EZ EXPENSES ***** EZ Expenses has many features: EZ to add, scan, and fix expense data. EZ to add or modify 28 expense category names and numbers. EZ on-screen-display of up to 28 expense categories in alpha order to help posting accuracy. EZ to scan all data, or data by category for review and edit. EZ to print LISTINGS of expenses for one or up to 28 categories for one or more months. EZ to print TOTALS of expense for one or up to 28 categories for one or more months. The following details of the major screens are presented to show many but not all of the options available to the user. They are modified versions of the real-time screens. 1. MAIN MENU OPTIONS 1 - Add, Fix, View Expenses 2 - Get Reports, Dump Old Data 3 - Set Expense Categories/Codes 4 - Set Date, Reindex, Copy x - Exit 2. ADD - SCAN - FIX SCREEN a = Add Expense Items b = Scan-Fix Items for All Cat's c = Scan-Fix Items for One Cat d = Scan-Fix Items in Entry Order x = Exit 3. R E P O R T S -- S C R E E N 1 = Total Items: All __ or Category __ For Mo __ thru Mo __ 2 = Total Items: All __ or Category __ for Mo __ Dy __ thru Mo __ Dy __ 3 = Print Items: All __ or Category __ for Mo __ thru Mo __ 4 = Dump Items: for Mo __ thru Mo __ 4. Screen For Setting Category Names And #'s Once Category NUMBERS are set and data is entered, don't change them here, or Category totaling which is done by Category # will get messed up. Name changes are OK. New names and C#'s are ok. Leave a blank or two between groups of like items (lights, water, disposal). Also use easy-to-press #'s like 11,12,12,22,23,24,etc. Print and save this screen (Shift-Print Screen) for reference. Category C# Category C# Category C# Category C# ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ The following examples show first: how items can be added and then, how they are put in alpha order by the system for screen prompting. Entries were made based on volume, importance, and/or preference. SHOWN AS ENTERED: Category C# Category C# Category C# Category C# FOOD........ 44 TAXES....... 55 WATER....... 68 EQUIPMENT... 88 BEER........ 45 LICENSES.... 56 DISPOSAL.... 69 REPAIRS..... 89 WINE........ 46 INSURANCE... 57 ............ .. SERVICES.... 90 LIQUOR...... 47 LOAN........ 58 GAS......... 77 ............ .. ............ .. ............ .. PARKING..... 78 ............ .. ............ .. RENT........ 66 ............ .. MISC........ 99 ............ .. LIGHTS...... 67 ............ .. ............ .. SHOWN AS SCREEN PROMPTS: BEER--------- 45 LIGHTS------ 67 SERVICES---- 90 DISPOSAL----- 69 LIQUOR------ 47 TAXES------- 55 EQUIPMENT---- 88 LOAN-------- 58 WATER------- 68 FOOD--------- 44 MISC-------- 99 WINE-------- 46 GAS---------- 77 PARKING----- 78 INSURANCE---- 57 RENT-------- 66 LICENSES----- 56 REPAIRS----- 89 Mo Dy EXPENSE ITEM C# CATEGORY AMOUNT __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 Mo Dy EXPENSE ITEM C# CATEGORY AMOUNT Enter Dy if needed. Make entries and PgDn, or PgDn to exit