1 MAIN MENU ESC: QUIT program or suspend. (Press s for screen saver which does not use any demo time.) F1: UPDATE DATA records. F2: UPDATE SUBHEADINGS. F3: LISTING of data, subheadings and reports. F4: UTILITY functions (initialization, changing password and startup.) See next page for more detail. * ESC/QUIT Select this if you want to QUIT the program. When you press ESC a new window will open and you will be asked to confirm whether you want to quit. Press "q" at that point if you want to quit or press any other key to get back into the program. F1/UPDATE_DATA Select this if you are ready to enter new data or edit current data. You need to select this option in order to fill the database with information from your various transactions and receipts. F2/UPD_SUBHEAD Select this if you are ready to enter new subheadings, edit current ones or organize the order of the subheadings within the three main headings: Income sources, money accounts and spending categories. F3/LISTING Select this option after you have added subheadings and some data. You may choose this option to display various listings and reports to help keep track of your accounts, data and subheadings. Once you select this option you will be asked for the specific kind of listing that you desire. F4/UTILITY Select this option for various utility functions like changing your password, initializing the program and data, and reading a comprehensive information on the program. Use this option when you start this program for the first time. You will need to read the information and also initialize the program. ~ 2 UPDATE DATA MENU ESC: EXIT update data menu. F1: ADD DATA records to database. F2: EDIT DATA already in database. F3: NULLIFY data that is not needed anymore. See next page for more detail. * ESC/EXIT This option will take you back to the MAIN MENU. F1/ADD_DATA Use this option if you are ready with receipts or information to start typing in new data into the database. You will eventually be asked for the date, the amount, the type of transaction and various subheadings. If you have not defined any subheadings you should go the the MAIN MENU and select UPDATE_SUBHEAD. F2/EDIT_DAT When selecting this option it is assumed that you have already entered some data and you would now like to edit it. This might be necessary if you have discovered a mistake in the data that you entered or if you have changed your previous subheadings and would like to make changes in your data as well. When you select this option you will see a DATA RECORD MENU. You must follow instruction to find the correct DATA record and then use CONTINUE to begin editing that DATA record. F3/NULLIFY Select this option if you want to delete a data record. When you select this option all the parameters in the data will go to zero and it will be pushed to the beginning of the database. If you made an error in a data record and would like to fix it choose the the EDIT_DAT option. ~ 3 LISTINGS MENU ESC: EXIT listing menu F1: SUBHEADING listing F2: DATA record listing F3: REPORT of various subheadings See next page for more detail. * ESC/EXIT Use this option if you would like to go back to the MAIN MENU. F1/SUBHEADINGS Use this option if you would like a full listing of each of the three headings. Once you select this option you will first see a listing of the subheadings under income sources. After pressing the option to CONTINUE you will see subheadings under money accounts, and lastly you will see subheadings under spending categories. The listing you will see are subheadings that you created using the UPDATE SUBHEAD option under the MAIN MENU. If you have not created any subheadings you should go to the MAIN MENU and select UPDATE SUBHEAD. F2/DATA Use this option if you are interested in viewing all the data you have sofar entered. You will see one data record at a time and will have the option to go backward and forward through the list of data records in the database. This is also a good place to check for any errors. If an error is detected you would have to go to the MAIN MENU and select UPDATE DATA then EDIT DATA. F3/REPORT Use this option to see a report of any subheading of your choice. You have control over the kind of report you want to see. You may choose a report on a particular subheading withing any of the three main headings or you may choose the whole main heading. In addition to this you may select to view only the latest records, all the records or records that fall withing a certain time period. In the end you may have the option to view a summary of your transactions if you have selected to report all the subheadings within a particular heading. ~ 4 UTILITY MENU ESC: EXIT from utility menu. F1: INITIALIZE database. [CAUTION: All information will be erased] F2: INFORMATION. Detailed instructions about this program. F3: NEW PASSWORD. Please change your password once in a while. F4: STARTUP program which helps in getting initial data entered. See next page for more detail. * ESC/EXIT Use this option to return to the MAIN MENU. F1/INITIALIZE If this is the FIRST time that you are using this program you may need to initialize the program. If you received this program from its initial disk and when you started you were asked for a new password and given a new database number you will NOT need to initialize the program. This is because the program detected a new user and performed the initialization when you started. In the event that the files that you received were from a friends directory or disk, there is a chance that that persons data and subheadings are still in the directory. In this event you might have started the program by using his/her password or deleting the user (.PER) files. In this event it is a good idea to initialize the program to make sure all the old information is erased and that you will be able to start with your own password, database and subheadings. Before the initialization takes place you will be asked for your old password. This is intended to prevent unauthorized persons from accidentally erasing all your data and subheadings. Another time when you might want to initialize the program is when you decide to delete all your old data and subheadings and would like to start all over again. Remember you will loose ALL your old data and will have to retype your subheadings. F2/INFORMATION If this is the first time that you are using this program you will need to read through the information within the INFORMATION option. This will give you details of how to setup your program, and other important information you need before you start. F3/NEW_PASSWD In the event that you want to change your password without loosing any other data you should select this option. You will be asked for your old password first and then for your new password. This is intended to prevent unauthorized persons from changing your password without your knowledge. Remember if you forget your password there is NO way for you to get to your data. F4/STARTUP Use startup if you do not want to set up the initial subheadings and data on your own. Everything in startup can be done outside it. It is only an easier and less detailed method for people using KeepTrak for the first time. It gives step by step instructions to get you started. Use this menu if you have not declared any information as yet. Use help and information menus in startup for more instructions. ~ 5 REPORT MENU ESC: EXIT from report menu. F1: INCOME SOURCE F2: MONEY ACCOUNTS F3: SPENDING CATATEGORY At the REPORT MENU you have the above options. See next page for description of each option. Once you have viewed the help screens press ESC to escape from this HELP MENU and go back to the REPORT MENU. See next page for more detail. * ESC/EXIT This option will take you back to the LISTINGS MENU. F1/INCOME_SRC Select this option if you would like to see a report on income sources. You will later have the option to select a single subheading within income sources or to select all the subheadings in income sources. F2/MO_ACCOUNTS Select this option if you would like to see a report on money accounts. You will later have the option to select a single subheading within money accounts or to select all the subheadings in money accounts. F3/SPEND_CAT Select this option if you would like to see a report on spending categories. You will later have the option to select a single subheading within spending categories or to select all the subheadings in spending categories. ~ 6 REPORT MENU ESC: EXIT to beginning of report menu. F1: OLD AND NEW. (Includes records that have been checked off as OLD.) F2: NEW ONLY. (Includes only NEW records that have not been checked off.) F3: DATED. (Select a period from which to select data records.) See next page for more detail. * ESC/EXIT This option will take you to the beginning of the report menu where you are asked to choose between the three main headings. F1/OLD_AND_NEW Select this option if you would like to see both your old and new data records reported later. When you see the report you will notice a column "C". If a data record has been checked off or made OLD, a "*" will appear by that record. By choosing this option you will be able to see both the records with "*" and without. If you are only viewing one subheading you will also have the option to declare data records as old or new. You would want to convert new data records to old when you have seen them in your various statements and are not interested in keeping track of them any more. F2/NEW_ONLY Select this option if you would like to see only the new data records reported later. The records that you will see have not been checked off. The old records will not show up, however their presence will be notices by the irregular totals. You will notice that totals will not match up with the records that are being reported. This is because the totals follow all the records even of the old records that you cannot see. This way the end total is consistent with the amount available in the particuar heading or subheading, whether you view the new or both. If you have selected to view only one subheading rather that all the subheading within one of the three main headings you will also have the option to declare data records of your choice as old. Once you receive your statement for this subheading you might want to check those records off. You will be able to choose the data record number and that will convert the new records into old. Once you do this the record will disappear since you are only able to view the new records in this option. F3/DATED Select this option if you are interested in seeing a record for a certain time period. When you select this option you will be asked for the starting and ending dates. Once you give that information the report that you see will contain records within that period. The totals will be also for that period. Any record not within that period will have NO effect on the totals. This way you can view the effect of your finances in a certain time frame whether it is for a month, or week, or year. In this option you will see all new and old data records. ~ 7 REPORT MENU ESC: EXIT to beginning of report menu. F1: SUMMARY of all the subheadings and their respective totals. F2: MORE DESCRIPTION on a data record. F4: PRINT the report. See next page for more detail. * ESC/EXIT This option will take you back to the beginning of the REPORT MENU where you were asked to choose between the three main headings. F1/SUMMARY You will only see this option when you reach the end of the report. If you do not see this option keep pressing the Page Down key till you get to the last page. You will then see this option. Select this option if you would like to see a summary of the ending totals available within each subheading. F2/MORE_DESCRP Select this option if you need to have more information in order to identify a particular data record. By selecting this option you will be first asked for the record number or the number under the REC# column. Next you will see the full data record as is stored in the database. F4/PRINT Select this option to make a printout of the report you have just viewed. Turn your printer on and select "draft" quality if available. When you select this option information will be sent to the printer. ~ 8 REPORT MENU ESC: EXIT to beginning of report menu. F1: CHECK OFF data records that have been seen in statement and are OLD. F2: MORE DESCRIPTION on a data record. F3: BALANCING information. F4: PRINT the report. See next page for more detail. * The report that you now see consists of only one subheading within a main heading. However, to distinguish between the various data records you will notice a column called DESCRIPTION. This should help you identify various records. F1/CHECK_OFF Select this option if you are ready to check off certain data records as being old. After you have viewed a statement for this subheading, (a statement might be a bank statement for a checking or savings account, or a credit card bill) you might want to check off the records that appear on that statement. This way the remaining, unchecked records (or the new records) are records that will be appearing on your next statement. F2/MORE_DESCRP Select this option if you need to have more information in order to identify a particular data record. By selecting this option you will be first asked for the record number or the number under the REC# column. Next you will see the full data record as is stored in the database. F3/BALANCING Once you receive your bank statement or credit card bill you may use this menu to make sure your account is balanced. First you must check-off all the records that are on the statement. You would do this by first selecting the appropriate subheading and selecting NEW ONLY. Then you would use the CHECK_OFF option to check off all the records that are on the statement one at a time. If you find that you do not have a record that is on the statement, you might first go back and look at the whole list using the OLD_AND_NEW option. If through different listings you are convinced that you did not enter that data record you should go and add that data record. Once you have added all the missing data records, and checked them off you should select this option . You will see headings for PENDING DEPOSITS: The total amount of deposits that should not be in the statement but have been made. PENDING WITHDRAWLS: The total amount of withdrawls that are not in the statement but have been made. TOTAL PENDING: This is the result of the PENDING DEPOSITS - PENDING WITHDRAWLS or the net amount that has been deposited after the statement ending date. STATEMENT BALANCE: This amount should correspond to the ending balance on the statement. In the case of a credit card this amount should correspond to the amount due. CHECKBOOK BALANCE: This amount should correspond to the balance on your checkbook. In the case of credit cards this is the amount you still owe. If these numbers do not match up, your account is not correctly balanced. You should continue to look for missing records, or check off appropriate data records. If the numbers still do not match up, there might be a mistake in data entry or the statement. F4/PRINT Select this option to make a printout of the report you have just viewed. Turn your printer on and select "draft" quality if available. When you select this option information will be sent to the printer. ~ 9 REPORT MENU ESC: EXIT to beginning of record menu. F1: NUMBER of the subheading you wish to report. F2: ARROW UP DOWN keys to select from list. F3: MOUSE SELECT from list. F4: ALL the subheadings are selected. See next page for more detail. * ESC/EXIT This option will take you back to the menu before you entered the listing. In this case no information will be passed to that menu and you might be sent to the beginning of the menu of origin. F1/NUMBER This option should be used if you are required to select a particular subheading. You will be asked for the number of the subheading and then this information will be passed to the menu of origin. F2/ARROW_UP/DN This option will allow you to move an arrow up and down the list of subheading you are now viewing. If the desired subheading is not in the list you must first use Page Up and Page Down to get to the correct list and then select this option. F3/MOUSE_SELCT You may choose a subheading from the list by using the mouse. However to activate the lower section so that the mouse can reach the list choose this option. All you will have to do next is click the left button on the subheading of your choice. F4/ALL If you select this option you will be able to select ALL of the subheadings. Essentially you are selecting the main heading and this information will be passed to the menu of origin for further processing. ~ 10 Menu of Origin ESC: EXIT F1: NUMBER of subheading desired F2: ARROW UP DOWN keys to select subheading. F3: MOUSE SELECT a subheading. Page Up/Page Down: To view more subheadings. See next page for more detail. * ESC/EXIT This option will take you back to the menu before you entered the listing. In this case no information will be passed to that menu and you might be sent to the beginning of the menu of origin. F1/NUMBER This option should be used if you are required to select a particular subheading. You will be asked for the number of the subheading and then this information will be passed to the menu of origin. F2/ARROW_UP/DN This option will allow you to move an arrow up and down the list of subheading you are now viewing. If the desired subheading is not in the list you must first use Page Up and Page Down to get to the correct list and then select this option. F3/MOUSE_SELCT You may choose a subheading from the list by using the mouse. However to activate the lower section so that the mouse can reach the list choose this option. All you will have to do next is click the left button on the subheading of your choice. ~ 11 LIST SUBHEADING MENU ESC: EXIT from list. See next page for more detail. * ESC/EXIT Use this option to return to the LISTINGS MENU. ~ 12 UPDATE SUBHEADING MENU ESC: EXIT from update subheading menu. F1: INCOME SOURCE F2: MONEY ACCOUNTS F3: SPENDING CATEGORIES F4: ALL the above three headings selected in sequence. See next page for more detail. * ESC/EXIT This option will take you back to the MAIN MENU. F1/INCOME_SRC Select this option if you are ready to update the subheadings in the main heading income sources. Later you will be asked if you are creating new subheadings, editing old ones, or moving the subheadings in order to organize them. F2/MO_ACCOUNTS Select this option if you are ready to update the subheadings in the main heading money accounts. Later you will be asked if you are creating new subheadings, editing old ones, or moving the subheadings in order to organize them. F3/SPEND_CAT Select this option if you are ready to update the subheadings in the main heading spending categories. Later you will be asked if you are creating new subheadings, editing old ones, or moving the subheadings in order to organize them. F4/ALL Select this option if you desire to update subheadings in ALL the three main headings. Later you will be asked if you are creating new subheadings, editing old ones, or moving the subheadings in order to organize them. The sequence in which you will be able to update the subheadings will start with the heading income sources, next money accounts and will end with spending categories. ~ 13 UPDATE SUBHEADING MENU ESC: EXIT to beginning of update subheading menu. F1: ADD subheadings to list. F2: EDIT existing subheadings. F3: MOVE subheadings. F4: DELETE subheadings. See next page for more detail. * ESC/EXIT This option will take you to the beginning of the UPDATE SUBHEADING MENU where you were asked to choose between the three main headings. F1/ADD Choose this option if you are interested in ADDING new subheadings to the particular heading that you have already selected. By selecting this option you will start adding new subheadings at the end of the original list of subheadings. F2/EDIT Choose this option if you are interested in EDITING old subheadings in the particular main heading that you previously selected. By selecting this option you will be able to choose original subheadings and update them to new names. NOTE: When you do this the subheadings will also be updated in all your data records. For example if you change "checking" to "Checking 1" all instances where your data records have "checking", they will be changed to "Checking 1". F3/MOVE Choose this option if you would like to rearrange the order of your subheadings with the particular main heading you selected earlier. This might be helpful to organize your subheadings. Also, since all new subheadings entered using the ADD option appear at the end of the list of subheadings, it might be necessary to move them to the appropriate position later on. F4/DELETE If you wish to delete a subheading choose this option. Remember if the subheading has been used in any of the subheadings it will NOT be deleted. In this case you should try to rename the subheading using F2/EDIT. ~ 14 UPDATE SUBHEADING MENU ESC: DONE updating. Save to disk. F1: LIST subheadings. F2: TYPE SUBHEADING. See next page for more detail. * ESC/CONTINUE Select this option once you are done updating your subheading. If you had selected ALL three main headings you will be able to update the subheadings in the next main heading. If you are updating only one main heading or if you have reached spending categories then this option will take you back to the beginning of the UPDATE SUBHEADING MENU. F1/LIST Select this option to see a list of the subheadings within the main heading you are currently updating. You will have the option to go through the list using Page Up and Page Down keys. Once done press ESC and it will return you back to the UPDATE SUBHEADING MENU. F2/TYPE_SUB Select this option if you are ready to start typing the subheadings. You will see a number which corresponds to the subheading number on the subheading list. This will let you know how many subheading you have created sofar. Once you select this option you will start entering your subheadings. Each time you enter a name the subheading list will be updated. In order to END press ESC/DONE and you will come back to the UPDATE SUBHEADING MENU. ~ 15 UPDATE SUBHEADING MENU ESC: DONE updating. Save changes to disk. F1: LIST subheading. F2: NUMBER of subheading. See next page for more detail. * ESC/DONE Select this option once you are done updating your subheading. If you had selected ALL three main headings you will be able to update the subheadings in the next main heading. If you are updating only one main heading or if you have reached spending categories then this option will take you back to the beginning of the UPDATE SUBHEADING MENU. F1/LIST Select this option to see a list of the subheadings within the main heading you are currently updating. You will have the option to go through the list using Page Up and Page Down keys. If you see the number of the subheading that you wish to edit press NUMBER key. You will be able to enter the number of the subheading you wish to edit. If you do not want to edit any number you will have the option of pressing ESC and it will return you back to the UPDATE SUBHEADING MENU. F2/NUMBER Select this option if you know the number of the subheading you want to update. Once you have entered a number you will start editing your subheadings. Each time you enter a subheading the list will be updated. In order to prevent the subheading from being changed press ESC/EXIT. ~ 16 UPDATE SUBHEADING MENU ESC: DONE updating. Save to disk. F1: LIST of subheadings. F2: NUMBER of subheading to move. F3: ALPHABETIZE subheadings. See next page for more detail. * ESC/DONE Select this option once you are done moving your subheading. If you had selected ALL three main headings you will be able to move the subheadings in the next main heading. If you are updating only one main heading or if you have reached spending categories then this option will take you back to the beginning of the UPDATE SUBHEADING MENU. F1/LIST Select this option to see a list of the subheadings within the main heading you are currently moving. You will have the option to go through the list using Page Up and Page Down keys. If you see the number of the subheading that you wish to move press NUMBER key. You will be able to enter the number of the subheading you wish to move. If you do not want to move any number you will have the option of pressing ESC and it will return you back to the UPDATE SUBHEADING MENU. F2/NUMBER Select this option if you know the number of the subheading you want to move from. Once you have entered a number you will be asked for the location you want the subheading to move to. In order to prevent the subheading from being changed you will later on have the option to press ESC/REPEAT. F3/ALPHABETIZE Select this option if you wish to alphabetize your list. Once you select this option the subheadings within your current main heading will immidiately be alphabetized. ~ 17 UPDATE SUBHEADING MENU ESC: REPEAT the last step. F1: LIST subheadings. F2: NUMBER of location to move to. See next page for more detail. * ESC/REPEAT Select this option if you wish to repeat your work. You will have the F1/LIST Select this option to see a list of the subheadings within the main heading you are currently moving to. You will have the option to go through the list using Page Up and Page Down keys. If you see the number of the subheading that you wish to move to press NUMBER key. You will be able to enter the number of the subheading you wish to move to. If you do not want to move to any number you will have the option of pressing ESC and it will return you back to the UPDATE SUBHEADING MENU. F2/NUMBER Select this option if you know the number of the subheading you want to move to. Once you have entered a number the move will take place. If you would like to check the move you will later have the option to view the list. In order to prevent the subheading from moving press ESC/REPEAT. ~ 18 UPDATE SUBHEADING MENU ESC: DONE updating. Save changes to disk. F1: LIST subheadings. F3: NUMBER of subheading to delete. See next page for more detail. * ESC/DONE Select this option once you are done deleting your subheading. If you had selected ALL three main headings you will be able to delete the subheadings in the next main heading. If you are updating only one main heading or if you have reached spending categories then this option will take you back to the beginning of the UPDATE SUBHEADING MENU. F1/LIST Select this option to see a list of the subheadings within the main heading that you wish to delete. You will have the option to go through the list using Page Up and Page Down keys. If you see the number of the subheading that you wish to delete press NUMBER key. You will then be able to enter the number of the subheading you wish to delete. If you later decide not to delete, you will have the option of pressing ESC and it will return you back to the UPDATE SUBHEADING MENU. F2/NUMBER Select this option if you know the number of the subheading you want to delete. Once you have entered the number the subheading will be deleted. Once a subheading has been deleted you cannot bring it back. The only way would be to ADD a subheading starting from the beginning of the UPDATE SUBHEADING MENU. ~ 19 ADD SINGLE SUBHEADING MENU ESC: EXIT from this menu. F1: LIST subheadings. F2: TYPE SUBHEADING needed. F3: DONE adding new subheading. Save changes. See next page for more detail. * ESC/EXIT Select this option if you do not want the additional subheading. If you select this option all changes will be ignored and you will be returned to the DATA ENTRY MENU. You will then have the option to reselect your subheading. F1/LIST Select this option to see a list of the subheadings within the main heading you are currently updating. You will have the option to go through the list using Page Up and Page Down keys. Once done press ESC and it will return you back to the ADD SINGLE SUBHEADING MENU. F2/TYPE_SUBHD Select this option if you are ready to start typing the subheading. You will see a number which corresponds to the subheading number on the subheading list. This will let you know how many subheading you have created sofar. Once you select this option you will sart entering your subheading. Each time you enter a name the subheading list will be updated. Also by pressing ESC/EXIT later you will be able to delete the change. F3/DONE Select this option once you are done adding your new subheading and would like that new subheading to be used in DATA ENTRY. This option will take you back to the DATA ENTRY MENU and will continue with the next entry. ~