Status LinesWML has two status lines, at the top & bottom of the
 screen. At the top is the title of the programme and the WML file you
 have open. At the bottom of the screen is a bar which looks like
 this:~~|Total³Selected³Bad/Omit³Pack³Index³01-01-1980|~~ From left
 to right the items are:~
 1. Total records in the open file~
 2. Total records selected for printing~
 3. Total records bad or excluded from mailings~
 4. The word |Pack| if there are entries to be erased~
 5. Selected indexing method (name, company, address, or zip), and~
 6. To-day's date (so far as the computer knows)

Order of PrintingTo control the order in which entries are printed please
 refer to the Indexing section (below).

Menu UsageThere are two ways to choose a function:~~1. Use the arrow keys
 (right, left, up, down) to highlight the item you want then press
 |ÄÙEnter|, or~~2. Press the highlighted letter of the menu item you
 want.~~For example, you can press |F| then |x| to exit WML, or highlight
 |File| then press the down arrow and highlight |Exit| then press
 |ÄÙEnter|.

FileThis menu of options works with the files stored on your disk.~~While
 under the File menu, just highlight your selection then press |Í¾Enter|
 or press the highlighted letter shown.

NewUse this option to create a new mailing list file.

OpenOpen an existing file (i.e., one which you have previously created).
 After you choose this option you will be shown a menu of files from which
 to choose.

CloseClose the file currently in use.  This is useful if you want to
 erase the opened file from disk or if you will be leaving the computer
 unattended for a while and want all of your information to be written to
 the disk.~~|NOTES|~~File headers are written only when files are closed,
 so if your unattended computer loses power while a file is open you will
 have to use the Re-index option to fix things.

DeletePermanently erase a file from disk.  This function is equivalent to
 the DOS |del| or |erase| commands.  Erasing a file frees up disk
 space.~~|NOTES|~~If you accidentally erase a file, you |may| be able to
 recover it with QU or some other 'undelete' utility. For the most part,
 however, once a file is erased it's gone.

Back-upUse this to make a back-up copy of your data files. You must have
 a formatted floppy disk ready. You can use the same back-up disk over and
 over again (the new copy will over-write the old one), but it may be a
 good idea to alternate at least three back-up copies.~~|Advice|~~ Use a
 rotating back-up scheme.  Make regular back-ups.  Isn't your information
 worth protecting?

RestoreUse this to recover your data files from a back-up copy.  This is
 useful if your data files become damaged or are accidentally
 erased.~~|CAUTION|~~Restoring data files |erases| any data files of the same
 name which exist.  If you need to restore a single file, do so manually from
 the DOS prompt.

Format FloppiesWML first tries to find WFF.EXE in your DOS search path. If
 found, What Floppy Format? is run; otherwise, you will be asked to specify a
 drive and the DOS FORMAT command will be used.~~|CAUTION|~~Formatting
 completely erases any information which may be on a disk.~~|NOTES|~~Your DOS
 |path| must point to |format.com| (which is probably in your DOS directory).
 If it does not you will see 'Bad command or file name' flash on your screen
 and disks will not be formatted.~~No parameters are passed to FORMAT -- your
 drive's highest density will be used.

Re-indexRebuilds index files when they are damaged, such as after a power
 outage.  If some of your entries mysteriously disappear or are displaying
 out of order, try re-indexing.

PackThe Pack option removes records from the file which have been marked for
 deletion.  Until a file is packed, "deleted" entries remain on file (which
 allows you to change your mind about deleting them, if necessary).

ImportAllows files from other software to be read into a WML mailing
 list.  Imported information is added to the open mail file.

ASCII FilesThis is a text file, such as created by editors like |edlin|
 or |qedit|.~~To import an ASCII file into What Mailing List? it must be in
 the following format:~~|û| One record per line~|û| Fields separated by
 commas~~|û| 8 fields: First, Last, Company, Address_1, Address_2, City,
 State, and Zip.

WML 1.x FilesYou can import records from files created with version 1.x
 of What Mailing List?  Once you choose this, you will be presented with a
 list of DBF files in the current directory and then have the option of
 importing all records or just the records selected for printing.

WML 2.x FilesYou can import records from other WML files, in effect
 consolidating two files into one.  You will be presented with a list of
 files in the current directory from which to choose.

Other dBase FilesYou can import records from other dBase DBF files.  Once
 you choose this and enter the name of the file, you will see a list of
 fields in the file so that you can define how it will be
 imported.~~|NOTES|~~|This feature is not fully operational yet.|

ExportAllows information from WML to be saved in a different file format so
 that it may be accessed by other programmes.

ASCII FileAn ASCII text file is usable by most word processors, text editors
 (including edlin), etc. If you aren't sure what format another person will
 need, use ASCII.~~ASCII files are read and written in the following
 format:~~|û| One record per line~|û| Fields separated by commas

WordPerfectAllows What Mailing List? information to be used with
 WordPerfect's merge function.  An ASCII file will be created which contains
 the necessary WordPerfect control codes.~~|NOTES|~~From within WordPerfect
 press |®Ctrl¯-®F5¯ T R| (DOS |T|ext File |R|etrieve CR/LF to [HRt]).

Microsoft WordCreates a mail merge file of your What Mailing List? data for
 use with Microsoft's Word word processor. An ASCII file will be created which
 contains the header information necessary for Word.

Ventura Publisher ASCIICreates an ASCII file with one field per line and a
 blank line between fields.  Each line contains a tag name preceding the field.
 For example, an entry might look like this:~~|@NAME = Acme Tools,
 Inc.|~|@ADDRESS = 123 Anywhere Street|~|@ADDRESS = Suite 140|~|@CITY =
 Sometown|~(etc.)

Select / QueryThe Select option brings up a second pull-down menu under the
 main menu ÄÄ use it the same way.  Records must be selected to be included in
 any print-out. |Only selected records will print.| You can select or clear all
 records, records by group, status, or individually. This menu also has an
 option to perform actions on the selected records, such as define groups and
 flag for deletion.

(Select or Clear)Most of the Select Menu's main options have two
 sub-options ÄÄ Select records for printing and Clear records (don't
 print).~~|Select| marks each record to be included in any print-outs.
 Records which you Select are |added| to those already selected.  For
 example, you could clear all records, then mark records in your Christmas
 List group then mark records in your Friends group.~~|Clear| is the
 opposite of 'Select.' Clearing a record means that it will no longer be
 included in any print-outs (until it is Selected again).

AllSelect or Clear all of the entries on file.

GroupSelect or Clear entries according to group definitions. The Group
 window will open so you can select the group(s) you would like to select.

DateSelect or Clear any entries which have never been printed (Times
 Mailed is zero) or entries which were mailed on a particular date.

CitySelect or clear records based on the City of the addressee.

StateSelect or clear records based on the State or Province of the
 addressee.

ZipSelect or clear records based on the Zip/Postal code of the addressee.

IndividualSelect or Clear records on an individual basis.  Under this menu
 are three options ÄÄ Entire list, Only selected entries, and Only deleted
 entries.  "Entire List" will let you choose from all records in the mailing
 list.  "Only Selected" will present only those records which are currently
 selected. "Only Deleted" will let you review the records marked for deletion.
 After you choose one of these options a window will open showing the records.
 You can move throught the list using arrow keys, PgUp/PgDn, etc. and press
 ÄÙEnter to toggle the records selection on and off.

ActionsThis menu lets you perform actions on the entries which are selected
 for printing.~~Note on Deleting Í Records marked for deletion will |not| be
 removed from the file until it is packed (see |File/Pack| above).

PrintThis is where you print labels, envelopes, or a group list.

Group ListPrint a list of the groups defined on blank paper.~~ The groups you
 define are common to all mailing lists.

Phone BookPrint a phone book containing the selected entries.  The phone book
 can be printed on a laser or dot matrix printer.  You will be asked for two
 font selections ÄÄ one for titles (the header and footer of each page) and a
 second font for the entries.~~Fonts should be no more than 10cpi or 12 points;
 12 to 17cpi mono-spaced (fixed) fonts are recommended.~~Use of proportional
 fonts will cause the index at the top of each page to "float."

Laser EnvelopesPrint selected records on envelopes on your laser
 printer.~~|Í| Records must be Selected before they can be printed.

Laser LabelsPrint selected records on laser labels (8«x11-inch sheet of
 labels).  A window will open for you to define the size of the labels.

Continuous LabelsPrint selected records on the type of label shown on the
 menu. The label types you wish to print upon are chosen on the
 Preferences/Labels screen.~~|Í| Records must be selected before they will
 print.

ExitChoose this to end WML and return to DOS.

Data EntryThis menu provides the means for you to enter and change information
 in your mailing lists and group list.
 
NamesUse this to add new entries to a mailing list file or to change existing
 entries.  Each screen contains one entry (like a single Rolodex
 card).~~|SPECIAL FUNCTIONS|~~At any point pressing |F2| will display a list of
 entries on file. You can scroll through this list and choose an entry. ~~At
 any point pressing |F3| will display the list of Groups you have defined,
 showing the ones to which the current entry belongs (if any). You may then
 select & clear groups as apply to the entry.  Notice that the word |Group|
 under the F3 key (near the bottom of the screen) shows up dim (grey) if there
 are no groups defined for the displayed entry and bright (yellow or bright
 white) if groups are defined.~~While on the State/Province field pressing |F1|
 will display a list of States & Provinces from which you may choose and the
 mailing abbreviation for that state will be inserted into the record.~~When
 you enter a zip or postal code the State/Province for that code will
 automatically be inserted.~~Abbreviations may be used in the City and Comments
 fields.~~At any time pressing the |®Alt¯| key will bring up the list of
 toggles (displayed at the top right of the window). Choosing an item will
 toggle it on & off.  Alternately you may use a mouse to click on the
 toggles.~~|NOTES|~~You don't have to set the Number of Times Mailed or Last
 Mail Date fields ÄÄ these are automatically maintained by the computer, but
 you can change them if necessary.~~Phone numbers and comments appear only on
 screen, |not| on labels or envelopes.

GroupsYou can add or change up to 255 group descriptions that apply to your
 mailing lists. Once you define groups you can use the ®F3¯ key while on the
 Names screen to identify the groups to which an entry belongs.

AbbreviationsThis screen lets you define abbreviations which you can use
 while entering mailing information.  For example, if you have a lot of entries
 which had the comment, 'Credit Rating: xx' you could set an abbreviation of
 CRG (or whatever) to expand to 'Credit Rating: '.  Then you just type 'CRG
 B+'. Abbreviations are used in the City and Comment fields.

IndexingThis menu lets you choose how you would like the mailing list to be
 ordered for displaying and printing.  The setting you choose on this menu is
 shown at the bottom of the screen (next to the date on the status line) and
 affects all output to screen or printer.~~|OPTIONS|~~ |N|ame sorts the list
 alphabetically according to Surname plus First Name plus a portion of the
 Company name~~|C|ompany sorts the list alphabetically according to Company
 name plus Surname~~|A|ddress sorts according to the first address line part of
 the name~~|Z|ip sorts according to the Zip/Postal code plus part of the name

PreferencesThis menu determines the overall operation of WML. ~~û Use
 |Address| to set your return address.~û Use |Printers| to define your
 printers~û Use |Labels| to define the types of labels you will be using~û If
 you have a laser printer (and define it), use the |Laser Fonts| screen to
 define resident and soft fonts for your laser printer~~|Í You will not be
 able to print anything until you define your printer(s).|

AddressAllows you to set up to two return addresses for printing on
 envelopes.

Back-upAllows you to set the method you would like to use when backing-up
 your data files.  You can simply use DOS' COPY or you can use ARJ, LHArc,
 or PKZip compression, providing you have the compression software available
 in your DOS path.

CountryThis defines the countries for which you will be entering addresses.

U.S.Use this setting if your mailings will |only| be to U.S. addresses. This
 setting...~û Displays date in mm/dd/yy format~û Uses 2 capital letters for
 state~û Uses (###) ###-#### for phone no.~û Uses #####-#### zip codes~~You may
 change this setting at any time ÄÄ it will only change the way information is
 entered and displayed.

CanadaUse this setting for Canadian addresses. This setting...~~û Displays
 date in dd-mm-yy format~û Allows 15 spaces for Province~û Uses (###) ###-####
 for phone no.~û Allows 7 spaces for postal codes~~You may change this setting
 at any time ÄÄ it will only change the way information is entered and
 displayed.

Canada & U.S.Use this setting for Canadian and/or U.S. addresses.  This
 setting...~~û Displays date in dd-mm-yy format~û Allows 15 spaces for
 Province/State~û Uses (###) ###-#### for phone no.~û Allows 10 spaces for
 postal/zip codes~~You may change this setting at any time ÄÄ it will only
 change the way information is entered and displayed.

InternationalThis setting gives the greatest flexibility in entering data but
 does the least formatting for you. ~~û Displays date in yyyy-mm-dd format~û
 Allows 15 spaces for Province/State~û Allows 14 spaces for telephone numbers~û
 Allows 10 spaces for postal/zip codes~~You may change this setting at any time
 ÄÄ it will only change the way information is entered and displayed.

Envelope SizeThis screen let's you define the size of envelope on which you
 will be printing.  A standard #10 business envelope is 9« inches wide by 4-1/8
 inches long.~~The left margin setting lets you adjust the position of the
 return address for best results.~~|NOTES|~~The left margin setting can be a
 negative number in order to move the return address further to the left.

Laser FontsThis screen let's you define the default directory which contains
 your soft font files for use with your laser printer.  Soft fonts are stored
 on disk and downloaded to the printer as needed. Resident fonts are
 permanently stored in your printer's memory. ~~|NOTES|~~Envelopes use
 |landscape| (.SFL) fonts, everything else uses |portrait| (.SFP) fonts.

PrintersDefine the laser and/or dot matrix printers you will use with WML.

Printer PortSelect the port to which your printer is connected. If you have a
 switch, box, you can set both printers to the same port.  If you only have one
 printer it is probably connected to LPT1.

