TWO METHODS FOR USING THE ACCOUNTS RECEIVABLE FILE:

        METHOD 1:  A business may make AR File entries to record service
        or product charges to established accounts.  As payments are
        received or credit given, additional AR File entries may be made.
        The AR File entries will show up as line items on bills.

        Payments and credits should be added using menu option number
        three. It is: 3 = Apply Pay/Cred to Any Open Item in Entry Order.
        This option automatically applies a payment or credit to the
        oldest open item, and then to any newer item still open.  It also
        adds a note to show the amount applied, and if needed, a note to
        show any excess payment/credit amount.

        METHOD 2:  Other businesses may use invoices to record service or
        product sales.  When a "charge" invoice is made to an established
        account, the system automatically adds an AR File entry for each
        invoice made.  It also adjusts stock quantities if needed.

        Invoices should be used to record all SALES and CREDITS.  Then
        the report of total account sales and credits, which is made from
        invoice data, and the report of AR File totals will match.
        Payment option three should be used to record PAYMENTS.

        When a CREDIT invoice is prepared, any needed adjustments in
        stock quantities are made, and an invoice-credit-entry will be
        added to the AR File for established accounts.

        The amount of the credit will not be applied to the AR File
        invoice-charge-entry used as the basis for the credit.  Use the
        "Scan & Update Current Items" option to do that.  First, apply
        the amount of the credit to the AR File invoice-charge-entry used
        as the basis for the credit.  Then, reduce the new AR File
        invoice-credit-entry by the amount applied, and add the note:
        "applied above" to the new invoice-credit-entry.

        Be consistent in the method used.


        DUMPING OLD RECORDS:

        At the start of each year:
        1.  Print data for use in preparing tax forms and reports.
        2.  Make a copy of the EZ Income, EZ Expense, and EZ Wages records.
        3.  Dump the Income, Expense, and Wage "old" data records.

        You should keep other data items for more than the current year.