verifying the information and updating relations to make your overall job less cumbersome.  Even though we have inserted this little time saver, ALWAYS BACKUP YOUR DATA!

Enhancements Between Version 1.01 and 1.02

Version 1.01 was developed under Windows 3.0 where with the emergence of 3.1, the system began to show certain problems.  One of the major problems involved the disappearance of articles in the article window.  The system now operates under Windows 3.1.

In Version 1.01, the article update was very slow during each update to show related articles for the selected document in the document window.  This has been modified to make the transition a bit faster.

Database access under 1.01 was very slow and quite taxing on the host machine.  This has been enhanced through modified database management capabilities.  The functions were also moved to a database management dynamic link library (DLL).

Future Enhancements

Cross reference index to allow automatic selection of corresponding articles or chapters.

User modifiable document types.

Management of multiple files.

More reporting capabilites.


Installation

I.	Insert the program diskette into your floppy drive.

II.	Within Windows, select ALT-FILE-RUN from the program manager menu.

III.	Recall the drive that you inserted the program diskette into and enter the name of the drive followed by SETUP.EXE.  (i.e., <DRIVE>: SETUP.EXE).  This will invoke the setup program in order to install the Document Management System v1.02.

IV.	Follow the instructions in setup to install the application.

V.	Once the setup program completes you will have a new group containing the Document Management System v1.02 icon.  Double click on the icon to start the application.

VI.	To cleanup the installation, you might set the default directory for the startup icon of the Document Management System v1.02 to the directory of the application.  This makes selecting the sessions much smoother.


Installing Additional Version Directories

In the installation procedure, <directory> represents the directory in which you wish to install the program.  If you wish to install multiple versions of the system you can name each directory in which you wish to install the system in this command line parameter.


Installing Additional Version Program Items

The proper syntax is represented where <d>: is the drive on which the program resides and <path> is the directory in which the program resides.  For multiple versions, please be sure to get the name of the directory in which you installed each version.


Installing Additional Versions

The purpose of installing multiple versions is to allow you to maintain multiple databases of document information.  The reason for this is simply to take advantage Windows' ability to easily run multiple versions of a program.

In each of the following instructions the green items represent subwindows to give you instructions for additional installation.  Simply click on these items to view the information.


Startup

The Documentation Management System Version 1.02 has an automated startup sequence when you doubleclick the program's icon [image].

Once the program has been initiated it will check to see if the basic database files exist.  If they do not exists, they are automaticlly created along with their respective index files.

If the files do exist the system simply loads the appropriate lists then waits for your commands.

No other setup is required.


Document Window

The document window maintains a list of all documents presently entered into the document database.  These entries are used for relational operations to the article database to maintain an order during data retrieval, editing, additon and deletion.

Scrolling

If there are more documents entered into the list than can be displayed simply use the scrollbar to the right to adjust your view.

Iconizing the System

To iconize the system, select the minimize button in the upper right corner of the window.  The document window and the article window will become iconized.  To restore, simply double click the icon.

Selecting a Document from the List

You can select a document in the list by using the cursor keys or a mouse click.  Each time you select a new document the related articles also change in the bottom window.

Once you have highlighted a selection, you can use the ALT key and the underlined key of a menu selection or click on the menu selection to perform the desired action.

Double clicking on a document entry will allow you to access the edit screen to edit the selected record.

Menu

Add - This function will access the entry screen to allow you to enter a new document.

Edit - This function will access the edit screen to allow you to edit a document.  You may either move the cursor to the appropriate record using the cursor keys and then select ALT-E or double click on the desired entry.

Delete - This function will allow you to delete the current selection.  Make sure that the desired selection to delete is highlighted!  Once selected you will be prompted to continue or cancel the operation.

Rebuild - This selection will pack the existing databases.  This function will remove all deleted records and reindex the indices.  You will be prompted for a continue or cancel response.

Switch - This selection will change the active screen.  This function was added for compatibility with non-mouse systems.

Print - This selection will allow you to print either a list of all entries or the detail of a select record.

Quit - Exit the Document Management System Version 1.02.  You may also select ALT-F4 to exit the system.

About - Display the About dialog box.


Document Entry

The document entry screen allows you to enter specifics regarding a particular document type.

Type - This field is a list box.  To select an entry either press the first character of the desired entry or select the down arrow to the right of the box and select the desired entry from the list.

Name - Enter the name of the document.

Date - Enter the date of the publication (month, year, quarter, etc.)

Volume - Enter the volume number (if applicable).

Number - Enter the document number (if applicable).

Description - Enter a brief description of the document.

Author - Enter the author of the document (if applicable).

Publisher - Enter the publisher of the document.

Notes - Enter any miscellaneous notes regarding the document.

Once you have completed the desired entry you may either select OK to add the new record or Cancel.


Document Edit

The document edit screen allows you to edit specifics regarding a particular document type.

Type - This field is a list box.  To select an entry either press the first character of the desired entry or select the down arrow to the right of the box and select the desired entry from the list.

Name - Enter the name of the document.

Date - Enter the date of the publication (month, year, quarter, etc.)

Volume - Enter the volume number (if applicable).

Number - Enter the document number (if applicable).

Description - Enter a brief description of the document.

Author - Enter the author of the document (if applicable).

Publisher - Enter the publisher of the document.

Notes - Enter any miscellaneous notes regarding the document.

Once you have completed the desired edits you may either select OK to add the modifications or Cancel.

If you select OK to save this information there will be a slight pause in the system while the information is being updated.  The reason for this pause is because the system verifies that the respective articles are updated to maintain a relational link to the present document.  You will know that the update process is occurring when the hour glass cursor appears.


Print Listing

This selection will print a list of all documents in the database sorted as they appear in the list.

All information is sent to the Windows Print Manager.  To abort you can either delete this from the Print Manager or select Cancel from the print dialog box.


Print Detail

Before selecting this option make sure that you have selected a record in the document list to print.  If no selection is made you will receive an error.  The selection will print a detail of the selected record exactly as it appears in the entry/edit window.

All information is sent to the Windows Print Manager.  To abort you can either delete this from the Print Manager or select Cancel from the print dialog box.


Article Window

The article window maintains a list of all articles presently entered into the article database for the document selected in the document window.

Scrolling

If there are more articles entered into the list than can be displayed simply use the scrollbar to the right to adjust your view.

Selecting an Article from the List

You can select an article in the list by using the cursor keys or a mouse click.

Once you have highlighted a selection, you can use the ALT key and the underlined key of a menu selection or click on the menu selection to perform the desired action.

Double clicking on an article entry will allow you to access the edit screen to edit the selected record.

Menu

Add - This function will access the entry screen to allow you to enter a new article for the selected document.

Edit - This function will access the edit screen to allow you to edit an article.  You may either move the cursor to the appropriate record using the cursor keys and then select ALT-E or double click on the desired entry.

Delete - This function will allow you to delete the current selection.  Make sure that the desired selection to delete is highlighted!  Once selected you will be prompted to continue or cancel the operation.

Switch - This selection will change the active screen to the document window.  This function was added for compatibility with non-mouse systems.

Print - This selection will allow you to print either a list or the detail of a select record.


Article Entry

The article entry screen allows you to enter specifics regarding a particular article.  Each article entered corresponds to the document selected in the document window.

Name - Enter the name of the article.

Author - Enter the name of the article's author

Pages - Enter the page numbers of the article.

Paragraphs - Enter the important paragraphs of the article.

Columns - Enter the important columns of the article

About - Enter information about the author or an overview of the article.

Description - Enter the a brief description of the article

Once you have completed the desired entry you may either select OK to add the new record or Cancel.


Article Edit

The article edit screen allows you to edit specifics regarding a particular article.  Each article edited corresponds to the document selected in the document window.

Name - Enter the name of the article.

Author - Enter the name of the article's author

Pages - Enter the page numbers of the article.

Paragraphs - Enter the important paragraphs of the article.

Columns - Enter the important columns of the article

About - Enter information about the author or an overview of the article.

Description - Enter the a brief description of the article

Once you have completed the desired edits you may either select OK to add the new  modifications to the record or Cancel.


Print Listing

This selection will print a list of all articles in the database sorted as they appear in the list.

All information is sent to the Windows Print Manager.  To abort you can either delete this from the Print Manager or select Cancel from the print dialog box.


Print Detail

Before selecting this option make sure that you have selected a record in the article list to print.  If no selection is made you will receive an error.  This selection will print a detail of the selected record exactly as it appears in the entry/edit window.

All information is sent to the Windows Print Manager.  To abort you can either delete this from the Print Manager or select Cancel from the print dialog box.