CheckBook Register Help Contents

Menu	Operations

Beginning Check Number	Withdrawal

Add New Account	Enter Transaction

Save	Correct

Save As	Delete

Open

Exit

Instructions

Reports	Calculator

Print Checks

Print Deposits

Print ATM

Print Register


CheckBook Register Help Index

Add New Account

Beginning Check Number

Calculator

Correct

Delete

Enter Transaction

Exit

Instructions

Open

Print Checks

Print Deposits

Print ATM

Print Register

Save

Save As

Withdrawal


Instructions

The CheckBook Register is a simple application designed to  aid in tracking Checking Account activity. The opening screen defaults to start a new file. In the Menu select Beginning Check Number to initiate the account. Enter each transaction using the Operations portion of the form. The beginning transaction is set to Deposit then defaults to Withdrawal. Deposit or Withdrawal can be selected at any time by clicking the radio button for each designation. When enter transaction is clicked the CheckBook Register is updated to reflect the new information. The Date, Check Number, Code (C for Check - D for deposit - W for withdrawal), Description, Amount and Running Balance are all displayed. Types of withdrawals include: Minimum Balance, Bank Service Charges, Check printing fees, etc. Types of deposits include: Cash, Check, Money Order, Wire Transfer, ATM, etc. All Checks are recorded in sequence beginning with the first number entered.

The first input field on the Register Screen is the transaction Date, changes to the date can be made by using normal Windows edit features (It defaults to the current date). Next is the check number, which can also be changed in the same manner. It's best to initiate the check number with the Beginning Check Number menu item and only make changes via the Correct Check Number menu item. The Transaction field is next and is used to enter the Pay To: and For: descriptions. Example: Compuland - Computer System and Software. The last field is the Amount. Enter the amount of the transaction and click Enter transaction to add the transaction to the register list. All calculations are done for you.

Five different reports can be printed:

1. Checks

2. Deposits

3. ATM

4. Withdrawals

5. Register

Plus a period report for each category.

Generate reports for specific time periods.

Example: 95-01-01 through 95-01-31 etc.

When Print Checks is selected only the Checks in the register are printed  with a running total for all the checks in the register. Print Deposits will print and total only the deposits in the register. Print ATM will print only items marked as ATM. Print Withdrawals will print only items marked as withdrawals. Selecting Print Register prints the entire register as it appears on the screen.

Deletions and corrections can be made using the appropriate command buttons. Double Click the item to be deleted  click Delete to erase the item from the register. Doing this does not change the advancement of the Check Number. But, if check 2005 is the last check written and it's deleted the next check number will be 2006 and 2005 will be omitted. It may is advisable to change the description to ****VOID**** and the amount to 0.00 rather than deleting the check. Correct Check Number menu item has been added to renumber the checks if the check numbers become out of sequence. To correct entries on the register, simply click the incorrect item, make corrections in the input boxes and click  Correct to reenter the item to the register. If the date is changed it will appear in order of the corrected date other changes do not change order. The running balance is updated with any change or new entry.


Beginning Check Number

Select Beginning Check Number to begin entering information in a new file. The check  numbers will automatically increment by 1 each time a check transaction is completed.


Add New Account

Select Add New Account to clear the form and begin a new account. This could be used when the household has a personal account and a business account or two personal accounts. A message box will prompt for the Beginning Check Number.


Save

This menu item saves to disk a file that has been created and is in the process of being updated. The save command will not function on a file not yet saved with Save As.

Save As

The Save As menu item is used to initially save and name a file. Select the desired directory before saving the file. It can also be used to create a backup file with a different name.

Open

Open is used to retrieve a file that has been created and saved. A dialog box will show all files with the correct extension when the proper directory is selected.


Exit

Exit is used to end the application. A dialog box will appear as a reminder to save any current changes. Answer yes to save or no to end without saving changes. If no file is open the application will simply end.


Operations

Withdrawal

This radio button is selected to enable the application to enter Check related transactions. When Withdrawal is selected the check number is automatically set on the display and the code "W" will be added to the Register Display when the Check transaction is completed. The completed transaction contains the Date, Check Number, Description and Check Amount. All calculations are performed with each finished entry.

ATM

This radio button was added because of the number of retailers adding the ATM feature to their checkouts. Select the ATM radio button when an ATM transaction was used instead of writting a check or cash was obtained at an ATM machine. Selecting the ATM radio button activates the code "A" and is treated like any withdrawal. ATM deposits are still recorded with Deposits. Key these ATM Deposits in the Transaction Description input.

Deposit

This radio button is selected to enable the application to process Cash, Check, or ATM Deposits. The check number is not displayed and the code "D" is entered with the completed transaction. The completed transaction contains the Date, Description and Deposit Amount. All calculations are performed with each finished entry.

Enter Transaction

This command button is clicked when all the entered information is correct. This action adds the transaction to the Register List and performs the needed calculations.

Correct

This command button is used to correct an entry in the Register List. Click the item in error and it will be placed in the display screens. Make necessary correction and Click the Correct Button and the item will be corrected and the running balance updated to reflect changes.

Delete

This command button is used to delete an entry in the Register List. Double Click the Item in error and Click the Delete Button. The item is removed and the running balance is updated to reflect the deletion.


Report
Reports

Print Checks

The Print Checks menu item is selected to print a predefined report of all the Check transactions in the CheckBook Register. The check entries are sorted by check number and totaled before printing.

Print ATM

The Print ATM menu item is selected to print a predefined report of all the ATM withdrawal transactions in the CheckBook Register. The ATM entries are sorted by date and totaled before printing.

Print Withdrawals

The Print Deposits menu item is selected to print a predefined report of all the Deposit transactions in the CheckBook Register. The deposit entries are sorted by date and totaled before printing.

Print Register

The Print Register menu item is selected to print a predefined report of all the Transactions in the CheckBook Register. The printout is a duplicate of what is displayed on the screen.


Calculator

The Simple Calculator is designed to be an aid in calculating mathematics equations. It's based on simple math principles like is learned in grade school. It's functions are Addition, Subtraction, Multiplication and Division. Plus it has a Square Root feature (SR).

Examples:

2 + 2 = 4

45 - 15 = 30

12 * 12 = 144

120 / 10 = 12

It's capabilities include decimal calculations and is accurate to 10 places to the right of the decimal point.

Examples:

469 / 97 = 4.8350515463

43.1598 * 16.7512 = 722.97844176

The Simple Calculator can calculate string equations by using the answer as the first input of the next part of the string (do not clear answer).

Example:

4 * 4 = 16 + 20 = 36 / 4 = 9 - 3 = 6

To perform Square Root functions enter the number then click the SR key.


Minimum Balance:

A balance maintained to ensure against check overdraft or a requirement by some banks to receive "Free Banking Services".