EZ BAKER * EZ-TO-USE SOFTWARE FOR ROUTE INVOICING AND BILLING Table of Contents General Warranty, License Information and Agreement.......... 1 Install information.......................................... 3 A quick summary of EZ Route.................................. 5 Features of each module...................................... 7 EZ Baker Main Menu Options................................... 10 * Income....................................................... 23 1. * Expenses..................................................... 27 * Accounts Payable............................................. 31 * Wages and Deductions......................................... 36 Information on low cost custom changes....................... 41 Operational tips and assistance.............................. 41 Disclaimer................................................... 49 * Income, Exp., AP, Wages & Ded. are free with registered version. WARRANTY AND USE AGREEMENT: This software and informational materials are provided "AS IS" without warranty or recourse for any and all results. If you use the EZ BAKER software or any informational materials, you agree to accept without warranty or recourse any and all results. If you do not agree to this, do not use the software. Also, see the disclaimer information at the end of this file. LICENSE INFORMATION: This software is owned by EZ Software and protected by United States Copyright Law. You are free to make one copy of the original disk and keep it for backup purposes. 2. You also are free to use the software on one or more computers at your place of business. LICENSE AGREEMENT: You agree to take reasonable steps to prevent its unauthorized distribution or duplication. You may transfer the software to another party only if, all written materials and copies of the software are transferred to the other party, the party agrees to terms of this license and agreement, and you no longer retain or use the software. INSTALLATION INFORMATION: TO INSTALL: 1. Start your computer. 2. Put the EZ ROUTE disk in drive A:. 3. Move to the C:\ prompt. (c: & cd\) 4. Type and enter: a:install 5. You will be asked for a drive letter to install to. 6. Then the system will be installed for you. 3. TO USE the system: At the DOS \ prompt, type and enter: ez You will get a three choice menu, and a prompt to type and enter 1, 2, 3, to start one of the three separate modules that make up the EZ ROUTE system. The modules are: EZBAKER : The Accounts, Price List, Delivery, and A/R module. EZX : The Income and Expenses module. EZPAY : The Payables and Wages module. At installation, two Directories: \EZ1 and \EZPAY will be made. Also, one small .bat file will be added to the \DIR. EZ BAKER is designed for a 286/386/486 computer with hard disk. Your CONFIG.SYS file in the C:\ Directory, should have these two lines: FILES=20, and BUFFERS=20. The numbers can be bigger. To look at that file, type and enter: type c:\config.sys To avoid conflicts with other software, run the system from DOS. 4. The system is designed to be used with a pin feed (dot matrix) printer. A QUICK SUMMARY OF EZ BAKER: The purpose of EZ Baker is to save you time, increase your productivity and accuracy, and automate your route invoicing. How it works: You add your accounts and delivery days to an accounts file. You add your products and prices to a price list. You select accounts and enter the products to be delivered. You also can enter a credit amount if one is due. You tell the computer to make and print invoices for your cash accounts or your billable accounts based on your entries. 5. Your computer gets the product descriptions and prices from the price list, computes the totals, and prints the invoices. You can tell the computer to print a report of the product amounts needed for each route and the total for the day. Truck inventory quantities if any, can be entered as minus amounts, and will be subtracted out. You can tell the computer to print a report of the cash total for each route and for the day. You tell the computer to post the charges for the ordered amounts to the Accounts Receivable file for use in preparing reports and also for making bills for billable accounts. You can enter payments, credits, and other charges separately. You can tell the computer to make bills for any period of time by entering dates of a billing period. 6. Your computer will select records from the A/R file for your billable accounts, prepare the bills, and print them. You can tell the computer to print product lists and price lists for information or for entering order amounts. The other modules give you additional business tools. FEATURES OF EACH MODULE: The EZ BAKER module contains the Accounts, Price List, Posting, Billing, and Reports programs. It features EZ to: - add, view, change account information. - fill in, modify, print a multi item price list. * (price list is expanded to 200 items in registered version.) - add or modify daily order amounts. - post daily charges to the A/R file for bills and reports. - add other charges, payments, and credits to the A/R file. 7. - print invoices and bills. - get aging, and other reports. - print account listings and address labels. The EZX module contains Income and Expenses programs. The INCOME portion of the module features EZ to: - set up seven different income categories. - add-scan-fix income data. - get income reports for any time period. The EXPENSES portion of the module features EZ to: - add, scan, and fix and expense data. - add or modify 28 expense category names and numbers. - see on-screen-display of up to 28 expense categories in - alphabetical order to help posting accuracy. - scan data as entered or by category for review and edit. - print lists of expenses for any or all categories for one or more months. - print totals of expenses for any or all categories 8. for one or more months. The EZPAY module contains the Accounts Payable and Wage programs. The ACCOUNTS PAYABLE portion of the module features EZ to: - add accounts. - view account information and balances. - add-fix-view payable items with constant balance updating. - print lists of accounts and amounts payable. The WAGES AND DEDUCTIONS portion of the module features EZ to: - set up wage and deduction categories. - add-scan-fix Employee information. - add-scan-fix wage and deduction data. - total wage and deduction data for one or more months. - print Employee wage and deduction totals. - print Employee data to help in W-2 preparation. - print Rolodex cards or 3 x 5 cards, and labels. 9. MENUS, SCREENS AND OPERATIONAL INFORMATION ON THE EZ BAKER MODULE The following describes most of the menus and screens. Depending upon the menu option selected, additional sub menus and screens may be presented. Also, the menus and screens shown here may not be exact replicas of the system's menus/screens. The objective is to show the basic menus and screens in general form, and provide operational tips and information. MAIN MENU OPTIONS 1 - Accounts & Orders 2 - Invoices & Route Totals 3 - Billing 4 - Accounts Receivable 5 - The Price List 6 - Reports 7 - Date, Misc., Dump 10. 8 - E x i t Let's begin with option 7. With it you can set the computer's system date to a date of your choice. That allows you to add items when it is convenient for you. There are blocks for entering your company name, address, phone, and fax numbers. There is enough space for entering additional information as well. The information will print on invoices and bills. The blocks can be left empty if you wish. There also is a "message line" for your use to add a message that will print at the bottom of invoices and bills. Use option 1 to set up accounts. When adding accounts, you get a listing that shows current account names. You can check it if you want to see if the account is already on file. The new account screen details are shown below. 11. New Account # 101 Route: ---> _ Stop: ---> ___ If bill Fixed Order _ Mail Invoice _ 1 = 1/Mo _ Enter F if Enter M if 2 = 2/Mo Ph ___-___-____ Fax ____________ Name: _________________________________ Address: _________________________________ _________________________________ 12. Each delivery run, or route, must have a route number. The route number can be an existing one, or you can select one. When entering stop numbers, you may wish to number stops 3, 6, 9, and so forth rather than 1, 2, 3 and so on. That will give you some open number to use as you gain customers. You can have stop numbers that are the same. In that case, the first one entered would always come up before the later one. Some accounts will have fixed order amounts. Mark them with an F for fixed order. Other accounts also may have a set or fixed order that is added to when the driver makes the delivery. Mark them with an F for fixed order, and also mark them with an M for mailing an invoice after the order for the day is updated. Those accounts should be billable accounts as well. A credit amount from a prior delivery can be given at the time an order for any day is prepared. The credit amount will show on the invoice and be deducted from the total invoice amount. Both the credit amount and the invoice amount are added to the 13. A/R file for reports and or bills. Also, you may want to deduct the inventory on a truck at the end of a run from the product quantities that you will need for the next delivery. That can be taken care of by setting up a dummy account for each truck. Name: it Truck ___ Route ___. Use any stop number. You also will have to add a dummy phone number. When an inventory of left over product on the truck has been made, Enter the inventory quantities as minus quantities as the order for that account for the next delivery day. Those quantities will be deducted from the quantities entered for the other accounts on the report of product quantities needed. Also, no entry will be made in the A/R file for the "Truck" account. Also, 2 "special" non-price list item entries can be made. The items and money amounts will be added to invoices and the A/R file. MENU FOR DAILY INVOICES, REPORTS, AND POSTING 14. 1=M 2=T 3=W 4=T 5=F 6=S 7=S 8=Spec. To make a day's REGULAR invoices, enter 1-8 --> _ To print the invoices, enter 1-8 and a "p" ---> _ Enter a day, "p" & acct # for print restart ____ To make a set of MAIL invoices, enter a day 1-8 _ To print the invoices, enter 1-8 and a "p" ---> _ Enter a day, "p" & acct # for print restart ___ To post a day's REGULAR & MAIL invoice totals to the A/R file for reports or bills, enter 1-8 -> _ For a day's route and product totals, enter 1-8 _ For a day's cash invoice totals, enter 1-8 ---> _ To erase invoices & non fixed orders, enter 1-8 _ Do this each day after posting to the A/R file. 15. You will need to make a set of REGULAR invoices and a set of MAIL invoices for each delivery day. When orders for your REGULAR accounts have been entered for a day, make a set of the REGULAR invoices and print them. When the orders have been entered and/or updated for your MAIL accounts for a day, make a set of the MAIL invoices and print them. Use the invoice files to get route cash totals for the day, to get route and total product quantities needed for the day, and to post the day's invoice totals and credits to the A/R file. When a day's invoices have been printed, the route and quantity reports made, and the totals and credits posted to the A/R file, the invoice files for the day should be erased and all but the fixed orders should be blanked out. Any credit amounts for the day also should be blanked out. The last menu option does 16. that. Erased files and blanked out items can not be recovered. BILLING SCREEN Enter 1 for 1/Mo or 2 for 2/Mo, dates & PgDn _ Select postings for: __/__/__ thru __/__/__ mo dy yr mo dy yr To restart print run, enter an Account # ____ To print one bill, enter dates above and also enter the Account # here............ ____ To print labels for billed accounts, enter p _ The print file will be in Rt/St order. Use it to get reprints until the next bill run. Only Accounts with a balance or activity get a bill. 17. PARTIAL SCREEN OF THE PRICE LIST Enter data, then press PgDn / PgUp. To update the price list, press u and PgUp. Press x and PgUp to abort. Item Product Price 1 - _______________________________ ____.___ 2 - _______________________________ ____.___ 3 - _______________________________ ____.___ You can set up a multi item price list. High volume items should be placed near the front of the list. Also, you should consider grouping similar items together. Leave some spaces between items or groups as you can expect products to be added from time to time that will be similar to existing ones. It is important that you spend considerable time on the placement of products on the list. 18. You may wish to group items with discounted prices with other items with like discounts. That will help to identify special priced items when recording orders. Price list changes should be made at the start of a week or after all invoice totals have been added to the A/R file for use in preparing reports and bills. MENU FOR ADDING PAYMENTS/CHARGES/CREDITS a = Add or Update A/R Items b = View Current A/R items c = Age Open Items 15/30/60 d = View/Print Aged Totals x = E x i t 19. If you select option "c", you are given the option of which date to use to determine what outstanding amounts are over 15/30/60 days. You can then use option "d" to view or print the aged amounts. That data can be used to identify those accounts that may need to be looked at more closely. If you select option "a", you will first be presented with a list of account names and numbers for use in identifying the account you want. The accounts will be in alphabetical order. Once an account is selected, you can add or update A/R line items. As items are added to the A/R file, they are given an item number. The item number is used to identify items for possible updating. Also, items are added in fixed order to the file, and the account balance is updated at that time. Be sure all items for one billing period are added within the time limits of that period. If a payment, charge, or credit is missed, 20. and new items have been added using a date after the ending date of the last billing period date, enter the item using a current date. Also add a remark to the description such as: Made on __/__/__. For billing purposes, items are selected based on the posting date. As such, items should be added in date order so that the statement entries and balances agree. SCREEN FOR REPORTS-LISTS-LABELS a = Total Sales/Credits/Payments b = A/R Totals For Each Account c = Print Name/Phone/Rt/St/Bal d = Print 3 1/2" or 4" Labels e = E x i t TOTAL SALES/CREDITS/PAYMENTS SCREEN 21. Total Sales, Credits & Payments for: 11/11/11 Thru 11/11/99 mo dy yr mo dy yr Cash Account Sales and Credits Total Sales........... 0000.00 Total Credits......... 0000.00 Net Sales............. 0000.00 Billable Account Sales & Credits Total Sales........... 0000.00 Total Credits......... 0000.00 Net Sales............. 0000.00 ACCOUNT PAYMENTS...... 0000.00 Combined Totals Total Sales........... 0000.00 Total Credits......... 0000.00 22. Net Sales............. 0000.00 Current A/R file entries are summed for totals MENUS, SCREENS, AND OPERATIONAL INFO ON THE EZ INCOME PROGRAM EZ INCOME features: EZ to set up 7 different income categories. EZ to add-scan-fix income data. EZ to Total income data for specified days, or one or more months. MAIN MENU OPTIONS 1 - Add Income Data 2 - Scan and Fix Income Data 3 - Get Income Reports 4 - Reset Files or Dump Data 5 - Set Income Categories/Date 23. 6 - Copy Data To - From Disk x - E x i t SCREEN FOR ADDING INCOME DATA Mo Dy FOOD BEER WINE LIQUOR ........ ........ ........ __ __ 00000.00 00000.00 00000.00 00000.00 00000.00 00000.00 00000.00 __ __ 00000.00 00000.00 00000.00 00000.00 00000.00 00000.00 00000.00 __ __ 00000.00 00000.00 00000.00 00000.00 00000.00 00000.00 00000.00 Each screen has 7 data input lines. SCREEN FOR ADDING INCOME CATAGORIES The computer's system date is 07/07/94 24. To change it, enter a new date here -> __/__/__ Enter the names of Income catagories that will be used. The names will be used as headings for inputs and reports. ........ ........ ........ ........ ........ ........ ........ C1 C2 C3 C4 C5 C6 C7 R E P O R T S S C R E E N Total Income Categories For: a. Month: __ thru Month: __ b. List All Data Inputs ---> y __ c. Show Sales Tax at .000 & Net .___ d. Mo __ Dy __ thru MO __ Dy __ 25. ............................................ a Gives you totals only. a+b Gives you a listing of data inputs plus totals. a+b+c Gives you a listing, totals, sales tax amounts, and net totals. d Gives you totals only for partial month/months. MENUS, SCREENS AND OPERATIONAL INFO ON THE EZ EXPENSES PROGRAM EZ Expenses features: EZ to add, scan, and fix expense data. EZ to add or modify 28 expense category names and numbers. EZ on-screen-display of up to 28 expense categories in alpha order to help posting accuracy. EZ to scan all data, or data by category for review and edit. EZ to print LISTINGS of expenses for one or up to 28 categories for one or more months. 26. EZ to print TOTALS of expense for one or up to 28 categories for one or more months. MAIN MENU OPTIONS 1 - Add, Scan-Fix, List Expenses 2 - Get Reports, Dump Old Data 3 - Set Expense Categories/Codes 4 - Set Date, Reindex, Copy x - Exit ADD - SCAN - FIX ITEMS SCREEN a = Add Expense Items b = Scan-Fix Items for All Cat's c = Scan-Fix Items for One Cat d = Scan-Fix Items in Entry Order x = Exit 27. R E P O R T S -- S C R E E N 1 = Total Items: All __ or Category __ For Mo __ thru Mo __ 2 = Total Items: All __ or Category __ for Mo __ Dy __ thru Mo __ Dy __ 3 = Print Items: All __ or Category __ for Mo __ thru Mo __ 4 = Dump Items: for Mo __ thru Mo __ Screen For Setting Category Names And #'s Once Category NUMBERS are set and data is entered, don't change them here, or Category totaling which is done by Category # will get messed up. Name changes are OK. New names and C#'s are ok. 28. Leave a blank or two between groups of like items (lights, water, disposal). Also use easy-to-press #'s like 11,12,12,22,23,24,etc. Print and save this screen (Shift-Print Screen) for reference. Category C# Category C# Category C# Category C# ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ ____________ __ The following examples show first: how items can be added and then, how they are put in alpha order by the system for screen prompting. Entries were made based on volume, importance, and/or preference. SHOWN AS ENTERED: 29. Category C# Category C# Category C# Category C# FOOD........ 44 TAXES....... 55 WATER....... 68 EQUIPMENT... 88 BEER........ 45 LICENSES.... 56 DISPOSAL.... 69 REPAIRS..... 89 WINE........ 46 INSURANCE... 57 ............ .. SERVICES.... 90 LIQUOR...... 47 LOAN........ 58 GAS......... 77 ............ .. ............ .. ............ .. PARKING..... 78 ............ .. ............ .. RENT........ 66 ............ .. MISC........ 99 ............ .. LIGHTS...... 67 ............ .. ............ .. SHOWN AS SCREEN PROMPTS: BEER--------- 45 LIGHTS------ 67 SERVICES---- 90 DISPOSAL----- 69 LIQUOR------ 47 TAXES------- 55 EQUIPMENT---- 88 LOAN-------- 58 WATER------- 68 FOOD--------- 44 MISC-------- 99 WINE-------- 46 GAS---------- 77 PARKING----- 78 INSURANCE---- 57 RENT-------- 66 LICENSES----- 56 REPAIRS----- 89 30. Mo Dy EXPENSE ITEM C# CATEGORY AMOUNT __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 __ __ _____________________ __ ............ ......0.00 Mo Dy EXPENSE ITEM C# CATEGORY AMOUNT Enter Dy if needed. Make entries and PgDn, or PgDn to exit MENUS, SCREENS, AND OPERATION INFO ON THE EZ PAYABLES PROGRAM EZ Payables features: EZ to add or modify accounts. EZ to SCAN account information with current balances. EZ to add-fix-SCAN items, plus constant balance updating. 31. EZ to age items - Over 15/30/60/90 - for any date set. EZ to SCAN aged amounts for all accounts with grand totals. EZ to print listing of accounts and amounts payable. MAIN MENU OPTIONS 1 - Add-Scan-Modify-Age PAYABLE ITEMS 2 - Add-Fix-Scan ACCOUNT NAMES & INFO. 3 - Reports, Listings, and Labels 4 - Set Date 5 - Copy, Dump Old Data Items, Reindex 6 - E x i t NEW ACCOUNT SCREEN Acct # 123 Attn Line: _____________________________________ Name: _____________________________________ Address: _____________________________________ 32. Location: _____________________________________ Extra: _____________________________________ Phone: ___-___-____ FAX _____________ SCREEN FOR ADDING CHARGES, PAYMENTS, AND CREDITS Last Entry: Acct 1004 Name: Bob's Office Supply 1300.00 Inv # 246799 Charges/Credits on Acct # 1019 Donna's Accurate Bookkeeping c if Charges Inv/Date Invoice # and/or Description Pay/Cred Cred Item 220.00 04/15/94 1019 Tax Return Preparation _____.__ __ 1200 45.00 05/09/94 1030 Payroll Processing _____.__ __ 1201 _____.__ / / _____________________________ _____.__ __ 1202 _____.__ / / _____________________________ _____.__ __ 1203 _____.__ / / _____________________________ _____.__ __ 1204 _____.__ / / _____________________________ _____.__ __ 1205 _____.__ / / _____________________________ _____.__ __ 1206 33. _____.__ / / _____________________________ _____.__ __ 1207 _____.__ / / _____________________________ _____.__ __ 1208 _____.__ / / _____________________________ _____.__ __ 1209 (The computer adds the Item #'s on the right for reference and updating.) SCREEN FOR SETTING DATE The computer's system date of 05/05/94 will be used as the Posting Date. It's added automatically to all new file items. To change it, enter a new date here -> __/__/__ SCREEN FOR REPORTS - LABELS - LISTS 1 = Print Account balances and/or account entries. 2 = Print Account Charge Totals for a time span. 34. 3 = What are charge-pay-credit totals for a time span ? 4 = Print 3 1/2" or 4" labels. x = Exit COPY - DUMP - REINDEX SCREEN a = Reindex & put files in name order. c = Copy data files TO - FROM disk. d = Dump old file records. w = Copy address info to ASCII type file for word processing use. MENUS, SCREENS AND OPERATIONAL INFO ON EZ WAGES AND DEDUCTIONS EZ Wages and Deductions features: EZ to set up wage and deduction categories. EZ to add-scan-fix Employee information. 35. EZ to add-scan-fix wage and deduction data. EZ to Total wage and deduction data for one or more months. EZ to print Employee data to help in W-2 preparation. EZ to print Rolodex cards or 3 x 5 cards, and labels. MAIN MENU OPTIONS 1 - Add - Fix - Scan Wage Data 2 - Get Reports, Dump Old Data 3 - Add-Modify Employee Data 4 - Cards, Labels, EE Listings 5 - Set Pay Codes, Date 6 - Copy To/From Disk, Reindex x - E x i t NEW EMPLOYEE SCREEN EE # 1234 Attn Line: _____________________________________ 36. Name: _____________________________________ Address: _____________________________________ Location _____________________________________ Extra: _____________________________________ Soc/Sec #: ___ __ ____ Phone: ___-___-____ ID _____________ SCREEN FOR ADDING, FIXING, OR VIEWING WAGES & DEDUCTIONS a = Add-Fix-Dump a Set of Data b = Add-Fix-Dump One Entry c = Scan/Fix All or 1 EE's Data x = Exit Note: Ten different pay days are available. Five "regular' pay days, and five Special or Supplemental pay days. 37. SCREEN FOR ADDING WAGES AND DEDUCTIONS For viewing here, only seven different categories are shown. Nine different categories are available. Wage And Deduction Data For: 6/94 PD # 1 NET PAY GROSS FICA FEDERAL STATE HOURS MISC. DONNA A. WILLIAMS----EE # 1001 Soc/Sec # (Last 4) 2345 0000.00 0000.00 0000.00 0000.00 0000.00 0000.00 0000.00 LINDA M. ANDREWS-----EE # 1002 Soc/Sec # (Last 4) 5678 0000.00 0000.00 0000.00 0000.00 0000.00 0000.00 0000.00 LORI ANN SMITH-------EE # 1003 Soc/Sec # (Last 4) 9176 0000.00 0000.00 0000.00 0000.00 0000.00 0000.00 0000.00 Each screen shows up to 5 EE's with 9 different blocks for data entry. 38. SCREEN FOR SETTING DATE AND WAGE DEDUCTION CATAGORIES The computer's system date is 06/06/94 To change it, enter a new date here -> __/__/__ Enter the names of Wage and Deduction catagories that will be input. The names will be used as headings for inputs and in making reports. The different data catagories and the data in them does NOT change when you change a name heading here. ....... ....... ....... ....... ....... ....... ....... C1 C2 C3 C4 C5 C6 C7 Note: For display only seven categories are shown. There are nine. R E P O R T S S C R E E N Total Wages for Mo __ Yr __ thru Mo __ Yr __ 39. For just the Grand Total enter: y and PgDn _ Total for EE # ____ Total for each EE = y _ List all EEs wages for one Pay Day 12345: _ Dump Data for: Mo __ Yr thru Mo __ Yr __ SCREEN FOR LISTS-CARDS-LABELS 1 = EE Roster For Entering Wages 2 = EE Names And Data for W2's 2 = 3 1/2" Labels or 4" Labels 3 = 3 x 5 Cards or Rolodex Cards x = Exit COPY - DUMP - REINDEX SCREEN 40. a = Reindex & put files in name order. Try this if you've had a problem. b = Copy address info to ASCII type file: ADDRESS.TXT for WP use. c = Copy data files TO - FROM disk. x = Exit OPERATIONAL TIPS AND ASSISTANCE LOW COST CUSTOM MODIFICATIONS Low cost custom modifications can be made on a time available basis. Contact EZ Software at the number listed in these pages to discuss your needs and wishes. TRAINING: To set up a duplicate system for training purposes, make a 41. directory to house the files ( md \train1 ), and then copy the EZ Baker files there ( copy \EZ1\. \train1 ). Move to that directory ( cd \train1 ), and type and enter: ez1. RUNNING EZ BAKER FROM WINDOWS USING WINDOWS ICONS: If you want to try to start the system from Windows by clicking on an icon, read the file named WINDOWS that is in the \EZ1 directory. It tells how to add the necessary info. to Windows. DUMPING OLD RECORDS: At the start of each year: 1. Print data for use in preparing tax forms and reports. 2. Make a copy of the EZ Income, EZ Expense, and EZ Wages records. 3. Dump the Income, Expense, and Wage "old" data records. You should keep other data items for more than the current year. SPEEDING UP OPERATIONS 42. Microsoft's WINDOWS comes with two files that may speed up operations. They are HIMEM.SYS and SMARTDRV.SYS. They assist in memory and hard drive management and are described in the WINDOWS User's Guide. Consult it for more information. If you have WINDOWS, check your CONFIG.SYS file in the C:\ Directory and the AUTOEXEC.BAT FILE IN THE C:\ DIRECTORY to be sure they contain lines that deal with HIMEM.SYS and SMARTDRV.SYS files. ALL THE DOS COMMANDS THAT MOST OF US NEED TO KNOW DOS COMMANDS TYPE AND ENTER: Look at Directory dir a page at a time dir/p Make a Directory md (name) 43. md c:\extra Change Directory cd (name) cd \extra or cd c:\extra cd \ Remove a Directory rd (name) rd c:\extra Clear the Screen cls Print the Screen press both: Shift & Print Screen Set Printer on/off press both: Ctrl & p Change Drive a: c: Look at a File type (name) 44. type \config.sys Copy a File copy (name) (to name) copy config.sys config.old copy (name) (to where) copy c:\config.sys c:\extra Copy All DIR Files copy *.* (to where) (Directory) copy *.* c:\extra or copy . c:\extra Rename a File rename (name) (name) rename config.sys config.bak Delete a File del (name) del config.old Delete All DIR Files del *.* - be very careful! or del . - be very careful! 45. Format a Disk format a: - be very careful! Set the Prompt prompt $P$G = C:\ you get the current Drive & DIR Set a Path path C:\;C:\dir;C:\dir ..... path C:\;C:\dos;C:\extra;C:\windows Repeat Last Entry press the F3 key TROUBLE SHOOTING: If a situation comes up when things don't work as they should, stay calm. You most likely are not at fault. ALL MODULES HAVE A RE-INDEX OPTION. USE IT. THAT MAY RESOLVE THE SITUATION. You should back up the data files (.dbf) regularly. The EZX and EZPAY modules contain back up routines. The EZ BAKER module does 46. not, as the data (.dbf) files in the \EZ1 DIR may become very large with time. To save them to disk for a time, place an empty disk in Drive A:. Then, move to the \EZ1 Dir (cd \ezroute), and type and enter: copy *.dbf a: If there is room on the disk for all the files, you will be OK. If you wish to access the data base files (.dbf) or import them them into some other software system, copy them to some other place first, and then DO NOT COPY THEM BACK. If the files are changed in any way, they may not work in the EZ ROUTE system. Also, the files in the \EZ1 DIR and the \EZPAY DIR must be kept separate. Do not copy them to the same disk or DIR. EZ BAKER "works as is" on most computers. Keep your system's set up simple. It is best to run EZ BAKER from the C:\ prompt. However, you should be able to run it from Microsoft Windows. 47. EZ BAKER is designed to run from DOS 2 - 6 on a 286-386-486. If you have memory resident programs that load when you start your computer, or if you operate from a menu system or other software, you may have system or memory conflicts. If one of the modules will not "run" and you see the message: Error 43, you may need to free up some memory. This situation can occur if "memory resident" software utilities or device drivers for use in running sound cards and similar devices are installed on your computer. They use up working memory and can prevent the EZ BAKER system from operating. WARNING! If you are using disk compression software like MS DOS DBLSPACE or STACKER, DO NOT make any changes unless you know just what you are doing, or you may mess up and/or destroy your files. You can re-install the system at any time. The data that is in the files in the \EZ1 DIR and the \EZPAY DIR, will be brought into the re-installed system automatically if space is available. 48. Because of the very low cost of this product, support is limited. Questions on how the system works usually can be resolved by reading the short manual, making up a "test" account or person, and then making some entries. We sincerely hope that you will find EZ BAKER to be EZ-to-use and a time and money saver for you. EZ SOFTWARE Phone: 9:00 am to 1:00 pm Pacific Time 1222 144TH ST SE Monday thru Friday MILL CREEK, WA 98012 206/338-5935 DISCLAIMER OF WARRANTY AND LIMITED WARRANTY THIS SOFTWARE AND ACCOMPANYING WRITTEN MATERIALS (INCLUDING INSTRUCTIONS FOR USE) ARE PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. FURTHER, EZ SOFTWARE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE, OR THE RESULTS OF THE USE, OF THE SOFTWARE OR WRITTEN 49 MATERIALS IN TERMS OF CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. IF THE SOFTWARE OR WRITTEN MATERIALS ARE DEFECTIVE YOU, AND NOT EZ SOFTWARE OR ITS DEALERS, DISTRIBUTORS, AGENTS, OR EMPLOYEES, ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR, OR CORRECTION. THE ABOVE ARE THE ONLY WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE THAT ARE MADE BY EZ SOFTWARE ON THIS EZ SOFTWARE PRODUCT. NO ORAL OR WRITTEN ADVICE GIVEN BY EZ SOFTWARE, ITS DEALERS, DISTRIBUTORS, AGENTS, OR EMPLOYEES SHALL CREATE A WARRANTY OR IN ANYWAY INCREASE THE SCOPE OF THIS WARRANTY, AND YOU MAY NOT RELY ON ANY SUCH INFORMATION OR ADVICE. THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS. YOU MAY HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE. **** LIMITATIONS OF REMEDIES **** NEITHER EZ SOFTWARE NOR ANYONE ELSE WHO HAS BEEN INVOLVED IN THE CREATION, PRODUCTION, OR DELIVERY OF THIS PRODUCT SHALL BE LIABLE FOR ANY DIRECT, 50 INDIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFIT, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OF OR INABILITY TO USE SUCH PRODUCT EVEN IF EZ SOFTWARE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU. This Disclaimer of Warranty and Limited Warranty are governed by the laws **** of the State of Washington. ****