ADDENDUM TO DDFILE v6.0 MANUAL The following is the contents of the readme file on disk. These are changes and/or enhancements made to DDFile since the manual was printed (Page 9). Installation - When DDFile is installed to a hard drive, it is placed in a directory called DDFILE. To run DDFile after it has been installed, type GODOC or CD\DDFILE then DDFILE (Page 11-12). New for version 6.05 -------------------- 1.) Zippy users - you now have a choice of either upper/lower or all upper case input of the city name into the city field. To select one or the other, first select "L) General Setup" in the main menu then "D) Field Assignment". Next, select "City" and then the field to be used as the city field. At this time you will be asked if the City should be entered in upper/lower case. Answer "Y" for upper/lower case (cap first character of each word, lower case rest) or "N" for all upper case (Page 65). 2.) ield Macro (chapter 6) - The "*" has always been used to trim empty spaces off the end of a field when printed. The macros: {prefix} {first} {last} on a line would normally print "Mr. John Doe" for example. Using the "*" as in {*prefix} {*first} {*last} would then print "Mr. John Doe". This worked fine unless any of the fields were empty. If the {*prefix} field was empty, it would print " John Doe" or if the {*first} macro was empty, it would print "Mr. Doe". Now you can use the "$" instead of the "*" to eliminate this from happening in instances like this. To use the "$" in the above example fields, replace the "*" with the "$" and remove the spaces between the macros as in {$prefix}{$first}{$last} (Page 43). 3.) When printing a date field (chapter 6), you can now specify an "!" at the end of the field macro to convert "01/01/93" date to "January 1, 1993". For example, if your date field is called REC_DATE, the field macro used for printing this field would be {REC_DATE} to print 01/01/93 or {REC_DATE!} to print January 1, 1993. If the date field is empty, nothing will be printed (Page 43). 4.) When modifying an existing database, any field assignments set will need to be reset after selecting the database for use (Page 57). 5.) As of March 21st of 1993, 11 digit Delivery Point Barcodes are required for POSTNET bar code discounts on letter mail. Zip+4 is still accepted for Zip+4 mailings without barcode or Zip+4 barcodes on "Flats". The extra 2 digits are the last 2 numbers in the street address. These can be assigned by you, the USPS, or other software. See the Anomaly rules from your post office for instructions on doing this. The 2 digits may be put in a field of it's own (as explained below) or added onto the end of the zip code field. Barcodes are printed using the 'special' bar code macro within a printing template. When specifying the barcode macro in a template, there are a few requirements that must first be met: 1) The zip code field must be assigned as such (Page 66), 2) the zip code field length must be either 12 or 10 (Page 57). If 10, another character type field with a length of 2 must be assigned as a Delivery Point field (Page 66) and have the 2 character delivery point in it to make an 11 digit bar code and 3) a Bar Code Printer must be selected (Page 67). If these requirements are not met, a bar code will not print. 6.) Because of the new 11 digit Delivery Point Barcodes as stated in #5 above, the following changes have taken place when printing Bulk Labels or Bulk Reports (Page 39-41, 48-49): 1) When printing regular bulk labels or report, you are asked if you want to include records with 9 and 11 digit zip codes. 2) When printing zip+4 bulk Labels or reports, if the assigned zipcode field is 12 characters in length or you have another character type field assigned as the Delivery Point field, you are asked if you want to include records with 9 digit zip codes. 7.) Bulk labels and reports can now be done for 2nd class as well as 3rd class mailings. The only difference is that a 3rd class mailing is in groups of 10 or more of any 5 digit zip, 3 digit zip, or state, and a 2nd class mailing is in groups of 6 or more pieces for the same groups. The choice is given in a sub-menu containing "A) Sort for 3rd class" and "B) Sort for 2nd class" before printing bulk labels or reports (Page 39-41, 48-49). 8.) When adding a new template, the current template is copied over to the new template. If you do not want a copy of the current template, simply delete the lines in the template by pressing (Page 36). 9.) The command that was available from within the memo fields and templates to change the line length has been disabled. The reason for this is because one template might be set for a line length of 50 and another set for 80 but then when reentering the template set at 50 it would be formatted to 80. In the future we hope to add the ability for each memo field and template to store it's own line length setting (Page 24). 10.) Barcodes can now be printed on a laser printer in landscape mode. To do this, insert a "1" after the word BARCODE in the barcode macro as in {@BARCODE1} (Page 44).