




         10.0  APPENDIX                                    Page 10.0.1
         =============================================================

              10.1 Preparing your Printer
              ======================

              Check that

              - the printer's power cord is plugged in and that the
                printer's power switch is turned on,

              - the printer is connected to your computer through
                either a serial or parallel port, and

             - the proper paper, labels, Rolodex cards are feeding
               into your printer.


              10.2 Generate Standard Reports in CMS
              ================================

              Most reports in CMS follow a standard step by step
              generation sequence as described below.  Output may be
              viewed on the screen, sent to the printer, or written
              out to a file.

              To generate a report follow these steps:

              A. If you intend to print make sure your printer is
                 ready:

                 Check that

                 - the printer's power cord is plugged in and that the
                   printer's power switch is turned on,

                 - the printer is connected to your computer through
                   either a serial or parallel port, and

                 - the proper paper or labels are feeding into your
                   printer.

              B. Use your cursor keys to select the desired reports(if
                 applicable).

              C. Press <Enter> and the standard "Choices" output menu
                 will appear.

         =============================================================
         APPENDIX                                          Page 10.0.1





         10.  APPENDIX                                     Page 10.0.2
         =============================================================

              Standard Report Output Choices Menu:

              =============Choices============
              | View Report                  |
              | Print Report                 |
              | Write Report to File         |
              | Generate Merge File          | <-- not always included
              ================================

              Or occasionally it may also look like this:


              Alternate Report Output Menu:

              ===================
              |  Report Output  |
              ===================
              |    Screen       |
              |    Printer      |
              |    File         |
              ===================


              D. You have these options:

                 1. Press <V> (or Alternate Menu:S) to select viewing
                    the report on the screen, and press <Enter>

                    or

                 2. press <P> to print the report out on the printer,
                    and press <Enter>,

                    or

                 3. press <W> (or Alternate Menu:F) to write the
                    report to a file, and press <Enter>,

                    or

                 4. press <G> to generate a merge file, and press
                    <Enter>.



         =============================================================
         APPENDIX                                          Page 10.0.2





         10.  APPENDIX                                     Page 10.0.3
         =============================================================
              E. Press <Enter> to confirm your selection.

                 1. View Report

                    If you select viewing then the "View Report"
                    window will appear.

                      a) Use your cursor keys to scroll through the
                         report.

                      b) Press <Esc> when you are done.


                 2. Print Report

                    If you select printing then the report will be
                    generated and sent directly to the printer.


                 3. Write Report to a File

                    If you select writing to a file the "Filename"
                    window will appear:

                    =================
                    |   Filename:   |
                    | [           ] |
                    =================

                    a) Type in the filename where to send the report
                       to, and press <Enter>.

                    If you do not specify a file extension then CMS
                    automatically adds the extension "TXT" to your
                    filename. For example, if you typed in "list" as
                    the file name, then CMS will save this file as
                    "LIST.TXT".

                    If you typed in a filename that already exists, a
                    message window will appear (in our example we
                    assume the filename "List"):





         =============================================================
         APPENDIX                                          Page 10.0.3





         10.  APPENDIX                                     Page 10.0.4
         =============================================================

                    b) You can now choose:

                       1. Press <A> to add the report to the existing
                          file,

                          or

                       2. press <O> to overwrite the existing file
                          with the new report,

                          or

                       3. press <C> to cancel this option, and exit
                          from this menu choice.

                       If you choose adding the report will be
                       appended to the end of the existing file.

                       If you choose overwriting all the information
                       previously saved under that filename will be
                       lost, and a new file with only the new listing
                       in it will be created.

                       If you choose "Cancel" you will be returned to
                       the previous screen.

                    c) When the report is done you will be returned to
                       the "Reports Definition Table".


                 4. Generate Merge File

                    If you select "Generate Merge File" a file the
                    "Filename" window will appear:

                    =================
                    |   Filename:   |
                    | [           ] |
                    =================






         =============================================================
         APPENDIX                                          Page 10.0.4





         10.  APPENDIX                                     Page 10.0.5
         =============================================================
                    a) Type in the filename where to send the report
                       to, and press <Enter>.

                       If you do not specify a file extension then CMS
                       automatically adds the extension "TXT" to your
                       filename. For example, if you typed in "Merges"
                       as the file name, then CMS will save this file
                       as "MERGES.TXT".

                       If you typed in a filename that already exists,
                       a message window will appear (in our example we
                       assume the filename "Merges"):


                       b) You can now choose:

                          1. Press <A> to add the report to the
                             existing file,

                             or

                          2. press <O> to overwrite the existing file
                             with the new report,

                             or

                          3. press <C> to cancel this option, and exit
                             from this menu choice.

                            If you choose adding the merge record(s)
                            will be appended to the end of the
                            existing file.

                            If you choose overwriting all the
                            information previously saved under that
                            filename will be lost, and a new file with
                            only the new listing in it will be
                            created.

                            If you choose "Cancel" you will be
                            returned to the previous screen.

                            c) When the merge file is created you will
                               be returned to the "Reports Definition
                               Table".

         =============================================================
         APPENDIX                                          Page 10.0.5





         10.  APPENDIX                                     Page 10.0.6
         =============================================================
              10.3 Viewing Mailing Label(s) in CMS
              ===============================

              Here you find a description of the exact steps to view
              label(s) on your screen.  These steps are generic to all
              label viewing in CMS.

              To view mailing label(s) from the "Choices" menu:

              A. Select "View Label", and press <Enter>.

                 The "Label Message" window will appear:

                 ======================================
                 |   Message for top of every label:  |
                 | [                                 ]|
                 ======================================

              B. Type a message to appear at the top of label(s), e.g.
                 a brief Bible quote, or other message up to 33
                 characters long, and press <Enter>

                 or

                 Press <Enter> if you don't want a message to appear
                 on the label(s).


                 Note: If the "Message" window already contains
                       information, you can

                 - clear it by pressing <Ctrl-Y> and then pressing
                   <Enter>

                   or

                 - accept the same message by pressing <Enter>.


                 Now the "View Report" window will appear:


              C. Press <Esc> to exit from viewing mailing label(s),
                 and to return to the previous screen.


         =============================================================
         APPENDIX                                          Page 10.0.6





         10.  APPENDIX                                     Page 10.0.7
         =============================================================
              10.4 Printing Mailing Label(s) in CMS
              ================================

              Here you find a description of the exact steps to print
              label(s)s. These steps are generic to all label printing
              in CMS.

              To print label(s) from the "Choices" menu:

              A. Prepare your printer:

                 Check that

                 - the printer's power cord is plugged in and that the
                   printer's power switch is turned on,

                 - the printer is connected to your computer through
                   either a serial or parallel port, and

                 - the proper paper or labels are feeding into your
                   printer.

              B. Select "Print Labels", and press <Enter>.

                 The "Label Message" window will be displayed:

                 ======================================
                 |   Message for top of every label:  |
                 | [                                 ]|
                 ======================================

              C. Type a message to appear at the top of label(s), e.g.
                 a brief Bible quote, or other message up to 33
                 characters long,

                 or

                 Press <Enter> if you don't want a message to appear
                 on the label(s).







         =============================================================
         APPENDIX                                          Page 10.0.7





         10.  APPENDIX                                     Page 10.0.8
         =============================================================

                 Note: If the "Message" window already contains
                       information, you can

                 - clear it by pressing <Ctrl-Y> and then pressing
                   <Enter>

                   or

                 - accept the same message by pressing <Enter>.

                 Now the "Check Alignment" window will appear:

        ==================================================
        | Print a sample label to check alignment? [y/N] |
        ==================================================

              If this is the first time you print labels with your CMS
              program then this is a very good time to make sure your
              labels are correctly aligned in the printer.

              D. Press <Y> to print a sample label.

                 If you already know that your printer is set up
                 correctly and that your labels are correctly aligned
                 press <N> and the label(s) will be printed
                 immediately.

                 If you pressed <Y> a sample label will be printed on
                 your printer. It will look like this:

        =====================================
        | Message Line..................... |
        | Name Line.........................|
        | Address #1........................|
        | Address #2........................|
        | Address #3........................|
        =====================================

              E. Inspect the sample label on your printer and make
                 sure it is aligned correctly and all the address
                 lines are legible and printed within the label area.




         =============================================================
         APPENDIX                                          Page 10.0.8





         10.  APPENDIX                                     Page 10.0.9
         =============================================================

              F. If you are not happy with the print results make the
                 necessary adjustments on your printer and label
                 paper, and then

              Press <Y> at the next screen prompt

        =============================
        | Print another test? [y/N] |
        =============================

              Repeat steps D. through F. until you are satisfied with
              the print results.

              G. Press <N> when prompted for another test.

                 Your label(s) will now be printed and you will be
                 returned to the previous screen.


              10.5 Write Mailing Label(s) to a File in CMS
              =======================================

              To write mailing label(s) to a file from the "Choices"
              menu:

              A. Select "Write Labels to File", and press <Enter>.

              The "Filename" window will appear:

               =================
               |   Filename:   |
               | [           ] |
               =================

              B. Type in the filename where to send the label(s) to,
                 and press <Enter>.

              If you do not specify a file extension then CMS
              automatically adds the extension "TXT" to your filename.
              For example, if you typed in "labels" as the file name,
              then CMS will save this file as "LABELS.TXT".

              If you typed in a filename that already exists, a
              message window will appear (in our example we assume the
              filename "Labels"):
         =============================================================
         APPENDIX                                          Page 10.0.9





         10.  APPENDIX                                    Page 10.0.10
         =============================================================

        =============================================================
        | LABELS.TXT already exists. Append/Overwrite/Cancel? [A/o/c]
        =============================================================


              C. You now have these three options:

              - Press <A> to add the new label(s) to the existing
                file.

              If you choose this option the new label(s) will be
              appended to the end of the existing file.

              Or

              - press <O> to overwrite the existing file with the new
                label(s).

              Choosing this option will loose all the information
              previously saved under that filename, and create a new
              file with only the new label(s) in it.

              Or

              - press <C> to cancel this option, and exit from this
                menu choice.

              If you choose "Cancel" you will be returned to the
              previous screen.


              If you pressed <A> or <O> another window will appear:

              ======================================
              |   Message for top of every label:  |
              | [                                 ]|
              ======================================

              D. Type a message to appear at the top of the label(s),
                 e.g.  a brief Bible quote, or other message up to 33
                 characters long, and press <Enter>.

                 Or


         =============================================================
         APPENDIX                                         Page 10.0.10





         10.  APPENDIX                                    Page 10.0.11
         =============================================================

                 press <Enter> if you don't want a message to appear
                 on the label(s).

                 Note: If the "Message" window already contains
                       information, you can

                 - clear it by pressing <Ctrl-Y> and then pressing
                   <Enter>,

                   or

                 - accept the same message by pressing <Enter>.


                 The new label(s) will now be added or written to the
                 file and you will be returned to the previous screen.


              10.6 Generate Merge Record(s)
              ========================

              There might come a time when you want to share the
              information in CMS with other software packages (e.g.
              for word processing, mail merge, statistical reporting).
              CMS lets you create "Merge Records" that you can later
              import into your other application software. For
              technical information on the structure of the merge
              record refer to the Appendix 10.6 "Merge Record
              Structure - Technical Information".


              To generate merge record(s) from the "Choices Menu":

              A. Press <G> to select "Generate a Merge Record", and
                 press <Enter>.

                 The "Filename" window will appear:

                 =================
                 |   Filename:   |
                 | [           ] |
                 =================



         =============================================================
         APPENDIX                                         Page 10.0.11





         10.  APPENDIX                                    Page 10.0.12
         =============================================================


                 NOTE: If you already saved a filename during this CMS
                       session CMS remembers it, and will display it
                       in the "Filename" window.

              B. Type in the new filename where you want to store the
                 merge record(s), and press <Enter>,

                 or

                 press <Enter> to confirm the use of the filename
                 displayed in the "Filename" window.

                 If you do not specify a file extension then CMS
                 automatically adds the extension "TXT" to your
                 filename. For example, if you typed in "Merges"
                 as the file name, then CMS will save this file as
                 "MERGES.TXT".

                 If you typed in a new filename the merge record(s)
                 for this family will be saved to that file, and you
                 will be returned to the previous screen.

                 If you use a filename that already existed a message
                 window will appear (in our example we assume the
                 filename "MERGES.TXT"):


        =============================================================
        | MERGES.TXT already exists. Append/Overwrite/Cancel? [A/o/c]
        =============================================================

                 This message lets you know that this filename is
                 already in use by another file.

              C. You now have these three options:

                 Press <A> to add the merge record for this family to
                 the existing file.

                 If you choose this option the new merge record(s)
                 will be appended to the end of this file.

                 Or

         =============================================================
         APPENDIX                                         Page 10.0.12





         10.  APPENDIX                                    Page 10.0.13
         =============================================================

                 Press <O> to overwrite this file with the new merge
                 record(s).

                 Choosing this option will loose all the information
                 previously saved under that filename, and create a
                 new file.  The new file will only contain the new
                 merge record(s).

                 Or

                 Press <C> to cancel this option, and exit from this
                 menu choice.

                 If you choose this option no merge record(s) will be
                 created.


              D. You will be returned to the previous screen.



              10.7 Merge Record Structure - Technical Information
              ==============================================

              Some software packages require you to answer questions
              about the structure of the merge record created by CMS.
              The following information is provided so you can easily
              respond to these questions:

              The CMS created merge record is:

              - of fixed (field) length,

              - each field is embedded in double quotes,

              - and comma delimited.


              See the example below:

     "Mr. and Mrs. John Doe","1234 Main Street","Suite 123","Anytown"




         =============================================================
         APPENDIX                                         Page 10.0.13





         10.  APPENDIX                                    Page 10.0.14
         =============================================================
              10.8 Change the CMS Directory
              ========================

              The installation program of CMS forces you to install
              CMS in the CMSG20 directory on your hard disk.  This
              will insure that all datafiles from previous CMS
              versions will be properly converted, and enhances the
              overall security of the CMS system.

              However there may be occasions when you may want to
              install CMS in another directory than the default
              CMSG20.

              IMPORTANT: This option is for experienced users only.
                         It is not recommended, and CMS may not
                         operate as designed, when moved to a
                         directory other than the CMSG20 directory.

              To change the CMS default directory:

              1. Log onto the drive where you want to install CMS.

              2. Create the directory where you want CMS to be
                 installed if it's not already there.

              3. Go to the new directory.

              4. Copy all files from the old CMS directory to the new
                 directory.

              5. Inform the DOS environment about the new CMS
                 directory.

              SET CMS=<drive><Path>directory

              If you want to make this change permanent, you should
              include this environment setup in your autoexec.bat
              file.

              6. You can now invoke CMS.

              7. If you are satisfied that all works well you can
                 delete the CMS files from the old CMS directory.



         =============================================================
         APPENDIX                                         Page 10.0.14





         10.  APPENDIX                                    Page 10.0.15
         =============================================================
              10.9 Printing Rolodex Cards in CMS
              =============================

              CMS supports different Rolodex formats. No matter the
              format the following steps will be the same.

              To print one or more rolodex card:

              A. Make sure your printer is ready to print.

                 Check that

                 - the printer's power cord is plugged in and that the
                   printer's power switch is turned on,

                 - the printer is connected to your computer through
                   either a serial or parallel port, and

                 - the Rolodex cards are feeding into your printer.

              B. If applicable select the name you want to put on to a
                 Rolodex card, and press <Enter> to bring up the
                 "Choices" menu.

              C. Select "Print Rolodex Card" from the "Choices" menu,
                 and press <Enter>.

              Now the "Check Alignment" window will appear:

              ============================================
              | Print a sample to check alignment? [y/N] |
              ============================================

              If this is the first time you print Rolodex cards with
              your CMS program then this is a very good time to make
              sure your Rolodex cards are correctly aligned in the
              printer.

              D. Press <Y> to print a sample card.

              If you already know that your printer is set up
              correctly and that your Rolodex cards are correctly
              aligned press <N> and the card(s) will be printed
              immediately.


         =============================================================
         APPENDIX                                         Page 10.0.15





         10.  APPENDIX                                    Page 10.0.16
         =============================================================

              If you pressed <Y> a sample card will be printed on your
              printer. It will be filled in like this:

              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX   small cards
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
              XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

              or

         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 3"x 5"
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
         XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

              E. Inspect the sample card on your printer and make sure
                 it is aligned correctly and all the address lines are
                 legible and printed within the card area.



         =============================================================
         APPENDIX                                         Page 10.0.16





         10.  APPENDIX                                    Page 10.0.17
         =============================================================
              F. If you are not happy with the print results make the
                 necessary adjustments on your printer and Rolodex
                 cards, and then

                 press <Y> at the next screen prompt

                 =============================
                 | Print another test? [y/N] |
                 =============================

                 Repeat steps D. through F. until you are satisfied
                 with the print results.

              G. Press <N> when prompted for another test.

                 Your Rolodex card(s) will now be printed and you will
                 be returned to the previous screen.





























         =============================================================
         APPENDIX                                         Page 10.0.17
