PC-TimeClock (TM) Shareware Version 1.1 Documentation Version 1.5 11/5/94 PC-TimeClock Copyright 1994 KMR Consulting PC-TimeClock Documentation Copyright 1994 KMR Consulting All Rights Reserved Warranty Disclaimer THIS SOFTWARE IS PROVIDED AS-IS. THERE ARE NO WARRANTIES, EXPRESSED OR IMPLIED. KMR Consulting DISCLAIMS ALL WARRANTIES RELATING TO THIS SOFTWARE, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, AND ALL SUCH WARRANTIES ARE EXPRESSLY AND SPECIFICALLY DISCLAIMED. NEITHER KMR Consulting, NOR ANYONE ELSE WHO HAS BEEN INVOLVED IN THE CREATION, PRO- DUCTION, OR DELIVERY OF THIS SOFTWARE SHALL BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE SUCH SOFTWARE EVEN IF KMR Consulting HAS BEEN ADVISED OF THE POSSIBIL- ITY OF SUCH DAMAGES OR CLAIMS. IN NO EVENT SHALL KMR Consulting's LIABIL- ITY FOR ANY DAMAGES EVER EXCEED THE PRICE PAID FOR THE LICENSE TO USE THE SOFTWARE, REGARDLESS OF THE FORM OF THE CLAIM. THE PERSON OR PERSONS USING THE SOFTWARE BEAR ALL RISK AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE. Some states do not allow the exclusion of the limit of liability for consequential or incidental damages, so the above limitation may not apply to you. License PC-TimeClock is copyrighted software. It is not in the public domain, nor is it distributed for free. The author retains all rights to this software. PC-TimeClock is distributed as Shareware so you can try it out without risk to see if you like it. This license allows you to use PC-TimeClock for up to one month. If you don't like it, simply delete it and owe nothing. If you continue to use PC-TimeClock after the trial period, you must register your copy. The advantages of registration, a fee schedule, and a registra- tion form may be found in the file "register.txt"; to register, fill out this form and mail it with your payment to: KMR Consulting 3090 Griffin Rd Churchville, NY USA 14428-9512 Thank you for helping to make the Shareware concept work. - i - Table of Contents 1 Introduction .................................................... 1 1.1 The Fine Print .................................................. 1 1.2 Printing this Document .......................................... 1 2 Installation and a Quick Example ................................ 1 2.1 Selecting a Directory ........................................... 1 2.2 Step by Step Procedure .......................................... 1 2.3 A First Look at PC-TimeClock .................................... 2 2.3.1 Starting PC-TimeClock Automatically ............................ 2 2.4 Uninstalling PC-TimeClock ....................................... 3 3 Using PC-TimeClock .............................................. 3 3.1 Overview ........................................................ 3 3.2 Punching In and Out ............................................. 3 3.3 Adding a Memo ................................................... 4 3.4 Specifying Colors ............................................... 4 3.5 Creating the Projects File ...................................... 5 3.5.1 Category Entries ............................................... 5 3.5.2 Project Entries ................................................ 5 3.6 The Initialization File ......................................... 6 3.7 The Log File .................................................... 7 3.7.1 Log File Format ................................................ 8 3.7.2 Repairing A Damaged Log File ................................... 8 4 PC-TimeClock Reporter ........................................... 10 4.1 Overview ........................................................ 10 4.2 The PC-TimeClock Reporter Window ................................ 10 4.3 Summary Report Format ........................................... 12 4.4 Activity Report Format .......................................... 12 4.5 Accuracy and Rounding of Times .................................. 13 1.5 - ii - 11/5/94 PC-TimeClock 1. Introduction 1.1. The Fine Print Thank you for trying PC-TimeClock! Please read the warranty disclai- mer and license statement found earlier in this manual. The lack of war- ranty accompanying most software seems distressing at first glance. Chief among the reasons for doing this is the proliferation of different hardware and software environments, and the existence of computers made by different manufacturers who claim that they are IBM-PC compatible. Software authors have no control over the type of hardware and the operating system you have, or other programs you may use, nor can we guarantee that you will use this program correctly. Yet any of these things might cause a malfunction. However, the best part about Shareware is that you had the opportunity to actually use the program before registering it. We also provide one year of free technical support to our registered users, so from a practical point of view, then, there is little for us to warrant, as you already know that the software works on your machine. 1.2. Printing this Document If you wish to print this manual, you will get the best results by using an editor that prints exactly 66 lines per page. Of course, you can read it into a word processor and fiddle with it if have the time. 2. Installation and a Quick Example 2.1. Selecting a Directory Before installing PC-TimeClock, you should decide what directory you want to put it in. To avoid conflicts with other software, we recommend against installing it in a directory which contains anything else; it is better to create a new directory for it. 2.2. Step by Step Procedure Installing the shareware version of PC-TimeClock is easy. First, you must unpack the archive file containing the distribution (if you're reading this, you have done that already). You should have the following files: timeclk.exe PC-TimeClock tcreport.exe PC-TimeClock Reporter timeclk.ini sample initialization file project.txt sample project file timeclk.txt the file you are reading now register.txt registration form timeclk.log sample log file to illustrate PC-TimeClock Reporter Copy all these files to the directory you decided upon earlier. 1.5 - 1 - 11/5/94 PC-TimeClock 2.3. A First Look at PC-TimeClock The shareware version of PC-TimeClock comes with some sample data files so you can get an idea of what it does and how easy it is to use. To start, open the File Manager and display the directory containing PC- TimeClock. Now double-click the mouse pointer on "timeclk.exe". The display that you see is based on the information in the sample project file; you will be modifying this file to suit your own needs. Select one of the projects shown on the screen by clicking on it with the left mouse button; this "punches you in" on that project. Select another one; PC- TimeClock "punches you out" (nasty phrase!) of the old project before punching you into the new one. Now click the right mouse button anywhere on the screen: this punches you out of the current project without punching you into a new one. Keeping track of your time is as easy as punching into a new project when you begin working on it. To see what PC-TimeClock Reporter produces, go back to the File Manager and double-click on "tcreport.exe". Then click on the "Create Report" button. If you are punched into a project when you generate the report, a window will appear that contains an error message telling you that the log file has a check-in entry with no corresponding check-out entry; you may ignore this error for now by closing this window. The report is displayed using Notepad so that you can examine it on the screen or print it as you wish. The report format is described in more detail later, but from the sample output it is easy to see the kinds of information that PC-TimeClock provides. Try some of the other buttons in PC-TimeCLock Reporter to see examples of the specialized reports you can create. When you are finished, click the "Done" button. NOTE: Be sure to delete the "timeclk.log" file that came with the distribution before starting to use PC-TimeClock to record your actual usage. This sample log file was distributed only to demonstrate the output of PC-TimeClock Reporter. 2.3.1. Starting PC-TimeClock Automatically Should you choose to register PC-TimeClock, you may wish to add it to the StartUp group in the Program Manager. Here is how that is done: 1) Open the StartUp group. 2) Select File|New from the Program Manager. 3) Verify that the box which appears says "New Program Item"; click OK. 4) Enter the following values: Description: PC-TimeClock Command Line: timeclk.exe Working Directory: (the directory where you put PC-TimeClock) 5) Click the OK button. Now PC-TimeClock will start automatically every time Windows is started. 1.5 - 2 - 11/5/94 PC-TimeClock 2.4. Uninstalling PC-TimeClock To uninstall PC-TimeClock, simply delete the entire directory into which you copied it. If you put a PC-TimeClock icon in the StartUp group, remember to delete it as well. 3. Using PC-TimeClock 3.1. Overview PC-TimeClock keeps track of the time you have spent on one or more projects, and allows you to group these projects into one or more categories. Some examples of projects might include taxes, games and entertainment, word processing, and system maintenance. These can be grouped into categories such as business and pleasure. When you begin working on a project, you punch in, and when you fin- ish, you punch out. PC-TimeClock records these events in a log file, which can be listed or summarized with PC-TimeClock Reporter. 3.2. Punching In and Out PC-TimeClock displays your projects on the screen with a separate column for each category. The categories, and the projects within them, are shown in the order in which you put them in the projects file. Many people put the projects they use most often at the top of the file so they are easier to find on the screen. When you begin working on a project, find the name of that project on the PC-TimeClock screen. Move the mouse pointer over the name, and click the left mouse button. This punches you in to the project, and causes an entry to be written to the PC-TimeClock log file noting the date, time, and project you chose. The project name will be highlighted and added to PC- TimeClock's title bar to make it easy to see your current project. When you punch in, PC-TimeClock also starts a clock, which shows the approximate time you have spent on the project so far this session. Note: after punching in to a project, be sure that you minimize PC- TimeClock (make it an icon); do not close (terminate) it. Normally, PC- TimeClock will minimize itself when you punch into a project, but you can change this by modifying the initialization file (see below). To punch out of a project, click the right mouse button. It does not matter where the mouse pointer is, as long as it is somewhere in the PC- TimeClock window. If you are going to begin another project right away, you may simply punch in to it; PC-TimeClock will automatically punch you out of the old project. If you terminate PC-TimeClock while you are still punched in on a pro- ject, it will automatically punch you out of that project first. The same is true when Windows exits. If your system crashes, though, the log file may be left with a "punch in" entry which has no corresponding "punch out" entry. PC-TimeClock Reporter will notify you of any such errors, and you 1.5 - 3 - 11/5/94 PC-TimeClock can correct them as described in the section below on the log file. 3.3. Adding a Memo If you wish, you may enter a memo when you punch in describing the work you are about to begin; you may enter any message up to 125 characters long. PC-TimeClock records the memo in the log file, and PC-TimeClock Reporter prints them in the activity report. To enter a memo, hold the Shift key down while you punch in to your project. A box will appear asking you to enter your memo; type the desired memo and then either press Return or click the OK button. If you make a typing mistake, you may correct it either by backspacing or by using the mouse or arrow keys. If you click the Cancel button, no memo will be recorded. If you find that you are entering memos more often than not, you may instruct PC-TimeClock to ask you for a memo whenver you punch into a pro- ject. This is done by adding an entry to the initialization file; see the section describing this file for specific instruction on how this is done. Starting the next time you run PC-TimeClock, you will be asked to enter a memo every time you check into a project. If you want to check in without entering a memo, simply click the Cancel button and no memo will be recorded. 3.4. Specifying Colors The initialization file and the project file both allow you to select the colors that will be used on PC-TimeClock's screen. This is done by giving intensities for red, green and blue as a list of three values, like this: 0,255,0 Each value is a number in the range 0 - 255. While it is possible to specify 16,777,216 different colors in this way, Windows ordinarily can display only 16. Here are the different colors you can specify: __________________________________________________________ |___V_a_l_u_e_s___________C_o_l_o_r______|____V_a_l_u_e_s__________C_o_l_o_r______| | 255,255,255 White | 128,128,128 Dark gray | | 192,192,192 Light gray | 0,0,0 Black | | 255,0,0 Light red | 128,0,0 Dark red | | 0,255,0 Light green | 0,128,0 Dark green | | 0,0,255 Light blue | 0,0,128 Dark blue | | 255,255,0 Light yellow | 128,128,0 Dark yellow | | 255,0,255 Light magenta| 128,0,128 Dark magenta| | 0,255,255 Light cyan | 0,128,128 Dark cyan | |_____________________________|_____________________________| If you use any other combination of red, green, and blue intensities, the closest color above will be used instead. 1.5 - 4 - 11/5/94 PC-TimeClock 3.5. Creating the Projects File The projects file is where you list all of the various projects you wish to track, and the categories to which they belong. The file is named "project.txt" and resides in the PC-TimeClock directory. The file contains two types of entries, one for projects and one for categories. They may be intermixed, but each category entry must appear before any project entries in the category. The file may also contain blank lines, and lines starting with a "#" are ignored. 3.5.1. Category Entries A category entry looks like this: -category The dash at the beginning of the line is important; it is what identifies the entry as a category. Enter the category name where "category" is shown above. This may contain letters, digits, spaces, and any punctuation marks except for the colon. You may also specify category entries in this manner: -category:red,green,blue In this form, the category name is followed by a colon, and a color specif- ication (see above). This sets the color that will be used to display entries from this category in PC-TimeClock. If the color specification is omitted, black is used. Up to 10 different categories may be specified. However, the more categories you have, the narrower the columns in which PC-TimeClock displays the project names. Two category entries are shown below as an example: -Business:0,255,0 -Personal:0,0,255 3.5.2. Project Entries Project names are specified with entries that look like this: project-category "project" is the name of the project, and "category" is the name of the category to which it belongs. The project name may contain letters, digits, spaces, and any punctuation except for the dash, but may not begin with a "#". The name given for category must match the name given in a previous category entry. 1.5 - 5 - 11/5/94 PC-TimeClock Up to 25 projects may be given for each category. The project names within a category must be unique, but it is acceptable to have the same project name in two or more categories. The list below shows some example project entries: Correspondence-Personal Games-Personal Inventory-Business Recipe manager-Personal System maintenance-Business Taxes-Business Taxes-Personal 3.6. The Initialization File The initialization file contains information that affects the way in which PC-TimeClock runs. This file is only consulted when PC-TimeClock begins, so changes made to the initialization file will have no effect until the next time PC-TimeClock begins. The initialization file is named "timeclk.ini" and resides in the PC- TimeClock directory. Like the projects file, any blank lines or lines beginning with "#" are ignored. The first entry in the initialization file looks like this: [timeclk] This marks the beginning of the entries that pertain to the PC-TimeClock program. After this, any of the following entries may appear. Each entry has a default behavior and an optional behavior. If the default behavior for an entry is what you want, you don't need to have that entry in the file. The initialization file itself is needed only if you need to specify one or more entries. The entry names are not case sensitive, so the "CloseOn- Select" entry may be written this way, or "closeonselect", "CLOSEONSELECT", or "cLoSeOnSeLeCt", whichever you prefer. AskMemo Normally, PC-TimeClock does not ask you for a memo unless you hold the Shift key down while punching into a project. If you prefer to enter a memo every time you punch in, add the line AskMemo = yes to the initialization file. Beginning the next time you run PC- TimeClock, you will be asked to enter a memo every time you punch into a new project. CloseOnSelect By default, PC-TimeClock minimizes itself when you punch in to a 1.5 - 6 - 11/5/94 PC-TimeClock project. Specifying CloseOnSelect = no in this entry prevents this from happening. The initialization file provided with the shareware version specifies this option so that you can see how to punch in and out of projects without the window closing each time. When you begin to actually use PC-TimeClock, you may wish to delete this so that the window automatically closes when you punch into a project. BkColor The default background color of the PC-TimeClock window is light gray. To change the color, the "BkColor" entry is used to specify the desired color (see above). The sample entries shown below give a dark gray, light green, and dark blue background, respectively. BkColor = 128,128,128 BkColor = 0,255,0 BkColor = 0,0,128 LogFile By default, the log file created by PC-TimeClock is called "timeclk.log". This entry allows you to specify a different name; an example is shown below: LogFile = my_time.log It is recommended that you use the ".log" extension, as that makes it easier for PC-TimeClock Reporter to locate the file. ProjectFile By default, the projects file is called "project.txt". This entry allows you to specify a different name; an example is shown below. ProjectFile = my_work.txt The ".txt" extension is not required, but does make it easier to modify this file when needed. 3.7. The Log File PC-TimeClock writes its punch in/out data to the log file. It is very important to never run more than one PC-TimeClock at a time. If this were done, the entries written by the two programs would be interspersed with each other in the log file, and PC-TimeClock Reporter would not be able to sort them out. On computers connected to a network, make sure that PC- TimeClock on each computer writes to its own private log file. You do not ordinarily need to examine the log file itself, as PC- TimeClock Reporter can summarize as well as list the individual entries in the file. However, if you want to import the log data into another program 1.5 - 7 - 11/5/94 PC-TimeClock or into a spreadsheet, you will need to know what the file contains. Furthermore, you must know what the entries in this file are supposed to look like in order to repair any damage caused by a system crash or other unexpected event. 3.7.1. Log File Format The log file contains pairs of entries; the first entry in each pair is a "punch in" entry, and the second one is a "punch out" entry. The for- mat of these entries is shown below. The symbol "->" is shown to represent the tab character, which separates the fields in the file. date/time->in/out->project-category->memo The first field gives the date and time of the event. The date is record in yyyy/mm/dd format to avoid any problems when the year 2000 is reached. It is followed by one space and then the time, which is in hh:mm:ss format. The second field is either the word "IN" or the word "OUT", and iden- tifies the type of the entry. The log file should begin with an "IN" entry, and all the remaining entries should alternate "OUT", "IN", "OUT", etc. The third field shows the project and category. This must be the same for each entry in an in/out pair. The last field is the memo. This only appears on the "IN" entry; if no memo was entered, then the last thing on the entry is the project and category. A sample pair of entries is shown below. The places in each entry that look like several spaces are really each one tab. 1994/02/25 13:12:57 IN Taxes-Business Fed 1994/02/25 14:45:28 OUT Taxes-Business 3.7.2. Repairing A Damaged Log File If PC-TimeClock Reporter finds any errors in the log file, it prints an error message that gives the line number of the damaged entry and a brief description of the problem. The error messages are described below. The damaged entry itself is then printed to assist you in understanding the problem. To repair a damaged log file, use a text editor such as Notepad. Do not use a word processor such as Write or Word, as this may damage the file further. Malformed entry This describes an entry that is not in the proper format. This is usually the result of an unsuccessful attempt to correct some other problem in a log file. If you see dozens or hundreds of these errors for a log file, it is likely that the file you have given PC-TimeClock Reporter isn't a log file at all. 1.5 - 8 - 11/5/94 PC-TimeClock Too many project categories This indicates that there are more than 20 different categories in the log file, and PC-TimeClock Reporter cannot handle them. Projects belonging to the excess categories will not be included on the report. While PC-TimeClock is limited to at most ten categories, you can delete them, add new ones, or change their names. Over time, the log file may accumulate entries for far more than the ten categories you can use at any one time. If there are more than 20, this error will occur. There are three ways to solve this problem: (1) Split the log file into two or more smaller ones at some convenient date. Then produce a separate report from each file. This is a good approach if you wanted different reports for the different time periods anyway. (2) Edit the log file and change names of some of the categories so that they are the same. This is the best way to fix problems caused by typos. For example, if a category name is initially entered as "busi- ness" and you later decide to change it to "Business", it is really the same category. Entries in the log file ending in "-business" should then be changed to read "-Business". (3) Split the log file into two or more smaller ones, each containing the entries from a few categories. This is a good solution if it is not important for the time spent in each category to be compared with the others. Too many projects for this category PC-TimeClock Reporter can handle up to 50 projects in each category. This message indicates that more than 50 projects were found in one category. The excess projects will not appear on the report. This is very similar to "Too many project categories" described above, and the same remedies apply. Check-out entry with no prior check-in A punch-out entry was not preceded by a punch-in entry. The orphan entry is ignored. The most likely cause for this unusual error is a log file that was incorrectly edited. There are two ways to fix this problem: (1) Delete the orphaned entry. If you don't know when the work begin, or the project is not an important one, this is probably the best approach. (2) Add a new punch-in entry just ahead of the orphaned entry. The sim- plest way to do this is to make a copy of the orphaned entry, change the "OUT" to "IN", and adjust the time field to a reasonable value, which will never be earlier than the time in the preceding entry. 1.5 - 9 - 11/5/94 PC-TimeClock Check-in with no subsequent check-out By far the most common error, this indicates that you punched in to a project but the log file contains no record that you ever punched out. It is usually caused by the computer crashing, which prevents PC- TimeClock from writing the punch-out entry to the log file. The remedy for this is the same as for "Check-out with no prior check-in" described above. If the computer was restarted immediately after the crash, the time in the next entry may be used to add a punch-out entry to the file. However, if the computer was not res- tarted until the next morning, then you will have to guess at when work on the project actually stopped. Check-out occurred before check-in This obviously cannot happen in real life. If you see this in your log file, the computer's clock was probably reset between punch-in and punch-out. If the dates and times in the entries make it obvious what is wrong, then simply fix one or the other entry. Otherwise, delete them. 4. PC-TimeClock Reporter 4.1. Overview PC-TimeClock Reporter reads the data in the log file and produces various reports from it. The Windows interface makes it easy to specify exactly what information you want. The report is written to a disk file, and then displayed with Notepad. It may be printed using Notepad's print- ing capabilities. If any errors were found in the log file, PC-TimeClock Reporter tells you the line number in the log file where the problem occurred, the nature of the error, and the faulty entries. You may choose to ignore the errors and use the report as is, or you may repair the log file as described earlier and create another report. Note that if you are punched into a project when you generate a report, an error will be reported on the last line in the log file. This is because there is no punch-out entry yet for the last punch-in entry. You may either ignore this error, or punch out of the project and create a new report. It is possible that the log file contains projects or categories which were later deleted from the projects file. The log file may therefore con- tain more project or category names than are allowed in the projects file. For this reason, PC-TimeClock Reporter was designed to handle more entries than PC-TimeClock itself: up to 20 categories, and up to 50 projects in each category. 4.2. The PC-TimeClock Reporter Window The various controls of the PC-TimeClock Reporter are described below. It might be helpful to run it and examine its window while reading these descriptions for the first time. 1.5 - 10 - 11/5/94 PC-TimeClock Dates Select the dates you want included in the report here. The default is to include all entries from the log file, but you can also limit the report to a specific range of dates. The following ranges may be selected from the "Dates" control: All entries This year This quarter This month Last year Last quarter Last month When one of these is selected, the "From" and "To" fields show the actual dates that will be used. In addition, you may enter any dates you wish in the "From" and "To" fields. Category This control selects which categories you want on the report. The default is "All", but by clicking on the button at the right of the control you can obtain a list of all category names. Selecting a name from this list limits the report to only the projects in that category. Project This control specifies which projects should be included in the report, and works the same as the "Category" control. If a project is selected which appears in more than one category, they will all appear on the report unless a specific category was chosen above. Summary If this button is marked, a summary report is produced. The format of this report is described below. Activity If this button is marked, an activity report is produced. The format of this report is described below. Report file: The name of the output file is shown here. Click on the "Report File" button to select a different name. Log file This button allows you to select a log file to report from. PC- TimeClock Reporter looks in the directory from which it was started for a file with the ".log" extension; if exactly one is found, that file is opened. Otherwise, it asks you to enter the name of a log file. This button can be used to change to a different log file at any time. Report File This button allows you to change the name of the file that the report 1.5 - 11 - 11/5/94 PC-TimeClock will be written to. By default, the name "report.txt" is used. If several reports are created one after another, each will replace the previous report in this file. Unless each one is printed before the next one is created, the earlier ones will be lost. By giving each report a different filename, they will not replace one another. Create Report When you finish specifying which entries you want, click this button to generate the report. The cursor changes to an hourglass while the data is being processed. When the report is complete, it will be displayed using Notepad. If any errors were found in the log file, descriptions of them will be written to an error file. The name of this file is identical to the name of the report file except it has the extension ".err". This file is also displayed with Notepad. If no errors were found, no error file is created or displayed. Done When you have the reports you need, click this button to exit PC- TimeClock Reporter. 4.3. Summary Report Format A summary report contains two sections. The first summarizes usage by project. A list is printed for each category showing the projects in that category. The following values are shown for each project. hours (and tenths of an hour) spent on the project, the percentage of the total use that this project represents, the percentage of the use in this category that this project represents, the number of sessions for the project, the average duration of each session (hours, minutes, seconds), and the project name. At the end of each category's list is a line showing the totals for that category. The second section is a summary of usage by category. For each category, the following values are shown: hours spent on projects in the category, the percentage of the total use that this category represents, the number of sessions for projects in the category, the average duration of each session, and the category name. 4.4. Activity Report Format The activity report lists each session whose date, project and category match the specified input criteria. The following values are shown: 1.5 - 12 - 11/5/94 PC-TimeClock the date and time when the session began, the length of the session in hours and tenths, the project and category names, and the memo (if any) entered when punching in. 4.5. Accuracy and Rounding of Times PC-TimeClock records the time of each punch-in and punch-out to the second, and PC-TimeClock Reporter processes them with full precision. How- ever, some time values are rounded to the nearest tenth of an hour for printing, which can result in what seems to be errors in summary reports. To illustrate, consider the following activity report. 06/19/1994 11:32:22 1.2 System maint-Both 09/01/1994 20:16:51 1.2 System maint-Both 09/05/1994 17:57:51 1.2 System maint-Both We would expect a summary report of these entries to show a total of 3.6 hours of time. However, any duration from one hour and nine minutes to one hour and 14 minutes would be rounded to 1.2 hours in this report. If each of these sessions were one hour and 14 minutes, the summary total would be 3.7 hours, and if they were one hour and nine minutes, it would be 3.5 hours. Because they are computed before any rounding is done, the totals shown on the summary report are more accurate than the total you would obtain by adding the values on the activity report. 1.5 - 13 - 11/5/94