ÚÄÄÄÄÄÄÄÄÄ¿ ÚÄÄÄÄÄÄÄÄÄ¿ ÚÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ ÚÄÄÄÄ¿ ³ ³ ÚÄÄÄÄ¿ ³ ³ ÚÄ¿ ÚÄ¿ ³ ³ ³ ÀÄÙ ³ ³ ÀÄÙ ³ ³ ³ ³ ³ ³ ³ ³ ³ ÀÄÄÄÄÄÄ¿ ³ ³ ³ ³ ³ ³ ³ ³ ÀÄÄÄÄÄÄ¿ ³ ³ ³ ³ ³ ³ ³ ³ ³ ÚÄ¿ ÚÄ¿ ³ ³ ³ ³ ÀÄÄÙ ³ ³ ³ ÀÄÄÄÄÙ ³ ³ ÀÄÄÄÄÙ ³ ³ ³ ³ ³ ÀÄÄÄÄÄÄÄÄÄÙ ÀÄÄÄÄÄÄÄÄÄÙ ÀÄÄÙ ÀÄÄÙ Computer System Manager Version 1.4 Copyright 1993 Alpine Software Development Published by: RMH Computer Services PO Box 657 Beech Grove IN 46107-0657 (317) 782-9903 ÚÄÄÄÄÄÄÄ¿ ÚÄÄÄÄÁÄÄ¿ ³ (R) ÄÄ´ ³ ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ- ³ ÚÄÄÄÄÁÄÄ¿ ³ Association of ³ ³ ÃÄÙ Shareware ÀÄÄ´ o ³ Professionals ÄÄÄÄÄ´ ³ ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ- ÀÄÄÄÁÄÄÄÙ MEMBER ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ OMBUDSMAN STATEMENT ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ The ASP Board has set up an office of Ombudsman and appointed an ASP member as Ombudsman. The Ombudsman's sole role is to mediate disputes between ASP members and their customers. The Ombudsman reports to the Board situations where he/she feels Board action or knowledge is appropriate. RMH Computer Services is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442-9427 USA, FAX 616-788-2765 or send a CompuServe message via CompuServe Mail to ASP Ombudsman 70007,3536. ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ DEFINITION OF SHAREWARE ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are expected to register. Individual programs differ on details -- some request registration while others require it, some specify a maximum trial period. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee -- if you don't use the product, you don't pay for it. IMPORTANT WARRANTY INFORMATION PLEASE READ THIS INFORMATION CAREFULLY TRIAL USE (SHAREWARE EVALUATION VERSION) WARRANTY: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The Shareware evaluation (trial use) version is provided AS IS. Neither RMH Computer Services nor Alpine Software MAKE WARRANTY OF ANY KIND, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY WARRANTIES OF MERCHANTABILITY AND/OR FITNESS FOR A PARTICULAR PURPOSE. REGISTERED VERSION ONLY WARRANTY: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ RMH Computer Services warrants the physical diskette(s) and physical documentation provided with registered versions to be free of defects in materials and workmanship for a period of ninety days from the date of registration. If RMH Computer Services receives notification within the warranty period of defects in materials or workmanship, and such notification is determined by RMH Computer Services to be correct, RMH Computer Services will replace the defective diskette(s) or documentation. The entire and exclusive liability and remedy for breach of this Limited Warranty shall be limited to replacement of defective diskette(s) or documentation and shall not include or extend to any claim for or right to recover any other damages, including but not limited to, loss of profit, data, or use of the software, or special, incidental, or consequential damages or other similar claims, even if RMH Computer Services has been specifically advised of the possibility of such damages. In no event will RMH Computer Services' liability for any damages to you or any other person ever exceed the lower of suggested list price or actual price paid for the license to use the software, regardless of any form of the claim. RMH COMPUTER SERVICES AND ALPINE SOFTWARE SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY AND/OR FITNESS FOR A PARTICULAR PURPOSE. TABLE OF CONTENTS OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . 1 Features . . . . . . . . . . . . . . . . . . . . . . . . 1 Installation . . . . . . . . . . . . . . . . . . . . . . 2 System Requirements . . . . . . . . . . . . . . . . . . . 2 Limitations . . . . . . . . . . . . . . . . . . . . . . . 3 Browsing Files . . . . . . . . . . . . . . . . . . . . . 3 Screen Saver . . . . . . . . . . . . . . . . . . . . . . 4 Universal Keys . . . . . . . . . . . . . . . . . . . . . 4 On Menus . . . . . . . . . . . . . . . . . . . . . . . 4 During Edit . . . . . . . . . . . . . . . . . . . . . . 5 DATA ENTRY OF INFORMATION . . . . . . . . . . . . . . . . . 6 System File . . . . . . . . . . . . . . . . . . . . . . . 7 Software Records . . . . . . . . . . . . . . . . . . . . 10 Hardware Records . . . . . . . . . . . . . . . . . . . . 14 Personal Phone Directory . . . . . . . . . . . . . . . . 17 Appointment Calendar . . . . . . . . . . . . . . . . . . 19 Calculator . . . . . . . . . . . . . . . . . . . . . . . 21 REPORTING . . . . . . . . . . . . . . . . . . . . . . . . . 23 Full report . . . . . . . . . . . . . . . . . . . . . . . 28 Software Reports . . . . . . . . . . . . . . . . . . . . 28 Sorted by System ID . . . . . . . . . . . . . . . . . . 29 Sorted by Product Name . . . . . . . . . . . . . . . . 29 Sorted by Program Type . . . . . . . . . . . . . . . . 30 Hardware reports . . . . . . . . . . . . . . . . . . . . 30 Sorted by System ID . . . . . . . . . . . . . . . . . . 31 Sorted by Device Name . . . . . . . . . . . . . . . . . 31 Sorted by Device Type . . . . . . . . . . . . . . . . . 32 Misc Reports . . . . . . . . . . . . . . . . . . . . . . 32 Vendor/Manufacture Report . . . . . . . . . . . . . . . 32 Letters . . . . . . . . . . . . . . . . . . . . . . . . . 33 To System Holders . . . . . . . . . . . . . . . . . . . 33 To Vendors . . . . . . . . . . . . . . . . . . . . . . 33 TABLES . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Vendor Table . . . . . . . . . . . . . . . . . . . . . . 34 Software Type . . . . . . . . . . . . . . . . . . . . . . 36 Hardware Type . . . . . . . . . . . . . . . . . . . . . . 37 UTILITIES . . . . . . . . . . . . . . . . . . . . . . . . . 38 Free Form Report Generator . . . . . . . . . . . . . . . 38 Reorganize/Sort . . . . . . . . . . . . . . . . . . . . . 41 Set Screen Colors . . . . . . . . . . . . . . . . . . . . 42 Set Printer . . . . . . . . . . . . . . . . . . . . . . . 43 MANUAL/REGISTRATION . . . . . . . . . . . . . . . . . . . . 48 View/Print Manual . . . . . . . . . . . . . . . . . . . . 48 View/Print Registration . . . . . . . . . . . . . . . . . 48 APPENDIX . . . . . . . . . . . . . . . . . . . . . . . . . 48 HotKeys . . . . . . . . . . . . . . . . . . . . . . . . . 48 F1 - Help . . . . . . . . . . . . . . . . . . . . . . . 48 F2 - Help Topics . . . . . . . . . . . . . . . . . . . 49 F3 - Personal Phone Directory . . . . . . . . . . . . . 49 F5 - Calculator . . . . . . . . . . . . . . . . . . . . 49 F6 - Options . . . . . . . . . . . . . . . . . . . . . 49 F10 - Alternate Index . . . . . . . . . . . . . . . . . 51 The Letter Writer . . . . . . . . . . . . . . . . . . . . 51 Ordering Information . . . . . . . . . . . . . . . . . . 55 Product Support . . . . . . . . . . . . . . . . . . . . . 55 Computer System Manager - Ver 1.4 Page 1 ---------------------------------------------------------------------- ================================================= OVERVIEW ================================================= The Computer System Manager (CSM) is an application designed for computer users both at home or in the business used to keep track of all computer systems and the hardware (accessories) that have been installed into them and the software that they are licensed to use. Please note that this program IS NOT a disk manager but rather a tool to either be used by businesses or at home to keep track of hardware and software on computer systems. Simple and straight forward menuing software allows you to add or update records in the system using arrow keys and function keys to all the features of the system. Many standard reports are provided in different sequences to list items from the files. In fact included in the software a Free Form Report generator which will allow you to design, run and save your own reports. Several configuration options allow to configure CSM to your specifications including printer support to support any printer on the market. Features ======== - Simple to use pull down menus and pop-up windows - Context sensitive help available on all screens - Organize information at the machine or system level - Organize hardware information, disk drives, cards, memory, printers, etc. installed on each system. - Organize software information, determine what software is licensed to each system - Each system can contain as much information as needed - Up to 2 billion entries can be entered into each of the databases. You are only limited by the size of the hard drive you are running the software on. - Locating records is easy using the menus. - Print options allow you to print on any printer that may be available. Provided standard are the printer setups Computer System Manager - Ver 1.4 Page 2 ---------------------------------------------------------------------- for HP, IBM and several others. - Many standard reports are provided. If you have specific requirements then you can use the Free Form Report generator and design your own. - Complete tools are provided to manage your files and keep them performing at there best. - Fully configurable including screen color selection, printer setup and more. Installation ============ Please see the accompanying documentation for complete installation instructions. When the installation is complete: - Review the VENDOR, SOFTWARE and HARDWARE tables - Review and set the options file (Press [F6]) you must set the printer to your own configuration or some of the reports will not fit on regular paper. - If the version of the software you installed had sample files please review these to get a feel of how the program works. If you want to delete these files and start over then the following DOS commands can be entered from the CSM directory: DELETE SOFTW.DBF DELETE HARDW.DBF DELETE SYSTEM.DBF And the next time you start up CSM add a U to the command line as follows: CSM U This will build the new files for you. System Requirements =================== MS/DOS or PC/DOS 3.3 or higher At least 2mb minimum hard disk space. Actual amount will depend on the size of the various collections. Computer System Manager - Ver 1.4 Page 3 ---------------------------------------------------------------------- Any standard printer including HP laser. One floppy drive either 3 1/2 or 5 1/4 any density. Limitations =========== There are no real limitations in the CSM software. You may store as much information as you like and are only limited by the amount of hard disk space you have. Each of the Files may contain a maximum of 2 billion records which should be plenty for most users or businesses. In the standard version of CSM only the Free Form report generator may print to a network (Novell) printer. If you would like full network (Novell) support contact us for special pricing. Browsing The Files ================== As you begin to add records to the various files the software will automatically put you into a browse mode (when there is at least one record). The following is an example of the browse screen for the Vendor Table: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Vendor Table º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÑÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º Vendor Name ³ Full name of Vendor º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ ºAPPTECH ³Application techniques, Inc. º ºBlink ³Blinkinc º ºCA ³Computer Associates º ºCompUSA ³CompUSA º ºIntiut ³Intuit º ºMaxstor ³Maxstor º ºMicroSoft ³MicroSoft º ºSPC ³Software Publishing, Inc º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÏÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ By using the [UpArrow] and [DownArrow] keys you can move to different records in the file. Using the [PgUp] and [PgDn] keys you can move a full screen at a time (about 16 records), and using [ALT]-[PgUp] or [ALT]-[PgDn] you can move to the first record or last record in the file. When you have found the record you would like to view or change (indicated by highlighting) press the [ENTER] key. The record will now be displayed. Also note at the bottom of the screen there is a field used for searching. If you have a large file you can use this field to position the highlighted item to a range of records. For example if you are in the SYSTEM file and have used the select key (see below) for System ID and you are looking for a SYSTEM-01 then enter into this Computer System Manager - Ver 1.4 Page 4 ---------------------------------------------------------------------- field SYS or SYST or SYSTE or SYSTEM and the highlighted item will be the first item. You can use this feature to move quickly through the files. If you would like to view records in a different order press the [F10] key and a small menu will appear at the lower right hand corner of the screen giving you the choices for the file you are browsing. The following example illustrates the alternates for the Software file: Ú>Select Key<Ä¿ ³ Product Name³ ³ Program Type³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÙ Each file in CSM has different selection keys so you will need to experiment as to what select keys are best for you. Screen Saver ============ After 2 minutes of inactivity CSM will display the following screen: ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ The screen has been saved ³ ³ Press the spacebar to resume ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ This box will move around the screen in a random pattern until such time as you press the [SPACE] key at which time you will return back to the same screen you were at. Special Keys used on menus ========================== [INS] The Insert key is used to add new records to the file selected. [DEL] The [DEL] key is used to delete the currently selected (highlighted - reverse video) record [ENTER] Pressing [ENTER] will select the current item for processing (i.e. editing or running reports) [PgUp] Move one screen at a time towards the top (i.e. during a browse of a file) [PgDn] Move one screen at a time towards the bottom (i.e. during a browse of a file) Computer System Manager - Ver 1.4 Page 5 ---------------------------------------------------------------------- [HOME] Go to the top item or record [END] Go to the bottom item or record [ESC] End (or exit) the current function [F1] Displays context sensitive help (Context sensitive help will display information about the function, field, or area in the program you are in). [F2] Displays the Help Topics file that will give you all of the documentation for Computer System Manager System online. [F6] Will bring up the screen to select the SYSTEM options (name, address, etc). [F10] During browse of a database this function key will display a list of secondary indexes that can be used to search and select records from. Special Keys used during edit ============================= [up] Go up one field [down] Go down one field [HOME] Go to the first field [END] Go to the last field [ENTER] Go to the next field [ESC] End (or exit) the current function Computer System Manager - Ver 1.4 Page 6 ---------------------------------------------------------------------- ================================================= DATA ENTRY OF INFORMATION ================================================= This is the menu that you will used to select the various files for data entry (adding, changing, or deleting records) from the system. Up selecting this menu item the following menu will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º System File º º Software Records º º Hardware Records º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The first menu item under the DATA ENTRY item is SYSTEM. CSM has an organization for keeping records together and can be summarized as follows: To add either hardware or software records there must be a corresponding SYSTEM record to be used. To delete a system record ALL of the hardware and software records must either be deleted or reassigned to another SYSTEM record. Hardware and Software records are not linked together with one another. If you are using CSM for a business and you have items that do not belong to a system we suggest that you create a dummy SYSTEM record say using the SYSTEM ID of "UNASSIGNED" and place all those items under this system. Computer System Manager - Ver 1.4 Page 7 ---------------------------------------------------------------------- System File =========== ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º System Information º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º System Id...... þþþþþþþþþþþþþþþ º º Serial Number.. þþþþþþþþþþþþþþþ º º Desc........... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Name........... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º Address........ þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º City........... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º State.......... þþ Zip... þþþþþþþþþþ º º Primary Phone.. þþþþþþþþþþþþþþ Ext.... þþþþ º º Alt Phone...... þþþþþþþþþþþþþþ Ext.... þþþþ º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Software....... þþþþþþþþþþ º º º º Hardware....... þþþþþþþþþþ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The SYSTEM data base is primary where information will be built upon. You must have a SYSTEM record to add either HARDWARE or software items. We suggest that you create dummy system records for items such as inventory or defective. System Number ------------- Format: 15 character field Contents: This field is used to identify each computer system that you may have. For the home user things like "SYSTEM1", "DADS", or "386/33" are quite adequate. For the business user we suggest that you develop a naming convention and use it on all systems. Some examples include: "PAY-SYSTEM01" where "PAY" is a department code and "SYSTEM01" is a unique identifier; or use the serial number of the back of the system unit and enter it here. Serial Number ------------- Format: 15 character field Contents: The System Serial Number can be gotten of the back or bottom of the system unit. Computer System Manager - Ver 1.4 Page 8 ---------------------------------------------------------------------- Description ----------- Format: 45 character field Contents: This field is used to contain a brief description of items. Some examples include: IBM PS2 Model 70 Compudyne 486/50 Name ---- Format: 30 character field Contents: This field should contain the name of the person who is responsible for this system. If you are using this software in a business you might consider using a department name. All the address information below should relate to this name. Address Line 1 -------------- Format: 40 character field Contents: Enter the first line of the address where the system is located. Address Line 2 -------------- Format: 40 character field Contents: Enter the second line of the address where the system is located. This should include an apartment or suite number. City ---- Format: 25 character field Contents: Enter the City name where the system is located Computer System Manager - Ver 1.4 Page 9 ---------------------------------------------------------------------- State ----- Format: 2 character field Contents: Enter the standard 2 character state code. For example AK = Alaska, CA = California, etc. ZIP Code -------- Format: 10 character field Contents: We have provided enough space for you to enter the ZIP code plus the ZIP+4 information. We suggest that you always use the ZIP+4. Primary Phone ------------- Format: 14 character field Contents: Space has been provided here to enter standard USA phone numbers with area codes in the format of (999) 999-9999. Primary Extension ----------------- Format: 4 character field Contents: If there is a work phone extension enter it here in the space provided. Secondary Phone --------------- Format: 14 character field Contents: Space has been provided here to enter standard USA phone numbers with area codes in the format of (999) 999-9999. Computer System Manager - Ver 1.4 Page 10 ---------------------------------------------------------------------- Secondary Extension ------------------- Format: 4 character field Contents: If there is a work phone extension enter it here in the space provided. Software Records ================ ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Software Information º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º System ID........ þþþþþþþþþþþþþþþ º º Serial Number.... þþþþþþþþþþþþþþþ º º Program Name..... þþþþþþþþþþþþþþþþþþþþþþþþþ º º Program Desc..... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º Program Type..... þþþ º º S/W Type......... þ º º Version.......... þþþþþþ º º Date Purchased... þþþþþþþþ º º Warranty ExpDT... þþþþþþþþ º º Vendor Support... þþþþþþþþþþþþþþþ º º Registered....... þ º º Purchase Cost.... þþþþþþþþ º º Disk Size........ þþþþþ º º S/W Vendor....... þþþþþþþþþþþþþþþ º º Comments......... þþþþþþþþþþ º º º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The software file is the repository for software packages, utility programs or what ever. Each software record must be assigned to s SYSTEM record. Registration Number ------------------- Format: 15 character field Contents: Some software packages come with both a serial number and an registration number. This field is used for the registration number. If the software only contains a serial number then leave the field blank. Computer System Manager - Ver 1.4 Page 11 ---------------------------------------------------------------------- Product Name ------------ Format: 25 character field Contents: This field is used to store a short name of the product. Examples include: MS-WORD CA-CLIPPER 120mb IDE Product Description -------------------- Format: 45 character field Contents: This field is used to contain a brief description of items. Some examples include: IBM PS2 Model 70 Compudyne 486/50 Program Type ------------ Format: 3 character field Contents: The software type field is used to group software into different categories. If you leave this field blank and press [ENTER] a list of currently valid type codes will be displayed. If you find that there is not a type code that matches your needs simply enter the new code into this field and the software will ask you if you want to add a new type code. Answering yes will display the screen for adding a new type code. You may also view or report on all the type codes that are defined by going to the TABLES menu item and selecting SOFTWARE TYPE. Software Type ------------- Format: 1 character field Contents: This one character field is used to indicate if the software is a commercial product or if it is shareware or public domain. When you are adding a pop-up will appear. Move the bar up and down Computer System Manager - Ver 1.4 Page 12 ---------------------------------------------------------------------- using the [UpArrow] or [DownArrow], and then press [ENTER]. The software will update the file with the necessary code. Program Version --------------- Format: 6 character field Contents: Enter the vendor version number is this field. Not all vendors use the same scheme for version numbers. Most if the time the version number can be found on the distribution disks, or the bottom of the box, and sometimes running the software will display the version number. Date Purchased -------------- Format: 8 position date field Contents: This field should contain the date the software or hardware item was purchased. This date should match with the same date on either the sales receipt or invoice. Warranty Expiration Date ------------------------ Format: 8 position date field Contents: If the item has a warranty period you should calculate the date and enter it here. We suggest that for items that no not have a warranty you use the same date as you used for the Date purchased field. Vendor Support -------------- Format: 15 character field Contents: This field can be used to indicate if you have support for the product and the conditions for that support. For example you might enter "NO" for no support and entering something like "M-F 9:00-5:30". Computer System Manager - Ver 1.4 Page 13 ---------------------------------------------------------------------- Registration Flag ----------------- Format: 1 character field Contents: Enter either a "Y" or "N" to indicate if the software product has been registered. What this means is that you have mailed in the registration card to the vendor. Purchased Price --------------- Format: 7 position numeric field 99999.99 Contents: Enter the total cost that was paid for the product. You might also include any sales taxes or shipping to indicate total cost. Disk Size --------- Format: 5 character field Contents: Enter the disk size that was supplied. We suggest one of the following: 360k 5-1/4" 360K (PC) 1.2M 5-1/4" 1.2Mb (PC) 720k 3-1/2" 720k (PC) 1.44M 2-1/2" 1.44Mb (PC) DUAL Both 3.5 and 5.25 supplied 400k 3-1/2" 400k (MacIntosh) 800k 3-1/2" 800k (MacIntosh) Software Vendor --------------- Format: 15 character field Contents: Enter the vendor code of the company that developed the product. During add processing leave this field blank and press [ENTER]. A list of vendors on the vendor table will be displayed. You may use the [UpArrow] and [DownArrow] keys to move up and down in the database. When you have found the vendor you want to use press [ENTER]. If you do not find a vendor press the [INS] key Computer System Manager - Ver 1.4 Page 14 ---------------------------------------------------------------------- and you can add a new vendor to the vendor table. Please see the section under tables for more information on the vendor table Hardware Records ================ ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Hardware Information º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º System ID........ þþþþþþþþþþþþþþþ º º Serial Number.... þþþþþþþþþþþþþþþ º º Reg Number....... þþþþþþþþþþþþþþþ º º Device .......... þþþþþþþþþþþþþþþþþþþþþþþþþ º º Device Desc...... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º Device Type...... þþþ º º Date Purchased... þþþþþþþþ º º Warranty ExpDT... þþþþþþþþ º º Vendor Support... þþþþþþþþþþþþþþþ º º Purchase Cost.... þþþþþþþþ º º Purch From....... þþþþþþþþþþþþþþþ º º H/W Vendor....... þþþþþþþþþþþþþþþ º º Comments......... þþþþþþþþþþ º º º º º º º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The hardware file is the repository for hardware items such as disk drives, printers or what ever. Each hardware record must be assigned to s SYSTEM record. Serial Number ------------- Format: 15 character field Contents: Normally every device, card, printer, monitor has a serial number somewhere on the device. Registration Number ------------------- Format: 15 character field Contents: Some hardware products come with both a serial number and an registration number. This field is used for the registration number. If the hardware only contains a serial number then leave Computer System Manager - Ver 1.4 Page 15 ---------------------------------------------------------------------- the field blank. Product Name ------------ Format: 25 character field Contents: This field is used to store a short name of the product. Examples include: MS-WORD CA-CLIPPER 120mb IDE Device Description ------------------ Format: 40 character field Contents: Enter the full description for the device type. Examples: TYP Description === ====================================== DSK Disk Drives MON Monitors CPU Central Processing Units (Mother Boards) VID Video Adapter Boards Device Type ----------- Format: 3 character field Contents: The hardware type field is used to group hardware into different categories. If you leave this field blank and press [ENTER] a list of currently valid type codes will be displayed. If you find that there is not a type code that matches your needs simply enter the new code into this field and the hardware will ask you if you want to add a new type code. Answering yes will display the screen for adding a new type code. You may also view or report on all the type codes that are defined by going to the TABLES menu item and selecting HARDWARE TYPE. Computer System Manager - Ver 1.4 Page 16 ---------------------------------------------------------------------- Date Purchased -------------- Format: 8 position date field Contents: This field should contain the date the software or hardware item was purchased. This date should match with the same date on either the sales receipt or invoice. Warranty Expiration Date ------------------------ Format: 8 position date field Contents: If the item has a warranty period you should calculate the date and enter it here. We suggest that for items that no not have a warranty you use the same date as you used for the Date purchased field. Vendor Support -------------- Format: 15 character field Contents: This field can be used to indicate if you have support for the product and the conditions for that support. For example you might enter "NO" for no support and entering something like "M-F 9:00-5:30". Purchased Price --------------- Format: 7 position numeric field 99999.99 Contents: Enter the total cost that was paid for the product. You might also include any sales taxes or shipping to indicate total cost. Hardware Supplier ----------------- Format: 15 character field Contents: Enter the vendor code of the company that Computer System Manager - Ver 1.4 Page 17 ---------------------------------------------------------------------- developed the product. During add processing leave this field blank and press [ENTER]. A list of vendors on the vendor table will be displayed. You may use the [UpArrow] and [DownArrow] keys to move up and down in the database. When you have found the vendor you want to use press [ENTER]. If you do not find a vendor press the [INS] key and you can add a new vendor to the vendor table. Please see the section under tables for more information on the vendor table Manufacture ----------- Format: 15 character field Contents: Enter the vendor code of the company that manufactured the product. During add processing leave this field blank and press [ENTER]. A list of manufactures on the manufacture table will be displayed. You may use the [UpArrow] and [DownArrow] keys to move up and down in the database. When you have found the manufacture you want to use press [ENTER]. If you do not find a manufacture press the [INS] key and you can add a new manufacture to the manufacture table. Please see the section under tables for more information on the manufacture table. Personal Phone Directory ======================== (This procedure may be accessed by pressing the [F3] HotKey) This Pop-up Phone Directory will allow you to maintain a phone database with names, addresses, and phone numbers of business and personal contacts. If you have a modem, you can dial any of the above phone numbers in the database. You may also print a pocket sized phone directory of all the names in the database. ACTIVE KEYS ACTION ------------------------------------------------------------ [A] Add a record to the database [E] Edit highlighted record [D] Delete highlighted record [S] Search for record [UpArrow] Move up on record [DownArrow] Move down one record [Esc] Exit the directory [ALT]-[A] View/edit address info of highlighted record Computer System Manager - Ver 1.4 Page 18 ---------------------------------------------------------------------- [ALT]-[B] Print phonebook [ALT]-[L] Print listing of all names in directory [ALT]-[P] Dial highlighted phone number [ALT]-[R] Redial [ALT]-[S] Set up communication parameters The field "LD" is for long-distance. In situations where the person has the same area code as you, yet is a long-distance call anyway, you would want to set the "LD" field for that person to "Y". The value of this field won't matter if the person has a different area code than you. AUTO-DIAL ******** CAUTION ******** IF YOU HAVE A MODEM, you can select [ALT]-[P] and dial the highlighted number. IF YOU DON'T HAVE A MODEM, and press [ALT]-[P], this program will throw you out and you will go back to DOS. ALL GOOD PROGRAMS HAVE A WORK-AROUND. HERE'S MINE - IF YOU DON'T HAVE A MODEM, DON'T PRESS [ALT]-[P]!! COMMUNICATION PARAMETERS ------------------------ Check these settings before you attempt to use the auto-dialer. They include,... PBX: If this is on, all numbers dialed will be preceded by a "9" and a half second pause. Default is off. Modem initialization string: Sent to the modem before dialing the number. Default is "ATZ". Modem hang-up string: Sent to the modem after the call is terminated. Default is "ATH". Tone/Pulse: Set this to "T" for tone dialing, to "P" for pulse dialing. The default is "T". COM Port: Selects the COM Port to use for dialing. Default is 1. Local Area Code: Your area code. Timing Delay: This parameter exists because some modems like to wait longer than others between commands. The default is 1 second. If you are experiencing timing problems, try setting this to 1.50 or 2.0 seconds. Computer System Manager - Ver 1.4 Page 19 ---------------------------------------------------------------------- Appointment Calendar ==================== This is a multi-user calendar with an appointment tracker. You can point and shoot at any date and add, edit, and delete appointments for that date. You may also print and delete appointments for any range of dates. More advanced featured allow you to add periodically recurring appointments, and to view days and weeks at a glance to determine when you have free time to schedule an appointment. When you first enter the calendar, the current month will be displayed along with the first two weeks of the next month. The current day will blink. If there are any appointments for the current day, the first seven will be displayed in a window at the bottom of the screen. Any other days that have appointments will be displayed in reverse video on the calendar. ACTIVE KEYS ACTION ------------------------------------------------------- [LeftArrow] Go backward one day [RightArrow] Go forward one day [UpArrow] Go backward one week [DownArrow] Go forward one week [PgUp] Go back one month [PgDn] Go forward one month [HOME] Jump to first day of month [END] Jump to last day of month [ENTER] Add/Edit/View appointments [P] Print appointments [D] Delete appointments [T] Daily time block [W] Weekly time blocks [C] Jump to current date (system) [S] Search for text in either description or notes of an appointment [ESC] Exit calendar ADDING/EDITING/VIEWING APPOINTMENTS ----------------------------------- Use the navigation keys to move to the desired date, then press [ENTER]. A browse window will appear near the bottom of the screen showing the time and description for all appointments. If there are no appointments for that date, you will automatically be placed in the Add mode. The following options are available at this point: ACTIVE KEYS ACTION ----------------------------------------------------------- [A] Add new appointments [E] Edit highlighted appointment [D] Delete highlighted appointment Computer System Manager - Ver 1.4 Page 20 ---------------------------------------------------------------------- [M] Move highlighted appointment [R] Recurring appointment [N] edit Notes for highlighted appointment [ESC] Exit calendar To add a new appointment press [A]. Enter the user ID (This is who the appointment is for, not who it is with), along with the starting and ending time and a brief description of the appointment. ÚÄÄÄÄÄÄ¿ ³ NOTE ³ ÀÄÄÄÄÄÄÙ The TIME is a twenty-four hour clock. 3:00 PM would be 15:00, 9:00 AM would be 09:00 (You have to add the preceding '0' before 9:00. The ending time cannot be earlier than the starting time. In addition, if you try to enter an appointment that creates a time conflict with an already existing appointment, you will get an error message to that effect. Press [CTRL]-[W] to save the new appointment or [ESC] to exit without saving. To edit a highlighted appointment, press [E]. Make your changes, but the same rules apply from the Add mode. Press [CTRL]-[W] to save the new appointment or [ESC] to exit without saving. To delete a highlighted appointment, press [D]. You will be asked to confirm your request, respond by pressing [Y]es or [N]o. You may move appointments from one day to another by pressing [M]. A window will appear and ask you for the new date for this appointment. To add a recurring date, press [R]. Follow the same steps as when adding a single appointment. After you press [CTRL]-[W], you will be given the following options: i Every day of the week (Mon, Tues, etc.) ii Every other day of week iii Every...day of the month (1st, etc.) iv Every day v Every...day-of-week (e.g. 3rd Monday, etc.) vi Every weekday Highlight the desired option and press [ENTER]. To add or edit notes for the highlighted appointment, press [N]. A window will open below the appointment window, into which you may type away to your heart's content. Press [CTRL]-[W] to save your edits, or [Esc] to exit without saving. Appointments that have notes attached to them will have a checkmark displayed to the right of the description. Computer System Manager - Ver 1.4 Page 21 ---------------------------------------------------------------------- To exit back to the calendar, press [ESC]. PRINTING APPOINTMENTS --------------------- To print an appointment, press [P]. You then have the option of printing for the current week, or for a range of dates. If you print for a week, you will be asked for a specific user ID (or "ALL" if you print for all users). If you print for a range of dates, you will be prompted to enter the starting and ending dates. If there are no appointments in that range, you will be informed. Otherwise, you will be asked if you want to include the Notes. DELETING APPOINTMENTS --------------------- To delete all appointments for a range of dates, press [D]. You will be asked to enter the starting and ending dates. The number of affected appointments will be displayed, and you will be asked to confirm your request. Press [Y]es, if you want to delete them, or [N]o, if you chicken out. TIME BLOCKS--DAILY ------------------ As previously mentioned, when you are in the calendar and appointments exist for the current date, they will be displayed in a window near the bottom of the screen. However, let's say your in a hurry and need to know what times are available during the day. Press [T]. A graph showing available and used time blocks will be displayed. The graph starts at 06:00 and ends at 22:00. Each block represents a fifteen minute interval. There will be one row for each person who has an appointment on this date. TIME BLOCKS--WEEKLY ------------------- Weekly time blocks are similar to daily time blocks, but not as detailed. When you press [W], you will be presented with a daily breakdown of appointments for the current week. In this display, each daily graph begins at 06:00 and ends at 17:00, and each block represents an interval of one hour. Calculator ========== (This procedure may be accessed by pressing the [F5] HotKey) ACTIVE KEYS ----------- [+] Addition [-] Subtraction [*] Multiplication [/] Division Computer System Manager - Ver 1.4 Page 22 ---------------------------------------------------------------------- [^] Exponentiation [%] Percentage [C] Clear current total [E] Clear current entry [D] Change number of decimals displayed [R] Round to specific number of decimals [P] Print (adding machine mode) [M] Memory operations (see "Memory Functions") [=] Process operation [ENTER] Process operation [BACKSPACE] Erase last digit entered [ESC] Exit Calculator MEMORY FUNCTIONS ---------------- To access the Memory Functions, press [M]. KEY: ACTION: ---------------------------------------------- [R] Recall number stored in memory [C] Clear memory (reset to zero) [+] Add current number to memory [-] Subtract current number from memory [*] Multiply memory by current number [/] Divide memory by current number PRINT--ADDING MACHINE MODE -------------------------- By pressing [P] for print, the calculator emulates an adding machine. This will be noted by a small 'P' next to the numbers window. Each calculation will be sent to the printer (if it is on- line). After all, if you've invested several thousands of dollars in PC hardware and software, why spend more for a ten-digit adding machine? Press [P] again to toggle adding machine mode off. OTHER STUFF ----------- The arrow keys will move the calculator around on the screen to get it out of the way of something you might want to look at. Pressing [ALT]-[F10] will bring up a screen that allows you to change the colors of the calculator. It works pretty similar to the color selection utility. I'm not typing out all the information about that again, I've been sitting here too long already. Play around with it, you'll figure it out. Computer System Manager - Ver 1.4 Page 23 ---------------------------------------------------------------------- ================================================= REPORTING ================================================= All of the standard "canned" reports can be found under this menu item. When you select this menu item the following menu will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Full report º º Software Reportsº º Hardware reportsº º Misc Reports º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ As you select different files you will be given a choice as to the order or sorting sequence for that report. If you find that our standard reports are not giving you the data you need for a particular purpose then we have provided the Free Form Report Generator which will enable you to design and run your own reports. This function can be found under the Utilities Menu option. One final note. If you have some suggestions for additional reports please drop us a line with your ideas and we will take them into consideration for the next release. Record Selection ---------------- Most of the detail reports have the ability to only print certain records on the report. This process is called a query and is invoked from the following Pop-up box: ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ Which Records to Print? ³ ³ ³ ³ Selected Records All Records ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ You may use the arrow keys to move between "Selected Records" and "All Records". The "All Records" choice will print all of the records in a given database. Viewing and Selection a Query ----------------------------- The "Selected Records" is a utility with muscle. It allows you to create and save complex queries base on your exact needs. When you enter you will see the following window containing descriptions of all available queries you have defined previously along with the database aliases to which they correspond: Computer System Manager - Ver 1.4 Page 24 ---------------------------------------------------------------------- ÕÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͸ ³Query Description ³ ³ÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͳ ³Software Records ³ ³ ³ ³ ³ ³ ³ ÔÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ; In the above screen example we have only one query defined. ACTIVE KEYS ACTION -------------------------------------------------- [UpArrow] Move highlight bar up one query [DownArrow] Move highlight bar down one query [F7] Counts records matching current query [F8] Delete current query [F9] View criteria for current query [F10] Create a new query [ENTER] Run current query [ESC] Exit the query module Computer System Manager - Ver 1.4 Page 25 ---------------------------------------------------------------------- Creating a New Query -------------------- Pressing [F10] from the query window will bring up the following criteria screen: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º query builder º º Ö´ Field ÷ º º º º º º ÚÄÄÄÄÄÄÄ´ selection criteria ÃÄÄÄÄÄÄÄÄ¿ º º º º ³ALL RECORDS ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ³ ³ º º º º ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ º º º º º º º º ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ º º º º ³ Move Highlight Bar ³ º º º º ³ To Select An Item ³ º º º º ³ Esc To End Selection ³ ÓÄÄÄÄÄÄÄÄĽ º º ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ A scrolling window on the right hand side of the screen contains field names of your database. The following commands are available: [ENTER] Select current field [UpArrow] Move highlight bar up [DownArrow] Move highlight bar down [Letters(A-Z)] Move to the next field beginning with that letter Computer System Manager - Ver 1.4 Page 26 ---------------------------------------------------------------------- Selecting an operator --------------------- Pressing [ENTER] will bring up the operators window, which contains the following choices: ÕÍÍÍÍ͹ P_Cat ÌÍÍÍÍÍ͸ ³Equal to ³ ³Less than ³ ³Greater than ³ ³Less than or equal to ³ ³Greater than or equal to³ ³Not equal to ³ ³Contains ³ ³Does not contain ³ ³Sounds like ³ ÔÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ; Use the Up and DownArrow to select the desired operator, then press [ENTER] to continue. Selecting a value ----------------- When you have selected an operator, another window will appear below the operators window. This window will contain the field name and the operator. Type in the desired value for this field, then press [ENTER]. ÖÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ· º I_CAT Equal to SOFTWARE º º (Alt-V for available values) º ÓÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĽ If you wish to see all the available values in your database, press [ALT]-[V] to pop up a scrolling window of the values. You may select one of these by highlighting it and then press [ENTER], or you may press [ESC] to exit without selecting anything. Computer System Manager - Ver 1.4 Page 27 ---------------------------------------------------------------------- Selecting a Boolean operator ---------------------------- When you have entered the value, another window will appear below the value window. This window contains the following choices: ÕÍÍÍÍÍÍÍÍÍÍÍ͸ ³Discard ³ ³ .AND. ³ ³ .OR. ³ ³( ... .AND. ³ ³( ... .OR. ³ ³ .AND. ( ³ ³ .OR. ( ³ ³) .AND. ³ ³) .OR. ³ ³) .AND. ( ³ ³) .OR. ( ³ ³<> ³ ÔÍÍÍÍÍÍÍÍÍÍÍ; Move the highlight bar to the desired selection, and press [ENTER]. You will note that option f) and g) will not be available to you until you have embedded an open parenthesis in your query. Ending the query ---------------- When you are finished building the criteria for this query, select <> from the Boolean operator window. You will then be asked to enter a description for this query for future reference. ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ You may now enter a description of up to 50 characters for ³ ³ this query. If you wish to run this query immediately without ³ ³ saving it, leave the description empty and press [ENTER]. If ³ ³ you want to exit without saving this query, press [ESC]. ³ ³ Software Records ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ The description may contain up to fifty characters. Press [ENTER] when you are finished entering the description, and you will be returned to the query window. If you want to exit without saving this query press [ESC]. If you wish to run this query immediately without saving it for future use, simply leave the description empty and press [ENTER]. Computer System Manager - Ver 1.4 Page 28 ---------------------------------------------------------------------- Full report =========== Report Id: FULLRPT Description: This report contains a list of each system on the SYSTEM file followed by a software and hardware summary report. Each system begins on a new page. Fields: System ID Serial Number Description Name Address, City, State, ZIP Pri and Sec Phone numbers Software Items >> Product name Registration Information Software Type Version Vendor Hardware Items >> Product name Serial Number Device Type Vendor Features: This report shows you most of the general information about each system. This report can be useful for audits, reconciliation of individual systems, or a personal record of each system. Software Reports ================ This menu item will select all the standard software reports that you can print. If these reports do not meet your needs then we have provided you with a Free Form Report Generator described under the UTILITIES menu. Computer System Manager - Ver 1.4 Page 29 ---------------------------------------------------------------------- When this item is selected the following menu will appear: ÉÍÍ>Software reports<ÍÍ» º Sorted by System ID º º Sorted by Device Nameº º Sorted by Device Typeº ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Using the arrow keys you may move up and down to highlight the report you want to produce and press [ENTER] to start printing. Sorted by System ID ------------------- Report Id: RPTS01 Description: This report contains a list of all items from the SOFTWARE file sorted by System ID. Fields: System Number Product Name Program Type Software Type Version Date Purchased Warranty expiration Date Support Information Registration flag Purchase Cost Disk Size Software Vendor Comments Features: This report shows you all the information in the SOFTWARE file for all systems. Sorted by Product Name ---------------------- Report Id: RPTS01 Description: This report contains a list of all items from the SOFTWARE file sorted by Product Name. Fields: System Number Product Name Program Type Software Type Version Date Purchased Computer System Manager - Ver 1.4 Page 30 ---------------------------------------------------------------------- Warranty expiration Date Support Information Registration flag Purchase Cost Disk Size Software Vendor Comments Features: This report shows you all the information in the SOFTWARE file for all systems. Sorted by Program Type ---------------------- Report Id: RPTS01 Description: This report contains a list of all items from the SOFTWARE file sorted by Program Type. Fields: System Number Product Name Program Type Software Type Version Date Purchased Warranty expiration Date Support Information Registration flag Purchase Cost Disk Size Software Vendor Comments Features: This report shows you all the information in the SOFTWARE file for all systems. Hardware reports ================ This menu item will select all the standard Hardware reports that you can print. If these reports do not meet your needs then we have provided you with a Free Form Report Generator described under the UTILITIES menu. When this item is selected the following menu will appear: ÉÍÍ>Hardware reports<ÍÍ» º Sorted by System ID º º Sorted by Device Nameº º Sorted by Device Typeº ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Computer System Manager - Ver 1.4 Page 31 ---------------------------------------------------------------------- Using the arrow keys you may move up and down to highlight the report you want to produce and press [ENTER] to start printing. Sorted by System ID ------------------- Report Id: RPTH01 Description: This report contains a list of all items from the HARDWARE file sorted by System ID. Fields: System Identification Serial Number Device Name Device Type Date Purchased Warranty expiration Date Support Information Purchase Cost Hardware Vendor Manufacture Features: This report shows you all the information in the HARDWARE file for all systems. Sorted by Device Name --------------------- Report Id: RPTH01 Description: This report contains a list of all items from the HARDWARE file sorted by Device Name. Fields: System Identification Serial Number Device Name Device Type Date Purchased Warranty expiration Date Support Information Purchase Cost Hardware Vendor Manufacture Features: This report shows you all the information in the HARDWARE file for all systems. Computer System Manager - Ver 1.4 Page 32 ---------------------------------------------------------------------- Sorted by Device Type --------------------- Report Id: RPTH01 Description: This report contains a list of all items from the HARDWARE file sorted by Device Type. Fields: System Identification Serial Number Device Name Device Type Date Purchased Warranty expiration Date Support Information Purchase Cost Hardware Vendor Manufacture Features: This report shows you all the information in the HARDWARE file for all systems. Misc Reports ============ This menu item will select other miscellaneous reports that you can print. If these reports do not meet your needs then we have provided you with a Free Form Report Generator described under the UTILITIES menu. When this item is selected the following menu will appear: ÉÍÍÍÍÍÍ>Misc Reports<ÍÍÍÍÍÍ» º Vendor/Manufacture Reportº ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Using the arrow keys you may move up and down to highlight the report you want to produce and press [ENTER] to start printing. Vendor/Manufacture Report ------------------------- Report Id: VEND01 Description: This report contains a list of all items from the Vendor Manufacture Table sorted by Vendor Name. Fields: Vendor/Manufacture Name Address Phone Computer System Manager - Ver 1.4 Page 33 ---------------------------------------------------------------------- Features: This report will print 18 items per page much like a phone directory. Letters ======= Use this menu item to select items for letter writing. For details on using the letter writer portion of this program, see the "Letter Writer" section in the Appendix of this manual. To System Holders ----------------- This selection is used to generate letters using our letter writer to SYSTEM users. This could be handy, for example, when you need to notify users of new software, changes, etc. In addition to the features of letter writing you will also be given the opportunity to select certain records. To Vendors ---------- This selection is used to generate letters using our letter writer to your vendors. This could be handy, for example, when you need to find out if there are new upgrades from your vendors. In addition to the features of letter writing you will also be given the opportunity to select certain records. ================================================= TABLES ================================================= The tables included with CSM are the heart to insuring that information is entered into the various files consistently. When this menu item is selected the following menu will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Vendor Table º º Software Typeº º Hardware Typeº ÈÍÍÍÍÍÍÍÍÍÍÍÍÍͼ In this version three tables are included as follows: VENDOR Table Used to validate the vendor fields of both the software and hardware files. Also used to validate the Manufacture Computer System Manager - Ver 1.4 Page 34 ---------------------------------------------------------------------- field of the hardware file SOFTWARE Type Used to validate the program type field in the software file. HARDWARE Type Used to validate the Device type field in the hardware file. Vendor Table ============ ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Vendor Table Maintenance º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Vendor Code... þþþþþþþþþþþþþþþ º º Full Name..... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Address....... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º City/ST/ZIP... þþþþþþþþþþþþþþþþþþþþþþþþþ þþ þþþþþþþþþþ º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Phone......... þþþþþþþþþþþþþþ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ The vendor table is used to contain vendor codes names and addresses of all vendors and manufactures in the CSM system. This table will be used to validate items during data entry. Vendor Name ----------- Format: 15 character field Contents: Enter the vendor code of the company that developed the product. During add processing leave this field blank and press [ENTER]. A list of vendors on the vendor table will be displayed. You may use the [UpArrow] and [DownArrow] keys to move up and down in the database. When you have found the vendor you want to use press [ENTER]. If you do not find a vendor press the [INS] key and you can add a new vendor to the vendor table. Please see the section under tables for more information on the vendor table. Full name of Vendor ------------------- Format: 40 character field Computer System Manager - Ver 1.4 Page 35 ---------------------------------------------------------------------- Contents: Enter the full name of either the vendor or manufacture. Also do not forget to include the Inc., Corp., or LTD after the name as required. Address Line 1 -------------- Format: 30 character field Contents: Enter the first line of the address Address line 2 -------------- Format: 30 character field Contents: Enter the second line of the address or leave blank if there is not a second line. City ---- Format: 25 character field Contents: Enter the City where the vendor or manufacture is located. State ----- Format: 2 character field Contents: Enter the State where the vendor or manufacture is located. ZIP Code -------- Format: 10 character field Contents: Enter the ZIP code where the vendor or manufacture is located. We have provided space to code the ZIP+4 and we suggest that you use it. Computer System Manager - Ver 1.4 Page 36 ---------------------------------------------------------------------- Phone Number ------------ Format: 30 character field Contents: Software Type ============= ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ Software Type Code Table Maintenance ³ ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´ ³ Type Code...... þþþ ³ ³ ³ ³ Description.... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ ³ ³ ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ The software type table is used to validate the software types used during data entry and provide a consistent method for grouping software products, especially when generating reports. Software Type ------------- Format: 3 character field Contents: The software type field is used to group software into different categories. If you leave this field blank and press [ENTER] a list of currently valid type codes will be displayed. If you find that there is not a type code that matches your needs simply enter the new code into this field and the software will ask you if you want to add a new type code. Answering yes will display the screen for adding a new type code. You may also view or report on all the type codes that are defined by going to the TABLES menu item and selecting SOFTWARE TYPE. Software Type Description ------------------------- Format: 40 character field Contents: Enter the full description for the software type. Examples: Computer System Manager - Ver 1.4 Page 37 ---------------------------------------------------------------------- TYP Description === ====================================== APP Applications GAM Games DTP Desk Top Publishing GRA Graphics Hardware Type ============= ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ Hardware Type Code Table Maintenance ³ ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´ ³ Type Code...... þþþ ³ ³ ³ ³ Description.... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ ³ ³ ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ The hardware type table is used to validate the hardware types used during data entry and provide a consistent method for grouping hardware products, especially when generating reports. Hardware Type ------------- Format: 3 character field Contents: The hardware type field is used to group hardware into different categories. If you leave this field blank and press [ENTER] a list of currently valid type codes will be displayed. If you find that there is not a type code that matches your needs simply enter the new code into this field and the hardware will ask you if you want to add a new type code. Answering yes will display the screen for adding a new type code. You may also view or report on all the type codes that are defined by going to the TABLES menu item and selecting HARDWARE TYPE. Hardware Type Description ------------------------- Format: 40 character field Contents: Enter the full description for the software type. Examples: Computer System Manager - Ver 1.4 Page 38 ---------------------------------------------------------------------- TYP Description === ====================================== APP Applications GAM Games DTP Desk Top Publishing GRA Graphics ================================================= UTILITIES ================================================= The Utilities menu is used to select general purpose functions that are not directly related to the Hardware Software Information Manager. When this menu item is selected the following menu will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Free Form Report Generatorº º Reorganize/Sort º º Set Screen Colors º º Set Printer º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ These functions include: Free Form Report Generator Reorganize/Sort Set Screen Colors Add/Change Printer Configurations Free Form Report Generator ========================== Each report is based on a primary database you select from a window. You select the fields you want in the report, specify upper and lower limits of field values to select for the report, and you select a printer configuration. If the configuration you want does not exist, you can add a new one. You can define as many reports as you want for each file. All reports print in a columnar format with headings. Based on the printer configuration you select, an effort will be made to print one record per line by switching between print sizes and types. If a complete record does not fit on one line, it will wrap to the next line between two fields. SAMPLE USAGE ------------ First, highlight "User-Defined Reports" and press [ENTER]. You will see the following screen with the heading "List of Files". These are all the databases in CSM: Computer System Manager - Ver 1.4 Page 39 ---------------------------------------------------------------------- ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º List of Files º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ º File Title º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ ºSystems º ºSoftware º ºHardware º ºVendor Table º ºSoftware Table º ºHardware Table º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ For now, let's say you want a print-out of all the records in the Software file with a Type of "APP" Highlight "Software" and press [ENTER]. The bottom of the screen will ask you to 'Enter report title or esc. to cancel', type in 'Software Applications' and press [ENTER]. It will then ask for the 'Printer Configuration ID for this report', type in any three-letter ID defined in the Printer Setup Utility (CIT will work with most Dot Matrix printers), then press [ENTER]. If you are not sure what printer to use press [ENTER] and the following screen will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Printer Configurations º ÌÍÍÍÍÍÍÑÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ͹ ºPrt ID³ Printer ID Title º ÇÄÄÄÄÄÄÅÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ ºCIT ³Citizen MSP-10/20 º ºHP ³Hewlett Packard Laser Jet II º ºIBM ³IBM Proprinter º ºOTC ³Output Technologies º ÈÍÍÍÍÍÍÏÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Using the arrow keys either move up or down and highlight the printer you are using and press [ENTER]. If your printer is not on this table then go to the Utility menu and define your printer. After doing this, your screen will be a list of reports for "Inventory". Computer System Manager - Ver 1.4 Page 40 ---------------------------------------------------------------------- ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º List of Reports for Inventory º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÑÍÍÍÍÍÍ͹ º Report Title ³Printerº ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄÄĶ ºSoftware Applications ³IBM º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÏÍÍÍÍÍÍͼ It should be the only one there, so highlight it and press [ENTER]. This will bring up a "List Of Fields" screen. These are all the fields in the "Inventory" database. ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º List of Fields º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÑÍÍÍÍÑÍÍÍÍÍ͹ º Field Title ³Type³Lengthº ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÅÄÄÄÄÄĶ ºSystem ID ³C ³ 15º ºRegistration Number ³C ³ 15º ºProduct Name ³C ³ 25º ºDescription ³C ³ 45º ºProgram Type ³C ³ 3º ºSoftware Type ³C ³ 1º ºVersion ³C ³ 6º ºDate Purchased ³C ³ 8º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÏÍÍÍÍÏÍÍÍÍÍͼ Highlight "System Id" and press [ENTER]. A "Field Definition" screen will appear. "System ID" will be the only one there, press [ENTER]. The screen will ask you for the lower and upper limit. This is a way to filter out unwanted records. Press [ENTER] two times. Now we're back at the "List Of Fields" screen, press [INS] to add a new field. Using the [DownArrow] key, highlight "Program Type" and press [ENTER]. Now we're at the "Field Definition", select "Program Name" and press [ENTER] again. This is where we'll filter out the unwanted records. All we want are records for "Program Type" = "APP" Therefore, in 'Lower Limit' type APP, in the upper limit type APP. This will only report on APP items. Now add the rest of the fields you want included in the report by using the [Ins] key and doing the same things that you already did. Computer System Manager - Ver 1.4 Page 41 ---------------------------------------------------------------------- UPPER AND LOWER LIMIT --------------------- If you wanted a report listing all the names in the files up to, and including, those starting with the letter 'P'. Type 'A' in lower limit and 'P' in upper limit. Or if you only wanted all the Smith's listed, type 'Smith' in both lower and upper limits. That's it, we're finished. Press [ESC]. The program will ask you if you want to print the report now. Ú>Print Report Now?<¿ ³ Yes ³ ³ No ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ Highlight 'Yes' or 'No' and press [ENTER]. If you have reports already defined and want to print one of them. Select the database the report was defined from and press [ENTER]. Then select the report you defined and press [ENTER]. And at the "Field Definition" screen, press [ESC]. Reorganize/Sort =============== From time to time the files in Hardware/Software Information Manager must be reorganized or sorted. If you find that you have lost some records (maybe you turned off your machine or had a power failure) then this function can be used to rebuild all the indexes in the system. This function will also optimize disk space by unused space from the files (when records are deleted the disk space that they occupy does not go away) If any of the following situations occur then it is time to sort the files: It appears that records seem to be missing from one or more files. You have been deleting a lot of records. You have been changing a lot of records. This process should only take a few minutes depending on the size (number of records) of your files. You will see messages indicating progress as the sorting is processing. Computer System Manager - Ver 1.4 Page 42 ---------------------------------------------------------------------- Set Screen Colors ================= This selection will let you change the color settings for the screens, and if you want windows to explode and implode. When you select this item the following screen will appear: ÖÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ· º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ þ º º º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º ÍÍ>Graphics.........: Cyan on Black º º Data Fields......: Bright Cyan on Black º º Enhanced.........: Yellow on Blue º º Screen Text......: Bright Red on Black º º Exploding Windows: Y º ÓÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĽ Selecting different colors for your program is simple. First, move the edit arrow next to the area you want to re-set the colors for (GRAPHICS, DATA FIELDS, ENHANCED, or SCREEN TEXT), then press [ENTER]. Using the arrow keys to select a color combination, move the edit arrow "ÍÍ" to the left of the color you want to select, then press [ENTER]. A sample of the color combination will appear in the field for which it has been chosen. When you have completed making your selections press [ESC] to exit and save your changes. Graphics -------- Graphics characters include menu boxes and screen borders. Data Fields ----------- Data fields are the regions of data input on the screen normally in reverses video. For example, if you go to the inventory screen and either view a record or add a new record you will see that fields that you must enter data into are in reverse video. Enhanced -------- This changes the colors of the SELECTED menu choices and other highlight bar options. Computer System Manager - Ver 1.4 Page 43 ---------------------------------------------------------------------- Screen Text ----------- Screen text is the area of the screens used to identify the fields. For example, if you go to the inventory screen and either view a record or add a new record you will see that fields have identifiers like "Asset No" or "Description". These areas of the screen cannot be modified but you can change there color. Exploding Windows ----------------- This is a YES/NO option. It is used to determine whether or not your application will have windows that explode onto the screen or sneak into view. Set Printer =========== ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿ ³ Printer setup/Configuration Utility ³ ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´ ³ Configuration ID..... þþþ ³ ³ Printer Description.. þþþþþþþþþþþþþþþþþþþþþþþþþþþþþ ³ ³ Network Printer No... þ ³ ³ Reset String......... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ³ ³ ³ ³ Setup string Width Len ³ ³ ---------------------------------------------- ----- --- ³ ³Level 1 þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ þþþ þþþ ³ ³Level 2 þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ þþþ þþþ ³ ³level 3 þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ þþþ þþþ ³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ The Printer Setup Utility will allow you to define your own printer configurations for the Computer System Manager. Four standard configurations come standard with the product The Printer Setup Utility is used by both the Free Form Report generator and reports that need more than 80 characters to print, such as the wide reports. The Printer Setup Utility is selected directly from the submenu of MISC. When you are ready to use this function, highlight PRINTER SETUP, then press [ENTER]. Once selected, the list of printer configurations will appear. The software uses three different setup strings to determine how to lay out lines of text before the actual printing begins. These strings also determine when a page is full and when to skip to the Computer System Manager - Ver 1.4 Page 44 ---------------------------------------------------------------------- next page, and finally what codes (escape sequences) need to be sent to the printer also. The software will automatically select the proper setup string and page size that best fits the report. If one line of the report will fit in the width specified by WIDTH 1, the level 1 Setup String will be used. If the line of the report is too wide for the level 1 Width, but less than or equal to the Level 2 Width, the Level 2 Setup String will be used. If the line of the report is too wide for the level 2 Width, but less than or equal to the Level 3 Width, the Level 3 Setup String will be used. If the report is still too wide, the software will utilize more than one line on the page per printed record printed, and will print on each line as many fields as will fit without breaking, and then will wrap to the next line. If a line has to wrap to the next line, the software will adjust the number of lines per page to compensate for the fact that fewer records will fit on a page. You can force the software to use the same Setup String, Width and Line all the time by setting all three levels to the same value. This is a good idea when you are using 80 column paper in a 130 column printer. Printer Setup Strings --------------------- To follow along with this example, you need to select the printer with the configuration ID of "HP", printer name "Hewlett Packard Laser Jet II" from the list of printer configurations. Once selected, read the following explanation of the Level 1, Level 2, Level 3, Width and Length Fields. Notice the /027 in each of the Setup Strings and the Reset String. Anytime you want to include a character in a string that cannot be entered through the keyboard, you can enter a backslash followed by the character's ASCII value. You MUST use three positions for the ASCII value even if is less than 100. On a Hewlett Packard Laser Printer, the Escape key, which acts as a control character, has an ASCII value of 27. /027 was entered because three positions need to be filled. This value (/027) tells the printer that the text to follow is not to be printed, but is to interpreted as configuration information The Level 1 Setup String tells the software to set the printer to Courier font, that 80 characters will fit on one line and that no more than 55 lines of the page will be used. The Level 2 Setup String tells the software to switch to the 16.6 characters per inch Pica font and that 130 characters will fit on one line. The Level 3 Setup String tells the software to remain at 16.6 characters per inch, but to switch to Landscape (sideways) printing. Computer System Manager - Ver 1.4 Page 45 ---------------------------------------------------------------------- Now, 170 characters will fit on one line (Width = 170) and the page length will be reduced (Length = 40). If you need additional help in setting up your printer configuration please give us a call at our Technical Support number listed in the front of the Users' Guide. Printer ID ---------- Format: 3 position character field Contents: This field is a unique identifier that you will assign to each new configuration. When you want to print a report you simply add the configuration ID number that corresponds to the printer that you will be used to print the report. Printer Name ------------ Format: 30 position character field Contents: Used this field to enter a brief description of the printer that this configuration will be set for. The easiest description in the brand and type of printer. If there are several printers that are the same brand and type, you need an additional identifier such as a number or letter appended to this field. ALSO, if more than one configuration will be set up for the SAME printer, it is advisable that the description entered be such that it will be easy to identify the features the individual configurations have. Network Printer Number ---------------------- Format: 1 position numeric field Contents: This field is the printer that all reports with this configuration should be routed to. If the software is running on a Novell network, this number would correspond to the network-assigned printer number, where the first network printer is number 1, the second network printer is number 2 and so on. Computer System Manager - Ver 1.4 Page 46 ---------------------------------------------------------------------- If the software will be running on a stand-alone PC, or if the reports with this configuration are to be routed to a printer connected to the first parallel printer port on the PC, the Network Printer Number should be set to 0 (zero). Printer Reset Sequence ---------------------- Format: 50 position character field Contents: This field is used to enter setup strings to reset the printer back to the "Normal" state. Please refer to the example above for a full use of this field. Printer Level 1 --------------- Format: 50 position character field Contents: This field is used to enter setup strings. Please refer to the example above for a full use of this field. Printer Width ------------- Format: 3 position numeric field Contents: This field is used to specify the number of characters that can be printed on a single line for your printer. Printer Page Length ------------------- Format: 3 position numeric field Contents: This field is used to specify the number of lines that can be printed on a single page. Computer System Manager - Ver 1.4 Page 47 ---------------------------------------------------------------------- Printer Level 2 --------------- Format: 50 position character field Contents: This field is used to enter setup strings. Please refer to the example above for a full use of this field. Printer Width ------------- Format: 3 position numeric field Contents: This field is used to specify the number of characters that can be printed on a single line for your printer. Printer Page Length ------------------- Format: 3 position numeric field Contents: This field is used to specify the number of lines that can be printed on a single page. Printer Level 3 --------------- Format: 50 position character field Contents: This field is used to enter setup strings. Please refer to the example above for a full use of this field. Printer Width ------------- Format: 3 position numeric field Contents: This field is used to specify the number of characters that can be printed on a single line for your printer. Computer System Manager - Ver 1.4 Page 48 ---------------------------------------------------------------------- Printer Page Length ------------------- Format: 3 position numeric field Contents: This field is used to specify the number of lines that can be printed on a single page. ================================================= MANUAL/REGISTRATION ================================================= This menu selection will allow you to View on Screen, or Print the User Manual and/or Registration Forms. View/Print Manual ================= This option will print out the user's manual. It is best to use tractor feed paper and your printer must be able to print ASCII characters. This manual will take about 70 pages to print. View/Print Registration ======================= Use this item to view and print a registration form to register Hardware and Software Information Manager. ================================================= APPENDIX ================================================= Hot Keys ======== The various HotKeys are active in virtually all areas of the program, and are used to pop up various handy utilities. F1 - Help --------- CSM contains context-sensitive Help, which is accessed by pressing the [F1] HotKey. This will bring up a related help screen based on the specific field that you are currently in. Computer System Manager - Ver 1.4 Page 49 ---------------------------------------------------------------------- F2 - Help Topics ---------------- The help topics will provide for you an easy to use online manual. In fact all the information that is contained in the manual is available thru the use of help topics. When you select this item using the [F2] the following menu will appear: ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º Help Topics File º ÌÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÑÍÍÍÍÍ͹ º Help Title ³Hotkeyº ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÅÄÄÄÄÄĶ ºComputer System Manager ³ º ºRecord Keeping ³ º ºPrimary ³ º º Software ³ º º Hardware ³ º ºReporting ³ º ºFull Report ³ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÏÍÍÍÍÍͼ F3 - Personal Phone Directory ----------------------------- (Refer to the "Personal Phone Directory" section under the DATA ENTRY OF INFORMATION section for details on this item). F5 - Calculator --------------- (Refer to the "Calculator" section under the DATA ENTRY OF INFORMATION section for details on this item). F6 - Options ------------ The options file is used collect options that will be used on most of the standard functions of Computer System Manager. This function can be selected by pressing the [F6] HotKey from anywhere in the software without disrupting what function you are currently doing. ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» º System Parameters º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Name........ þþþþþþþþþþþþþþþþþþþþ º º Address..... þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º City, St ZIP þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º º Phone....... þþþþþþþþþþþþþ º ÇÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄĶ º Printer Id.. þþþþ º º Desc........ þþþþþþþþþþþþþþþþþþþþþþþþþþþþþþ º ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼ Computer System Manager - Ver 1.4 Page 50 ---------------------------------------------------------------------- Name ---- Format: 30 Character field Contents: Enter your full name. This field is used on some of the reports, such as insurance reports, to identify the owner of the data. Suggest using first, middle initial, and last name. Address ------- Format: 30 character field Contents: Enter your street address, and apartment number or other address information. City, State ZIP --------------- Format: 30 character free form field Contents: Enter your city, state, and zip code. Example: Plano, TX 75023 Phone Number ------------ Format: 30 character, free form, not required Contents: Enter your home phone number Example (214) 555-1212 Printer Id ---------- Format: 3 position character field Contents: This field is a unique identifier that you will assign to each new configuration. When you want to print a report you simply add the configuration ID number that corresponds to the printer that you will be used to print the report. Computer System Manager - Ver 1.4 Page 51 ---------------------------------------------------------------------- Printer Name ------------ Format: 30 position character field Contents: Used this field to enter a brief description of the printer that this configuration will be set for. The easiest description in the brand and type of printer. If there are several printers that are the same brand and type, you need an additional identifier such as a number or letter appended to this field. ALSO, if more than one configuration will be set up for the SAME printer, it is advisable that the description entered be such that it will be easy to identify the features the individual configurations have. F10 - Alternate Index --------------------- The [F10] HotKey will only be active when viewing records in one of the database sections. If you would like to view records in a different order press the [F10] key and a small menu will appear at the lower right hand corner of the screen giving you the choices for the file you are browsing. The following example illustrates the alternates for the Software file: Ú>Select Key<Ä¿ ³ Product Name³ ³ Program Type³ ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÙ Each file in CSM has different selection keys so you will need to experiment as to what select keys are best for you. The Letter Writer ================= The bad news is that this is not WordPerfect. The good news is that this is not WordPerfect. Hopefully, this will be a lot easier to master. Theoretically, this program can write files up to 64K. But, and this is a big BUT, you must have enough memory in your RAM to do it. You must have enough available RAM equal to twice the size of the file you are editing. In most cases this will never be a problem. But you might not be able to write THE GREAT AMERICAN NOVEL. Computer System Manager - Ver 1.4 Page 52 ---------------------------------------------------------------------- ACTIVE KEYS ACTION -------------------------------------------------------------- [F1] Help screen listing all commands [ALT]-[A] (A)ppend a file to current file [ALT]-[B] Place block marker (or execute block command if both block markers have already been placed. [ALT]-[F] Insert (F)ield (for merge mailings) [ALT]-[G] (G)o to line number [ALT]-[L] Page (L)ength for printing [ALT]-[M] Change (M)argins [ALT]-[N] Edit (N)ew file [ALT]-[P] (P)rint file [ALT]-[Q] (Q)uit but save edits [ALT]-[R] Search and (R)eplace [ALT]-[S] (S)ave file and continue [ALT]-[T] (T)oggle word wrap on/off [ALT]-[W] (W)rite to new file [ALT]-[X] E(X)it immediately without saving [ALT]-[Y] Change director(Y) /wildcard EDIT WINDOW / STATUS LINE ------------------------- When you enter this option, the edit window takes up nearly the full screen. You will be prompted to enter the name of the file you wish to edit. There is a status line at the bottom of the screen, which displays the name of the file being edited (minus the directory), the current line and column position of the cursor, the left and right margins, and the status of the word wrap and insert modes (displayed when active as "" and "", respectively). When a file has been edited, an asterisk will appear at the right side of the top row next to the "Alt-H = Help" message. FILES - CHANGING, NEW, DEFAULT ------------------------------ When you press [ALT]-[N] to edit a new file or [ALT]-[W] to write to another file, a scrolling window will appear containing all files that match the current directory and wildcard mask. The directory and wildcard mask will be shown at the top of this window for reference. To select a file, move the highlight bar to it and press [ENTER]. To create a new file, select the option "NEW FILE", then enter the new file name. Pressing [ESC] will abort the file selection process. If you attempt to write to a file that already exists, or append from a file that does not exist, you will get a message to that effect. Computer System Manager - Ver 1.4 Page 53 ---------------------------------------------------------------------- ALT-B: BLOCK COMMANDS --------------------- Blocks of text may be deleted, copied, moved, printed, or case converted. You must first mark a block of text by pressing [ALT]-[B] at the beginning, move the cursor to the end of the block and press [ALT]-[B] again. If you wish to move or copy this block of text, move the cursor to the target position, then press [ALT]-[B] again. You will see a pop-up menu of block commands ("Move", "Copy", "Kill", "Print", "Uppercase", Lowercase", "Erase Markers"). Select one of them by moving the highlight bar to it, and press [ENTER]. ALT-F: FIELD INSERTION FOR MAIL MERGING --------------------------------------- You can easily insert fields from the "Who I Know" database into your documents to create merge mailings. First move the cursor to the location where you wish to insert the field. Then press [ALT]-[F] to display a window containing all available field names. Move the highlight bar to the desired field name and press [ENTER] to insert it, or press [ESC] to exit without inserting a field. Notice that the field name is surrounded by curly braces ("{"Smith"}"). When the document is printed, anything surrounded by the curly braces will be replaced by the actual contents of the field. If you have inserted fields into your document for Mail Merging and press [ALT]-[P] to print, you will be asked if you want to print more than one document. Pressing [Y] will call the "File Filter" program. This program is discussed later. ALT-T: WORD WRAP ----------------- The Word Wrap mode is "on" when you enter this option. To turn them off press [ALT]-[T], turn it back on by pressing [ALT]-[T] again. INSERT MODE ----------- To change from Insert to Typeover mode and back again, press [INS], then [CTRL]-[W], then you will be asked "The name of the file to write to". Leave it blank and press [ENTER]. (I know what you're thinking, "What a rigamaroll", but for now this is the nature of the beast. I'll work on this, try to make it simple by the next release. ALT-L: PAGE LENGTH ------------------ The page length is set at 60 lines when you enter this option. You can change it at any time by pressing [ALT]-[L]. Computer System Manager - Ver 1.4 Page 54 ---------------------------------------------------------------------- ALT-M: MARGINS -------------- The start up margins for the printer are set at left column 1 and right column 80. However you can change these by pressing [ALT]-[M] and entering the desired settings. When you change them the on-screen display will adjust to reflect the changes. You may use larger values than would appear on the 80 column screen. In such instances you should toggle word wrap "off" and scroll to the right to display text beyond the on-screen right margin. The current values of the margins appears on the status line. ALT-P: PRINTING --------------- You may print the current file at any time by pressing [ALT]-[P]. Printing may be aborted at any time by pressing [ESC]. The format of the printed page is determined by the current settings of the page length and margins. If you have inserted field in this document and wish to print a mail merging, a filter will appear here to allow you to select which records will be printed. (It is explained later in this chapter. (See "FILE FILTER") ALT-R: SEARCH AND REPLACE ------------------------- You can search for all or only specific occurrences of a character string. When you press [ALT]-[R], you will be prompted to first enter the search string, then the replacement string. You will then be asked if you want to replace all occurrences of the search string. If you select [N]o, you will be prompted to enter the number of occurrences to replace. Please note that the search begins at the top of the file and continues either to the end of the file or until the number of occurrences you specified has been replaced. ALT-Y: CURRENT DIRECTORY / WILDCARD ----------------------------------- This little word processor gives you the ability to change the working directory or filemask at any time. When you first enter it, the current directory will be set to the default DOS directory, and the wildcard will be set to "*.*". If you would like to change either the directory where this program looks for files or the wildcard used (e.g., "*.txt", "*.doc"), press [ALT]-[Y] and enter the new information. You do not have to enter slashes ("\") in front or back of the directory UNLESS you include a wildcard. For example, to change the current directory to "\MYSTUFF\", you only need to enter "MYSTUFF" (no quotes). However, if you want the program to only look for ".LET" files in the MYSTUFF directory, you must enter "\MYSTUFF\*.LET". Computer System Manager - Ver 1.4 Page 55 ---------------------------------------------------------------------- Ordering Information ==================== To register your copy of Computer System Manager, you can mail a check or money order directly to us. Simply print a copy of the registration form, which is supplied in the file REGISTER.TXT. This form may be printed from within the program by selecting the "Registration Form" option from the UTILITIES pull-down menu. Alternately, you can print it directly from the DOS command line by issuing the following command: COPY REGISTER.TXT PRN Then, just fill it out and mail it any your payment to the address shown on the form. CREDIT CARD ORDERS (VISA/MasterCard) may be placed by calling us at 317-782-9903. Have your card ready. COMPUSERVE users can register online by typing GO SWREG, and selecting Item #1625. Product Support =============== Registered users are entitled to full product support via mail or telephone for a period of not less than 90 days. Support may also be obtained via Compuserve email, and other electronic services. If technical problems in the software are discovered within 90 days of registration, RMH Computer Services will, at their option, either provide a workable solution to the problem or a refund of the registration cost. After the initial 90 days, RMH Computer Services is only obligated to make reasonable effort to supply a revised copy of the software. Support for unregistered users will be available in regards to product installation and basic program operation. Support via mail is available at RMH Computer Services, PO Box 657, Beech Grove IN 46107-0657 USA. Telephone support is available at 317-782-9903 between the hours of 08:00am - 06:00pm EST. Email support is also available via our BBS at 317-784-2147 24hrs/day (*). You may also direct email to Richard Holler via Compuserve [73567,1547], INTERNET:73567.1547@compuserve.com, FidoNet NetMail [1:231/290], and RIME private/routed email [->5056]. (*) When logging on to the BBS, using the name RMH COMPUTER, and a password of SERVICES will take you directly to the RMH Computer Services support/distribution area, and will bypass all of the 1st time caller questionnaires.