Copyright: KazPhone ©1995 Kaczynski Software


Contents
KazPhone 2.1 Help Contents

Overview

Getting Started

Main Window

Post Office Bar Code

Return Address Bitmap

Registration Information

License Agreement

Disclaimer of Warranty

Product Information


KazPhone Overview
KazPhone 2.1 Overview

KazPhone is a simple application allows you to easily manage phone and address information for your family, friends, and business associates.  It provides the following features:

- 	Separate records are kept for people, marriages, addresses, and zipcodes which eliminates duplicate data entry.

- 	Up to four different addresses can be defined for each person.

- 	Envelopes of any size can be easily printed for anyone in the database.  The envelope includes the postal bar code to speed processing, and can be customized with your return address, font, and bitmap.

- 	A birthday and anniversary list can be printed or copied to your favorite word processor.

- 	A personal phone book can be printed.

- 	The program can search the included database of 42,490 zip codes, saving you time.

- 	Dates can be shown 40 different formats.

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Related Topics

Getting Started


Getting Started

To get started using KazPhone follow these steps:

1)	Use the New command to create a new KazPhone file.

- or -

Use the Open command to open the sample KazPhone file named SAMPLE.KZP.

2)	Push the Add button to display the Person Dialog and add your first person.

3)	For the person's current address, you will have to enter a new one since there aren't any to choose from in the database yet.  Enter the street address and press the tab key.  This displays the Address Dialog where you can fill in the rest of the address.

4)	For the city, state, and zip code of this new address, you will have to enter a new one since there aren't any to choose from in the database yet.  Enter the five digit zip code and press the tab key.  This displays the Zip Code Dialog with the city and state filled in if possible.

5)	Hit the OK button in each of the three dialog boxes.  Your new person, address, and zip code have been added to the database.

6)	Save your database to disk using the SaveAs command.

General Tips & Hints

-	Avoid entering duplicate records.  Check the existing records in the combo box for a match before defining a new record.

-	When a family moves, simply edit their address to reflect the move.  Since all of the family members and the marriage are linked to this address, they are automatically updated.

-	Use the Print Book command to print a personal phone book to keep close to your phone.

-	Use the Font button to define a different font or color to make your printed envelopes unique.

-	Use the Options Date Format command to change the format used to display all dates.

-	Save your work often and keep backups.


Main Window

The main window of KazPhone is shown below.  Click on any part of the window to get more help on that particular item.


Main Window - Data Selection

Use this pull down list to select the type of item that you want shown in the data box and detail box.  Your choices are people, addresses, marriages, zipcodes, birthdays, or anniversaries.

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Main Window


Main Window - Data Box

This box shows all data items of a particular type, depending on the data selection box.

When a particular record is selected, the details for that record are shown in the detail box.  Also, the Add, Edit, Delete, and Print buttons apply to the selected record.

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Related Topics

Main Window


Main Window - Detail Box

This box shows the details of the record selected in the data box.  Any or all text in this box can be selected and copied to the clipboard for use in other applications.

Use the Print button to print information from the detail box.

To change the format for any dates shown in this box, use the Date Format command.

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Related Topics

Main Window, Print Button, Select All Command


Main Window - Print Button

Use this button to print information from the details box, depending on the data selection:

People, Addresses, Marriages

By default, an envelope is printed with the first address shown in the details box.  If a different address is desired, select it first before using the print button.

Birthdays, Anniversaries

The entire list is printed in the default font.  To print only a portion of the list or to use different print characteristics, use the Select All command followed by the Copy command to copy the entire list to the clipboard.  Then paste it into your favorite word processor and print it from there.

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Related Topics

Main Window


Main Window - Add Button

Use this button to add a new record to the database.  The data selection box determines the type of record that is added.

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Related Topics

Main Window


Main Window - Edit Button

Use this button to edit the record that is currently highlighted in the data box.

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Related Topics

Main Window


Main Window - Delete Button

Use this button to delete the record that is currently selected in the data box.  Caution: Once a record is deleted, it cannot be restored.  After pressing the delete button you must confirm that the correct record is being deleted.

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Related Topics

Main Window


Post Office Bar Codes
Post Office Bar Code

KazPhone automatically prints a bar code on the envelope which the post office uses to route your letter.  The bar code represents the five or nine digit zip code that the letter is addressed to.  This feature can be enabled or disabled using the Envelope command.


Return Address Bitmap

KazPhone can print a bitmap to the left of the return address.  To choose a bitmap, use the Bitmap File command to select an existing bitmap file.  To print without a bitmap, use the Clear Bitmap File command.  To edit or view the bitmap, use the Edit Bitmap File command.

You can use the Windows Paintbrush application, or any other bitmap editor, to create a bitmap file.  For best results, use a monochrome bitmap for a single color printer.

The size of the printed bitmap varies depending on the resolution of your printer.  For example, if your laser printer has a resolution of 300 dots per inch, then a 300x300 bitmap is printed in a one inch square on your envelope.  If your dot matrix printer has a resolution of 180 dots per inch, then a 180x180 bitmap is printed in a one inch square.  You may wish to experiment with different size bitmaps to get the results that you want.

In the current version of KazPhone, a bitmap is not printed if the envelope is rotated.


KazLines Registration
KazPhone Registration

There are two versions of KazPhone - demonstration and registered.  (Use the About command from the Help menu to determine which version you have.)  The demonstration version contains the same features found in the registered version.  However, the demonstration version runs for a maximum of one hour at a time.

You may use the demonstration version of KazPhone for up to fifteen days to evaluate the software.  After these fifteen days, the program must be registered with Kaczynski Software if you continue to use it.

To register KazPhone, print a registration form using the Print Registration Form command from the File menu.  Fill out the form and send it to Kaczynski Software with your registration fee of only $10.  You will receive the registration number to register your copy.  In addition, you will receive a disk with the most recent version of KazPhone if you do not already have it.

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Related Topics

License, Disclaimer of Warranty


New Command
New Command (File Menu)

Use this command to create a new KazPhone file.  If the current file has not been saved, you are prompted to save the file before a new one is created.

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Related Topics

Open Command, KazPhone File


Open Command
Open Command (File Menu)

Use this command to bring an existing KazPhone file into the editor.  If the current file has not been saved, you are prompted to save the file before a new one is opened.

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Related Topics

New Command, KazPhone File


Automatic File Open

You can start KazPhone with your data file automatically opened in one of two ways:

-	When defining the KazPhone item in Program Manager, add the file name (including drive and directory) after the program name in the "command line" box.  Be sure to include a space between the two.

-	Double click on any KazPhone file in the File Manager.

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Related Topics

Open Command, KazPhone File


Save Command
Save Command (File Menu)

Use this command to replace the contents of the current KazPhone File.

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Related Topics

SaveAs Command, KazPhone File


SaveAs Command
SaveAs Command (File Menu)

Use this command to save the current data with a new file name.  You may wish to use the default KazPhone extension of .KZP so that the file is recognized as a KazPhone file by the file manager.

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Related Topics

Save Command, KazPhone File


Copy Command
Copy Command (Edit Menu)

Use this command to copy the selected text in the details box to the clipboard.

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Related Topics

Select All Command, Main Window


Select All Command
Select All Command (Edit Menu)

Use this command to select all text in the details window.

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Related Topics

Copy Command, Print Button


Options Printer Command
Envelope Command (Options Menu)

Use this command to display the Envelope Options Dialog Box to define the envelope size and rotation.

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Related Topics

Print Button


Print Book Command
Print Book Command (File Menu)

Use this command to print a personal phone book that includes all names and addresses.


Bitmap File Command
Bitmap File Command (Options Menu)

Use this command to select the bitmap that should be printed in the upper left corner of the envelope next to the return address.  To view or edit the bitmap file, use the Edit Bitmap command.

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Related Topics

Clear Bitmap File Command, Edit Bitmap File Command, Return Address Bitmap


Clear Bitmap File Command
Clear Bitmap File Command (Options Menu)

Use this command to specify that a bitmap should not be printed on the envelope.

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Related Topics

Bitmap File Command, Edit Bitmap, Return Address Bitmap


Date Format Command
Date Format Command (Options Menu)

Use this command to display the Date Format Dialog and choose a new format to display dates.  After the format is selected, it is saved in the configuration file and used to display all dates.

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Related Topics

Date Format Dialog


Address Font Command
Address Font Command (Options Menu)

Use this command to choose the font used to display and print the address on the envelope.  This command is equivalent to the Font button in the Print Envelope Dialog Box.

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Related Topics

Return Address Font


Return Address Font Command
Return Address Font Command (Options Menu)

Use this command to choose the font used to display and print the return address on the envelope.

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Related Topics

Address Font Command


Edit Bitmap File Command
Edit Bitmap File Command (Options Menu)

Use this command to view or edit the bitmap that will be printed on the envelope.

By default, the Windows Paintbrush tool is used.  However, a different bitmap editor can be specified in file KAZPHONE.INI.  Edit file KAZPHONE.INI and change or add the following line under the {Options} section:

BitmapFile=pbrush.exe

Replace file "pbrush.exe" with the executable file for your editor.  Be sure to include the drive and directory path.  Do not use any quotes.

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Related Topics

Bitmap File Command, Clear Bitmap, Return Address Bitmap


KazPhone Files

KazPhone opens and saves the phone book data in a special file that only KazPhone understands.  Although any file extension can be used, KazPhone uses a default file extension of ".KZP".

The benefit of saving files with the KazPhone file extension is that they can be opened directly into KazPhone by double clicking on the file name in either the File Manager or Program Manager.

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Related Topics

Open Command, SaveAs Command, Automatic File Open


Address Dialog Box

Click on any field in the dialog box shown below for additional help.


Zip+4
Zip+4 (Address Dialog)

Use this field to enter the last four digits of the nine digit zip code.  If you do not know what the extended zip code is, enter 0000.  This information is used to print the bar code on envelopes.

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Address Dialog


Phone Number
Phone Number (Address Dialog)

Use this field to enter the phone number at this address.  Enter the number in the form

(000) 000-0000

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Related Topics

Address Dialog


Street
Street (Address Dialog)

Use this field to enter the number and street of the address.  Up to 250 characters can be entered on several lines.  If this is a business address, you may wish to include the company name on the first line of this field.

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Address Dialog


City, State, Zip
City, State, Zip Code (Address Dialog)

Use this combo box to select the city, state, and zip code from the list already entered in the database.  The list is sorted by zip code.

If the city, state, and zip code is not in the list, enter the new information in the box.  When you move off of this field, the Zip Code dialog box appears so that you can confirm the addition of a new zip code to the database.

Shortcut:

Instead of searching through the list, enter just the five digit zip code and tab to the next field.  The program automatically searches for a match to this zip code from your database, or it presents the Zip Code dialog box so that you can define a new zip code.

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Related Topics

Address Dialog, Zip Code Dialog


Marriage Dialog Box

Click on any field in the dialog box shown below for additional help.


Anniversary
Anniversary (Marriage Dialog)

Use this field to enter the couple's anniversary, if known.  The Date Dialog box is used to enter dates.  The format of the date can be changed with the Date Format command.

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Related Topics

Marriage Dialog


Children
Children (Marriage Dialog)

Use these combo boxes to define the children for this couple.  When a new child is born, type in the new name and tab to the next field.  The Person Dialog box appears so that you can define a new person.

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Related Topics

Marriage Dialog


Home Address
Home Address (Marriage Dialog)

Use this combo box to select the home address for this couple from the list of addresses in the database.  If their address has not been entered yet, you can enter it here.  After you tab to the next field, the Address Dialog box appears so that you can define the new address.

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Marriage Dialog


Husband
Husband (Marriage Dialog)

Use this combo box to select the husband in this marriage.

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Related Topics

Marriage Dialog


Wife
Wife (Marriage Dialog)

Use this dialog box to select the wife in this marriage.

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Related Topics

Marriage Dialog


Person Dialog Box

Click on any field in the dialog box shown below for additional help.


Title
Title (Person Dialog)

Use this field to enter the person's title, such as Mr, Ms, Dr, etc.

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Related Topics

Person Dialog


First Name
First Name (Person Dialog)

Use this field to enter the first name of the person.

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Related Topics

Person Dialog, Common Name


Middle Name
Middle Name (Person Dialog)

Use this field to enter the middle name or initial of the person.

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Related Topics

Person Dialog


Last Name
Last Name (Person Dialog)

Use this field to enter the last name of the person.

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Related Topics

Person Dialog


Birthday
Birthday (Person Dialog)

Use this field to enter the person's birthday, if known.  The Date Dialog box is used to enter dates.  The format of the date can be changed with the Date Format command.

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Related Topics

Person Dialog


Current Address
Current Address (Person Dialog)

Use this combo box to select the current address for the person.  To add a new address, enter the street information and tab to the next field.  The Address Dialog box is shown, and you can define the new address.

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Related Topics

Person Dialog


Work Address
Work Address (Person Dialog)

Use this combo box to select the work address for the person.  To add a new address, enter the street information and tab to the next field.  The Address Dialog box is shown, and you can define the new address.

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Related Topics

Person Dialog


Parents' Address
Parents' Address (Person Dialog)

Use this combo box to select the parents' address for the person.  To add a new address, enter the street information and tab to the next field.  The Address Dialog box is shown, and you can define the new address.

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Related Topics

Person Dialog


Extra Address
Extra Address (Person Dialog)

Use this combo box to select an extra address for the person.  To add a new address, enter the street information and tab to the next field.  The Address Dialog box is shown, and you can define the new address.

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Related Topics

Person Dialog


Common Name
Common Name (Person Dialog)

Use this field to enter the common first name of the person.  For example, if the person's first name is Daniel, you might enter Dan in this field.

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Related Topics

Person Dialog, First Name


Zip Code Dialog Box

Click on any field in the dialog box shown below for additional help.


City
City (Zip Code Dialog)

Use this field to enter the city that corresponds to the zip code.  Sometimes this field can be filled in automatically by using the Lookup button.

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Related Topics

Zip Code Dialog


State
State (Zip Code Dialog)

Use this field to enter the state that corresponds to the zip code.  Sometimes this field can be filled in automatically by using the Lookup button.

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Related Topics

Zip Code Dialog


Zip Code
Zip Code (Zip Code Dialog)

Use this field to enter the five digit zip code that corresponds to the city and state.  Sometimes this field can be filled in automatically by using the Lookup button.

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Related Topics

Zip Code Dialog


Lookup City, State, Zip Code
Lookup City, State, Zip Code (Zip Code Dialog)

Use this button to look up zip code information in the KazPhone database.

If you fill in the city and state fields and enter 00000 as the zip code, the zip code is filled in.  Caution: Many cities have more than one zip code.  The lookup button finds only the first zip code for that city, which may or may not be correct.

If you fill in the zip code fields and leave the city and state fields blank, the city and state fields are filled in.  Caution: Some smaller communities share the same zip code.  The lookup button finds the first city assigned to that zip code.  You can enter multiple cities and states with the same zip code in KazPhone.

If you use the lookup button and the blank field is filled in with a question mark, the program could not find a match.  Check the spelling of the city and the state abbreviation.  If the zip code is still not found, it may be new.  To include it in a future release, send the new zip code to:

Kaczynski Software

4285 S. Adell Ave.

New Berlin, WI 53151-5871

If your zip code was not found, you can take $1 off of your registration fee of KazPhone!

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Related Topics

Zip Code Dialog


Date Dialog Box

Click on the field in the box below for help on that field.


Date Dialog Calendar
Calendar (Date Dialog Box)

The selected date is highlighted on the calendar.  Use the vertical scroll bar to change the year.  Use the horizontal scroll bar to change the month.  Use the mouse to select a different day of the month.

Today, tomorrow, or yesterday can be selected using the buttons provided.

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Related Topics

Date Dialog Box


Unknown Date Check Box
Unknown Date (Date Dialog Box)

Check this box if the date is unknown.

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Related Topics

Date Dialog Box


Today Button
Today Button (Date Dialog Box)

Use this button to set the calendar to today.

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Related Topics

Date Dialog Box


Yesterday Button
Yesterday Button (Date Dialog Box)

Use this button to set the calendar to yesterday.

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Related Topics

Date Dialog Box


Tomorrow Button
Tomorrow Button (Date Dialog Box)

Use this button to set the calendar to tomorrow.

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Related Topics

Date Dialog Box


Time Dialog Box

Click on the field in the box below for help on that field.


Hour
Hour (Time Dialog Box)

Use this field to specify the hour.

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Related Topics

Time Dialog Box


Minute
Minute (Time Dialog Box)

Use this field to specify the minutes.

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Related Topics

Time Dialog Box


AM/PM
AM/PM (Time Dialog Box)

Use this field to specify whether the hour refers to AM, PM, or military time.

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Related Topics

Time Dialog Box


Date Format Dialog Box

Click on the field in the box below for help on that field.


List of Date Formats
List of Date Formats (Date Format Dialog Box)

Select the date format that you want the program to use from the list shown.  Your choice will be saved in the configuration file and used to display all dates in the program.

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Related Topics

Date Format Dialog Box


 Kaczynski Software Products

These are some of the programs available from Kaczynski Software:

KazStamp makes it easy to print envelopes (including a return address, bitmap, and post office bar code) from a text file or any Windows word processor.  The font and print area can be customized to fit any envelope.

KazPhone makes it easy to maintain a personal phone book and use it to print envelopes customized with color, fonts, a return address, bitmap, and post office bar code.  The program also keeps track of birthdays and anniversaries and can print a personal phone book.

KazDates provides a monthly calendar with scroll bars to easily change the month and year.  Most of the display attributes can be customized.

KazLines creates an image that continuously changes shape, size, and color.  Different images can be created by selecting one of nine different shapes and changing the line and color characteristics.

KazClock provides an on screen clock with the ability to customize all colors.  A built in alarm reminds you about important events.


 Disclaimer of Warranty

This software and documentation are provided "as is" and without warranties as to performance, merchantability, fitness for particular purpose, or any other warranties whether expressed or implied.  The user assumes the entire risk of using this program.  In no event will liability for any damages ever exceed the registration fee paid for the license to use the software, regardless of any form of the claim.

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See Also

License Agreement

Registration


 License Agreement

This software and documentation is owned and copyrighted by Daniel R. Kaczynski and Kaczynski Software.  You may use the demonstration version of the software and documentation for up to fifteen days without cost or obligation.  After these fifteen days, you must register the software if you wish to continue using it.  After the registration fee has been paid to Kaczynski Software, you are entitled to unlimited use of one copy of the registered version of the software and documentation for the current and any future versions of the software.

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See Also

Registration

Disclaimer of Warranty


Print Registration Form Command
Print Registration Form Command (File Menu)

Use this command to print a copy of the registration form.

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See Also

Registration

Registration Command

Registration Dialog Box


Registration Command
Register Command (File Menu)

Use this command to register your copy of the program with the Registration Dialog Box.

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See Also

Registration

Registration Dialog Box

Print Registration Form


Exit Command
Exit Command (File Menu)

Use this command to save the current configuration and stop the program.


Print Setup Command
Print Setup Command (File Menu)

Use this command to modify the current printer settings.


OK Button

Use this button to accept the entries made in the dialog box.


Cancel Button

Use this button to close the dialog box without saving any changes.


Help Button

Use this button to display this help page.


Print Envelope Dialog Box

Click on the field in the box below for help on that field.


Envelope Size
Envelope Size (Print Envelope Dialog Box)

Check the box that matches the size of your envelope.  The default sizes (in inches) are:

Small Envelope	5¾"	x	3½"

Business Envelope	9"	x	3¾"

Greeting Card	7"	x	5"

However, these values can be changed by using the Option Button.

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Related Topics

Print Envelope Dialog Box


Envelope Addressee
Addressee (Print Envelope Dialog Box)

Enter the name and address that the envelope should be addressed to.  The font can be changed by hitting the Font Button.

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Related Topics

Print Envelope Dialog Box


Return Address
Return Address (Print Envelope Dialog Box)

Enter the return name and address.  The name and address you enter are saved in the .INI file.  The font can be changed by hitting the Font Button.

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Related Topics

Print Envelope Dialog Box


Font Button
Font Button (Print Envelope Dialog Box)

Use this button to select the font used to print the address on the envelope.

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Related Topics

Print Envelope Dialog Box


Option Button
Option Button (Print Envelope Dialog Box)

Use this button to display the Envelope Options Dialog Box and set the printer parameters for envelope size and rotation.

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Related Topics

Print Envelope Dialog Box


Setup Button
Setup Button (Print Envelope Dialog Box)

Use this button to define the printer to use to print the envelope.

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Related Topics

Print Envelope Dialog Box


Envelope Options Dialog Box

Click on the field in the box below for help on that field.


Horizontal Envelope Size
Horizontal Size (Envelope Options Dialog Box)

Use this field to specify the number of inches across that is available for printing on the envelope.  You may wish to specify a number less than the actual width of the envelope if your printer cannot print all the way to the edge.

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Related Topics

Envelope Options Dialog Box


Vertical Envelope Size
Vertical Size (Envelope Options Dialog Box)

Use this field to specify the number of inches down that is available for printing on the envelope.  You may wish to specify a number less than the actual height of the envelope if your printer cannot print all the way to the bottom.

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Related Topics

Envelope Options Dialog Box


Envelope Indent
Indent (Envelope Options Dialog Box)

Use this field to specify the number of inches that all printing should be shifted to the right on your printer.  This field may be needed if you are rotating the envelope and it is does not feed on the left margin of the printer.

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Related Topics

Envelope Options Dialog Box


Print Bar Code
Print Bar Code (Envelope Options Dialog Box)

Check this box if you want the postal bar code printed on the envelope.

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Related Topics

Envelope Options Dialog Box


Envelope Rotation
Rotation (Envelope Options Dialog Box)

Use these radio buttons to select the rotation for the envelope.  If you want your envelope to print sideways, you must check either the left or right button here.

Some printers handle the rotation of text differently than others.  If you try to print an envelope sideways and the text is upside down, change the setting of the correction check box to fix this problem.

Use the printer setup button to define the envelope size and orientation for use by the Print Manager.

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Related Topics

Envelope Options Dialog Box


Installation Dialog Box

The following dialog box appears when the program runs for the first time:

You must enter your name, but the company field is optional.  When the information is correct, push the OK button.  Your copy of the program will be personalized with the information you provided.

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See Also

Registration


Registration Dialog Box

The following dialog box appears when the Register Command is used:

You must enter your name and the registration number, but the company field is optional.  When the information is correct, push the OK button.  Your copy of the program is then registered to you.  This will remove the one hour limitation of the demonstration version.

If you do not have a registration number, use the Print Registration Form command to request one.

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See Also

Registration, Registration Command, Print Registration Form


Name

Enter your name in this box so that your copy of the program can be personalized.  This field is required.


Company

Enter your company name in this box so that your copy of the program can be personalized.  This field is optional.


Serial Number

This is a unique serial number for your copy of the software.  Make sure that this number matches the one in the registration letter from Kaczynski Software.


Registration Number

Enter the registration number provided by Kaczynski Software.  If you don't have a registration number, use the Print Registration Form command to request one.